Stage1 Application Guide

8/11/2019 Stage1 Application Guide

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Stage 1 On-line Application Process Guide

17 August 2014 (Draft)


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ContentsStage 1 On-line Application Process Guide..................................................................................... 1

Purpose ....................................................................................................................................... 3General Navigation Tips .............................................................................................................. 4

Registering for an EA ID & password .......................................................................................... 6Engineers Australia Online Portal (myPortal) ............................................................................... 8

Stage 1 Application ..................................................................................................................... 9 Applicant Landing Page ........................................................................................................... 9

Personal ................................................................................................................................ 10

Application ............................................................................................................................. 14Education ............................................................................................................................... 15

Report .................................................................................................................................... 16Summary ............................................................................................................................... 17

Payment details ......................................................................................................................... 19

Additional Information Request .................................................................................................. 22

Application Status ...................................................................................................................... 23


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Purpose

This document details the online Stage 1 application process.

Engineers Australia (EA) offers a Stage 1 Competency Assessment if your engineeringqualification is not accredited or recognised by Engineers Australia. Examples include: Candidates holding Australian engineering qualifications that have not been accredited or

approved by Engineers Australia; Candidates holding engineering qualifications from overseas countries from which Engineers

Australia does not recognise the qualifications; Candidates holding qualifications in engineering or fields related to engineering, which are not

recognised by Engineers Australia, but who may have post-graduate qualifications inengineering and substantial experience in engineering work.

Refer to the Stage 1 Guide A Guide to Assessment of Eligibility for Membership (Stage 1Competency) Using the Online Application Process.


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General Navigation Tips

The system is optimised for the following internet browsers: Chrome, Firefox, Safari andInternet Explorer 8 (and above). Other browsers are not tested and not supported.

Please note that uploading documents may take time. Uploading several documents maytrigger an error. Please upload only one document at a time.

Tooltips - Additional information is provided at several points in the portal in the form of tooltips.To view the information in the tooltips, hover your cursor over the tooltip icon as illustratedbelow:

You can navigate through your application by clicking on the tabs on the left hand side of thescreen.

Using the previous page button of your web browser as well as the reload button can triggererrors. It is not recommended to use these features.

Uploading a full application can take time. It is recommended to save your application regularly.


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To return to your Applicant landing page at any time click on the "Save & Exit" button on thebottom right hand of your screen, or simply save the application using the Save button at thebottom left of the screen.

To log out of the portal, click the "Sign out" link in the menu bar on the top right hand corner ofthe page:

If you experience technical difficulties while using the portal, please contact our MemberServices Team on 1300 653 113. Overseas applicants should call +61 2 6270 6555 (Monday toFriday - 9am to 5pm AEST). This phone number is located in the "Talk to our Support Team"section on the right hand side by clicking on the "Contact us" button.


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Registering for an EA ID & password

If you do not currently have an Engineers Australia ID and password you will need to register yourdetails to receive one.

You can register using the form accessible from the Stage 1 web page atwww.engineersaustralia.wufoo.eu/forms/ea-id-request-new-person

Note that there will be a short delay between the moment you send the form and the moment theaccount is created.
http://www.engineersaustralia.wufoo.eu/forms/ea-id-request-new-personhttp://www.engineersaustralia.wufoo.eu/forms/ea-id-request-new-personhttp://www.engineersaustralia.wufoo.eu/forms/ea-id-request-new-person


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Engineers Australia Online Portal (myPortal)

Log into the Engineers Australia (EA) customer portal using your Engineers Australia ID and1.online password. This will take your portal landing page.

When you are on the myPortal home page click on the menu on the top right hand side of the2.screen. In the drop down menu, select the option eStage 1 as shown below.


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Stage 1 Application

Applicant Landing Page

Select Start Stage 1 Application3.

Make sure that before you continue with your Stage 1 application that you have read the4.Stage 1 Guide. If you have read the Stage 1 Guide and agree to the statement "bysubmitting an application I am aware that Engineers Australia may require original copies ofdocuments to be sent via post in some instances, place a tick in the check box then click the"Begin Stage 1 Application" button.


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When you begin your Stage 1 application there will be a list of 5 tabs on the left hand side of5.the screen. You can navigate to any of these tabs at any point in your application. The Stage 1assessment will take you through them in order starting with your Personal Details.

Note that you can switch from one tab to another at any time in your application.

Personal

The Personal Details page requests you to upload a passport style photo, primary identificationdocument, name change document (if relevant), Curriculum Vitae (CV) and your English languagecompetency document.


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To add a file to your application click in the upload document field or on the Choose File 6.button next to it. Select the file you would like to add to your application from your personaldocuments. There is the option to add multiple files if needed, just select the Add File button asshown:

When attaching documents - please note that we prefer that written documents are in a .PDFformat. Where an image has been scanned we require a colour scan of the original documentwith a minimum resolution of 300 dpi. Files should not be larger than 5MB, with a maximum filesize allowance of 10MB.

Passport-Style Photograph & Primary Identification Document

All Stage 1 Applications must include: a passport style photo; and a passport bio-data page or7. Australian driver's licence. Where a passport or Australian drivers licence are not available, acopy of your Birth Certificate or Official Identity Document may be acceptable in lieu.


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Curriculum Vitae (CV/Resume)

You must provide a Curriculum Vitae (CV) covering your complete employment experience,8.from the completion of your undergraduate studies to date. Fill in the details regarding your CVverification. You can add additional verification records by selecting 'Add CV Verification'.

Please note that if you add another CV verification record that you are unable to remove yourfirst CV Verification record. If you would like to remove your first record you will need to updatethe details in your first CV verification to show the details that you would like to submit. You canthen remove the second CV verification record.

If you have no work experience and therefore you cannot provide verification of your CV,simply write not applicable in the field organisation, todays date in both Date From andDate To Fields, and a simple document stating that y ou do not have any verifiable workexperience.


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Can you demonstrate English Language Competency?

Please refer to the Stage 1 Guide as to whether you are required to submit a satisfactory9.English Language Competency Result. You can click on the link to the Stage 1 Guide asshown below.

Upload your English language competency form. You should also include your English10.Language Competency test result reference by typing in the text field indicated below. Oncecompleted please select Next to proceed to the next step.

If you are seeking an exemption select the box as shown below. Upload an explanation for11.your exemption by clicking on the upload document field or Choose File button next to it .Exemptions are granted on a case by case basis. Please refer to the Stage 1 Guide for detailabout the exemption criteria.

Once you have uploaded your justification click on the Next button.


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Application

Select your Occupation Category from the drop-down box. You can select from Associate,12.Technologist or Professional. For information on these categories please refer to Stage 1Guide. Click "Next".


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Education

In the Education section, please provide the requested information for your most relevant13.qualification. The required information is: Qualification - write the title of you qualification (eg. Bachelor Degree in Engineering);

Discipline - write the discipline of your qualification (eg. Civil Engineering); Institution - write the name of the institution where you completed your qualification (eg.University of New South Wales);

Country select the country of completion of your qualification from the drop-down list; Degree/Qualification - upload your degree certificate; Transcript - upload your transcript; Date of completion- select the date of completion or award of your qualification. If you have

not completed this qualification please select the expected completion date.

You can add additional qualifications by clicking on "Add additional qualifications" button.


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Report

Please upload your Career Episodes and Summary Statement. The Career Episode should14.describe how you applied your engineering competencies either during your studies or duringyour professional career. Please refer to the Stage 1 Guide for further details.

The Summary Statement must cross-reference the competency elements in the paragraphs in15.your Career Episodes. Please refer to the Stage 1 Guide for further details.

Select "Summary" button to continue with your Stage 1 application.16.


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Summary

This tab shows the application overview.17. The heading "You still need to provide:" will list any documents that you still need to submit.18.You can navigate to these pages by using the task bar menu on the left hand side of thescreen. (Refer to General Navigation Tips).

You will not be able to proceed to payment and submit your application until all mandatory19.documents are submitted.


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Once you have provided all the required documents you can continue to the payment section.20.Please put a tick in the Declarations to confirm your Stage 1 application and to continue to thepayment section.

Select "Continue to Payment", Select OK to Confirm your intention to upload your documents21.and proceed to payment.

Uploading the documents and submitting the application can take several minutes. Do notreload the page during this time.


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Payment details

You can click on "Return to Application" at any time before you submit your payment. You have22.the option of paying now via credit card or to have an invoice emailed to your listed emailaddress.

If you would like to pay now via credit card select the radio button "I'll pay now via Credit Card".23.Please enter the payment details as requested including: the type of credit card you are paying with please select the radio button next to the type

of card you are using. Engineers Australia accepts Amex, Visa and Mastercard and ourpreferred payment type is the Engineers Australia Amex;

the cardholders name; the credit card number; the credit card expiry date; and the CCV of your credit card this is the 3 or 4 digit number located on the back of your

credit.


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If you would like the invoice emailed to you please select the radio button "Please invoice me".24.Please note that the invoice will be sent to the email address assigned to you. To have theemail sent to a different email address, please update your details and resume yourapplication.

Note that if the payment is not received by the invoices due date, the application will becancelled. It will not be sent for assessment.

If you asked to pay on invoice, the invoice will be available for payment on your profile. Click25.the $ icon to see a list of pending invoices.


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Click on View all financial transactions to see the list and access other options . An invoice balance of $0 indicates that the fee has been paid.You will be able to pay the invoice directly per credit card by clicking the credit card icon. You will be able to get a copy of the selected invoice sent to your email address by clicking theenvelope icon. You will be able to view the invoice online by clicking the eye icon.

For a Credit Card payment, after providing your payment details, please carefully read the26.Payment Terms and Conditions at the foot of the page. If you agree with these Terms andConditions, please indicate this by marking the tick- box which states I have read, understoodand agree to these Terms and Conditions. You will be unable to proceed with your applicationif you do not agree with the Terms and Conditions listed. After agreeing to the Terms andConditions, please click the red Submit button to submit your application for Stage 1 andpayment or select Return to Application at the top of the page if you do not wish to continuewith your Stage 1 application at this time.

You will receive confirmation that your application has been submitted and is awaitingassessment.


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Additional Information Request

In due course, your application will be claimed by an assessor, and the assessment process will bestarted.

If the application is suitable to make a decision, a letter advising you of the assessment outcomewill be sent to your email address (as registered in your profile).

If there are shortcomings that you need to address before your assessor can finalise yourassessment, your case officer will send you a request for additional information.

You will see a notification appear in the menu in MyProfile, as well as a new status for youapplication.

Click on Provide Additional Information to see the detail of the shortcomings and submit27.additional information as per your assessors request.


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Application Status

Submitting the application and uploading the documents in our database may take a few28.minutes. After this delay, you will be able to see the status of your Stage 1 applicationsubmission on the eStage 1 landing page.

- If the payment is successful via credit card, the second block would directly marked aspaid

- If the payment is required via invoice, the second block would be blue and show Awaitingpayment until the payment is received.

- Upon successful payment, the second block will show Queued for assessment until thetime the application is claimed by an assessor

- The application status will remain in the queue until an assessor claims the application. Atthis stage, the status in the third box will change to Assessment in progress


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- If the assessor needs to request additional information, the third box will switch to Awaitingapplicants response and the button Provide additional information will be available.

- Once an outcome has been determined, the forth box will change to Outcome Granted .

The outcome will be sent to you per email


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Stage1 Application Guide

Documents

Transcript of Stage1 Application Guide