STATE REPORTING - cdn.ymaws.com · 2 Guide to Acronyms CLERC – Child Support Enforcement System...
Transcript of STATE REPORTING - cdn.ymaws.com · 2 Guide to Acronyms CLERC – Child Support Enforcement System...
2
Guide to Acronyms
CLERC – Child Support Enforcement SystemOBTS – Offender Based Transaction & Criminal Case Management SystemSRS – State Reporting SystemMECOM - MEntal COMpetencyTCATS – Traffic Citation Accounting Transmission
System
Statewide Programs
Court Applications
•Criminal
•Civil
•Traffic
•Probate
Criminal (OBTS) Reporting
Your Clerk’s Office Technology
Other Applications
•Recording/Indexing
•Jury
•Child Support (CLERC)
Finance Applications
•Payroll
•Accounts Receivable/Payable
•General Ledger
Miscellaneous Applications
•Office Automation
•Web Sites/E-Commerce
Technical
Infrastructure
•PC’s, Servers
•Networks
•DevicesCCIS Upload – Case Data
Traffic (TCATS) Reporting
Article V Leg. Reporting
Judicial (SRS) Reporting
FDLE Criminal History
Office of the State Courts Administrator (OSCA)
Department of Highway Safety & Motor Vehicles (DHSMV)
Clerk of the Court Operations Corporation (CCOC)
Comprehensive Case Information System (CCIS) Internet Portal
MyFloridaCounty.com (IPAS) - ECommerce Internet PortalMyFloridaCounty Payments
Child Support State Disbursement Unit (SDU) Child Support Payments
CLERK’SCMS
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Child Support Reporting
Requirements – DOR CollectionsFlorida Statutes 61.181
(7) The depository shall provide to the Title IV-D agency the date provided by a payor, as required in s. 61.1301, for each payment received and forwarded to the agency. (8) On or before July 1, 1994, the depository shall provide information required by this chapter to be transmitted to the Title IV-D agency by on-line electronic transmission pursuant to rules promulgated by the Title IV-D agency.
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Child Support Reporting
Requirements – SDU ReportingFlorida Statutes, § 61.1824, created the State Disbursement Unit (SDU), a statewide child support-processing unit, as required by the Federal government, in an effort to increase child support collections. The SDU is located in Tallahassee and is managed by the Florida Department of Revenue (DOR).
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Child Support Reporting
Requirements – State Case RegistryFlorida Statutes 61.1825(1) The Department of Revenue or its agent shall operate and maintain a State Case Registry as provided by 42 U.S.C. s. 654A. The State Case Registry must contain records for:
(a) Each case in which services are being provided by the department as the state's Title IV-D agency; and (b) By October 1, 1998, each support order established or modified in the state on or after October 1, 1998, in which services are not being provided by the Title IV-D agency.
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Child Support Reporting
FACC Central SiteCoordinates all External InterfacesMonitors DOR/SDU/SCR File TransfersVerifies DOR/SDU/SCR File TransfersSingle Point of Contact for SDUChild Support Network
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Child Support Reporting
CLERC System DescriptionStatewide Distributed ApplicationMaintains All Child Support CasesUsed by all 67 Florida CountiesMaintained and Supported by FACC
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Child Support Reporting
CLERC System FunctionsData Master for SDU – Daily UpdatesVerifies SDU receipts for disbursement at the term levelSupports All Local Court Related ActivitiesProcesses Private Cases - CDUSupports all SCR/SDU Requirements
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Child Support Reporting
SDU Interface Control Document (ICD)Documents and Defines all File Layouts between SDU, FACC Central Site, CLERC and DORIncludes business rules and field requirementsMaintained by DOR Changes are mutually agreed upon and implemented by all partners
FACC Central Site
Florida SDU
SDU Receipt File(270)
SDU ReceiptProcessing
SDU DisbursementProcessing$ RECEIPTS $
3:00 PM
DAY 1
County Clerk Local Depository
DOR
CLERCProcessing
FLORIDA IV-DProcessing
$ RECEIPTS $
SDU LockboxFile
Private Disb.File
$ Pre-94 PrivateDisbursements $
$ SDU Disbursements $
IV-D Coll.File
OTC File$$
7:30 PM DAY 1
9:00 PM DAY 1
7:00 AM DAY 2
8:00 AM
DAY 2
Day 2
Central SiteProcessing
IV-D Coll.File
IV-D Disb.File
OTC File$ (950) $
Private Disb.File (305)
IV-D Disb.File (306)
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Child Support Reporting
CLERC System StatusApplication needs to be modernizedFCCC has begun requirements gathering and analysis
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Criminal History Reporting
RequirementsBased on 1985 Legislation (amendments to Chapter 943, F.S.) which created the Offender Based Transaction System (OBTS)Clerk’s OBTS data is used to update the FDLE Computerized Criminal History (CCH) with court disposition informationInformation is transmitted electronically to FDLE Monthly reporting frequency
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Criminal History Reporting
StandardsCriminal Justice Data Dictionary
Defines all data elements and valuesStandard across all local OBTS systemsMeets the needs of all agencies
FDLE, OSCA, DJJ, DOC
Criminal History Reporting
Covers Six Phases of a Court CaseBasic PhaseInitial PhaseProsecutor PhaseCourt PhaseSentence PhasePost Sentence Phase
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Criminal History Reporting
Clerk Issues – Impact on Local ApplicationCriminal history reporting has a major impact on your local OBTS applicationFDLE requires an error rate not to exceed 4% for each file submissionLocal OBTS application edits should identify and allow error correction before transmission to LOGANAny changes to the OBTS Data Dictionary will require changes to your local application ($$)
Criminal History Reporting
What is LOGAN?
Provides three basic functions:Data Transmission Edit Data ValidationReporting and monitoring tools
Website - http://logan.flcjn.net/Joseph/ UnsecuredSecured
Documentation availableTraining GuideData Element DictionaryData Standards
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SRS Reporting
RequirementsBased on State OBTS Legislation and Supreme Court Administrative OrdersSRS stands for Summary Reporting SystemData is used for the annual certification of judicial need processSRS data measures the judicial workload component for appointments, Legislative and budget issues Information is transmitted electronically to OSCAReporting frequency is typically monthly
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SRS Reporting
StandardsSimilar to Criminal History Reporting, the data is based on the Criminal Justice Data Dictionary
Defines all data elements and valuesStandard across all local OBTS systems
OSCA also provides information regarding data layouts, etcSRS Forms for Civil/Probate Cases
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SRS Reporting
Clerk IssuesSRS reporting requirements impact all the local Clerk’s court applicationsSRS data may be highly scrutinized because of its impact on the Judicial ProcessSRS Reporting is audited on a regular basisThere may be issues regarding local Clerk data and how it is interpreted by OSCA
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SRS Reporting
ScoringBoth Filing and Disposition categories are scoredStatute numbers, charge level and degree, filing dates, etc are needed to properly classify a case for SRS Reporting
ReportingBasic statistics about the data processedList of cases including the field(s) in error and reason for discrepancy Clerk’s Office reviews and amends the data as necessary
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SRS Reporting
www.flcourts.orgSRS ManualSRS MemorandaSRS FormsFrequently Asked Questions (FAQ’s)
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MECOM
MEntal COMpetency is used to restrict the purchase of firearms by criminal defendants FS 790.065:
determined incompetent to stand trial found not guilty by reason of insanityadjudicated mentally defective or involuntarily committed to a mental institution
Defendant demographic information must be entered in the Florida Department of Law Enforcement’s MECOM systemThe clerk of court must report this data to FDLE within one month of adjudication.
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Program Overview
Traffic Citation Accounting & Transmission System (TCATS)
The first TCATS record was processed January 2, 2002Provides an automated statewide traffic system to improve the accountability of traffic citation information and the accountability for monies collected from the violations Provides a means by which all 67 counties can communicate with a UTC repository. Provides Law Enforcement the means of transmitting UTC data electronically.Provides for electronic reporting of UTC to DHSMV including Dispositions and CollectionsProvides for Independent Ad-Hoc ReportingProvides audit reports to Clerks and DHSMV
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Program Overview
Florida Statutes Chapter 318.18(8)1(a) … the department shall contract with the Florida Association of Court Clerks, Inc., to design, establish, operate, upgrade, and maintain an automated statewide Uniform Traffic Citation Accounting System to be operated by the clerks of the court which shall include, but not be limited to, the accounting for traffic infractions by type, a record of the disposition of the citations, and an accounting system for the fines assessed and the subsequent fine amounts paid to the clerks of the court. On or before December 1, 2001, the clerks of the court must provide the information required by this chapter to be transmitted to the department by electronic transmission pursuant to the contract.
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ICD (Interface Control Document)
Standards
All reporting requirements are defined in the TCATS ICD (Interface Control Document).Recommended transmission frequency - daily
Provides uniform format for transmitting data to DHSMV
Initial Citation (Arrest) InformationDisposition InformationD-6 InformationLaw Enforcement Electronic ReportingCriminal Financial Obligations Toll Authority Citation Paid with in 30 days
Evolves in order to:
Improve quality of data Allow for additional TCATS requirementsAddress new or modified legislationCurrent ICD is Version 6.0.1
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FACC Central Site
Law Enforcement
DHSMV
67 County Clerks
D-6(Page 58)
UTC(Page 8,13)
Dispositions(Page 19,31)
Paper Citations
ALL COUNTIESUTC/
Dispositions(Page 53)
D-6(Page 58)
Arrests(Page 61)
ElectronicCitations
(Page 44,48)
ElectronicCitations
(Page 44,48)
TCATS PROCESS FLOW
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Validation Points
3 Types of Data EditsLocal Edits
The goal is to identify all errors locallyTCATS Edits
Based on TCATS ICDFormatting/Load Errors – .log filesValidation Errors - .rpt fileElectronically reported back to county for each county transmission to TCATS
DHSMV EditsElectronically reported back to county through TCATS for all data received at DHSMV
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Continuing Education & Support
Ongoing SupportAdvisoriesTraining Material
Article V – Fine and Distribution RequirementsAppendix CError DocumentationFAQ’s
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FHP E-CITATIONS
BenefitsProvide complete and reliable data for citations issued by FHP TroopersNo longer have to decipher often illegible, handwritten information Reduce manual data entry by importing electronic citation data
Project StatusData is available for all 67 countiesFHP is currently using TCATS ICD 6.0.161 counties are LIVE processing FHP e-citations57 counties are accepting e-citations in TCATS 6.0.1 99.98% success rate for e-citations processed at Central Site
TCATS Error Processing
Error Reports should be monitored to ensure the citation is recorded on Drivers record.
Local ErrorsMust be corrected prior to transmission to Central Site
Central Site ErrorsCitation,Dispostion,D6Error reports transmitted back to countiesResend to TCATS
DHSMV ErrorsUTC,ARREST,D6 and Criminal SuspensionError reports transmitted back to countiesResend to TCATS
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TCATS Option in CCIS
Authorized CCIS Users OptionsTCATS Inquiry
Citation (& Disposition) Inquiry from TCATS D6 Suspension Inquiry from TCATS
DRC1 FunctionalityD6 ClearanceD6 Re-open D6 transaction ReportChild Support SuspensionDL transcript SearchDL Transcript Report
TCATS Error ReportsError Management Tool used by Clerks, FACC and DHSMV to track various aspects of error trackingAbility to view outstanding TCATS Central Site and DHSMV error reports by date range
County specific access for Clerk staff in originating countyFACC and DHSMV access statewideSolutions provided to help users resolve errors
Clerks’ Court-Related and Other Mandatory Reports as of 11/01/16
Final Clerks_Court_Related_Other_Mandatory_Reports_110116.doc Page 1
This document is a listing of statutorily required reports. However, it does not list reports Clerks produce for external local entities. The
listing is set up by categories determined by a Florida Court Clerks & Comptrollers (FCCC). This listing is updated annually and posted
to the Florida Court Clerks and Comptrollers’ Web Site: www.flclerks.com under Public Services>Public
Documents>Publications>Mandatory Reports. If you have any questions, comments or corrections, please contact Alex Nicholas at 850-
921-0808 or email to [email protected]
CATEGORY, REPORT
NAME
AUTHORITY/
REFERENCES RECIPIENT
CLERK
INTERNAL
COLLECTION
METHOD
FREQ. DUE DATE TRANSMISSION MEDIUM/
COMMENTS
A. PERFORMANCE
1. Report of Payment of Court
Related Fines, Fees, Service
Charges (a/k/a Annual
Assessments and Collections
Report) FS 28.246( 1)
FCCC submits
to Legislature
and CCOC N/A Annually
January 1st
annually
Clerks use the Automated A & C
Report System (2016) to submit
report forms to FCCC. FCCC
provides the Legislature a
Consolidated Summary Report on
January 1st of each year.
2. Corrective Action Plan
(after performance shortfall if
necessary) FS 28.35(2)(d) CCOC N/A Quarterly
1/20
4/20
7/20
10/20 Email Attachment
3. Collections Report FS 28.35(2)(d) CCOC N/A Quarterly
1/20
4/20
7/20
10/20 Email Attachment
4. CCOC Outputs Monthly FS 28.35(2)(d) CCOC N/A Monthly 20th each Email Attachment
Clerks’ Court-Related and Other Mandatory Reports as of 11/01/16
Final Clerks_Court_Related_Other_Mandatory_Reports_110116.doc Page 2
CATEGORY, REPORT
NAME
AUTHORITY/
REFERENCES RECIPIENT
CLERK
INTERNAL
COLLECTION
METHOD
FREQ. DUE DATE TRANSMISSION MEDIUM/
COMMENTS
Report Form (AKA:
Timeliness Performance
Measurement Report.
month
5. Financial Receipts (Annual
figure is entered in to CCOC
Outputs Monthly Report
above)
FS 28.246(1) CCOC N/A Annually 10/20 Email Attachment
6. CCOC Timeliness
Quarterly Report FS 28.35(2)(d) CCOC N/A Quarterly
10/20
01/20
04/20
07/20
Email Attachment
8. Juror Payment FS 28.35(2)(d) CCOC N/A Quarterly 10/20
01/20
04/20
07/20
7. Fiscal Management
Performance Measure Report
FS 28.246(1)
FS 28.35(2)(d)
CCOC N/A Annually 7/20 Email Attachment
8. Foreclosure Backlog
Report
Supreme Court
Order AOSC13-28
OSCA From Clerks’
Case
Maintenance
Systems or
CCIS
Every two
weeks
Every two
weeks
E-mail attachment or via electronic
transmission from CCIS
Clerks’ Court-Related and Other Mandatory Reports as of 11/01/16
Final Clerks_Court_Related_Other_Mandatory_Reports_110116.doc Page 3
CATEGORY, REPORT
NAME
AUTHORITY/
REFERENCES RECIPIENT
CLERK
INTERNAL
COLLECTION
METHOD
FREQ. DUE DATE TRANSMISSION MEDIUM/
COMMENTS
B. JURY
1. Juror Report of Address
Changes FS 98.093(2)(b)
DOS Division
of Elections
Court
Attendance Monthly Not specified E-mail attachment
2. Jurors Performance
Measures Report FS 28.246(1) CCOC
Court
Attendance Quarterly
10/20
01/20
04/20
07/20 Email Attachment
3. Witnesses Quarterly
Accounting & Payment FS 40.355 JAC Finance Quarterly 14th Hard Copy
4. Estimate of Funds
Necessary for Witness
Compensation (Requisition) FS 40.29(1) JAC Finance Quarterly 14th State Form - Hard Copy, faxed
5. Jury Management Report AOC 06-13 OSCA
Court
Attendance Monthly 15th Email Attachment
6. Annual Statewide Grand
Jury Submission -
https://StatewideGrandJurySub
mission.flcourts.org FS 905.37(1) OSCA
Court
Attendance Annually 2/15
Electronic: Some Clerks submit on
website, but statutes require chief
judge to report to OSCA.
C. CIRCUIT CIVIL
N/A
Clerks’ Court-Related and Other Mandatory Reports as of 11/01/16
Final Clerks_Court_Related_Other_Mandatory_Reports_110116.doc Page 4
CATEGORY, REPORT
NAME
AUTHORITY/
REFERENCES RECIPIENT
CLERK
INTERNAL
COLLECTION
METHOD
FREQ. DUE DATE TRANSMISSION MEDIUM/
COMMENTS
D. FINANCE
1. Annual Budget (Court
Related Functions) FS 28.36(3)(a)
CCOC &Final
to Legislature Finance Annually June 1st
Email Attachment - not a report, or
use CCOC on-line budget form or
PABS.
2. Annual Report of Property
Presumed Abandoned FS 717.117 DFS Finance Annually 4/30 Electronically
3. Annual Report of Registry
Unclaimed Funds FS 43.19 DFS N/A Annually 12/1
Hard Copy: Statute requires the court
to direct the money be deposited with
the CFO.
4. Mediation Fee Report
(State Courts Revenue Trust
Fund Report) FS 44.108(2)
Chief Judge &
OSCA N/A Quarterly
30 days after
the end of
quarter
OSCA gets via CCIS reporting from
FCCC.
5. Remission of Fines, Fees,
etc. FS 28.37(2) DOR N/A Monthly 1/10
Electronic state form, not a report, but
transmission of funds.
6. Court Expenditure and
Clerk's Trust Fund Collections
Tracking Report (a.k.a. EC
Report) FS 28.35(2)(d) CCOC N/A Monthly 20th Email Attachment
7. Monthly Detail Revenue
Reporting (SB 1790/Ch.2008-
111)
FS 28.35(2)(d)
FS 28.241
FS 316.193 CCOC N/A Monthly 20th
Email Attachment.
Changed to a monthly submission by
CCOC Executive Council August 23,
Clerks’ Court-Related and Other Mandatory Reports as of 11/01/16
Final Clerks_Court_Related_Other_Mandatory_Reports_110116.doc Page 5
CATEGORY, REPORT
NAME
AUTHORITY/
REFERENCES RECIPIENT
CLERK
INTERNAL
COLLECTION
METHOD
FREQ. DUE DATE TRANSMISSION MEDIUM/
COMMENTS
FS 318.18(18) 2010.
8. Additional Court Cost
Report FS. 318.18 CCOC N/A Quarterly 30th Email Attachment
9. Annual Independent
External Audit report (AFR –
Annual Financial Statement) FS 28.35(5) CCOC N/A Annual June 30th Email attachment
10. Revenues
Ch. 2008-111 Laws
of Florida -
Revenues
CCOC
N/A Monthly
20th each
month
11. Jury Management Costs
ESTMATE and signed Clerk’s
Certification
CCOC
N/A
Quarterly
11/20
2/20
5/20
8/20
12. Jury Management
ACTUAL Costs
CCOC
N/A
Quarterly 1/20
4/20
7/20
10/20
13. Additional Court Costs FS 318.18(13)
CCOC N/A Quarterly End of the
Month
14. County Clerk Audits
Reports shall be provided to
CCOC FS 28.35 (5)
CCOC
N/A
Annually June 30th
annually
Clerks’ Court-Related and Other Mandatory Reports as of 11/01/16
Final Clerks_Court_Related_Other_Mandatory_Reports_110116.doc Page 6
CATEGORY, REPORT
NAME
AUTHORITY/
REFERENCES RECIPIENT
CLERK
INTERNAL
COLLECTION
METHOD
FREQ. DUE DATE TRANSMISSION MEDIUM/
COMMENTS
15. Clerks annual budget
FS 28.36 (2)(a)
CCOC
N/A
Annually
June 1st
annually Via CCOC PABS application
E. HUMAN
RESOURCES
1. New Hire Report (for
offices with more than 250
employees) FS 409.2576
State Directory
of New Hires N/A Biweekly
Within 20
days Electronically
2. Retirement Report FS 121.051(4)
Florida
Retirement
System HR Monthly
End of
Month Electronically
3. Unemployment
Compensation and Tax Report
FS 443.163 DOR HR Quarterly N/A Electronically
E. CRIMINAL
1. OBTS (Monthly
OBTS/LOGAN submission
including sealed & expunged) FS 943.052(2)
FDLE
(OSCA/DOC) Criminal Monthly 15th
Electronically via FDLE LOGAN
System application
2. Drug Alcohol Conviction
Report FS 322.055(5) DHSMV Criminal Monthly Not specified
Hard Copy or electronic submitted.
Not a report, but submitted upon each
"conviction".
3. Report of Mental
Competency FS 790.065 FDLE Civil/Criminal Monthly 15th Electronically - not a report, but data
Clerks’ Court-Related and Other Mandatory Reports as of 11/01/16
Final Clerks_Court_Related_Other_Mandatory_Reports_110116.doc Page 7
CATEGORY, REPORT
NAME
AUTHORITY/
REFERENCES RECIPIENT
CLERK
INTERNAL
COLLECTION
METHOD
FREQ. DUE DATE TRANSMISSION MEDIUM/
COMMENTS
4. TCATS (reported to FCCC
and then DHSMV; OSCA
receives data from DHSMV) FS 318.18(8)(a)
DHSMV
(OSCA)
Court
Attendance &
Traffic Daily
Within 10
days Electronically - not a report, but data
5. Sexual Predator designation FS 775.21(5) FDLE Criminal Daily
Due Within
48 Hours
Hard Copy - not a report, statute says
clerk must transmit copy of order
6. Dispositions to Florida
Wildlife Commission (FWC) FS 327.74(10) FWCC N/A Varies
Within 10
days
Hard Copy - FWC checks CCIS
online for these; not a report, but data
like TCATS
F. DOMESTIC
RELATIONS
1. Dissolution of Marriage
Report FS 382.023
DOH Office of
Vital Statistics,
DOR Civil Monthly 10th
Form prescribed by DOH, Electronic
submission of accounting of funds
remitted to DOR.
2. FDLE Name Change
Report
FS 68.07(6)
FDLE
Civil
Monthly 10th
Hard Copy forms furnished by the
department.
3. Vital Stats Name Change
Report FS 68.07(5)
DOH Office of
Vital Statistics
Civil
Monthly 10th
Hard Copy forms furnished by the
department.
4. Delayed Birth Certificate FS 382.0195
DOH Office of
Vital Statistics
Civil
Varies
Within 10
days
Hard Copy - not a report, statute says
clerks must mail the original to the
department
5. Certified Statement of Final
Decree of Adoption FS 63.152
DOH Office of
Vital Statistics Civil Varies
Within 30
days Hard Copy - department form
Clerks’ Court-Related and Other Mandatory Reports as of 11/01/16
Final Clerks_Court_Related_Other_Mandatory_Reports_110116.doc Page 8
CATEGORY, REPORT
NAME
AUTHORITY/
REFERENCES RECIPIENT
CLERK
INTERNAL
COLLECTION
METHOD
FREQ. DUE DATE TRANSMISSION MEDIUM/
COMMENTS
(Application of new birth
records)
6. Adoption, annulment of an
adoption, affirmation of
parental status, or
determination of paternity FS 382.015
DOH Office of
Vital Statistics Civil Monthly 10th
Hard Copy - not a report, certified
copies of court orders
7. Marriage License Report FS 382.021
DOH Office of
Vital Statistics Monthly 5th
Hard Copy form furnished by
department
G. CHILD SUPPORT
1. RMS (Random Moment
Sampling)
FS 61.1826(4) &
DOR Contract DOR Civil
Semi-
Monthly 1st & 16th
Faxed or electronic depending on
Clerk agreement with DOR.
2. IV-D Delinquent Case
Report to DOR (Provided by
FCCC to DOR via CLERC
System) FS 61.181 DOR N/A Monthly Not specified Electronically - by FCCC
3. Monthly IV-D Non
assistance filings (Monthly
Child Support Federal Cost
Reimbursement Invoice)
FS 61.1826(4)(f) &
DOR Contract DOR & FCCC N/A Monthly 20th Electronically via email
H. JUVENILE
1. Juvenile Delinquency
Report to Superintendent of FS 1006.08(2)
Superintendent
of School N/A Varies
Within 48
hours
Statute requires court to provide; local
liaison gets via judicial website.
Clerks’ Court-Related and Other Mandatory Reports as of 11/01/16
Final Clerks_Court_Related_Other_Mandatory_Reports_110116.doc Page 9
CATEGORY, REPORT
NAME
AUTHORITY/
REFERENCES RECIPIENT
CLERK
INTERNAL
COLLECTION
METHOD
FREQ. DUE DATE TRANSMISSION MEDIUM/
COMMENTS
Schools
2. Juvenile OBTS (Included in
OBTS/LOGAN monthly
submission) FS 943.052(2)
OSCA, FDLE
& DOC
Court
Attendance Monthly
Began
7/2008
Electronically – FDLE/LOGAN
submission
3. Drug Alcohol Conviction
Report FS 322.056 DHSMV
Court
Attendance Monthly Not specified
Hard Copy or submitted
electronically. Not a report,
submitted upon each "conviction".
I. PROBATE
1. Notification of
Adjudication of Mental
Incapacity FS 98.093(2)(b)
DOS Division
of Elections
Civil-Criminal
Admin
Monthly Not specified Hard Copy
2. Probate New Estate Listing
(Monthly Preliminary Report) FS 198.30 DOR & AHCA
Civil-Criminal
Admin Monthly 10th
Hard Copy - have judge sign. Statute
requires court to provide.
J. STATISTICS
1. Involuntary Civil
Commitment of Sexually
Violent Predators (f/k/a Jimmy
Ryce) AOS 00-16 OSCA Civil Monthly 15th Hard Copy to court
2. Parental Notice of Abortion
Report
In Re: Reporting of
Proceedings for
judicial waiver of
parental notice OSCA Civil Monthly 15th Hard Copy to court
Clerks’ Court-Related and Other Mandatory Reports as of 11/01/16
Final Clerks_Court_Related_Other_Mandatory_Reports_110116.doc Page 10
CATEGORY, REPORT
NAME
AUTHORITY/
REFERENCES RECIPIENT
CLERK
INTERNAL
COLLECTION
METHOD
FREQ. DUE DATE TRANSMISSION MEDIUM/
COMMENTS
FS 390.01114(6)
3. Quarterly Pending
Caseload Report
SRS Manual, Rule
of Judicial Adm.
Rule 2.250 OSCA
OSCA; See:
Rule 2.250 Quarterly 15th Email with attachment to OSCA
4. Uniform Case Reporting
(SRS, including sealed cases)
FS 25.075, Rule of
Judicial Adm. 2.245 OSCA Civil Monthly 15ht Email with attachment to OSCA
5. Complex Case Report
FL Rules of Judicial
Adm., 2.245; Fl
Rules of Civil
Procedure, Form
1.999 as amended
by SC 08-1141 OSCA Civil Quarterly 15th Electronic/Excel/ XML
6. Record of Unsatisfied
Judgment (Upon written
request of the creditor or
his/her attorney) FS 324.111 DHSMV N/A
Upon
request of
judgment
creditor After 30 days
Hard Copy - not a report, but certified
judgments per statute.
Meetings & Events Legislative Committee Discuss and make recommendations on legislative strategy to FCCC leadership and membership
Weekly Legislative WebEx UpdatesProvided for full membership during legislative committee weeks and session
Weekly FCCC Contract Lobbyist Lunch MeetingsCall in option available
Legislative reports and updates to FCCC Leadership and full membershipProvided during scheduled meetings
FCCC Monthly UpdatesOverview for full membership on ongoing issues, etc., including a legislative report
Annual Clerks at the Capitol Legislative Day EventTargeted, branded messaging tailored to Clerks’ story and specific legislative issues; press events on Clerk initiatives and services
Legislative Session2017
COM
MU
NIC
ATIO
N T
OO
LS
Print & Online Materials
Email Correspondence Legislative Alerts Targeted messaging for full membership
Legislative Survey RequestsLegislation or issue-specific questionnaires for full membership or Legislative Committee
Advisory Bulletins (Legislative) Information on legislation affecting full membership (also available online)
Weekly E-NewsSummary for full membership of legislative activity throughout session (also available online)• Links to “Clerks’ Priority Bill Matrix”—also e-mailed separately to Legislative Committee—
and “Bills of Interest”
Newly Filed BillsSent daily to FCCC Leadership and members of the Legislative Committee, categorizing new bills as Monitor, Priority, or Super Priority, based on each bill’s potential impact to Clerks and Comptrollers• Flagged bills are then tracked throughout the legislative process, with e-mails sent to
FCCC Leadership with detailed reporting on all amendments filed, committee hearings, and floor action previously identified by the filer.
2017 Budget Conference Process Talking Points 2017 Legislative Session Priorities
Local and Statewide Fast Facts Distribution of Clerk Revenue Collections FY 2015-16
Customized Clerks at the Capitol Materials• Significantly below even very modest yearly budget growth rates of just 1 or 2 percent. (Estimated to be $50 million short of where the budget would be with 1% growth from the FY2005-06 approved budget and $105 million short of 2% growth.)
YOUR WORDSHERE GOES
1