Stoney Glen South Association 2013 Annual...
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Stoney Glen South Association, Inc. Annual Meeting February 21, 2013
Transcript of Stoney Glen South Association 2013 Annual...
Stoney Glen South Association, Inc. Annual Meeting
February 21, 2013
Agenda
Start
Time
Agenda Item
6:30 Introduction of Board & Committee Chairs
6:35 Reeds Landing
6:45 Builders
6:55 Committee & Board highlights
7:20 Treasurer’s Report
7:30 New Board member nominations & election
7:45 Chesterfield EMS Presentation
8:00 Nextdoor & SGS Web Presentation
8:15 Election results
8:20 Q&A 2
Board & Committee Chairs Function Name
Board of
Directors
President Dwight Durmon
Vice President Milton Smith
Treasurer Alan Cunningham
Recording Secretary Sara Durmon
Corresponding Secretary Dennis Calloway
Director John Racer
Director Lamont Barnes
Committee
Chairs
Covenants Committee/ARB John Racer
Maintenance Lamont Barnes
Landscaping Judy Cunningham
Community Relations Milton Smith
Block Captains &
Neighborhood Watch Open
Support Accounting & Administrative Tawanda Connor
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SGS Plan
Timsbury Pointe & Section 10
Reeds Landing
• Timsbury Pointe – Issue - easement for fencing/plantings/
water/power (R/L is working with the County to fix the easement problem).
– SGS has already paid to get the water connected and installed some fencing.
– Only 2 lots still owned by R/L in Timsbury Pointe (have sold signs on lots).
• Still owns 9 lots in Stoney Glen South Sections 1-10. – 7 are available for sale, other 3 have sold
signs.
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Ryan Homes
Current Status • Sections 8 & 9
– 3 lots left, 1 with sold sign
• Section 10 (20 Lots) – 1 lot left out of the 20
• Timsbury Pointe (20 lots) – 18 houses complete
– 2 Remaining lots showing sold
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Other Builders
Main Street Homes
• 2 lots left – 1 sold and under construction
Hayden Homes
• 1 lot left
M&F of Richmond
• 1 lot owned (Model)
• 4 lots available
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2012 Status
37 Houses sold in the development (including Timsbury).
– 22 New Construction • Average Price was $323K
– 15 Resale • Average Price was $329K
– Timsbury had 3 sales (all new) • Average Price was $262K
– SGS Sections 1-10 had 34 sales • 19 new and 15 resale
• Average Price was $331K
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Committee Highlights: Covenants Committee (ARB)
Function: – Review requests for any modifications to
home/property exteriors to ensure that proposed changes meet all requirements outlined in Association Covenants & Community Standards.
– Enforce violations to the Association Covenants & Community Standards.
• 2012 Accomplishments: – Requests for modification(s) processed – Violation letters sent. – Enforcing broader Covenant violations.
• 2013 Plans – Enforce more covenant violations.
• Mail boxes • Trash cans in view of road • Mold/green algae on property exterior • Outbuilding/Shed Violations 10
Committee Highlights: Covenants Committee (ARB)
Common Covenant Violations: • Boats in yard/driveway
• Outbuildings/Sheds
• Unkempt yards/house exterior – Includes animal pens, missing shutters and clutter
– Mailboxes not maintained/painted
– Mold on exterior of house/outbuildings, etc
• Trailers/commercial vehicles
• Exposed trash/garbage containers
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Committee Highlights: Covenants Committee (ARB)
Citation Procedures:
• The Association reserves the right to notify & fine homeowners and/or renters for any Covenant violations.
– Notice must restate the rule, the violation, the possible penalty & the “must correct by” date
– Notice must provide the homeowner an opportunity to appeal to the Board
• Homeowners have the right to initiate court action themselves to stop violations that affect them.
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Committee Highlights: Covenants Committee (ARB)
Enforcement Procedures:
• Single incident fines for violations which are not corrected immediately are charged at $50. Continuing violations fines are $10 per day for 90 days ($900), after which legal action will follow.
• Inability for the homeowner to hold a position on the Board or any Committee; restriction from use of common areas.
• Automatic denial of future ARB requests, until violation is corrected & assessed fines paid.
• Third party collections (Law Firm).
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Committee Highlights: Covenants Committee (ARB)
Little Known County Ordinances
• Sec. 14-27.(c) – Loud Noises Prohibited Unlawful to allow any animal or bird except farm animals in
agricultural districts to create noise such that it is plainly audible at least once a minute for ten consecutive minutes (i) inside the confines of the dwelling unit, house or apartment of another; or (ii) at 50 or more feet from the animal or bird.
• Sec. 11-32.(a).4 –Unlawful conditions of weeds, grass, shrubbery, trees and other vegetation generally.
No owner of occupied residential real property shall permit to remain on such property or any part thereof a grass or lawn area of less than one-half acre when growth on such grass or lawn area exceeds 12 inches in height.
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Committee Highlights: Landscaping
• Function: Manages care of lawn, shrubs & flowers in common areas to include mowing, weeding, trimming shrubs & plantings.
• 2012 Accomplishments: – Seasonal and permanent plantings near
entrances – Yard-of-the-Month program – Playground Clean-Up Day – Added new wood chips, 4 benches, & signs at
playground – Replaced damaged playground equipment,
cleaned graffiti – Added grass, shrubs, and fence at the entrance
to Timsbury Pointe 15
Committee Highlights: Landscaping
• 2013 Plans: – Yard-of-the-Month program (May – October) – Seasonal and permanent plantings near
entrances – Extended Irrigation & fence along Branders
Bridge Road west of Baltustrol toward Timsbury Pointe
– Add irrigation, lights, and extend fence at Timsbury Pointe
– Power wash all fencing along Branders Bridge Road
– Replace tree at playground – Playground Clean-Up Day (March 23 with a
rain date of March 30) 16
Committee Highlights: Maintenance
• Function: Maintains irrigation system, lighting & fencing, resolves general maintenance issues in common areas
• 2012 Accomplishments: – Lighting: Lighting at Tooley & Baltustrol
entrances repaired and blown out bulbs in street lights replaced by Dominion
– Playground: Irrigation System continuing maintenance and seating/signs installed
– Streets: VDOT repaired potholes – Irrigation: Extensive repairs to irrigation system
along Branders Bridge Rd (e.g., repairs due to cars running over heads)
– Signs: Replace/repair to poles; added Neighborhood Watch sign at entrance to Timsbury Pointe
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• 2013 Plans: – Playground:
• Installation of security light/cameras
– Streets:
• Continue repair & beautification of street sign poles
– Irrigation:
• Continue to perform irrigation system maintenance in common areas as needed
• Add to Timsbury Pointe entrance
– Entrances:
• Extend fence at Timsbury Pointe Entrance
• Extend Fence at Baltustrol Entrance (if funds available)
Committee Highlights: Maintenance
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Committee Highlights: Community Relations
• Function: Organizes events to unite community • 2012 Accomplishments:
– Spring & Fall Yard Sales – National Night Out
• 2013 Plans: – Spring & Fall Yard Sales – National Night Out – Golf Tournament (If there is enough interest) – Additional community events as identified
• Pictures • Issue: Kids loitering at school bus stop after
school
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Committee Highlights: Neighborhood Watch/Block Captains
• Function: – Empowers homeowners to recognize criminal &
suspicious activity in community – Acts as liaisons between Board & homeowners,
disseminating and/or collecting urgent information • 2012 Accomplishments:
– Monthly Neighborhood Watch newsletters – 2012 Annual Meeting Flyer – Yard Sale Flyers
• 2013 Plans: – Maintain contact with police
– Continue distribution pertinent information to homeowners
Important Police Phone Numbers NON-EMERGENCY: 748-1251
EMERGENCY: 911
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2012 Board Highlights
• Front Entrances – Added shrubs, plantings, fence to Timsbury Pointe entrance – New flowers planted
• Administration – Enforcing covenant violations
– Completed Community Complaint Procedures (to register complaints regarding the actions, inaction, or decision by the Association Board that is inconsistent with applicable laws and regulations NOT general complaints against others)
– Hired new accounting firm including administrative support
• Communications – Set-up Next Door site (similar to Facebook for communities)
– Signs at entrances for meetings/events
• Playground – Completed installation of benches and signs
– Repaired equipment damaged by vandals 21
2013 Board Plans
• Front Entrances – Extend fence/grass at Timsbury Pointe
– Add water/power/irrigation at Timsbury (when easement issues are resolved)
– Extend fence at Baltustrol (if funds are available)
• Administration – Continue contracts for Administration and Groundskeeping
• Communications – Send out information through Next Door Site
– Add Twitter account
• Playground – Install security lighting
– Solicit estimates for construction of a shelter at the playground
– Investigate cleaning-up of pond and the addition of a fountain
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Board Highlights: Treasurer’s Report
• Cost Savings & Income Recovery – Volunteers for maintenance & beautification
– Aggressive collection of back assessments
• Major Cost Items – Landscaping, including Groundskeeping &
Renovation
– Legal
– Administrative & Clerical
• Financial – Contingency funds in interest earning account
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Budget Comparison Income 2012-2013
2,013
Actual Budget Budget
Income
Collection Fees
Attorney Fees 6,737 1,500 1,500
Interest 300 150 150
Bank Fee - Returned Check 16
Collection Fees - Other 2,097 1,700 1,700
Total Collection Fees $9,150 $3,350 $3,350
Annual Assessments
Assessments, Builders 4,606 3,000 1,200
Assessments, Homeowners 56,457 55,200 60,000
Total Annual Assessments $61,063 $58,200 $61,200
Interest from Money Market 115 140 140
Disclosure Packages 520 600 600
Total Income 70,848 62,290 68,290
2012
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Budget Comparison Expenses 2012-2013
2013
Actual Budget Budget
Expense
Total Playground 5,509 7,000 7,000
Total Accounting & Clerical 5,004 6,700 5,050
Total Administrative Expense 3,710 3,050 4,550
Advertising 0 500 200
Allowance for Bad Debts 53 200 200
Total Business Licenses and Permits 241 300 300
Insurance Expense 1,983 2,200 2,200
Total Landscaping 26,053 30,150 27,900
Legal Expenses 14,458 10,000 10,000
Total Maintenance Expense 976 1,500 1,200
Total Committees 1,295 1,550 1,700
Total Utilities 1,964 2,050 2,400
Web Site and Internet 342 500 500
Total Expense $61,588 $65,700 $64,200
Net Income $9,260 ($3,410) $4,090
Plus Contingency Fund Beginning of Year $19,224 $28,484
Remaining Contingency Fund End of Year $28,484 $32,574
2012
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Balance Sheet December 31, 2013
ASSETS Current Assets Checking/Savings
BSV Checking 4,185
BSV Money Market 25,536 Total Checking/Savings 29,721
Total Other Current Assets 150
Total Accounts Receivable 7,583
TOTAL ASSETS $37,454
LIABILITIES & EQUITY Long Term Liabilities 706 Equity Retained Earnings 30,412 Net Income 6,336 Total Equity 36,748 TOTAL LIABILITIES & EQUITY $37,454 Note: All results are subject to audit. 26
New Board Member Nominations & Election
• Vacancies – 4 vacancies fulfilling 2-year term – 1 vacancies fulfilling 1-year term
• Time commitment – 2-hr monthly meeting – 3-5 hrs outside of monthly meeting depending on
position and requirements • Nominations:
– Dwight Durmon (currently President) – John Racer (currently Director & Covenants Chair) – Dennis Calloway (currently Corresponding Secretary) – Nominees from the floor for two openings
• Tonja Ancrum • Michael Germain
• Election Suspended until March 26 due to lack of the required 121 voting members and proxies
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Chesterfield Fire & EMS
Presentation by Emily Dillon
Discussion of the
Community Emergency Response
Team (CERT)
And free training for citizens in
Chesterfield County
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Board Highlights:
Website http://www.stoneyglensouth.org/
(Review of SGS Site)
Nextdoor https://stoneyglensouth.nextdoor.com/news_feed/
(Demo of Nextdoor Site)
E-Mail Address: [email protected]
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Election Results
• Members reelected for a two-year term – TBD – TBD – TBD – TBD
• Member elected for a one-year term
– TBD
• Election to be held on March 26, 2013
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Q & A
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