Steeple Run Estates Annual Meeting January 21, 2012

SRHA Annual Mtg 1/21/2012 1

Steeple Run Estates

Annual MeetingJanuary 21, 2012


Agenda CALL TO ORDER

– Introduction of Board members ACTIVITIES AND ACCOMPLISHMENTS OF THE SRHA

– Highlights of the accomplishments of the Board and Committees TREASURER’S REPORT ELECTIONS

– Board and Committee Members• Election of Board members• Volunteers for Committee positions

OLD BUSINESS- Neighborhood Street Signs

NEW BUSINESS- Energy Policy Statement

- ADJOURN

Steeple Run Estates Board of DirectorsMike Reitcheck – PresidentHerb LeBlanc – Vice PresidentIrene Cygan – SecretaryJoe O’Malley – TreasurerKaren Malcolm – Asst. Treasurer, Asst. Secretary

Jill Peterson – Board MemberBill Harfst – Board MemberSteve Kadish – Board Member


Activities and Accomplishments


Activities and Accomplishments of the SRHAActed on behalf of the SRHAThe Board functioned as it should haveHeld quarterly board meetings and one Annual

Meeting as per the CovenantsKept residents apprised of financesDiscussed issues brought forth by homeowners


Communications CommitteeNewsletters published 3 times/year, distributed

by email and USPS and available on our websiteWebsite updated promptlyDirectory distributed and updated at the 2011

Annual Meeting and via newsletter


Social CommitteeAnnual Neighborhood Garage Sale The Annual Block Party was held on June 18,

2011


Preferred ContractorArrow Septic Pump out 2011 results were

outstanding. 14 SRHA members participated; it will be offered again in May and October 2012.

Negotiated expanded Monument Lawn care maintenance with new vendor without additional cost to SRHA.

Monitoring aggregation of Electric rates for McHenry County unincorporated residents.


Preferred Lawn Care ContractorsWe are looking for company would be interested in

offering SRHA members a discount on sprinkler maintenance, please contact Herb LeBlanc with their name and phone number.

The Board needs a minimum of 3 contractor quotes to determine fair pricing.

As a reminder MCD Environmental Services for the last three years has been the lowest cost provider for refuse pick up. About 80% of SRHA members use this vendor. Using one vendor eliminates multiple days of pickup and saves money for SRHA members. Their phone number is (815)-568-7274.


Landscaping CommitteeSecured new entrance Signs and Monuments Lawn care

vendor . We have contracted with Gomboy Landscaping of Crystal Lake. As a result they have agreed to maintain and clean the sign and monument beds on a weekly basis. In the past we had to pay an additional monies for these services which they will be doing at no extra charge, saving money and time spent by SRHA volunteers to do this work.


Architectural Committee

Reviewed and resolved several architectural or property modification requests in Steeple Run.


Treasurer’s Report

Fiscal YearJune 2011 – May 2012


Dues History


DUES BALANCE BALANCE Net Net Special Projects / CostsDues INCOME FISCAL YEAR Begin End Cash Flow Surplus/

DefIcit100 1800 Before 1996 $1,801.12180 13320 1996 1997 $1,801.12 $4,611.24 $10,509.88 $2,810.12 $11,459.27 Landscaping Entrance60 4440 1997 1998 $4,611.24 $1,846.30 $7,204.94 -$2,764.9460 4440 1998 1999 $1,846.30 $4,327.49 $1,958.81 $2,481.19 $4,500.00 Landscaping Boulders60 4440 1999 2000 $4,327.49 $7,069.00 $1,698.49 $2,741.5160 4440 2000 2001 $7,069.00 $3,982.24 $7,526.76 -$3,086.7660 4440 2001 2002 $3,982.24 $3,313.49 $5,108.75 -$668.7560 4440 2002 2003 $3,313.49 $2,262.18 $5,491.31 -$1,051.3170 5180 2003 2004 $2,262.18 $4,339.87 $3,102.31 $2,077.6970 5180 2004 2005 $4,339.87 $7,283.45 $2,236.42 $2,943.5870 5180 2005 2006 $7,283.45 $8,244.24 $4,219.21 $960.7970 5180 2006 2007 $8,244.34 $7,196.98 $6,227.36 -$1,047.3685 6290 2007 2008 $8,056.98 $7,118.97 $7,118.97 -$828.9785 6290 2008 2009 $7,118.97 $8,441.92 $4,967.05 $1,322.9585 6205 2009 2010 $8,441.92 $10,348.66 $4,298.26 $1,906.7485 6205 2010 2011 $10,348.66 $11,472.94 $5,080.72 $1,124.2885 6551 2011 2012 $11,472.94 $13,317.02 $4,706.54 $1,844.08 EST-Budget

Fiscal Income/Expenses


FISCAL YEAR 2011-2012 EST EST1st QTR 2nd QTR 3rd QTR 4th QTR TOTAL

INCOME 5,915.00 635.62 6,550.62 EXPENSES 1,002.18 2,000.56 608.80 1,095.00 4,706.54 EST. EXPENSES 608.80 1,095.00 1,703.80

ESTIMATED NET CASH FLOW 1,844.08

EXPENSE CATEGORY YTD TOTALCommunications 226.79 46.00 120.00 245.00 637.79 Est. 200.00 200.00 Legal 861.00 861.00 Maintanence 550.00 950.00 138.80 600.00 2,238.80 Sign Upgrade/Repairs - Office Supplies 100.00 100.00 Insurance - Utilities 134.39 143.56 150.00 150.00 577.95 Finance 41.00 41.00 Social 50.00 50.00

TOTAL EXPENSES 1,002.18 2,000.56 608.80 1,095.00 4,706.54


Budget 2011 – 2012STEEPLE RUN HOMEOWNER'S ASSOC. BUDGET 2011-12 YTD YTD Capital Reserve

BUDGET ACTUAL Difference Expenditure2011-12 June July Aug Sept Oct Nov Dec Jan Feb Mar Apr May TOTALAssessments 74@ 85=6290 3570 1955 340 340 296 6290 6501 211

Legal 10 300 310 300State Fee-Non Profit 10 10

CommunicationsNewsletter 120 120 120 120 480 272 208Directory 200 200Web Site 12 12 12 12 12 12 12 12 12 21 12 12 153Annual Mtg. 200 200Assessment Notice 75 5 5 85

Office/Postage 20 20 35 20 95P.O. Box 45 45 46 1Office Supplies/Copies 60 60 60 60 240

41Liability Insurance 860 860 10

851 851Utilities 50 50 50 50 50 50 50 50 50 50 50 50 600

44 45 45 48 48 48 50 329 22LandscapeMaint. 275 455 275 275 275 275 0 0 0 0 300 300 2430

275 275 275 400 275 275 110 0 0 0 1885Lights 100 100 200Signs Landscape Repair 300 300 0 300

744Social 0Holiday Decorations 100 100 30

0Street Signs 2500 0 2500

TOTAL EXPENSES 6298 4166 841NET CASH FLOW 191 642 362 -8RESERVE ACCOUNTS

Beginning Current General Contingency and Emergency Reserve5,000 11,473 5000 11,473 Current Balance

3973 1,844 Est. Net Cash Flow6,473 -2,500 Street Signs -2,500 Street Signs

3,973 Available Reserve 10,817 Projected Balance 5/31/2012

Fiscal Year Expenses by Category


0.00

500.00

1,000.00

1,500.00

2,000.00

2,500.00

3,000.00

3,500.00

2003-04

2004-05

2005-06

2006-07

2007-08

2008-09

2009-10

2010-11


Elections and Committee Positions

Election to the BoardVolunteers for Committee Positions


ElectionsAs defined by our Covenants

– The SRHA Board of Directors shall consist of 5 – 9 members

– Each member shall be elected at the Annual Meeting– The term for an elected member is 2 years– A member who wishes to remain on the Board must

be re-elected at the end of their 2 year term– Specific positions on the Board (e.g., President) are

voted by the Board at their first Board meeting.• They are not specified at the Annual Meeting


Elections (cont.)5 Board members have reached the end of their 2

year terms leaving 5 open positions and 3 filled positions. The Board must have between 5 and 9 members.

Continuing Members:– Herb LeBlanc– Karen Malcolm– Joe O’Malley

Board Member Candidates for 2012-2014

Election to the Board to take place today. Officer positions to be filled at the first Board meeting to be held immediately following this Annual Meeting.

Candidates:– ..– ..– ..– ..– ..



CommitteesCommittees are open to all members of the

Homeowners’ Association and are volunteer positions

Current committees are as follows:– Architectural– Communications– Landscaping– Social

Any Volunteers?

Old Business

Neighborhood Street SignsBy Bill Harfst and Herb LeBlanc


New Business- ENERGY POLICY STATEMENT

One of the many new laws affects our SRHA states: “ Homeowners' associations, common interest community associations, and condominium owners' associations’ energy policy statements are required to include whether or not wind energy collection, rain water collection, or composting systems are allowed as well as information regarding their location, design, and architectural requirements.”



Adjourn

The first meeting of the newly-seated SRHA Board is to be held immediately

following to elect Officers

Steeple Run Estates Annual Meeting January 21, 2012

Documents

Transcript of Steeple Run Estates Annual Meeting January 21, 2012