Stewardship Oversight CommitteeStewardship Oversight Committee

Project Delivery Design & Project Delivery Design & ConstructionConstruction

Performance MeasuresPerformance Measures

May 2012

3rd QTR SFY 12

2

% of Projects On Time for PS&E Acceptance% of Projects On Time for PS&E Acceptance(Statewide)(Statewide)

Metric Definition: Project no greater than 90 days over the target PS&E Acceptance date. Target PS&E acceptance date is currently defined as the target bid let date minus 45 days.

75% 81% 86% 82% 91% 88% 91%84%0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

2005 2006 2007 2008 2009 2010 2011 2012

% On

Tim

e for

PS&

E

Statew ide Target

Statewide Proj. Count 60 64 71 50 90 66 59 54

3rd QTR SFY 12

3

% of Projects On Time for NTP% of Projects On Time for NTP(Statewide)(Statewide)

Metric Definition: Percentage of projects which reached NTP before their target bid-let date + 147 days. (Actual NTP < (target bid let date + 90 window + 57 days for NTP) = “on time”)

76% 82% 80% 77% 86% 90% 92% 89% 88%86%0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

2003 2004 2005 2006 2007 2008 2009 2010 2011 2012

% O

n Ti

me

Statew ide

Target

Statewide Proj. Count 21 104 90 66 71 50 82 72 57 42

3rd QTR SFY 12

4

% Preliminary Engineering (PE)% Preliminary Engineering (PE)(Statewide)(Statewide)

Metric Definition: Percentage of Preliminary Engineering = Design Cost divided by Total Project Cost

6% 9% 10%

8% 11%

12%

11%

15%

16%

7%11%

15%

16%

7%7% 0%7% 1%

0%

2%

4%

6%

8%

10%

12%

14%

16%

18%

State 2003 State 2004 State 2005 State 2006 State 2007 State 2008 State 2009 State 2010 State 2011 State 2012

% P

E

ALL No ARRA ALL ARRA PROJECTS Target

ALL 126 106 97 66 73 64 106 88 92 33

No ARRA 126 106 97 66 73 64 99 86 91 33

ALL ARRA PROJ ECTS 7 2 1 0

3rd QTR SFY 12

5

% of Projects Awarded Within Engineering % of Projects Awarded Within Engineering Estimate (Statewide)Estimate (Statewide)

Metric Definition: % of Projects awarded at no greater than or less than 10% of the Engineering Estimate.

59% 50% 46% 52% 26% 33% 30% 49% 23%50%

-11% -9% -8%-16% -17%

-22% -21% -20% -18%-9%

-40%

-20%

0%

20%

40%

60%

80%

100%

2003 2004 2005 2006 2007 2008 2009 2010 2011 2012

% W

ithin

Estim

ate

Within 10% of Eng.est.FHWA Target

% of Eng. Est:

% Eng. Est: Target

Statewide Proj. Count 121 106 93 69 74 54 94 80 80 40

3rd QTR SFY 12

6

Project Delivery Performance Measures -- BidProject Delivery Performance Measures -- Bid

3rd QTR SFY 12

7CONSTRUCTION PROJECT VOLUME1. How much has ODOT's construction program paid contractors

per calendar year?

3rd QTR SFY 12

8

CONSTRUCTION PROJECT VOLUME2. What is the value of ODOT's construction program awarded

to Contractors to build construction projects per calendar year?

3rd QTR SFY 12

9CONSTRUCTION PROJECT VOLUME3. What is the number of construction program projects with on site work

(2nd Note) completed during the calendar year?

3rd QTR SFY 12

10

TIMELINESS4. What percent of ODOT construction program projects completed

on-site work before the original contract completion date, and

before 90 days after the original contract completion date ?

3rd QTR SFY 12

11

QUALITY

5. For construction projects involving pavement that were

completed during the calendar year, what was the final

average pavement smoothness index? (Smaller is better)

3rd QTR SFY 12

12ENVIRONMENTAL

7. How many letters of non-compliance did ODOT receive

from regulatory agencies on ODOT construction contracts?

(Source: Statewide Permits Program Coordinator)

3rd QTR SFY 12

13

CONTRACT ADMINISTRATION10. At what level are the Construction claims being settled

based on the number of claims?

3rd QTR SFY 12

14CONTRACT ADMINISTRATION11. For projects with final payment during the calendar year,

what is the percentage of total project expenditures

vs. original construction authorization?

3rd QTR SFY 12

15

CONTRACT ADMINISTRATION12a. For projects with final payment during the calendar year,

what percent of total project costs were [CE / (TOTAL - CE)]

construction engineering expenses on all projects?

3rd QTR SFY 12

16CONTRACT ADMINISTRATION

13. For projects with final payment during the calendar year,

what was the average number of days per project between

on site work complete and final payment for normal Contracts?

Year Final # PM # LPM # PM w/C Excluded

2006 55 9 1051

2007 57 12 927

2008 55 14 235

2009 48 15 431

2010 39 35 948

2011 47 57 2241

Excludes projects with plant establishments, unusual labor compliance disputes and projects with non typical disputes preventing final payment.

3rd QTR SFY 12

17Contract Administration

13. Average No of CCOs/EWOs Processed per Project for Projects Finalized (Third Note)

1514

14

13 13

9

10

0

2

4

6

8

10

12

14

16

2005 2006 2007 2008 2009 2010 2011

3rd QTR SFY 12

18Contract Administration

13. Average No Materials Exceptions Processed per Project for Projects Finalized (Third Note)

0

0

0

0

0

1

1

1

1

1

1

2012 2013 2014 2015 2016 2017 2018

NO DATA GATHERED PRIOR TO 2012

3rd QTR SFY 12

19

Pavement Preservation Lane Miles

0

200

400

600

800

1000

1200

1400

1600

1800

2005 2006 2007 2008 2009 2010 2011

Lan

e M

iles

Chip SealPaving

3rd QTR SFY 12

20

Percent NHS Mileage with IRI < 95 in/miPercent NHS Mileage with IRI < 95 in/mi● 2005 - 2009 Data based on FHWA Highway Statistics Series Table HM-47 as ● 2005 - 2009 Data based on FHWA Highway Statistics Series Table HM-47 as collected and reported under the HPMS program. collected and reported under the HPMS program. ● 2010 data from Oregon HPMS submittal.● 2010 data from Oregon HPMS submittal.