2017

Ellaine Memorial Foundation

6/18/2017

State of Art Computer Lab Donation Program

Transforming Education Through Technology

Concept Document: State of Art Computer Lab Donation Program

Introduction:

“Education is the most powerful weapon which you can use to change the world.”

― Nelson Mandela

Ellaine Memorial Foundation (EMFound), a sister organization of Unlimited Technology

Pvt. Ltd which is registered as ‘Not-For-Profit’ company under the Company Act 2006,

Section 5 –Sub-Section (1) and a registered member of Social Welfare Council of Nepal.

EMFound.

Ellaine Tuladhar-daughter of Allen Tuladhar, at the age of 14, left this world after sever

fever 10 years back. While putting the fire into his daughter Ellaine’s pyre, Allen vouched

that he is going to be helping the youths of the country in whatever capacity possible.

This commitment gave birth to Ellaine Memorial Foundation which started as a small

kindle of hope but hoping that this small light will touch the lives of many children in

Nepal with technology, innovation, careers and entrepreneurship development to convert

from a caterpillar to a butterfly.

EMFound’s vision is to create hundreds of computer labs across Nepal to provide

increased hope and opportunity for many hundreds of thousands of Nepali students.

Achieving this will not only ‘change the world’ for these students but also their families,

and wider communities.

EMFound has identified the following 6 challenges all starting with C’s (Computers, Cash,

Content, Capacity Development, Coordination and Connectivity) due to which ICT in

Education in the local communities of Nepal are struggling to develop; and to overcome

these challenges EMFound has developed this initiation of lab donation program.

Increasing use of ICT in education has been a seemingly important concern for students,

educators and the local people to learn to operate in this rapidly changing information

world. Since, the beginning of this century, education has faced a variety of social, cultural,

economic, and technical challenges in Nepal. Despite overcoming many obstacles and

developing itself in context of education sector, ICT in education in remote areas of Nepal

is still in the chaotic condition struggling with challenges that includes lack of computers

and cash, content, lack of ICT knowledge in educators, care and management of the

hardware and ancillary equipment, connectivity issues, and lack of coordinating and

communicating through multi-stakeholder partnerships.

Concept Document: State of Art Computer Lab Donation Program

EMFound attempts to overcome these challenges by developing new approaches and

frameworks for enhancing the dissemination of information and helping to meet these

challenges to accelerate the growth of ICT in education in Nepal through the

establishment of ‘state of art’ computer labs in rural schools, e-libraries, e-literacy training

for educators, creation of educators network, conference for policy advocacy, curriculum

development, help desk for educators and partnership between academia and industry

programs.

The basic hardware and software provided for a school during ‘state of ART’ lab creation

for a school are as follows:

Except these software, contents will keep on updating on time basis understanding the need

of schools.

Hardware

Servers : Intel i5 Processor, 16GB RAM, 1Gbps NIC

Card, 500GB HD, 3 years warranty2 units

NComputing Thin Client Device 18 pcs

Switch 1 unit

19.5” LED Monitor 20 units

Mouse and Keyboards 2o units

Inverter 1 KVA 2 units

Battery 200 Ampere hours 2 units

All networking cables and network connector depending upon necessicity

SoftwareMultipoint Server 2012 Genuine and Legal Onetastic

Office 2013 Office Lesson Planner

AutoCollage Movie Maker

Microsoft Maths Minecraft

Chemistry Add-in Math Worksheet Generator

ChronoZoom Local Language Tool

Microsoft Community Clips Kodu

Creative Commons Add-in Expression Web 4

Zoomit v4.5 Docs.com

WorldWide Telescope (WWT) Windows 8.1 Nepali LIP

TouchDevelop Office 2013 Nepali LIP

Songsmith Office 2013 Nepali Proofing Tools

Snip Nepali IME 3.0

Small Basic Microsoft Securities Essentials

Photo Story Online Pragyakosh

Cyberkosh Rupantaran

Concept Document: State of Art Computer Lab Donation Program

Process of the Program: EMFound has developed certain process/phases in this program for successful

implementation of the project.

Proposed Design of Computer Lab:

Inspection

• Application received from school

• Site visit for pre-requisite

• Digital Literacy training for all teachers

Installation

• Lab Preparation (flooring and furnishing) by school

• Computer Equipment dispatch to school

• Lab setup

Post Installation

• Ict in Education Training to specific educators

• Monitoring and Evaluation

• Refresher Trainingto teachers on ICT content

Concept Document: State of Art Computer Lab Donation Program

Digital Literacy/ICT in Education Trainings: In order to develop the capacity of the educators, EMFound will provide digital literacy

training to the teachers and ICT in education training to them with zero charges. We have

40 surface tablets to drag from village to village to provide training to community schools.

Expectation from School

a. Organize the training smoothly.

b. Manage every necessary logistics for the training.

c. Will be responsible for loss and damage of the laptops.

d. Ensure an adequate number of participants to the training.

e. Provide the required hospitality to the instructor and other officials coming

from MIC Nepal for the purpose.

f. Provide local hospitality in terms of lodging and fooding as per the

requirements to the instructors and other official of MIC Nepal.

g. Ensure the required space and furniture to conduct the training in an effective

manner.

Care and Management Training

EMFound will be providing technical training on Care and Management of the computer

lab from time to time to the concerned and selected schools.

Other Technical, Soft skills Training, Workshops for Educators

EMFound believes in capacity development of the educators. So, we will be providing

technical trainings as well as non-technical workshops every quarter (every 3 months) for

the educators as the refresher training to the lab donated schools. The school should send

teachers on their own expenses for the trainings or workshop. These trainings and

workshops will be organized in different areas of Nepal.

Support via field visit and Help Desk: EMFound will be establishing help desk in order to support all the supported schools with

any technical problems.

Monitoring & Evaluation/Reporting: EMFound expects proper report from school on the usage of lab every month possible.

Award: Every year, EMFound celebrates Guru Purnima (Teacher’s Day), a one day workshop where

educators from different schools will be invited. EMFound will be recognizing the best

school and the best teacher who will contribute in making the use of computer lab

Concept Document: State of Art Computer Lab Donation Program

successful. For this, EMFound will put on a survey to select the best school and best

teacher who uses, motivates the student to use the computer lab.

Lab Donated in Past: Starting from Sept 2014, EMFound has donated computer lab in 134 schools in 18 districts

of Nepal.

Format of Application: Below is the format of the Application for the school to fill up.

Please fill the following form as much as possible.

1. What are the ICT tools that school purchased from the amount NPR1,40,000 that was given to the school

from Nepal Government ICT in Education Program?

______________________________________________________________________________________________

______________________________________________________________________________________________

2. How many computers does your school have? Any organization that supported with the computers?

_______________________________________________________________________________

3. What is the size of the room that you are proposing for the new computer lab?

_________________________________________________________________________________

4. What type of roof does the computer lab has? (Cemented/Tin/Tile/Stone)

____________________________________________________________________________________________

5. What us the availability of electricity in computer lab? Situation of power supply in the school. How often

electricity goes out (Load shedding problems)

________________________________________________________________________________________

6. Explain the furniture that the school will provide for the computer lab. Can you make furniture as we expected?

______________________________________________________________________________

7. Can the school provide a cover cloth to make a computer cover to save in from dust?

______________________________________________________________________________

8. Internet connectivity in School/Village. What are your plans of having internet?

__________________________________________________________________________________

9. How much matching funds are you able to support as your contribution to this computer lab? Please remember,

this fund will be used to create lab in another school like yours.

Concept Document: State of Art Computer Lab Donation Program

_________________________________________________________________________________

10. Besides computer, what are the other ICT resources that you are expecting?

_________________________________________________________________________________

11. General information about school

Principal’s Name

Mobile

Number

Vice Principal’s

Name

Mobile

Number

Chairman of School

Management

Committee

Mobile

Number

Full Name of School

School

Established

Year

Complete Address

of school

Contact

Number

Computer Teacher

Number

Other Supporting Organization

Number of Male Teachers

Number of Female Teachers

Number of Male Students

Number of Female Students

12. Do you want to add some other things regarding the donation of computers?

Signature and Stamp:

Selection Criteria: The school are selected in need basis with following preferences and criteria:

- Must be a rural school

- Must be a community based school

- Must have electricity

- School that runs from grade 1-12

- School with children from marginalized community and below poverty line

- School which has more female child enrollment

Concept Document: State of Art Computer Lab Donation Program

Proposed Budgets: The tentative budget for the project is as follows. EMFound will be contributing certain

operational cost from their end in this project. The proposed budget will be able to create

‘state of art’ labs in 125 schools.

The detailed budget per lab is as follows:

Plans and Timeline: Based on the proposed budget, EMFound will be able to create 125 schools and each

quarter EMFound will create 25 schools and the project will continue for 1 year and a

quarter of the next year (i.e., 16 months). After the receivable of the grant, the timeline

and plan for implementation is as follows:

Total Cost per school 19,834.00$

Total Contribution requested per lab 12,000.00$

Total Contribution by EMFound per lab 7,834.00$

Proposed Lab Installation from the grant 125

Total Contribution requested for 125 labs 1,500,000.00$

Total Contribution by EMFound for 125 labs 979,250.00$

Total Cost Required for 125 schools 2,479,250.00$

Description of Expenses Qty Rate Amount in NPR Amount in USD

Hardware Cost

Server 2 98,000.00NPR 196,000.00NPR 1,866.67$

18.5" LED Monitor 20 12,000.00NPR 240,000.00NPR 2,285.71$

Keyboard & Mouse Combo 20 1,000.00NPR 20,000.00NPR 190.48$

Inverter 1500VA (2 yrs warranty) Charge 2 Battery At Once 2 33,000.00NPR 66,000.00NPR 628.57$

Asian 200 Ampere Battery (4 years warranty) 2 42,000.00NPR 84,000.00NPR 800.00$

Thin Client Device M300 6 26,700.00NPR 160,200.00NPR 1,525.71$

16 port Switch Gigabite 1 20,000.00NPR 20,000.00NPR 190.48$

CAT6 Cable & RJ45 Connector 1 20,000.00NPR 20,000.00NPR 190.48$

7,678.10$

Software Cost

Windows Server 2016 1 80,000.00NPR 80,000.00NPR 761.90$

Microsoft Office 20 22,000.00NPR 440,000.00NPR 4,190.48$

4,952.38$

Training Cost

Digital Literacy Training for 6 days per school 6 20,000.00NPR 120,000.00NPR 1,142.86$

ICT in Education Training 5 days per school 5 20,000.00NPR 100,000.00NPR 952.38$

Refresher Training on contents (2 Days per school) 2 20,000.00NPR 40,000.00NPR 380.95$

2,476.19$

Operating Cost

Travel Expenses for trainings (Inspection, 3 trainings, implementation 5 18,000.00NPR 90,000.00NPR 857.14$

overhead Expenses (10%) 167,620.00NPR 1,596.38$

Sub Total 1,843,820.00NPR 17,560.19$

VAT - Tax (13%) 239,696.60NPR 2,282.82$

GRAND TOTAL 2,083,516.60NPR 19,843.02$

Concept Document: State of Art Computer Lab Donation Program

Impact:

In average, a community school will have 800-1000 students and around 25-30 teachers

per school and this project will directly provide benefit to above 1,00,000 children and

indirectly help to reach the community of 4,00,000 in a year and half. We believe it will

create a very positive impact as seen in past years and help transform the education

through technology. Hence, request to support this project with your guidance and

funding to keep going.

W1 W2 W3 W4 W1 W2 W3 W4 W1 W2 W3 W4

Application received from school

Site visit for pre-requisite

Digital Literacy training for all teachers

Lab Preparation (flooring and furnishing) by school

Computer Equipment dispatch to school

Lab setup

Ict in Education Training to specific educators

Monitoring and Evaluation Every 3 months

Refresher Trainingto teachers on ICT content Every 3 months

Task Per Week ---> Month 3Month 1 Month 2