ST. MARY’S UNIVERSITY ATHLETICS

ST.MARY’SUNIVERSITY

ATHLETICSDEPARTMENT

POLICIES&

PROCEDURES

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TABLEOFCONTENTS

DepartmentStructure/Roles_______________________________________________________________________________________3-4DepartmentOrganizationalChart_________________________________________________________________________________5St.Mary’sMissionStatement_______________________________________________________________________________________6St.Mary’sAthleticPhilosophyStatement_________________________________________________________________________6GoalsandObjectives________________________________________________________________________________________________6Personnel_____________________________________________________________________________________________________________7-10CoachingStaffResponsibilities____________________________________________________________________________________11-12Business–Finance__________________________________________________________________________________________________13-15AthleticOperations,Equipment,Apparel,Facilities ____________________________________________________________16-21GameManagement__________________________________________________________________________________________________22Camps&Clinics _____________________________________________________________________________________________________23-25Compliance___________________________________________________________________________________________________________26-31Academics____________________________________________________________________________________________________________32-33SAAC___________________________________________________________________________________________________________________34Marketing ____________________________________________________________________________________________________________35-36TicketOffice__________________________________________________________________________________________________________37AthleticCommunications___________________________________________________________________________________________38-40SportsMedicine______________________________________________________________________________________________________41-49Drug/AlcoholEducation&TestingProgram_____________________________________________________________________50-62StrengthandConditioning _________________________________________________________________________________________63EmergencyActionPlan_____________________________________________________________________________________________64-67

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DEPARTMENTSTRUCTURE

TheSt.Mary’sAthleticDepartmentiscomprisedofmanyindividualsactingtogethertoachieveonecommongoal.DIRECTOROFATHLETICSTheDirectorofAthletics isresponsiblefortheadministrationandmanagementoftheDepartmentofAthletics inamannerthatisconsistentwiththemissionoftheUniversity.TheDirectorofAthleticsisresponsibleforoverseeingtheUniversity’sprogramsforintercollegiatesports,clubsports, intramuralsportsandrecreationalactivities,aswellasathleticsfacilities.TheDirectorofAthleticsisexpectedtoprovidetheleadershipnecessarytoachieveandmaintainasuccessful athletics program, ensurecompliancewithall governing authoritiesand establisha strongandpositivepresenceatthelocal,regionalandnationallevels.TheDirectorofAthleticsmustbecommittedtothemissionofSt.Mary’sUniversity.TheDirectorofAthleticsreportstotheUniversityPresident.SENIORWOMANADMINISTRATORServes as an additional resource for student-athletes and staffwith comments or concerns. She is responsible forensuringgenderequitywithinthedepartmentaswellasprovidinganoverallpositiveexperiencetostaffandstudent-athletes.TheSWAreportstotheDirectorofAthletics.ASSOCIATEDIRECTOROFATHLETICSFOREXTERNALOPERATIONSOverseesallstrategiccommunicationsforSt.Mary'sathleticsteams,includingmediarelations,socialmedia,marketing,promotions,andbrandingandlicensing.Healsosupervisesalloutward-facinginitiativessuchasthewebsite,RattlerNetwork,ticketoperations,theteamstore,andalsoassiststheDirectorofAthleticswithseekingsponsorshipsandcorporatepartners.TheAssociateADforExternalOperationsreportstotheDirectorofAthletics.ASSOCIATEDIRECTOROFATHLETICSFORINTERNALOPERATIONSANDCOMPLIANCEServesastheprimarycontactbetweentheathleticdepartment,UniversityandtheNCAA.S/heisresponsibleforallmonitoringandeducationoftheNCAA,LSCandUniversityrules.HealsoservesastheDepartmentofAthleticsliaisontotheOfficeofFinancialAssistanceandAdmissionsOffice.TheAssociateADreportstotheDirectorofAthletics.ASSISTANTDIRECTOROFATHLETICSFORATHLETICCOMMUNICATIONSServesastheprimarycontactbetweentheathleticdepartment,University,mediaandcommunitywithregardstoallvarsitysports.TheAssistantDirectorofAthleticsreportstotheAssociateDirectorofAthleticsforExternalOperations.The Graduate Assistant for Communications/Marketing, Sports Information Assistant/Statistics Coordinator andstudent workers within athletic communications report to the Assistant Director of Athletics for AthleticCommunications.BUSINESSMANAGERServesasthemonitorandenforcerofthedepartmentbudgetandeachsportbudgets.S/heisresponsibleformonitoringandreconcilingtheathleticdepartmentbudget.S/hearealsothecontactforcoachesandstafftoensuretherespectivebudgetsarefollowed.TheBusinessManagerreportstotheDirectorofAthletics.HEADATHLETICTRAINERServesastheprimarysourceofmedicalattentionforthestudent-athletes.TheHeadAthleticTrainerreportstotheDirectorofAthletics.AssistantandGraduateAssistantAthleticTrainersreporttotheHeadAthleticTrainer.DIRECTOROFOPERATIONSServesastheprimarycontactforallgame-dayactivitiesincludingjobdistributionofwork-studystudents.TheDirectorofOperationsisresponsibleforofficialcoordinationandfacilitymaintenanceasdirected.S/heisresponsiblefortheorderingofallSt.Mary’sathleticsequipmentandapparel.ThispositionreportstotheDirectorofAthletics.HEADCOACHServesastheprimarycontactfortheirrespectivesport.S/heisresponsibleforthecreation,development,budget,etc.oftherespectiveteam.TheHeadCoachreportstotheDirectorofAthletics.AnyAssistantCoach,GraduateAssistantorvolunteerreportstotheHeadCoach.

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FACULTYATHLETICSREPRESENTATIVE(F.A.R)ServesastheliaisonbetweentheAthleticDepartmentandtheFaculty.ConflictsbetweenathleticsandacademicsareresolvedwiththeassistanceoftheF.A.R.

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ST.MARY’SATHLETICSMISSIONSTATEMENTTheAthleticsDepartmentiscommittedtoservingthestudents,faculty,staff,administrationandalumniofSt.Mary’sUniversity. Our existence is focused upon providing the student-athletewith quality experiences through athleticcompetitionwithinanenvironmentofacademic,physical,emotionalandfaithdevelopment.

ST.MARY’SATHLETICSPHILOSOPHYSTATEMENTSt.Mary’sUniversityAthleticsrecognizesathleticsasanintegralpartofthetotaleducationexperience.TheAthleticsDepartment’sprimaryresponsibilityistothestudent-athletes’academicsuccessandoverallhealthandwell-being.Consistentwiththemissionoftheinstitution,theintercollegiateathleticsprogramphilosophyservestosupporttheMarianistapproachtoeducation:•Educateforformationinfaith•Provideanintegralqualityeducation•Educateinthefamilyspirit•Educateforservice,justiceandpeace•EducateforadaptionandchangeSt.Mary’sUniversitywillmaintain institutional control of intercollegiate athletics at all times by vestingwith thePresidenttheresponsibilityandauthorityfortheadministrationoftheAthleticsDepartmentincludingallbasicpolicies,personnelandbudget.Theintercollegiateathleticsprogramshallbeconductedwiththehighestethicalstandardsaswellasstandardsreflectinggoodsportsmanshipbypracticingsuchvaluesasrespect, fairness,civility,honestyandresponsibility.AthleticspoliciesandproceduresarecommittedtoenhancingthelivesofSt.Mary’sstudents,promotingawareness of athletics, and fostering positive interactions between faculty, staff, and student-athletes, as well aspromotingandenhancingsupportandprideamongstudents,faculty,alumni,andfriendsoftheintercollegiateathleticsprogram.Attheconclusionoftheirwell-roundedacademicandathleticcareeratSt.Mary’sUniversity,student-athleteswillbepreparedformeaningfulpersonalandprofessionallives.Additionally,St.Mary’sUniversitysubscribestotheNCAAPrinciplesforConductofIntercollegiateAthleticslistedinNCAABylaw20.10.

GOALSANDOBJECTIVES

St.Mary’sAthleticsstrivesto:• Providesupportservicesthatpromoteacademichealth,retentionandgraduationfromSt.Mary’sUniversity• Eachteamshouldstrivetocompeteatahighlevelthroughouttheplayingandpracticeseason.Ourteamswill

competeontheregionalandnationallevelforchampionshiphonors.• Anefficientandcost-effectivesupportsystemfortheoperationoftheexistingathleticsprogramshouldbe

developedandmaintained.

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PERSONNEL*AdditionalinformationavailableonGatewayOFFICEHOURSTheexpectedhoursoftheUniversityare8a.m.to5p.m.Allemployeesmustestablish,communicateandmaintainregularlyscheduledofficehours.Exceptionswillbemadewhentraveling,basedonpart-time,full-timepositionsandin-season-outofseason.AllstaffmembersshouldmaintainanOutlookcalendarwiththeirdailyschedulesandensuretheDirectorofAthleticsandBusinessManagerknowstheirwhereabouts.Coachesshouldcommunicatehourswithstaffandteammemberswhenofficehoursarealtered.PleaseremembertocontacttheDirectorofAthleticsandBusinessManagertoleteachknowifyouwillbeoutsick.Pleaseremember,perUniversitypolicy,toenteryourvacationanddaysoffintoGatewaytoreceiveapproval.AnOutlookCalendarisaccessibletotheadministration,staffandcoaches.Allcalendarsaretobecurrentandupdatedonadailybasiswith,vacation,personal, sick, recruiting,etc.as this isa tool,whereby, theDirectorofAthleticsorBusinessManagercanviewthemonanasneededbasis.DRESSCODEAllemployeesareexpectedtodressinaprofessionalmanneratalltimesreflectiveoftheirpositionanddutiesatanygiventimeoftheday.This includestheoffice,atapractice,competitionandtravel.Universityexpectationswillnotconflictwithapplicablefederalandlocalstatutesincludingthoseprohibitingdiscriminationbasedonethnicornationalorigin.Employee’sdressandappearanceshouldbeappropriateatalltimestogiveapositiveimpressionoftheUniversity.Employees,inconjunctionwiththeirsupervisors,mayusetheirjudgmentregardingtheappropriatedressdeterminedbytheirscheduleofactivitiesandduties.Administrators,staffandcoachesmaybecomfortablydressedforwork,yetappropriateforanofficeenvironment.KEYS/AA&CCROOMSAllkeysforSt.Mary’sfacilitiesareissuedandcollectedbytheDirectorofOperationsortheBusinessManager.AllkeyrequestsandlocksmithworkordersmustbeapprovedbytheDirectorofAthletesordesignee.ToreserveanyclassroomortheHospitalitySuiteintheAA&CC,contacttheAdministrativeAssistant,AA&CC/CampusRecreationviaemail.HIRINGPROCEDURESAllvacanciesforallathleticdepartmentpositionswillgothroughaproperjobsearch.TheDepartmentofAthleticswilladvertisethepositioninaccordancewiththeOfficeofHumanResourcesandtheinstitutionalguidelines.Allapplicantsmustcompletethenecessarypaperworkandhavetheirbackgroundcheckcompletedandapprovedbeforebeginningthejob.Inaddition,allemployeesaretobeapprovedbytheDirectorofAthleticspriortoanyhiringagreementwhichincludesvolunteersorpart-timeemployees.STAFFEVALUATIONOnanannualbasis,theDirectorofAthleticswillevaluateeachathleticstaffmembertoreviewtheirperformance.ItwillbetheresponsibilityofeachHeadCoachtoevaluatetheircoachingstaffandsubmitareporttotheDirectorofAthletics.This processwill be in conjunctionwith the Office ofHuman Resources and the University policy concerning theevaluationofemployees.HEADCOACHESEVALUATIONAttheendofeveryacademicyear,theDirectorofAthleticswillmeetwitheachHeadCoach.ThisprocesswillbeinconjunctionwiththeOfficeofHumanResourcesandtheUniversitypolicyconcerningtheevaluationofemployees.Eachcoachwillreceivethreeevaluationsinthefollowingmanner:

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1.CoachisevaluatedthroughouttheyearbytheDirectorofAthletics2.Coachisevaluatedbystudent-athleteseniorexitinterviewsandend-of-theseasonsurveyswithteam3.CoachmeetswiththeDirectorofAthleticsforfinalevaluationAllreviewsareonfileintheOfficeofHumanResourcesandareavailabletothePresidentuponhisrequest.ASSISTANTCOACHESEVALUATIONAttheendoftheyear,eachassistantcoachwillbeevaluatedbytheirindividualHeadCoach.ThisprocesswillbeinconjunctionwiththeOfficeofHumanResourcesandtheUniversitypolicyconcerningtheevaluationofemployees.Eachcoachwillreceivethreeevaluationsinthefollowingmanner.1.CoachisevaluatedthroughouttheyearbytheirrespectiveHeadCoach2.CoachisevaluatedthroughouttheyearbytheDirectorofAthletics3.Coachisevaluatedbyseniorexitinterviewsandend-of-theseasonsurveyswithteam4.HeadCoachmeetswithAssistantCoachforfinalevaluation5.HeadCoachsubmitsfinalevaluationtoDirectorofAthleticsGRIEVANCEPROCEDURESAnyemployeeoftheUniversitywhobelievesthathe/shehasnotbeentreatedfairlyinajob-relatedmattermaymakeuseofthegrievanceprocesswithinten(10)workingdaysoftheincident.Thisprocessprovidesthreelevelsofactionthrough which a grievance may be carried: (1) the grievant’s immediate supervisor; (2) the Director of HumanResources;and(3)theVicePresidentforAdministrationandFinance.Agrievancemustproceedthrougheachlevelbeforemovingtothenexthigherlevel.Inotherwords,nolowerlevelcanbebypassedbeforeproceedingtothenexthigher level.Workrelatedgrievancesoccurringmore than ten (10)workingdaysprior to the filingof thewrittengrievancewillnotbeacceptedandaredeemedtobewaived.EXITPROCEDURES Itisrequestedthatallemployeesprovidetheearliestpossiblewrittennoticeofarequesttoresign.AllresignationsaresubjecttoapprovalbytheUniversity.Theemployeeisexpectedtogivenotice,asacourtesytotheUniversity,tohis/hersupervisor,DirectorofAthletics,andtheDirectorofHumanResourcesnotlaterthan20workingdaysforanexemptemployeeor10workingdaysforanon-exemptemployeepriortohis/herlastdayofemployment.In the event an employee retires or leaves theemployment of theUniversity, theemployeewill schedule an “exitinterview”withtheDirectorofHumanResourcessothatallmatterspertainingtoretirement,insurance,healthbenefits,andmonetaryconcernscanbehandledinanorderlymanner.COACHES/STAFFMEETINGSAll Head Coaches, full-time assistant coaches and athletics staffmemberswillmeet on a regular schedule that isestablishedbytheDirectorofAthleticsafterconsultinggameschedulesandstaffavailability.Allstaffmeetingsaremandatory for full-timeemployees.Anystaffmembernotable toattendone-on-onemeetingswith theDirectorofAthleticsand/ortheCoachesmeetingsmustnotifytheDirectorofAthleticsinadvance.CONFERENCEMEETINGSHeadcoaches,athleticcommunications,complianceofficerandathletictrainersarerequiredtoattendtheconferencemeetingfortheirareaviaconferencecallorinperson.FailuretoattendameetingwithoutpriorapprovalbytheLoneStarConferenceofficemayresultinafinebytheLSCoffice,whichtheindividualwillberequiredtopay.EXTENDEDLEAVE(FamilyandMedicalLeave) Staffmembersleavingofficeforanextendedperiodoftime(FamilyandMedicalLeave)mustreportthisinformationtoHumanResources,DirectorofAthleticsandBusinessManagerattheearliestpossibletime.HumanResourceswillhelpwiththerequestforleaveofabsenceformandtoverifytheemployeequalifiesfortheFamilyandMedicalLeaveAct.

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UNEXPECTEDLEAVE(e.g.sickness)Ifstaffmembersaregoingtobeabsentorlatebecauseofillnessoranyotherreason,itistheirresponsibilitytocalltheir immediate supervisor prior to the employee’s scheduled starting time to report the absence and the date ofexpectedreturn.Iftheemployeecannotreturnattheexpectedtime,thesupervisorordepartmentheadmustbecalledagainwith theemployee’sexpected lengthofabsence.TheUniversity requestsaphysician’snoteorothermedicalevidenceafterthethirdconsecutivedayofabsenceduetoillnessorinjury.Additionally,employeesareexpectedtomaintainanOutlookcalendarthroughcoordinationwiththeBusinessManager.Thecalendarshouldreflectwhentheemployeewillbeoutoftheoffice.EQUALOPPORTUNITY,NON-DISCRIMINATION,SEXUALANOTHERFORMSOFHARRASSMENTSTATEMENTSt.Mary’sUniversityaffirmsitscommitmenttopromotethegoalsoffairnessandequityinallaspectsoftheeducationalenterpriseinfullcompliancewiththerequirementsofTitleVIIoftheCivilRightsActof1964,TitleIXoftheEducationAmendmentsof1972,theCivilRightsActof1991,thePregnancyDiscriminationActof1978,theAgeDiscriminationinEmploymentAct,theOlderWorkersBenefitProtectionAct,theAmericanswithDisabilitiesAct,theEqualPayAct,theUniformedServicesEmploymentandReemploymentRightsAct,theGeneticInformationNondiscriminationAct,theImmigrationReformandControlActof1986,andotherfederal,state,andlocallaws.AllallegedviolationsofthispolicywillbehandledinaccordancewiththeUniversity’sEquityDiscriminationResolutionProcess.TheEquityDiscriminationResolutionProcessappliesregardlessofthestatusofthepartiesinvolved,whomaybestudentsoremployees(staff,faculty,oradministrators).TheUniversityreservestherighttoactonconductthatmayconstituteaviolationofthispolicyoccurringoncampusoroffcampus,whentheoff-campusconductcouldhaveanon-campusimpactorimpactonthemissionoftheUniversity.The Director of Human Resources serves as the Title IX Coordinator and oversees implementation of this policy.AllegationsofviolationsofthispolicymustbereportedtotheTitleIXCoordinatorimmediately.ReportingisaddressedmorespecificallyinthecompletePolicyandEquityDiscriminationResolutionProcessmaintainedinthePolicyLibraryonGateway.DEPARTMENTOFATHLETICSPOLICYONMEDICALPRIVACYINTHEWORKPLACEAn employee’smedical situation should be treated as confidential at all times and an employee has the right toconfidentialityregardinghis/hermedicalsituation.Suchsituationsshouldneverbediscussedamongemployees.Althoughanemployeemayrevealthenatureofamedicalconditiontohis/hersupervisor,suchanactionisnormallyatthediscretionoftheindividualconcerned.Someemployeesmayneedtoknowabouttheabsence,andmaybegenuinelyconcernedandaskquestionsabouttheMedicalabsence/condition.However,supervisorsandemployeesshouldnotgivedetailstootherstaffmemberswithouttheemployee’spermission.Anemployee’swishesmustberespectedunlessthereisalegitimatebusinessreasonforrevealingtheinformationtoothers–inwhichcase,theemployeemustexplainthattheinformationwillbereleaseddiscreetlyandonlytothosewhoneedtoknow.Anyemployeeabouttoembarkonanactionthatcouldinvadeemployee’sprivacyshouldconsidertheramifications.Iftheactionmakesanemployeefeeluneasy,theprobablyneedtogiveitcarefulandthoroughconsiderationbeforegoingforward.Allaspectsofanyemployees’medicalleaveshouldbechanneledthroughHumanResources.Thisisnotatopicforopendiscussionintheworkplace.EMERGENCYPROCEDURESANDUNIVERSITYCLOSUREIntheeventtheUniversityopeningisdelayedduetoanytypeofemergency,theemployeeisrequiredtoreporttoworkattheannouncedtime.Iftheemployeedoesnotreporttowork,he/shewillnotbepaidforthatentiredayunlesstheemployeehassickorvacationleaveavailable.Shouldinclementweatherbeginduringaworkingdayandthedecisionismadetocloseearly,alldepartmentswillbeappropriatelyinformedandpaymentwillbemadeforthehoursclosed.Shouldtheemployeefeelhe/shemustleaveearlyduetoinclementweatherwhenthedecisionhasbeenmadetokeepthecampusopen,theemployeewillonlybe

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paidforsuchtimeiftheemployeemakesuphoursofabsencewithinthesameweekoftheemergencyandatatimemutuallyagreeabletotheemployeeandthesupervisororwithsickorvacationleavetheemployeehasavailable.PROFESSIONALETHICSInouroffices,weregardasnecessary thecreationofenvironments,whicharemarkedby the freeinquiry,mutualrespect,andcommonsupportthatencourageindividualgrowthanddevelopment.Inourpersonal interactionwithfellow staff members and student-athletes, we must respect an individual’s personal space and right toconfidentialityexceptwherethereisimminentdangertothatpersonortoothers.Inourrecognitionofthetrustandpower inherent in the professional-student relationship, we expect wholesome interactions that do not userelationshipsforprivateadvantage. Inourvisionof thebesthumanpotential,wepromote inourselvesand inourstudents thevalueofan integrated life– including intellectual,physical, spiritual, andemotional flourishing–asaworthyideal.Inoureffortstobuildcommunity,weaffirmtheneedforaclimateoftrustthatisfreeofmanipulation,coercion, or belittlement, and supportive of respect for one another’s integrity andworth. We specifically rejectdiscriminationbasedonrace,gender,age,ordisability.Outofrespectbothfor individualcommitmentsandforourcommunity’sMarianist heritage,we seek to reflect in openness upon our shared anddiffering beliefs, values, andtraditions.Inourrecognitionofcivicresponsibilities,wehonorthelaws,promoteactivecitizenship,respectresponsibledissent,acceptaccountabilityforouractions,and,specifically,rejecttheuseofillegaldrugsandthemisuseofalcohol.In our employment,we accept the dutiesand obligations appropriate to our individual responsibilitiesand to ourcommonendeavor,andweseektoavoidconflictsofinterest,misrepresentationsofqualificationsorassociations,andsituationsthatcompromiseourprofessionalintegrity.Inoureffortstoupholdthisstatementofethics,weaffirmthatweareguidedbythisstatement’svisionofourlifetogether.Fromourpeersandsuperiors,weseekcollegialconversationforcounselandcorrectionwhennecessary.Thelackoffollowingtheseguidelinescanleadtoadministrativeleaveordismissal.

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COACHINGSTAFFRESPONSIBILITIESThedevelopmentandmaintenanceofasoundprofessionalrelationshipwiththestudent-athleteisvital.Asamemberof the NCAA, St. Mary’s ascribes to the ethical issues of this governing organization. Adherence to all rules andregulationsastheypertaintoethical,moralandfinancialmattersistobefollowedtotheletter.AsamemberoftheLoneStarConference,St.Mary’sadherestoallrulesandregulationsthatgovernourprograms.Ifyouhaveanydoubts,consulttheDirectorofAthleticspriortotakinganyaction.HEADCOACHRESPONSIBILITYTheheadcoachisresponsibleforthetotalconductofhisorhersportprogramwithinthelimitsofauthoritydefinedby:

• PhilosophyoftheAthleticsDepartment• Universityanddepartmentpoliciesandprocedures• RulesandregulationsoftheconferenceinwhichSt.Mary’sisamemberof,theNCAA,andotherappropriate

sportgoverningbodiesAllpoliciesestablishedbycoachesshallbeinthebestinterestofthestudent-athletesandshallbeenforcedwithoutbias.Alltrainingrulesandrulesofconductestablishedbythecoachshallbegiventoeachteammemberinwritingpriortothebeginningoftheseason.TherulesshallbediscussedwiththeDirectorofAthleticsandorAssociateADforInternalOperationspriortoteamdistribution.Allrulesshallbeclearlystatedandcircumstanceswhichresultintheremovalofthestudent-athletefromthesportsprogramshallbespecificallydefinedandnotcontrarytoormoreinclusivethantheconditionsspecifiedfortheremovalofstudent-athletesfromfinancialaidbasedonathleticability.Dueprocessshallbeaffordedtoanystudent-athletebeforeaidisnotrenewedand/orhisorherprivilegestoparticipateinthesportaredefined.Allpoliciesrelatedtodietforpurposesofweightgainorweightlossshouldbeapprovedwiththeheadathletictrainerandheadstrengthandconditioningcoachpriortobeingimplemented.Undernocircumstancesmayfluidsbedeniedtostudent-athletesduringtrainingperiods.Workout, practice, and competition schedules should be given to the student-athletes at the earliest possibleopportunity.Controlofthemembersofanathleticssquadduringtheseasonwithrespecttotheirmembershiponthesquad,theirparticipationornon-participationinanypartofanycontest,andwithrespecttoanyothermatterusuallyassociatedwithsuchanathleticactivityshallbeentirelytheresponsibilityofthecoachofthesport.Thecoachwillberesponsiblefortheatmosphereandteamchemistrycreatedonandofftheplayingfieldorcourts.Theheadcoachmustsettheexampleforteammemberstofollow.ASSISTANTORVOLUNTEERSTAFFTheDirectorofAthleticsand theComplianceOfficermustapproveall coacheswithour teamsprior to thestartofemployment.AnyoneaffiliatedwithaSt.Mary’ssportsprogrammustbemadeawareoftherulesandregulationsoftheNCAAandLoneStarConference.

• A background check and meeting with the Director of Athletics will be required of perspectivevolunteercoachespriortohis/herinvolvementwiththeteam.

• Submission of the Athletic Volunteer Form to the Business Manager and required HR forms(backgroundcheck,vehicleauthorization)mustbesubmittedandapprovedpriortobeginninganyactivitieswiththeteamtotheBusinessManager.

PERSONALRELATIONSHIPSAtnotime,shouldthereexist,apersonalrelationshipwithastudent-athletethatmaycompromiseyou,yourintegrity,or your program and the institution. It is imperative that this be made clear to all staff, and affiliates, as well.Additionally,atnotimeshouldanymemberoftheathleticdepartmentstaffbeplacedinasituationthatmayprovetobeinappropriate;includingconsumptionofalcoholicbeverages.

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SUPERVISIONONTEAMTRAVELTheHeadCoachorassistantcoachmustaccompanyteammemberstoandfromallcompetition. Thereistobenoconsumption of alcohol by players or coacheswhile on team travel. Coaches shouldmake sure that players aresupervisedatalltimesduringtrips.Examples:atthemallorhotel,acoachorassistantshouldbewiththeteamtomakesureifanyemergenciesdevelop,aresponsibleadult isavailable. Coachestravelingseparatelyfromtheteamshouldbelimited.ALCOHOLICBEVERAGESAtnotimewillthedepartmentsanctiontheconsumptionofalcoholicbeveragesbystudent-athletesrepresentingtheirteam.Inlightofthefactthatthereisaneedforconsistency,thisruleshouldapplytoallathletes,eventhosewhoareoflegalageforconsumption.Thispolicyisineffectanytimestudent-athletesarerepresentingtheuniversity(e.g.awaygames,banquets,conferencetournaments,fundraisers,etc.)

• TheDirectorofAthleticsandorAssociateADforInternalOperationsshouldbeimmediatelynotifiedinwritingwhenacoachisrequiredtoremoveaplayerfromhis/herteamduetoaviolationofthispolicy.Thewritingshouldstatethedates,name,witnessesandrationalefortheactiontaken.

VACATIONPERIODHOUSINGCoachesmustmaketeamarrangementsfortheearlyreturnofstudent-athletesfrombreaksbetweensemestersandholidayswhendormsareclosed.

• Compliancemustapprovestudent-athletesplanningtoreturntocampuspriortoothermembersofthestudentbodybeingabletodoso.

• TheComplianceOfficeisthecampuscontactforpre-seasonhousingandmeals.Allrequestsmustfilterthroughthisoffice.

EMPLOYMENTOFSTUDENT_ATHLETESThe head coach is responsible for ensuring that any service, benefit and temporary employment of financialcompensationmadetoastudent-athleteiswithintheguidelinesoftheNCAArules.

• Themembersofseniorstaff(DirectorofAthletics,Assoc.ADforComplianceandInternalOperations)mustapprovepersonalemploymentofstudent-athletes.

GAMEANDPRACTICEENVIRONMENTCoachesshouldconductallpracticesandcompetitionsinasafeandcontrolledenvironment.AnyunsafeconditionsdetectedwiththefacilityorfieldsbeingusedshouldbereportedimmediatelytotheDirectorofOperations.(E.g.fieldswithexposedsprinklerhead,unsafebleachers,etc.)GAMEANDPRACTICEPREPARATIONCoachesaretobepresentatallregularlyscheduledteampracticesandgames

• CoachesaretonotifytheDirectorofAthleticorAssociateADforComplianceandInternalOperationspriortoleavingcampusforemergencyexceptions

• Non-emergencyexceptionsmustbeapproved3daysinadvance

SPECIALREQUESTSTheheadcoachistobepresentwiththetravelpartyatalltimesduringthetrip.Itismandatorythatthetravelpartyremainasagroupthoughttheentiretrip.Allmembersofthetravelpartymustleavefromcampusandreturntocampusfollowing the contest. Requests for special considerationMUST be submitted to the Director of Athletics and/orAssociateADforComplianceandInternalOperationsinwritingatleasttwodayspriortotheoccurrenceoftheeventforwhichthespecialconsiderationissought.COMMUNITYSERVICECoachesareexpectedtoencouragetheirstudent-athletestotracktheircommunityservicehoursusingtheGivePulsewebsite.Notonlycanservicehoursbeloggedhere,butstudent-athletescanalsousethesitetofindavailablecommunityserviceprojectsseekingvolunteers.TheGivePulsewebsiteislinkedwithintheAthleticsportalonGateway.

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BUSINESS–FINANCEBUDGETDISSEMINATIONEachcoachwillcompleteadetailedbudgetforreviewbytheDirectorofAthletics,DirectorofOperationsandBusinessManager.Theexistingandpreviousyear’sexpenseswillaccompanytherequestforsubmittingthesport’sbudget.Atalaterscheduledtime,thecoachwillreviewthebudgetrequestwiththeDirectorofAthletics,resultinginanapprovedbudgetforthecomingyear.Oncethebudget isapproved,requestsforfundingwillbehandledthroughthenormalfundingrequestchannels:traveladvance,checkrequests,purchaserequisitionandexpensereports.Itemsthatexceedtheamountindicatedontheapprovedbudget,orarenotincludedinthebudget,willnotbeapprovedwithoutadjustingtheapprovedbudget.Youmustturninabudgetbeforedrawingonfunds.BUDGETGUIDELINES

• LineitemexpendituresmaynotbetransferredtootherlineitemswithoutpriorapprovaloftheDirectorofOperationsand/orDirectorofAthletics

• Coachesmuststaywithineachitemizedbudgetfortheentirefiscalyear• Coaches that do not stay within each itemized budget must transfer funds from their team’s respective

restricted account. If there are not enough remaining funds, the remaining amount will come out of thefollowingyear’sbudget.TheonlyexceptiontothisisifthecoachhasreceivedpriorapprovalfromtheDirectorofAthletics

• Coaches must adhere to all of the Department of Athletics’ policies regarding, traveling, purchasing, andreceiving

• Ifacoachreaches$0inthebelowitems,theyarenotallowedtopurchaseororderbeforediscussingwiththeDirectorofOperationsand/orDirectorofAthletics

1. Equipment2. Student-athleteTravel3. Conference4. Recruiting

TAXEXEMPTIONSt.Mary’sistaxexempt.Allcoachesshouldretainintheirpossession,acopyoftheSalesTaxExemptionCertificatetobeusedwithpurchases,andpaymentoffoodandaccommodationswithintheStateofTexas.Notallstatesacceptout-of-stateexemptionsandmaylegallycollectsalestaxfromvisitors. Itistheresponsibilityofthecoachtofamiliarizethemselveswiththerulesthatgoverntaxexemption.Itissuggested,forexample,thatallaccommodationsbepaidbyuniversitycheckorcreditcardinordertoqualifyfortaxexemption.TEAMTRAVELOvernighttripswillusuallyrequireallocationsofmoneyinadvance.Allarrangementforlodgingaccommodationsandmealmoneyforovernightstaysshouldbemadeatleasttwoweekspriortothetrip.AlltravelformsandmoneyrequestsshallbecompletedinadvancewiththeBusinessManager.Coachesareencouragedtousetheiruniversityissuedcreditcardasmuchaspossiblefortravelexpenses.Attheendofeachtrip,anyunspentmoneyandreceiptsshallbesubmittedtotheBusinessManager.Beforetraveloccurs,coachesandstaffmustcompleteandhaveapprovedtheTravelAuthorizationandExpenseReport(TAER).Alltravel,regardlessofpaymentmethod,mustbeauthorizedpriortotravel.TheapprovalofthePresidentisrequiredfortripswithtotalexpendituresof$10,000andover.Aftertraveloccurs,theremainderoftheTravelAuthorizationandExpenseReportistobecompletedandsubmittedtoAccountsPayablewithinfifteen(15)workingdaysafterthecompletionoftravel.Thisportionoftheformisusedtoaccount for the actual total cost of the travel. All original and itemized travel receipts should be attached to thecompletedform.Allreceiptsshouldbeorganizedbyexpensecategoryandtapedonblanklettersizepaper.AnyadvanceinexcessoftheactualexpensesmustbedepositedattheBusinessOfficetothesametravelexpenseaccountnotedontheform,andthereceiptattached.

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Travelermustmakeeveryefforttoobtaintheoriginalitemizedreceiptsforalltravelexpenditures.Ifreceiptsarenotavailable,andthechargeislessthan$75.00,thetravelermustcompletetheDocumentationforMissingReceiptsform.Thedocumentationmustincludethefollowing:thedollaramount,thedate,thebusinesspurposeofeachitem,andanexplanationastowhythereceiptscouldnotbeobtained.ThisformmustbeattachedtotheTAER.AsrequiredbytheIRS,reimbursementofexpendituresgreater$75ormore,thatarenotsubstantiatedwithproperreceiptsisconsideredtaxableincometotheemployee.FailuretosubmittheTAERwithrequireddocumentsandreceiptswithinthefifteen(15)workingdayscansubjectthetravelertosuspensionoftraveladvanceprivileges.Itmayalsoresultinthecostofthetripbeingaddedtothetraveler’staxableincomeandsubjecttoallapplicablepayrolltaxesasrequiredbyIRSregulations.Ifreimbursementisrequired,checkswillbeissuedinaccordancewithUniversity’spaymentpolicy.Ifyouhaveanyremainingmoney,uponreturntocampus,pleaseputallremainingmoneyinanenvelopenotingthefollowing:

- NameoftheTeamthatTraveled- DatesofTravel- DollarAmountinEnvelope

• ReturnenvelopetoBusinessManager

TRAVEL-TRIPITINERARYTripitinerarymustbecompletedandsubmittedpriortoalltravel.Thisincludesindividualandteamtravelwhetheritis overnight or for a day trip. Times of departure/return and contact phone numbers need to be included on allitineraries.ItinerariesaretobegiventotheAssociateADforInternalOperations,BusinessManagerandDirectorofOperations.Additionally,shouldyouapproveastudent-athlete’srequesttotravelseparatelyfromtheteamtoasiteofpracticeorcompetition, youmust have the student sign and submit theTravel Liability form foundon theAthletics portal inGateway.BUS/VANRENTALSAssoonasyourtravelneedsareknown,coordinatewiththeBusinessManagerandDirectorofOperationstorequestrentalvans.Driversofrentedvehiclesmustbeatleast25yearsofagewithavaliddriver’slicenseandagooddrivingrecord.Whencontractingforrentalvans,donottaketheircollisioninsurance.St.Mary’sUniversityiscoveredaslongasthetransactionisinvoicedandacontractissigned.Followtheproceduresasoutlinedbytheleasingagencyregardingthepickupandreturnofthevehicle.IntheeventthatacharterbusisneededandtheSt.Mary’sAthleticscharterbusisinuse,theDirectorofOperationswillmakereservationsforbusrentals.ThecoachmustmeetwiththeDirectorofOperationsuponcompletionofthescheduletofinalizebustravelfortheseason.ThecoachwillberesponsibleforlettingtheDirectorofOperationsknowthetimesanddatesofdeparture.Thecostwillbechargedtorespectivecoaches’travelbudget.RECRUITINGTRAVELForrecruitingtrips:

Withinfiveworkingdaysuponreturntocampus,uploadall itemizedreceiptstoOneNoteandtheywillbeprocessedbytheBusinessManager.

Beforetraveloccurs,coachesmustcompleteandhaveapprovedtheTravelAuthorizationandExpenseReport(TAER).Alltravel,regardlessofpaymentmethod,mustbeauthorizedpriortotravel.Thecostwillbeinternallychargedtotherespective coaches’ recruiting budget. However, coaches should be sure that the cost of traveling is within theirrespectiverecruitingbudgets.

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TRAVEL–REIMBURSABLEEXPENSESReimbursementsmayberequestedforreasonableandnecessaryexpensesincurredintheconductofofficialUniversityactivities.Forbusiness-relatedmealreimbursements,theoriginalitemizedmealreceiptmustbeattachedtotheform.Thenamesoftheindividualsattendingthemeal,alongwiththeiraffiliationwiththeUniversity,andthebusinesspurposemustbewrittenontheformorreceipt.“BusinessMeeting”isnotavalidbusinesspurpose;needtoincludethegeneraltopicofdiscussion.Onlyreasonabletips(15-20%)willbereimbursed.Tipsinexcessof20%areconsideredpersonalexpensesandisnotreimbursable.CORPORATECREDITCARDEmployeesconductingmultiplebusinesstripsandpurchasesonbehalfofStMUareentitledtoaBankofAmericaVISAcreditcard.AVISAcardwithacreditlimitwillbeissuedtoeachcoachorstaffmemberforuseonuniversity-relatedbusiness.AfterobtainingyourVISAcardfromtheBusinessManager,pleasesignitimmediately.Youareresponsibleforallreceipts.ReceiptsforallchargesshouldbeattachedtoacompletedTravelExpenseVoucherandreturnedtotheBusinessManager.TheformwillbesenttotheAccountsPayableOfficeforpayment.Ifreceiptsarenotsubmitted,youmaybepersonally liableforpaymentofthebill. It isessentialtoreturndocumentationpromptlytoavoidinterestchargestoyoursportsbudget.Travelvouchersareduewithinoneweekfollowingthetrip.-VISAbillsarepaidmonthly.Pleasepayattentiontohowmuchisbeingchargedshouldatemporarylimitincreasebenecessary.TheStMUBankofAmericaVISAistobeusedforUniversity-relatedbusinessONLY.Delinquentaccountsaresubjecttoreviewandthereisapotentialcancellationofthecardifnotresolved.CONFIDENTIALITYThecardholdershouldkeephis/hercorporatecardnumberconfidential.Lendingorsharingtheindividualcardisnotpermissible(e.g.givingthecardtoawork-studyorassistantcoach).Ifyouloseyourcard,reportitimmediatelytothebankandtheAthleticsBusinessManager.UNIVERSITYPURCHASINGPOLICYCoachesandstaffmembershaveauthoritytomakepurchasesonbehalfoftheUniversityforgoodsandservicesunder$1,000.Purchasesunder$1,000maybeprocessedwithapurchaseorderoruniversityissuedcreditcard.Purchasesthatare$1,000andoverrequireauniversitypurchaseorder.Thismeansthatifthevendorisgoingtodelivermaterialsorrenderservicesinadvanceofreceivingpayment,apurchaseordermustbeissued.ThesepurchasesalsorequiretheapprovaloftheareaVicePresident,andpurchasesover$10,000requiretheapprovalofthePresident.PAYMENTOFPURCHASEREQUISITIONSPurchase requisitions are to be submitted to the Director of Operations for approval and implementation. Afterapproval,purchaseorderswillbeissuedtothevendor.TheDirectorofOperationsmustbenotifiedifanychangesaremade to theorderafter thepurchaserequisitionhasbeensubmitted. PurchaseOrdersareprocessed,prior to thepurchasebeingmade, throughGateway. Instructionsoncompletingapurchaseordercanbe found in theBannerFinanceSelfServiceGuide.ToaccesstheFinanceSelfServicefunctions,contacttheFinanceOffice.Purchasesshouldnotbemadeuntilallrequiredapprovershaveapprovedthepurchaseorder.RequestsforanofficialprintedpurchaseordercanbemadethroughtheAccountsPayableOffice.RequestsfornewvendorsmustbesenttotheAccountsPayableoffice.AW-9formisrequiredtobecompletedbyallnewvendorspriortothembeingsetup.

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ATHLETICOPERATIONS,EQUIPMENT,APPAREL,FACILITIESGENERALFACILITIES/MAINTENANCETheheadcoachandDirectorofOperationshaveadualresponsibilityforthesecurity,maintenance,cleanlinessandinitiationofworkordersforallfacilitiesassignedtohis/herteam.Requestsformaintenanceand/orrepairsshouldbereportedtotheDirectorofOperationsortheAthleticsBusinessManager.Additionally,theonlinerequestformcanbesubmittedbyastaffmemberandshouldbedoneassoonastheneedforserviceisdetected.Pleasedonotmakeanyphysicalalterationstoanybuildings,facilitiesorareaswithinthemwithoutfirstcontactingtheDirectorofOperationsortheUniversityFacilitiesDepartment.KEYSAllkeysareissuedtoandsignedouttoindividualsbyFacilityServices.AnauthorizationformsignedbytheDirectorofAthleticsisrequired.Morethanonesetofkeysmaybeissuedtoanindividual.Ifheadcoacheswantvolunteerassistants,graduateassistants,orteammanagerstohavekeys,theymustbesignedouttotheheadcoach.Youareresponsibleforallkeysissuedtoyou.Alladditionalsetsofkeysmustbereturnedtotheheadcoachattheendofeachacademicyear.Nokeyswillbeissuedtonon-employees.Keysthatarelostmaybereplacedbypayingthechargestohavethemduplicatedorforre-keying,whicheverisnecessary.Duplicationofkeysreading“donotduplicate”isnotpermitted.MAILBOXEachstaffmember,sportordepartmentwillbeprovidedamailboxlocatedinthebreakroom.Thisboxistobecheckeddailyastomailwillbeplacedinthisbox.Removalofitemsfromtheseboxesistobedoneonlybyindividualsauthorizedbytheboxowner.

• MoneyorchecksarenottobeleftinthemailboxoftheBusinessManager.MoneyisalsonottobeleftontheBusinessManager’sdesk.MoneyistobesecuredunderlockandistheresponsibleofthestaffmemberuntilwhichtimetheBusinessManagerpersonallyacceptsthemoneyandplacesitinlockedlocation.(IftheBusinessManagerisnotavailable,contacttheDirectorofOperations.)

PHONESAllfull-timeathleticdepartmentstaffmembersareassignedanofficephonenumber.Student-athletesareprohibitedfromusingathleticphonestomakepersonallongdistanceorinternationalcallsinmostcases.

Voicemail:Theuniversityphonesystemissetupsothateachphonecanbeprogrammedtogiveandrecordmessages.TheBusinessManagerisavailabletohelpwithanyphoneprocedures.OfficeNumber:StaffmembersaretogiveouttheirownphoneextensionsandNOTtheBusinessManager’sextension.PersonalCalls:Personaluseofuniversityphonesispermissible.However,chargesinexcessoftheservicesbeingprovidedwillbepersonallychargedtotheuserunlessthereisproofthatthesechargesarefornecessaryuniversityuse.

POSTAGEMassmailingsforfund-raisingactivities,recruiting,andsportscampswillbechargedbacktotheaccountassignedforthatspecificactivity.AllmailingsmusthaveamemorandumfromtheBusinessManagerattachedwiththefollowinginformationSUPPLIESThe use of university supplies, facilities, fields and equipment for purposes other than that for which they arespecificallyintendedisprohibited.However,permissiontouseanyoftheaboveitems,insomecases,maybegrantedbytheDirectorofAthleticsifitconformstouniversitypolicy.AnystaffmemberwhousesthelastofanycommunitysupplyisrequiredtonotifytheBusinessManager.COMPUTERPOLICYEachfull-timecoachandstaffmemberwillbeissuedacomputer.Ifthereareadditionalcomputersavailable,theywillbeissuedtograduateassistantsorvolunteers.

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PRINTER/COPIER/FAXTheathleticdepartmentcopier,printersandfaxmachinesareforofficialUniversitybusiness.Personaluseshouldbeaminimum.Nostudentsorpersonalbusinessuse.EQUIPMENTANDINVENTORYOnlystudent-athleteswhohavebeenclearedmedicallyandacademicallymayhaveequipmentissued.Thestudent-athleteisresponsibleforallequipmentissuedtohim/her.Ifuniforms,practicegear,shoes,sportsmedicineequipmentarelostorstolen,thestudent-athletewillberequiredtopayforthereplacementoftheequipment.Attheconclusionoftheseason,allequipmentthathasbeenissued,regardlessofcondition,mustbereturnedwithinoneweekoratimeestablishedbytheheadcoach.Theheadcoachand/orequipmentmanagerandtheheadathletictrainerwillkeepaccuraterecordsofequipmentdistribution.Itisalsotheirresponsibilitytoissueequipmentatthebeginningoftheseasonandcollectequipmentattheconclusionoftheseason.Coachesmustbeactivelyinvolvedinensuringthatalluniversitypropertyisreturned.Followingpracticesandcompetitions,itistheheadcoach’sresponsibilitytomakesureallequipmentispickedupandreturnedtothepropersecurestoragearea.Immediatelyfollowingeachsportseason,theheadcoachwillinventoryalluniforms,practicegear,supplies,andgeneralequipmentpertinenttohisorherprogram.Theheadcoachwillcompilealistofallequipmentandsuppliesneededforthefollowingseason,andtheDirectorofAthleticswillmeetwitheachcoachtodiscussequipmentneedsfortheupcomingyear.EQIPMENT&APPARELORDERPROCESS StageOne:Brainstorming

- SearchthroughNikeTeam.comand/orEastbayTeamSalestocomeupwithideasofwhatyouwouldliketopurchaseforyourteamfortheupcomingyear.

- SpeaktotheDirectorofOperations(DO)onsomeoptionsonitemsthatmightsaveyoumoney,andalsotomakesureyouareusingallthecorrectcontracteddiscounts.(Forexample:Iflookingforpracticeshirts,insteadofpaying$15perNikeCottonT-shirt,youcouldpurchaseanAugustadry-fitshirtfor$6.)The(DO)willhavesomesamplestohelpyoudecide.

StageTwo:DevelopanAccurateBudget

- Developa“MustHave”vs.“LiketoHave”listfromyourfindings.The“MustHave”portionshouldincludeallapparelandequipmentyouknowyouneedtopurchaseforyourupcomingseason.

- The“LiketoHave”listwillcontainallthe“extras”youwouldliketopurchaseifthereisasurplusinyourapparelandequipmentbudget line(Code100).Forexample, ifyouhavetheextrafundsyoumight liketopurchasetravelshoesforyourteam.

- OncebudgetisofficiallyapprovedbytheDirectorofAthletics(AD)andDirectorofOperations(DO),onlythenmayordersbeprocessed.

StageThree:InputtingtoOrderForm

- OnceyouhavedecidedonrequiredApparel&Equipment,completethefillableStMUAthleticsApparelandEquipmentPDFformlocatedonGateway.Oncetheformhasbeengenerated,pleaseemailitto(DO)whereitwillbeaddedtothesportsorderfolder.

StageFour:DesignandApproval

- Onceapparelandequipmenthavebeenselected,coachesmustsearchthroughtheLearfieldcataloganddecidewhichlogosandmarkstheywouldliketouseonthenewapparel.Thelogocodewillthenbeaddedtothefillableform.

- Oncethelogos&markshavebeenselectedbythecoachingstaff,itwillbevettedbytheAssociateDirectorofAthletics for External Operations to approve the selected logo/mark and overall design. Somerecommendationsanddesignsuggestionsmaybeprovidedsubsequentlytohelpfinalizedesignand

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consistencywithotherproducts.- Once approved, it will be sent to Athletic Sewing Center (ASC), whichwill generate a visual proof of the

proposeddesign.Thiswillbesharedwithallparties.StageFive:BudgetCheck

- Onceeverythingisselectedandapproved,the(DO)willcalculatetheoverallprice(includingfreightcharges)bygettinganofficialquotefromEastbayorothervendor,ifEastbaydoesnothaveaccesstothatproduct.

- Onceanofficialquoteisobtained,thiswillbeinputtedintotheStMUAthleticsApparelandEquipmentPDFandapurchaseorderwillbegenerated(ifthecostexceeds$999.99).ThePOnumberwillalsobeaddedtotheform.

- Thesameprocesswilloccurwith(ASC)togettheembroiderycost.StageSix:TurnkeyProcess

- Oncethefillableformiscompleteandsignedoff,allorderswillbeprocessed.- Theprocesswillbeturnkey:

o Ordersplacedo Screenprintingandembroideryapprovedandcompletedo Inventorywillbetakenofallitems.

- Oncethisthree-stepprocessiscompleted,itwillallbedeliveredtoyourofficeandsignedoffon.Afteryourseasonisfinished,aninventorywillberetakenonthecollectionofgame-dayapparel.

ThingstoKeepinMind:Influenceisstillwiththecoaches:

- Coachesstillhavethedecisiontochoosewhattypeofapparelandequipmenttheywant/needtopurchasefortheirteams.Thisissubjecttofollowingthecorrectprotocolandworkingthroughthe(DO).

- Most,ifnotall,apparelwillbeapprovedoncecoachesarefollowingprotocolandtheirsport’sbudgetallowsforthepurchase.

NIKE!!!

- WesignedwithNIKE,solet’susetheBiggestGlobalSportingCompany.- WehavedevelopedthispartnershipwithaimtobuildtheSt.Mary’sAthleticsbrand.- No,wecannotuseAdidasandUnderArmour.PleaseDon’tAsk!- Head-to-toeGamedayNikeattire(thisincludescoaches)!!!- Wecanpurchaseotherbrands(apartfromAdidasandUnderArmor)forpracticegeartohelpreducesome

costs.- NikeandEastbayhavefirstrightofrefusalbasedonourcontract.- EastbayandTazMillishaveaccesstomanyofthevariousbrandsforapparelandequipment,soweneedto

exhaustthatavenuefirst!InsufficientFunds:

- Ifapieceofapparelisa“MustHave”butthefundsarenotinyourbudget,coacheswillhavetoprovideanexplanationforwhytheyneedtheproductalongwithafundraisingplantocoverthisoverage.

TimeFrameforOrderingCustomProducts:

- Theturnaroundtimeforallcustomdesignedproducts(e.g.customsublimatedjerseys)isaminimumof75days.Hence,ifdesigningacustomproduct,weneedtogiveourselvesenoughtimetoensureitisreadyanddeliveredfortheupcomingseason.Speaktothe(DO)togetaccurateordertimesforyourindividualsports.

RebatefortheWholeProgram:

- Wewillreceivea10%productrebateoneverythingwepurchasethroughTazandEastbay.Thisrebatewillbedividedupandgivenbacktoeachsportforthecoachestospendattheirdiscretion.(Probablythemostefficientuseofallottedrebatewouldbeoncoachingapparel,withanyexcessbeingusedonteamsupplies,etc.)

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PayifyouStray:- Ifamemberoftheadministrationorcoachingstaffistostrayawayfromthisprocess,theywillbefullyliableto

payanyrelatedcosts.- Examplesofthiswouldincludethefollowing:

o Purchasing of apparel froman alternative vendor or the use of an unapprovedmarkwithout theDirectorofAthletics(AD)orDirectorofOperations(DO)approval.

o TheuseofaStMary’s credit card topurchaseapparelandorequipmentwithanexternalvendorwithoutapproval.

o Gettinganyteamapparelembroideredatanalternativeunlicensedvendor.LAUNDRYOnlygearissuedbytheStMUAthleticDepartmentwillbelaundered.Eachcoachisresponsibleforhis/herlaundryandwillbeprovidedakeytothelaundryroom.Thecoachorthecoach’sdesigneemaydelegatelaundryroomduties.Varsityuniformswillbestoredinthelaundryroomcage,whichistoremainlockedatalltimes.Whenout-of-season,uniformscanbestoredinstoragecagesinthegym.Itisstronglyadvisedthatthewashingbeoverseenbyanassistantcoach,graduateassistantorteammanager,andthatstudent-athletesnotbeaskedtotaketheiruniformshomeforwashing;ifinfactthestudent-athletesareaskedtohandletheirlaundryandsomethingisdamaged,itwillbethecoach’sfinancialresponsibilitytohandleallreplacements.COMPETITION/PRACTICESCHEDULINGAllgameschedulesmustbeapprovedbytheDirectorofAthleticsbeforebeingconsideredfinal.FallschedulesshouldbeapprovedbytheDirectorofAthleticsnolaterthanMarch1;winterschedulesshouldbeapprovedbytheDirectorofAthleticsnolaterthanJune1;andspringschedulesshouldbeapprovedbytheDirectorofAthleticsnolaterthanAugust1.Noflightsand/orcharterbussesshouldbeorderedpriortothisapproval.Oncetheaforementionedstepiscompleted,theDirectorofOperationsandAssistantDirectorofAthleticsforCommunicationswillberesponsibleforobtainingallcompetitionschedulesfromheadcoachesafterapprovalfromtheAssociateADforInternalOperations.SchedulingathleticfacilitiesforhomeeventswillberunthroughtheDirectorofOperations.Onceapproved,gamecontractswillbeinitiatedbytheAssociateADforExternalOperations.(SeeGameContractsSection)Thefollowingshouldbeconsideredwhenschedulingcompetitions:

BeknowledgeableofothersportsschedulesandavoidconflictsonhomecontestsConsidertransportationavailabilityandcostwhenmultipleteamsareawayatthesametimeRefertothemasterscheduleontheAthleticswebsiteTheconferenceortheDirectorofAthletics,pursuantofallinstitutional,conferenceandNCAAlegislationgoverningcompetitionrelatedlegislation,maylimitthenumberofcontests

Regularseasonschedulesshallnotresultinextendedorexcessiveabsencesfromclasses.Mostextendedtripsshouldbescheduledbetweensemestersorduringvacationperiods.St.Mary’sUniversityschedulingpoliciesprohibittheschedulingofathleticscontests,whichareinconflictwith:“DeadWeek”orthethreedaysprecedingthestartoffinalexamsineachsemester.Ifpossible,headcoachesshouldattempttoscheduletoplayathomeforsuchall-campuseventsasHomecoming,Parent’sDay,etc.GAMESCHEDULES/DAILY&COMPETITIONFACILITYSCHEDULING/PRACTICESAllfacilityschedulingNOTrelatedtoathleticcontestsagainstanopposingteamshouldbesubmitteddirectlytotheDirectorofOperations.Iffacilityavailabilitycanbeconfirmed,AthleticswillworkwithFacilityServicesonallpractice/campschedulesandworkdirectlywithteamsandcoachesonadailybasistoensurepracticesdemands/needsarebeingmet.

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Athleticcompetitionswillreceivepriorityscheduling.Inordertoreceivepriority,a“tentative”schedulemustbesubmittedsixmonthsfromthefirstdayofallowablecompetitionanda“final”schedulesubmittedatminimumofthreemonthsout.Ifcertaindaysareneededtohostahomeeventortournament,yourtentativescheduleshouldindicateaholdforthatdayorseriesofdaysforthatevent.Oncetheactualdatesaresolidifiedbythethree-monthdeadline,unuseddateswillbereleasedandtheactualdatewillbelockedforyourcompetition.Oncefinalgamescheduleshavebeensubmitted,holdswillbereleased.GametimesareNOTnecessaryforholdingorbookingdates,butshouldbesubmittedtotheDirectorofOperationsassoonastheyhavebeendeterminedandcontracted.NON-CHAMPIONSHIPSCHEDULINGFornon-championshipevents,a“final”scheduleshouldbesubmitted30daysinadvancetoDirectorofOperations.ApprovalmustbegrantedbyAssociateADforComplianceandHeadAthleticTrainerpriortoconfirmingeventwithrefereesandvisitingteam.Non-championshipeventsmustadheretoNCAAnon-championshipguidelines,requirementofon-dutyathletictrainerforon-campuseventsandfacilityavailabilityandpreparation.Anynon-championshipeventscheduledwithoutapprovaloflistedadministrativepartieswillNOTbepermitted.GAMECONTRACTSAllcoacheswilldevelopschedulesandcontestcontractsfortheirsportincoordinationwiththeAthleticsDepartmentadministration.

• CoacheswillprovideschedulestotheDirectorofAthleticsforapproval.UponapprovalbytheDirectorofAthletics,theheadcoachwillprovideschedulesandothergameinformation(gameguarantee,etc.)totheAssociateDirectorofAthleticsforcontractpreparation.

• ContractswillbepreparedbytheAssociateDirectorofAthleticsandreturnedtotheheadcoachtocheckforaccuracyandtosign.

• TheDirectorofAthletics(ordesignee)willsigncontractsaftertheyhavebeensignedbytheheadcoach.• Thecontractisthensenttotheotherinstitution(s)forsignature.Coachesandstaffmemberswillensure

schedulesaredesignedtominimizethenumberofclassesstudent-athleteswillmiss.AllincominggamecontractsforawayathleticeventsrequireheadcoachandDirectorofAthletics.Note:IfacoachneedstomakeachangetoanLSCscheduledcontest,he/sheshouldalerttheDirectorofAthleticsandAssociateADforExternalOperations.Ifapprovedtomoveforward,theAssociateADforExternalOperationswillcompletetherequiredLSCformseekingtheapprovaloftheDirectorsofAthleticsofbothinstitutions.Onceapprovedbyall,thereshouldbeanemailsenttobothAD’s,coaches,andtheLSCofficeasverificationofthechangefromtheconferencecommissioner.FACILITYUSAGEAnyrequest(bothinternalandexternal)torentanathleticfacilityshouldbesubmittedonlineviathefacilityrentalrequestformwhichislocatedunderthefacilitiestabinthemainnavigationontheStMUAthleticswebpage.TheDirectorofOperationsand/orAssociateDirector,AA&CC/CampusRecreationwillworkdirectlywiththepartyrequestingthefacilityandfacilitymanagementtofacilitateleasingagreements,feesandavailability.ATHLETICVANPOLICYTorequestuseofoneoftheSt.Mary'sUniversityAthleticsvans,AthleticsemployeesmustfirstsubmitareservationrequestonlineusingtheformonGateway.Pleasenotethatreservationsarenotfinaluntilaconfirmationnoticeissentfromanathleticsadministrator.OnlyvancertifiedAthleticsemployeescouldrequestuseofthevansand/orusethevansduringthereservationperiod.Onceyourreservationrequestisapproved,furtherinstructionswillbesenttoyouconcerningthepick-uplocationandpaperworkthatmustbecompleteduponthereturnofthevans.

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Whenpickingupthevehicle,thepersonbookingthevehiclewillwalkaroundthevanwithanathleticsadministratorforavehicleinspectionthatincludescheckingtheexteriorandinteriorconditionofthevehicle,inadditiontonotingthefuellevel.Thevanmustbereturnedinthesameconditionandwithafulltankofgas,withafollow-upinspectionofthevehicle'scondition.ThevehicleinspectionformislocatedonGateway.Forimmediateassistance,pleasecontactAssociateDirectorofAthleticsforExternalOperationsorBusinessManager.Thevanswillbeapprovedbasedonthefollowingpriorities: 1.In-seasonteamtravel 2.Out-of-seasonteamtravel 3.RecruitingOnlycoachesandapprovedstaffarepermittedtodrivetheAthleticDepartment’svans.Alldriversmusthaveavaliddriver’slicenseonfileintheAthleticsDepartment,havepassedtheinstitutionaldrivingtestandobtainedaStMUCertificationcard.IncaseofanEMERGENCY,pleaseCONTACTthefollowingstaffimmediately,inthisorder:1st–LocalpoliceifawayfromStMU–St.Mary’sPoliceifoncampustofileareport2nd–BusinessManager3rd–DirectorofOperationsUSINGVANSFORTEAMTRAVELDepartmentpolicystatesthattripsover100milesshouldnotbemadeusingAthleticsvans.Fortripsbeyond100miles,youhavetorentvans.Travelingbyvanisonlypermittedforupto250milesoneway.Ifitappearsatripwillexceedthatmileage,youwillneedtorecruitanotherUniversity-certifieddriverforthattriporcontacttheDirectorofOperationstopurchaseabusforthatcompetition.GOLFCARTUSETheAthleticsDepartmentgolfcartsmaybeusedforoncampustransportationonly.However,pleasenotewhenthereisanofficialgameoncampustheDirectorofOperationswillhavepriorityofthegolfcarts.Anyonewishingtouseagolfcart(s)mustfirstbeUniversity-certifiedpriortodrivingagolfcart.ItistheresponsibilityoftheDirectorofOperationstooverseetheperiodicmaintenanceandweeklyfuelingofthegolfcarts.Ifaproblemshouldoccurwiththegolfcart,pleasenotifytheappropriatepartiessoaworkordercanbesubmitted.Allgolfcartsmustbereturnedcleanandparkedinthedesignatedarea.

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GAMEMANAGEMENTDURINGALLHOMEEVENTSTheDirectorofOperationsordesigneewillhavetheresponsibilityofmeeting,greeting,andescortingallvisitingteamsforahomeeventtotheirlockerrooms/changingareasordesignatedplayingarea.DirectorofOperationswillalsoberesponsibleforensuringthatthelockerroomshavebeenleftinacleanandsafeconditionandlocktheareaafterthevisitingteamshavedeparted.DirectorofOperations,AssociateADforExternalOperationsorAssistantADforCommunicationsareresponsibleforacquiringticketmoneyforthedayofahomeevent.AssistantADforCommunicationswillberesponsibleforschedulingallindependentcontractor,work-studystaffandstudentworkersforhomeathleticevents.Theywillalsoensurethatallworkersarriveatthepredeterminedtimetoruntheeventoperationseffectively.Studentworkerinchargeofticketswillreconcileticketamountafterthegameandconfirmthattheamountofticketssoldmatchestheonlinerecord.Incasethereisadiscrepancyfortickets,theworkerwillspeakwithBusinessManagertorectifythediscrepancy.Oncereconciled,thestudentworkerwillstoremoneyawayandthengivethemoneytoeitherDirectorofOperations,AssociateADforExternalOperationsorAssistantADforthemtostoremoneyinsafe.EVENTSTUDENT-ATHLETECOMPLIMENTARYLISTSAll student-athlete complimentary lists must be requested through the StMUtickets.com website. For a detailedexplanationonhowtocompletethis,visittheAthleticspageonGateway.Eachstudent-athletewillbeallottedfourticketswithinNCAArules.Thestudent-athleteswillbeabletostartrequestingticketsamonthpriortothestartoftheirrespectiveseasonandthedeadlineforcomplimentaryticketsistwohourspriortothestartofeachevent.Theathleticofficewillnotacceptanyotherrequests.Student-athletesmust enter all guests name and relationship into the complimentary guest list. Associate AD forExternal Operationswill print the complimentary list and hand to ticket office/ticket gate prior to the event. Noadditionalnamesarepermittedorhandwritteninoncethedeadlineforsubmissionhaspassed.LIGHTNINGPOLICYIntheeventthatthepre-gameorgameactivitiesaresuspendedduetothethreatofinclementweather,specificallylightning,allcoaches,student-athletes,staffmembersmustevacuateALLoutdoorfacilitiesimmediately.CoachesandathletesmustseekshelterinaStMUbuilding.Spectatorsmustseekshelterintheirvehicles.Donotseekshelterunderthebleachersorinanyoutdoorarea.Failuretoevacuatethepremiseswillbeatyourownrisk.(SeeEmergencyActionPlanfordetailedproceduresforeachvenue).

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CAMPSANDCLINICSAsofMay1,2019,theSt.Mary’sAthleticDepartmentwillbealteringtheprocesscurrentlyinplaceforallInstitutional,privatelyownedSportsCampsandClinicshostedbyaSt.Mary’sAthleticsDepartmentstaffmember.BasedonourcommitmenttoremainingpursuantofallNCAA,conferenceandUniversitypolicies,theinstitutionalprocessforSportsCampandClinicapprovalhasbeenupdated.BaseduponthefinalrecommendationsofacompliancereviewcompletedbyDoubleLConsultingin2017thefollowinginformationisasummaryofcampchanges.

1) Allcampregistrationmustbecompletedonline.Anywalkupsonthemorningsofcampmustbesignedupviaanelectronicmethod(onsitelaptoportablet).Papersignupsarenolongeraccepted.

2) Thecostofallcampswillbeasfollows:a. 1DayCamp$200.00(perday)b. 4-5DayCamp-$8.00(perkid)withamaximumflatfeeof$1,000.00

3) Thefollowinglistwillberequiredtobehandedin:a. AlistcompilingallcampattendeeswhoarePSA(9th–12thgraders).Thislistmustinclude:thecamp

attendeesname,amountpaidforcampregistration,emailcontactinformation,anydiscountsthatwereappliedtotheirregistrationfee.

b. Anentirelistofallcampattendees.Thislistmustincludeacompletelistofallcampattendeesandemailcontactinformationforeachattendee.

Thisinformationalongwiththeissuedinvoicemustbeprovidedandpaidnolaterthan21daysaftertheconclusionofasportscamporclinic.

4) AllpersonnelemployedbytheInstitutional,privatelyownedcamporclinicmustcompletetheProtectingGod’sChildrentrainingprogramalongwithcompletingabackgroundcheck.BothofthesecanbecompletedthroughtheSt.Mary’sHumanResourcedepartment.

5) IftheownerofLLCCampisgoingtobeabsentfromthecamp,theownermustindicatethedaystheyareplanningtobeabsent,alongwithdelegatinganInterimCampDirectorfortheperiodoftheirabsence.ThisdelegatedInterimCampDirectormustsignoffonthisdocumentalongwiththeLLCowner,beforethisagreementissignedbytheDirectorofAthletics.

6) Institutional,PrivatelyOwnedSportsCampsandClinicscontractmustbesignedandreturnedtotheDirectorofOperations30dayspriortothefirstdayofcamp.Oncethiscontractisreviewedandapproved,theCampDirectorwillbenotifiedthattherequestedcampdatesarereserved.

7) Followingsubmissionofthecontract,theSportsCampandClinicApprovalpaperworkmustbecompletedandsubmittedtothecomplianceoffice.Onceallinstitutionalpaperworkiscompleted,andproperapprovalhasbeenprovided,acamporclinicmaybeginadvertisingandacceptingregistrationsforthecamporclinic.

Ifyouhaveanyconcernsorquestions,pleaseseetheDirectorofOperationsand/ortheDirectorofAthletics.

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CampsandClinics:ForaSt.Mary’sUniversityEmployeetohostanLLCcampontheSt.Mary’scampusthefollowingpoliciesandproceduresmustbefollowed:I. GeneralCampandClinicInformation:A. InstitutionalCamporClinic:Asportscamporinstructionalclinicshallbeanycamporclinicthatisownedor

operatedbyamemberinstitutionoranemployeeofthememberinstitution’sathleticsdepartment,eitheronoroffitscampus,andinwhichprospectivestudent-athletesparticipate.(13.12.1.1)

B. AllcampregistrationsmustbeconductedONLINE.Anywalkupsonthemorningsofcampmustbesignedupviaanelectronicmethod(onsitelaptoportablet).PapersignupsareNOLONGERaccepted.

II. NCAACampsandClinicsRestrictions:A. AttendanceRestriction:

• Institutional,privately-ownedsportscampsorclinicsmustbeopentoANYandALLentrants,andcanbelimitedonlybynumber,age,gradelevelandorgender.(13.12.1.2)

B. Advertisement:

• Campbrochuresmaybeprovidedtoaprospectivestudent-athleteatanytime.• Institutional,privatelyownedcampsorclinicsarepermittedtousethenameorpictureof

anystudent-athlete,employedasacounselor,topublicizeorpromotethecamp,includingtheuseoftheathlete'snameorpictureincampbrochuresorotherpromotionalmaterial.

C. FreeorReducedAdmission:

• Institutional,privatelyownedcampsorclinicsmaynotprovideorarrangefree/reducedcampregistrationcoststoanycampattendee.Itisprohibitedfortheinstitution,anathleticsdepartmentstaffmemberorboostertoprovideorarrangeforpaymentorfree/reducedadmissionforanycampattendee.Alldiscountsmustbelistedonthecampbrochure,inadditionto,notatedonthecampregistrationlist.Anydiscountprovidedforcampregistrationmustbeapprovedbythecomplianceoffice.

III. Employment:Institutional,privatelyownedSportsCampsandClinicsshouldkeepthefollowinglegislationinmindregardingemployment:

A. ProtectingGodsChildren&BackgroundCheck:

• AllpersonnelemployedbytheInstitutional,privatelyownedcamporclinicmustcompletetheProtectingGod’sChildrentrainingprogramalongwithcompletingabackgroundcheck.BothofthesecanbecompletedthroughtheSt.Mary’sHumanResourcedepartment.

B. ProspectiveStudent-Athletes

• Aninstitutionmayemployaprospectivestudent-athleteatinstitutionalsportscampsorclinics.Aprospectivestudent-athletewhohassignedaNationalLetterofIntentorwrittenofferofadmissionand/orfinancialaidortheinstitutionhasreceivedhisorherfinancialdepositinresponsetoitsofferofadmissionmayonlybeemployedataninstitutionalsportscamporclinicbytheinstitutionwithwhichheorshesignedawrittencommitment.Aprospectivestudent-athletewhohasnotsignedaNationalLetterofIntentorwrittenofferofadmissionand/orfinancialaidortheinstitutionhasnotreceivedhisorherfinancialdepositinresponsetoitsofferofadmissionmaybeemployedatanyinstitutionalsportscamporclinic.Employmentofaprospectivestudent-athleteatinstitutionalsportscampsorclinicsshallonlyoccurunderthefollowingconditions:

1. Compensationprovidedtotheprospectivestudent-athleteisonlyforworkactuallyperformedandataratecommensuratewiththegoingrateinthatlocalityforsimilarservices;

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2. Theemploymentdoesnotbeginbeforethecompletionoftheprospectivestudent-athlete'ssenioryearofhighschoolandtheprospectivestudent-athletehascompletedallcompetitionfortheacademicyearinhisorhersport;

3. Theprospectivestudent-athletemustperformdutiesthatareofageneralsupervisorynatureinadditiontoanycoachingorofficiatingassignments;

4. Aprospectivestudent-athletewhoonlylecturesordemonstratesmaynotreceivecompensationforhisorherappearance.

C. Student-Athletes:Astudent-athletewhoisemployedinanysportscamporclinicmustmeetthefollowingrequirements:

• Thestudent-athletemustperformdutiesthatareofageneralsupervisorynatureinadditiontoanycoachingorofficiatingassignment

• Compensationprovidedtothestudent-athleteshallbecommensuratewiththegoingrateforcamporcliniccounselorsofsimilarteachingabilityandcamporclinicexperienceandmaynotbepaidonthebasisofthevaluethatthestudent-athletemayhavefortheemployerbecauseoftheathleticsreputationorfamethestudent-athletehasachieved.Itisnotpermissibletoestablishvaryinglevelsofcompensationforastudent-athleteemployedinasportscamporclinicbasedonthelevelofathleticsskillsofthestudent-athlete

• Astudent-athletewhoonlylecturesordemonstratesatacamp/clinicmaynotreceivecompensationforhisorherappearanceatthecamp/clinic

IV. ProcedurestohostaInstitutional,privatelyownedSportsCampsorClinicatSt.Mary’sUniversity:A. PriortotheCamporClinic:(thefollowingmustbesubmittedtotheComplianceOffice&Directorof

Operations)

• AcopyofalladvertisingmaterialPRIORtobeingdistributed(approvalmustbeobtainedbeforedistribution)

• Thecampsorclinicsinformationformthatwillbepostedonlinefortheonlineregistration• AlistindicatingthefulfillmentoftheProtectingGod’sChildrenprogramandthe

backgroundcheckviatheSt.Mary’sUniversityHumanResourcesdepartment.ThislistMUSTincludeallcampstaff.

• Facilitycontractagreement• Facilityrentalfeemustbepaidinfullnolaterthan21dayspostcamp(feegeneratedbased

offtheamountofday’scampisrunning.• CopyofCertificateofinsurance(COI)

B. Followingacamporclinic:(thefollowinglistsmustbesubmittedtothecomplianceoffice&Directorof

Operations)

• CompletecampattendeelistofallPSAwhichincludesthefollowinginformationforeachcampbeingconducted:Campattendeefullname,emailcontactinformation,gradelevel(i.e.Sophomore-HS,JuniorCollege),amountpaidforcampregistration,anydiscountsappliedandcriteriaforreceivingdiscount(i.e.EarlyBird).

• Anentirelistofallcampattendees.Thislistmustincludethecompletelistofallcampattendeesandemailcontactinformationforeachattendee.ThiswillallowfortheAthleticDepartmenttomarketandpromotefutureSt.Mary’shomegamesandevents.

• PostCamp/clinicStaffRosterlist.• Allinformationalongwithpaymentmustbesubmittedwithin21daysafterthefinal

dayofcamp.

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COMPLIANCEANDELIGIBILITYTheinformationcontainedbelowisaquickguidetocompliancerelatedissuesGENERALREQUIREMENTSPerBylaw11.1.6intheNCAADivisionIIManual,eachheadcoachandallothercoacheswhoareemployedfulltimeataninstitutionshallmaintaincurrentcertificationinFirstAid,cardiopulmonaryresuscitation(CPR)andautomaticexternaldefibrillator(AED)use.ThiscertificationisverifiedthroughtheComplianceofficeannually.IncompliancewithNCAAregulations,eachstudent-athleteisrequiredtoattendaninitialsquadmeetingtoreviewcontentfromtheStMUStudent-AthleteHandbook,applicablerequiredNCAAbylaws,completerequiredinstitutional,andNCAAforms.ThesemeetingswillbeheldpriortothefirstdayofpracticeandwillbescheduledatthediscretionoftheAssociateAD/InternalOperations.AllNCAArequiredComplianceFormsmustbesignedinpersonoronlinethroughtheNCAAComplianceFormsportalinordertoparticipateinoutsidecompetitionorpractice.Inaddition,StMU’sAthleticsDepartmentrequireseachteammembercompleteanInstitutionalandNon-InstitutionalPromotionalActivitiesForm,StMUStudent-AthleteAgreementForm,StMUDrugScreeningConsentFormandSafeHarborForm.Anystudent-athletewhohasnotattendedtheinitialsquadmeeting,and/orsignedallrequiredpaperwork,willnotbeeligibletopracticeorcompete.Theseformsarekeptinthestudent-athletesfileandhousedintheComplianceOfficeforsixyears.ELIGIBILITYAllprospectiveandcurrentstudent-athletesmustbeeligibleaccordingtoNCAA,LSCandStMUrules.Becausetheserules are quite complex and vary by individual case, it is required that coaches discuss any questions concerningeligibilitywiththeComplianceOffice.Ifaninterpretationisneeded,theAssociateAD/InternalOperations,SWAandDirectorofAthleticsaretheonlyindividualswhomaycontacttheNCAAwithintheAthleticsDepartment.CoachesareexpectedtoknowandfollowallNCAA,LSCandStMUregulations.INITIALELIGIBILITYBeginninginJune,theAssociateAD/InternalOperationswillupdateeachteams’IRLontheNCAAEligibilityCenterwebsiteandupdatecoachesonPSAstatusonaweeklybasis.CONTINUINGELIGIBILITYTheAssociateAD/InternalOperationswillworkwiththeOfficeofAcademicAdvisingtodeterminestudent-athletesthat areacademically ineligiblewhengradesare posted each semester.TheAssociateAD/InternalOperationswillnotify the Director of Athletics and head coach of any student-athlete not meeting StMU academic standards foreligibility the following semester. If a returning student-athlete has any deficiencies, the Associate AD/InternalOperationswillnotifytheappropriatecoachingstaffofthosedeficienciesandadvisewhatneedstobedonetoregaineligibility.TheNCAA, LSC and StMU require that all individuals representing an institution in intercollegiate competition becertifiedannuallypriortothefirstdateofcompetition.StMUwillevaluatestudent-athleteseligibilitystatusattheendofthesemester,thusconductingamid-yearin-housecertificationforeligibility.Atthediscretionoftheheadcoach,astudent-athletemaypracticeand receive aid during any semester they are academically ineligible. TheUniversityRegistraralsoreviewsandcertifiesacademicstandingeachsemester.Courseschedules,gradepointaverage,academicstanding,andprogresstowarddegreearealltrackedintheGraduationPlanningSystem(GPS).PROGRESS-TOWARD-DEGREETobeeligibletorepresentStMUinathleticcompetition,astudent-athleteshallmaintainprogresstowardadegree.

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Theapplicationofprogress-toward-degreerequirements:• Goodacademicstandingwithintheuniversity• Completionofatleastninedegree-applicablehoursinprevioustermoffull-timeenrollment• Earning24hourseachacademicyear• Designation of degree program: All student-athletes beginning their fifth full-time semester and

thereafter• Maintainatleasta2.0cumulativeGPA

RECRUITINGNCAA and StMU guidelines regulating recruitingmust be adhered to around recruiting. Only those coaching staffmembers,whohavesuccessfullycompletedtheNCAACoachesCertificationModulesarepermittedtomakeoff-campuscontactsorevaluationsofprospectivestudent-athletes.TheAssociateAD/InternalOperationswillassignthemodulesannually.TRANSFERSWhenastudent-athletehasinquiredabouttransferringintoorfromSt.Mary'sUniversity,manyfactorsmaydetermineifhe/sheiseligible.PleaseinformtheAssociateAD/InternalOperationswhenyoubecomeseriousaboutrecruitingatransfer.Ofspecialnote,evenifatransferisacceptedby,andadmittedto,StMU,thatdoesNOTmeanthatthetransferstudentwillbeeligibleperNCAArules.TherearethreecriteriathatthetransferPSAmustmeet:1)admittancetoStMU,2)enoughtransferablecreditsbasedonNCAArules3) leavingtheircurrentacademicinstitutioningoodacademicstandingforfour-yeartransfers.Foralltransfers,amateurismstatusmustbecertifiedbytheNCAAEligibilityCenter.NCAAlegislationrequiresthat,beforeanycontactcanbemadetoaNCAAstudent-athlete,permissionfromthestudent-athlete’scurrentinstitutionmustbegranted.ForNCAADivisionIstudent-athlete’stheymustbeintheTransferPortalprior to communicatingwith the student.ForNCAADivision II or III student-athlete’s, they eithermust be in theTransferPortalorareleasefromthestudent’sschoolmustbereceived.InthecaseofrecruitingNAIAstudent-athletes,wemustnotifythecurrentinstitutionofourinterestpriortocontactingthestudent-athlete.TheseformsaretobesentthroughtheComplianceOfficeandnotbyanycoachingstaffmemberorstudent-athlete.ForStMUstudent-athletesthatareinterestedinpursuingatransfer,aPermissiontoContactorplacementintheTransferPortalwilloccurattheirrequestonlyafterameetingwiththerespectiveheadcoach.NATIONALLETTEROFINTENTTheNLIisapplicabletoprospectivestudent-athletes(PSA)whowillbeenteringafour-yearinstitutionforthefirsttimeasfull-timestudents.Itisalsopermissiblefora4-2-4transferwhoismatriculatingfromatwo-yearinstitution.CoachingstaffmustadheretothepublicizedsigningdatesfortheNLItobevalid.ThesedateswillbedistributedandareavailableintheComplianceOffice.AllrequestsforanNLImustbemadeinwritingusingtheNLIWorksheetFormandprovidedtotheComplianceOffice.Therequestmustbeaccompaniedbytheamountofathleticsaidandcurrenttranscripts.Pleasebesuretosubmittherequestwithinatimeframethatallowsforsignaturestobeacquired(i.e.,FinancialAid).PleaseconsultwithDirectorofAthleticsandorAssociateADforInternalOperationspriortoissuingNLItoaPSAthatyouintendonredshirtinguponenrollmentatStMU.ATHLETICSGRANT–IN-AIDIncomingStudent-AthleteThefollowingwilloutlinethestepstobetakenfortheinitialofferingofaSt.Mary’sUniversityAthleticsGrant:

• Theheadcoach(orhis/herdesignee)completesaNationalLetterofIntentWorksheetForm.Thisformmustinclude prospect name, applicable sport, birthdate, NCAA Eligibility Center account number, “Type” ofprospects(i.e.HighSchool,TwoYearCollegeprospect),homeaddress,contactinformation,amountofathleticsgrantandtheacademicyearorpartthereofthatthegrantwillbeapplicablefor.TheformissubmittedtotheAthleticsComplianceOffice.

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• The Director of Financial Assistance, in conjunction with the Athletics Compliance Office, evaluates therecommended amount of athletics grant to ensure this amount is permissible pursuant to all NCAA andinstitutionalregulationsregardingfinancialaid.

• TheDirector ofAdmissions verifies that the prospect has been admitted or is “admissible” per St.Mary’sUniversity(TX)admissionstandards.

• TheComplianceOfficerpreparesaSt.Mary’sUniversityAthleticsFinancialAidAgreement(AFAA)andNationalLetterofIntent(NLI)ifapplicable.

• TheNLI,ifapplicable,isreviewedandsignedbyDirectorofAthletics(orhis/herdesignee).• TheAFAA is reviewedand signedbyDirector ofAthletics (or his/her designee)andDirector of Financial

Assistance.• Director of Financial Assistance accompaniesNLI, if applicable, and/or AFAAwith recommendation page,

detailingtheapplicablesportanditsrecommendationtoofferanathleticsgrantforapplicableacademicyearorportionthereof.

• TheNLI,ifapplicable,AFAAandrecommendationletterisemailedbyComplianceOfficertotheprospectwithinstructionstosignandreturntotheAthleticsComplianceOffice.

• WhentheNLI,ifapplicable,and/orAFAAarereceived,thecomplianceofficerverifiesthevalidityoftheNLI,ifapplicable,and/orAFAA.IftheNLI,ifapplicable,and/orAFAAarevalid,thedocumentsareconfirmedwithadatestamp,theHeadCoachisnotifiedanddocumentsareuploadedtotheNLIPortal.IftheNLIisinvalid,theHeadCoachisnotified.

ReturningScholarshipStudent-AthletesThefollowingwilloutlinethestepstobetakenfortherenewalofaSt.Mary’sUniversityathleticsgrant-in-aid:

• Thecomplianceofficerpreparesablankathleticsgrantspreadsheetfortheupcomingacademicyear.• The Head Coach is given the blank athletics grant spreadsheet and instructed to prepare athletic grant

allocationforallcontinuingstudent-athletes.• TheHeadCoachemailsthespreadsheettothecomplianceofficerandschedulesmeetingtodiscussproposed

athleticsgrantallocationfortheupcomingyear.• Thecomplianceofficerevaluatesthespreadsheettoensureproposedallocationsofathleticgrantsarepursuant

toallNCAAregulationsregardingawardingathleticsgrantsandnoreductionsarereflectedinamount.• ThecomplianceofficeremailsspreadsheettoDirectorofFinancialAssistancetoensurerenewalathleticgrant

amountsarepursuanttoallinstitutionalregulationsregardingoutsideawardsandawardingathleticgrants.• AspreadsheetwithrenewalamountsisemailedtoHeadCoachesandDirectorofFinancialAssistanceforfinal

confirmation.• ComplianceOfficercreatesRenewalAthleticsFinancialAidAgreement(RAFAA)forcontinuingstudent-athlete.• TheRAFAAissignedbytheDirectorofFinancialAssistanceandtheDirectorofAthletics(orhis/herdesignee).• ComplianceOfficeremailsRAFAAtostudent-athletewithinstructionstosignandreturnwithinseven(7)days

oftheissuancedate.• A copy of the sentRAFAA is filed in the student-athletes file inAthleticsComplianceOffice andelectronic

versionsavedinteamRAFAAfolderoninternaldrivewithinAthleticsDepartment.• WhenRAFAAisreturned,acopyisfiledinthestudent-athletesfileinAthleticsComplianceOfficeandelectronic

versionsavedinteamRAFAAfolderoninternaldrivewithintheAthleticsDepartment.GeneralGuidelinesTheathleticgrant-in-aidcannotexceedthecostoftuition/fees,room,boardandbooksasdeterminedbytheOfficeofFinancialAssistance.Theathleticgrant-in-aidmustbesignedinthefollowingorder:DirectorofAthleticsordesignee,DirectorofFinancialAidandstudent-athlete.CoachingstaffmustnotifytheComplianceOfficeinwritingpriortoJune1ofanystudent-athletewhoseaidwillbereducedorcancelledfortheupcomingyear.TheOfficeofFinancialAssistancewillbeinformedbytheComplianceOfficeandprovidethestudent-athleteawrittennoticeinforminghe/sheofthereduction/cancellationinFinancialAidpriortoJuly1.

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NCAAELIGIBILITYCHECKLISTTheComplianceOfficewillrequestarosterfromeachheadcoachtodeveloptheCompliancemasterrostertomakesurethatdocumentsandeligibilityarecurrent.Student-athleteswillnotbeplacedontherosterinComplianceAssistantuntil after attending the initial-squadmeeting. The LSCEligibilityChecklist Confirmation pagemust be signedandsubmittedtotheLSCpriortocompetinginoutsidecompetition(championshipornon-championship).TheAssociateAD/InternalOperationswillrequestsignaturesonalldocumentsinitiallyandwheneverchanges/updatesaremade.ItistheresponsibilityoftheheadcoachtoreviewtheEligibilityChecklistforaccuracypriortosigningtheconfirmationpage.OFFICIALVISITSCoach’sResponsibilities

• Complete the Official Visit Request & Approval form and submit it to the Associate AD/InternalOperationsatleastthreebusinessdayspriortoascheduledvisit

• Attachcurrenttranscripts• MakesurethePSAisregisteredwiththeNCAAEligibilityCenter(EC),haspaidthefeeandisplacedon

theteam’sIRLwiththeEC• TheAssociateAD/InternalOperationswillnotifythecoachingstaffwhentheOfficialVisithasbeen

approvedwithinNCAArules

ExceptionsAfour-yearcollegetransfermaycomeonanofficialvisitONLYiftheyareintheNCAATransferPortalorarelease letter from their previous institution and current college transcript is on file in the ComplianceDepartment.

RULESINTERPRETATIONSAllruleinterpretationsaretobemadebytheComplianceOffice.QuestionsrequiringaruleinterpretationshouldbesubmittedtotheComplianceOffice. VIOLATIONPROCEDURESALLCoachesandStaffwillbeheld to thestandards listed in theNCAAManual.Thebylawsareas follows:10.01.1HonestyandSportsmanship,10.1UnethicalConduct,and10.4DisciplinaryAction.Coachesand/orstaffwhoknowinglyandrepetitivelyviolatethesestandardsaresubjecttodismissalfromtheirpositionwithintheDepartmentofAthleticsatSt.Mary'sUniversity.Anyinquiriesofreportedand/orperceivedviolationswillbeinvestigatedbytheComplianceOfficeinconjunctionwiththe Faculty Athletics Representative. All violationswill be sent to the LSC and NCAA asmandated. The followingprocedurewas developed to support compliance,monitoring and oversight of the entire athletics program. Upondeterminationofthenatureoftheviolation(secondaryormajor),itwillbereviewedusingthefollowingguidelines:Secondary:SecondaryrulesviolationswillbereportedthroughtheComplianceOfficeandreviwedbytheDirectorofAthletics and the Faculty Athletics Representative. Recommendations for actions and sanctions following NCAAguidelineswillbemadebytheAssociateAD/InternalOperationsandareportoftheviolationwillbeforwardedtotheLoneStarConference,NCAAandUniversityPresident.ItwillbetheresponsibilityoftheComplianceOfficetosubmitallsecondaryviolationsthroughtheNCAARSROportal.Major:MajorviolationswillbereportedthroughtheComplianceOfficeandreviewedbytheDirectorofAthleticsandFacultyAthleticsRepresentative.Recommendationsforactionsorsanctionswillbemadebythisgroupjointly.Informationwillbegatheredbypersonal interview(whichmayberecorded),bycollectingwrittendocumentsandconsultationswithmembersoftheNCAAandLSCstaff.ItistheresponsibilityoftheAssociateAD/InternalOperationstowriteareportoftheviolation(s),institutional

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sanctionsandsubmitthereporttotheLSCandNCAA.

§ Anyindividualmayreportanalleged,rumored,orsuspectedviolationtotheComplianceOffice§ Thisreportmaybeverbalorinwriting.Anyviolationmaybereportedanonymouslyinwritingifsodesired§ If anyone communicates an alleged or rumored violation to you, you have an obligation to notify the

ComplianceOfficeoftheviolationinatimelymanner§ Ifyouareunsureifaviolationhasormightoccur,checkwiththeComplianceOfficefirst

COUNTABLEATHLETICALLY-RELATEDACTIVITY(CARA)/PLAYANDPRACTICELOGSEachcoachingstaffisrequiredtologallCARAeachweekontheCARAspreadsheetprovidedbytheComplianceOffice.ThedeadlinetohavethistotheComplianceOfficeisbytheendofthedayonthe1stMondayofeachmonth.Student-athletesfromeachteamwillberandomlyselectedtoverifytheweekly/monthlylogsarecorrect.DECLARATIONOFPLAYINGSEASONAllcoachesmustprovideCompliancewiththedatesoftheirsport’schampionshipandnon-championshippracticeandplaying season.During the Championship segment, student-athletesmaynot participate inmore than20hours ofathleticallyrelatedactivityperweek,nomorethan4hoursperdayandoneoffdayperweekmustbeprovided.“Out-of-season”student-athletesarelimitedto8hoursofathleticallyrelatedactivityperweek,nomorethan4hoursofteam/individualskillinstructionperweekwithtwodaysoffperweek.SeetheComplianceand/orNCAAManualforsportspecificpracticelegislationfortheNon-championshipsegment.STUDENT-ATHLETEHANDBOOKStudent-athleteswillbe responsible for thecontent in themanual. TheAssociateDirectorofAthletics for InternalOperationswillgooverportionsofthemanualduringtheinitialsquadmeetings.Student-athletesareresponsibleforreadingthemanualandsigningtheStudent-AthleteAgreementForm.STUDENT-ATHLETEEXPERIENCESURVEY/SENIOREXITINTERVIEWStMUconductsanannualstudent-athleteexperiencesurveywitheachteam.Thequestionnairewillcoverallaspectsofthestudent-athletesexperiencewhileatStMU:coachingevaluation,academics,athletictrainingandoverallexperience.Onceastudent-athleteexhauststheireligibilityintheirrespectivesport,theywillhaveasenior-exitinterviewwithamember(s)oftheseniorathleticsadministrativeteam.For more information on student-athlete experience surveys and or exit interviews, please contact the AssociateDirectorofAthletics/InternalOperations.ROSTERREMOVALFORMTheseformsshouldbecompletedbytheheadcoachandturnedinwithin48hoursofastudent-athletequittingorbeingremovedfromtheteamforanyreason.Coachesshouldobtainthesignaturefromthestudent-athletepriortosubmittingtheformtoAssociateAD/InternalOperations.ThisformcanbefoundonGateway.TheComplianceOfficewillde-activethestudent-athlete’ssportstatusinBannerandupdatethestatusofthestudent-athleteinComplianceAssistant.Ane-mailwillbesenttoAssistantADforCommunicationsandDirectorofOperationsofthestudent-athlete’sstatus.APPEALSPROCESSSuspensionsandotherpenaltiesassessedbycoachesmaybeappealedformallytotheDirectorofAthletics.FurtherappealmaybemadetotheFacultyAthleticsRepresentativewhowillconveneacommitteetoheartheappealanddeterminewhethertoupholdoroverturntheoriginalstrictures.

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STUDENT-ATHLETEPAPERWORKNopractice is tobeconducteduntil the teamhascompletedall student-athletepaperwork (NCAAStudent-AthleteStatement,NCAADrugTestingConsent,HIPPA,CAupdateandathleticmedical).Thosestudent-athleteswhojointheteamafterthefirstdayofpracticemustseetheComplianceOfficepriortoengaginginanypracticeactivities.MEDICALHARDSHIPWAIVERThe request for amedical hardshipwaiver is to be submitted to the compliance office alongwith all supportingdocumentationpriortothestudent-athlete’snextseasonofcompetition.ThisdocumentationwillbecollectedfromtheSportsMedicinestaffbytheComplianceOfficeandthensubmittedtotheLSCoffice.Hardshipisdefinedasanincapacityresultingfromaninjuryorillnessthathasoccurredunderallofthefollowingconditions:

• Theincapacitatinginjuryorillnessoccursinoneofthefourseasonsofintercollegiatecompetitionatanytwo-yearorfour-yearcollegiateinstitution;

• Theinjuryorillnessoccurspriortothefirstcompetitionofthesecondhalfoftheplayingseason thatconcludeswiththeNCAAchampionshipinthatsportandresultsinanincapacitytocompetefortheremainderofthatplayingseason;

• Theinjuryorillnessoccurswhenthestudent-athletehasnotparticipatedinmorethanthreecontestsordatesofcompetition(whicheverisapplicabletothatsport),or30percentofthemaximumpermissiblenumberofcontestsordatesofcompetition.Competition(excludingscrimmagesandexhibitioncontests)againstoutsideparticipantsduringtheplayingseasonthatconcludeswiththeNCAAchampionship,or,ifsodesignated, during the official NCAA championship playing season in that sport (e.g. spring baseball, fallsoccer),shallbecountableunderthislimitation.

SOCIALMEDIATheNCAAlooksatsocialnetworkinglessintermsofthetechnologybeingusedandmoreintermsofitsrecruitingimpact.ItisnotpermissiblewithinNCAArulestomakecommentsaboutpossiblerecruitsonaninstitution’ssocialmediapageorpagebelongingtosomeoneaffiliatedwiththeinstitution.Inaddition,itisimpermissibleforthesepagestofeaturephotosofprospectsandprohibitsmessagesfrombeingsenttoPSA’susingthesesocialmediatechnologiesotherthanthroughtheirdirectmessagefunction.PubliccommentsonaPSAcommittingtoNSUarenotpermissiblewithinNCAArulesuntilapprovalHASBEENRECEIVEDfromtheComplianceOffice.ThisincludesretweetingaPSA’spost.WritingonwallsisalsoimpermissibleuntilafterPSA’ssignanNLIorathleticawardletterorpayenrollmentdeposit.Facebook/Twitterdirectmessages(throughinbox)treatedlikeemail,isokayafter6/15precedingandPSA’sjunioryearofhighschool.AcceptingafriendrequestorfollowingaPSAispermissibleatanytimeincludingpriortothefirstpermissibledateto send electronic correspondence, even if the social networking website send an automatic electronicallygeneratednotification(i.e.,email,textmessage,pushnotification),providedthestaffmemberdoesnotmodifytheautomatically-generatedelectronicnotificationandnoadditionalcommunicationisincluded.NOTE:MonitoringPSAandstudent-athletesocialmediaaccountscanmakeyouliablefortheiractionsifyouseesomethingthatisillegaloraNCAAviolation.

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ACADEMICSMISSEDCLASSPOLICY1. Student-athletesarerequiredtoattendallclasses.Astudent-athletemayonlymissclassforathleticreasonswhen

representingtheUniversityinintercollegiatecompetition.2. No student-athletemaymiss any regularly scheduled classes for any team practice or other non-competition

activities3. Coachesshalldotheirbesttoarrangegameandtravelschedulesthatminimizemissedclasstime.Forsameday,

awaycompetitionscoachesshouldplan the travel scheduleso that student-athletesmissas little class timeaspossible,andgenerallyshouldaimtoallowstudentstoattendclassesthatconcludeatleast2hourspriortothescheduledtimeofdeparture.IfdeparturemustbeearlieritisexpectedthatthecoachwilldocumentthereasontotheDirectorofAthletics.

4. Forcompetitionwithovernighttravel,noteamshalldepartmorethan48hourspriortothetimeofcompetition.ExceptionstothisguidelinemustbedocumentedandapprovedbytheDirectorofAthletics.

5. Student-athletesmustregisterfortheirclassesinawaythatwillminimizemissedclasstime.Thereforeitiscriticalthattheymeetwiththeiracademicadvisorandcoachwellbeforetheinitialregistrationperiod.

6. TheAssociateAD/InternalOperationsmayrecommendtothecoachingstaffthatastudent-athletebeheldbackfromatriporcompetition,toattendclassesorfinishassignmentsifastudent-athlete’sacademiceffortsarefallingshortofgoodstanding.

7. For home competition, student-athletes shall not miss any classes prior to two hours before the scheduledcompetitiontime.

8. It is the responsibility of the student-athlete to inform their instructors, at the earliest point possible of anyintercollegiateathleticcontestthatwillaffecttheirclassattendance.ClassExcuseAbsenceReminderswillbesentviae-mailtofacultypriortoacompetitioninwhichastudent-athletewillmissaclassduetothatcompetition.

9. Itisexpectedthatstudent-athleteswillberesponsibletomakeupallworkmissed,forsubmittingallassignmentsontime,andthatadvancearrangementswillbeinitiatedbythestudent-athleteforanyexams,quizzes,orotherassignmentsthatwillbemissed.

10. Onceadvancenoticeofstudentabsencesforintercollegiatecompetitionsarecommunicatedtofacultyasstatedabove,facultywillestablishwiththestudentthetimeandplaceformakingupmissedquizzes,exams,andotherassignments.

11. Nocompetitionswillbescheduledduring“DeadWeek”orthethreedaysprecedingthestartoffinalexamsineachsemester,AshWednesdayandGoodFriday.

12. Student-athleteswhobelievethattheyhavereceivedalackofreasonableaccommodationoftheprovisionsofthismissedclasspolicybyafacultymembershouldbringittotheattentionoftheAssociateAD/InternalOperationsandFacultyAthleticsRepresentative.

13. Student-athletesarerequiredtoattendallscheduledpracticesunlessthereisanunavoidableconflictwithaclassor an equally important academic event. Student-athletes who expect to miss a practice for this reason willcommunicatethatfacttotheircoachaheadoftime,andmaybeaskedfordocumentationoftheconflict.

14. Itisexpectedthatcoacheswillnotpenalizestudent-athletesformissingpracticesduetoconflictswithregularlyscheduledclassesforwhichstudent-athletesareenrolled.

15. Student-athleteswhobelievethattheyhavereceivedalackofreasonableaccommodationoftheprovisionsofthismissedclasspolicybyacoachmaybringthismattertotheattentionoftheDirectorofAthleticsandtheFacultyAthleticsRepresentativeeitherinformallyorthroughaformalappeal.

16. Faculty members who have questions about the application of this policy may contact the Faculty AthleticsRepresentativeortheAssociateAD/InternalOperations.

INJURIESANDILLNESS(BRAIN/MEDICAL)Intheeventthatastudent-athleteisunabletoattendclassduetoaconcussion,otherinjury,ormedicalillness,he/shemustnotifytheirrespectiveathletictrainerimmediately(iftheATisnotalreadyaware).TheAthletictrainingstaffwillnotifytheAssociateAD/InternalOperationswhowillnotifystudent-athlete’sprofessorsandtheDeanofStudents.

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MONITORINGCLASSATTENDANCETheprofessorkeepstheroll,,mayrecordazeroforanyworkmissedduetoanunexcusedabsence,andmaydropastudentformissinganequivalentoftwoweeksofclasses.OneabsenceinalaboratorywillbetheequivalentoftwoSO-minuteclassesorone7S-minuteclass."Twoweeks"arecomputedasfollows:FallandSpringSemesters• Sixunexcusedabsencesina50minuteclassperiod(M-W-F)• Fourunexcusedabsencesina75minuteclassperiod(M-W,T-R)• Twounexcusedabsencesina165minuteclassperiod(Evening)AbsencesforreasonsotherthanUniversity-sanctionedevents(whichmustbeapprovedbyDeansortheAcademicVicePresident)willbedeterminedtobe"excused"or"notexcused"bytheprofessor.Anexcessivenumberofabsences,eveniftheyareexcused,canseverelycompromisethequalityofthestudents'learningexperience.Therefore,iftheprofessorjudgesthatthestudenthasmissedexcessivematerialduetoabsences(excused,unexcusedoracombinationofthetwo),thatprofessormayinitiateactionforwithdrawalfromtheclass.Wheneverpossible,theprofessorshallnotifyastudentoneclasspriortoinitiatingactionforastudent'swithdrawal.Thestudentwillbechargeda$10feefortheadd/dropslip(afterthe100%refundperiod)regardlessofwhetherthestudentortheprofessorsubmitstheadd/dropslip.

CLASSABSENCERESOURCEPACKET/REMINDEREMAILTheAssociateAD/InternalOperationswillberesponsibleforpreparationoftheClassAbsenceResourcepacketsthateach student-athlete is responsible for giving to their professors. Coachesmust send their schedule for the entireseason/semester,whichincludesdepartureandreturntimestoAssociateAD/InternalOperationstobeplacedinthepacket. Inaddition,coachesmustsendfollow-upTravelPartyformwiththerosterofstudent-athletesbeforeeachcompetitionwhereclassesmaybemissed toAssociateAD/InternalOperations.Student-athletesmustalso remindprofessorsofupcomingexcusesandcommunicatewiththeirprofessorsregardinganyclassestheymaymissduetocompetition.AssociateAD/InternalOperationswillsendaremindere-mailtotheprofessorsofthestudent-athletesmissingclasses.TheAssociateAD/InternalOperationsisrequiredtoupdateprofessorstoanychangethatismadetotheclassexcusesprovidedatthebeginningoftheyear(e.g.agameisre-scheduledandstudent-athletesarenolongerrequiredtomissclass).FINALEXAMSAthleticcontestsareNOTtobescheduled“DeadWeek”orthethreedaysprecedingthestartoffinalexamsineachsemester.ThereshouldbeNOcontests,orpracticesforsportsinthenon-championshipsegment,beginningtheweekpriortofinalexams.PRIORITYREGISTRATIONEachstudent-athletehastheopportunitytoregisterpriortothegeneralstudentbody.Sincestudent-athletescontendwithpracticeandtravelconflicts,itistheDepartmentofAthletics’goaltolimittheamountofclasseseachstudent-athletemissespersemester.Priorityregistrationoffersstudent-athletestheopportunitytoplanaheadandscheduletheirclassesaroundimpendingconflicts.Allstudent-athletesarecodedinbannerforearlyregistration.BOOKSCHOLARSHIPAstudent-athletewhoisonabookscholarshipcanonlypurchaserequiredtextbooksandcoursematerials.Atthecompletionofthesemester,allpurchasedtextbookswithbuybackvaluemustbereturnedtotheAssociateAD/InternalOperations.Ifnotallpurchased,booksarereturnedwithintwoweeksofcompletionofthesemesterthenaholdwillbeplacedonthestudentathlete’saccount.

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STUDENT-ATHLETEADVISORYCOMMITTEE(SAAC)

Thestudent-athleteadvisorycommittee(SAAC)isaleadershipcommitteecomprisedofstudent-athletesworkingtoenhancethetotalstudent-athleteexperiencebypromotingopportunitiesforallstudent-athletes;protectingstudent-athletewelfare;andfosteringapositivestudent-athleteimage.SAAC’spurposeismeanttoreflectthevoiceofthestudent-athletesandprovideinsightonthestudent-athleteexperienceincludinginputonrules,regulations,andpoliciesthataffectstudent-athletes’lives.SAACalsoraisesfundsfortheMake-A-WishFoundation,theofficialcharityofNCAADivisionII.StMU’scampusSAACismadeupofrepresentativesfromeachsportsteam.Thecommittee:

1. StreamlinesandpromotesefficientcommunicationbetweentheStMUAthleticsDepartmentAdministrationandthestudent-athletepopulation,andprovidesuggestionsonprogramsdesignedtoservetheirneeds.

2. Activelyencouragestudent-athletestobeinvolvedoncampusandincommunityprojects.

3. Designandimplementprograms,whichwillencourageacademicachievement,healthpromotion,socialresponsibilityandgeneralawareness.

4. BuildasenseofcommunitywithintheAthleticsprograminvolvingALLathleticteams.

5. Promoteapositivestudent-athleteimageoncampus

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MARKETING,SPECIALEVENTSANDLOGOUSEMARKETINGTheStMUAthleticsDepartmentoffersnumerousmarketing,advertisingandsponsorshipopportunitiestocorporationsandbusinessesbothlocallyandnationally.TheAthleticsDepartmentworkscloselywithStMU’sUniversityAdvancementOfficetoensurethatStMUAthleticsdoesnotapproachacompanythatanotherdepartmentwithintheUniversityisalreadysoliciting.TheAssociateADforExternalOperationsmustcleareverycompanythatisapproachedbyourAthleticsstaffwithfinalapprovalcomingfromtheDirectorofAthletics.FUNDRAISINGAllfundraisingmustbeaccountedforbyfederallawthereforeallincomemustgodirectlythroughtheBusinessOfficeforrecordinganddepositing.Examplesoffundraisingincludeworkingoutsidegames,holdingcamps,sellingproductstogeneraterevenue,carwashes,dinners,etc.,AllfundraisingeffortsmustbeapprovedpriortotheeventbytheDirectorofAthletics.Employeesmaynotsolicitfundsonbehalfofanyorganization,otherthananapprovedUniversityorganization,onUniversitypropertyunlesspriorwrittenapprovalisreceivedfromtheVicePresidentforAdministrationandFinance.EmployeesmaynotsellorsolicitthesaleofproductsonUniversitypropertyoronworktimeotherthanUniversityapprovedproducts–thesaleofwhichispartoftheemployee’sjobdutiesorresponsibilities.CoachesandstuffmustcompleteandsubmittheFundraisingActivityRequisitionFormforpre-approvalforanyplannedfundraisingactivities.ThisformisavailablefordownloadontheAthleticsportalonGateway.RATTLERNATIONRattlerNationistheofficialboosterorganizationofSt.Mary’sUniversityAthleticsDepartment.ThemissionofRattlerNationistostrengthenourathleticsteamsbyencouragingsupportandparticipationfromRattlerseverywheretohelpleadourteamstovictory.RattlerNationunitespeoplewithasharedloveforSt.Mary'sandRattlerAthletics.EveryRattlerNationdonorwillreceiveoneRattlerNationIDcard.Donorsgiving$200ormoreduringafiscalyearmayusetheircardtoreceivecomplimentaryadmissionintoallSt.Mary'sregular-seasonhomeathleticsevents(onefreeadmissionpercard).Thecardsaregoodindefinitely,butmustbereactivateduponthereceiptofanupdatedgifttotaling$200ormoreforthenextfiscalyear.RattlerNationdonorsarerequiredtoshowthecardatthedoorforadmissionintogames.Alldonorswillreceivetax-deductibleinformationspecifictotheamountoftheirdonation.SPECIALEVENTSThroughouttheschoolyeartheStMUAthleticsDepartmenthostsvariousspecialeventsincludingAthleticAlumniEvents,AnnualStMUScholarshipGolfTournament,AthleticsHallofFameInductionBanquet,andAthleticsAwardsCeremony.TheAssociateADforExternalOperations,throughwhompriorapprovalmustbesought,istheprimarycontactwhoisresponsibleforfacilitatingandsupervisingtheseevents.GAMEDAY/HALF-TIMEENTERTAINMENTGamedayandhalftimeentertainment,contests,orpresentationsmustbeapprovedbytheAssociateAD/InternalOperations.ScriptsareprovidedtothePAannouncerpriortothegame.Additionally,intheeventofyouthteamsplayingathalftimeorparticipatinginteamactivities,liabilitywaiversshouldbesigned.MASCOTRattlerManistheresponsibilityandpropertyoftheStMUAthleticsDepartment.TheMarketing/CommunicationsGraduateAssistant,undertheguidanceoftheAssistantADforCommunications,isresponsibleformanagingallRattlerManappearances,bothonandoffcampus.

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CHAMPIONSHIPTROPHIES,BANNERS,DISPLAYSChampionshiptrophycases,arenabanners,andtheHallofFamedisplayaretheresponsibilityoftheAssociateADforExternalOperationsandDirectorofOperations.Informationanditemsareupdatedonayearlybasis,withassistanceofAthleticCommunications,andapprovalfromtheFacilitiesDepartmentandtheDirectorofAthletics.CHAMPIONSHIPRINGSChampionshipringsarepurchasedatthediscretionofthecoachinconsultationwiththeDirectorofAthletics.StMUteamsearningconference,regionalornationalchampionshipsareabletoorderchampionshipringsfortheirteam.Thecostoftheringsistheresponsibilityofeachindividualteamandshouldbeanticipatedandwillbepaidforbytheindividualsportbudget.ForIndividualChampionships:StMUstudent-athletesearninganindividualconference,regionalornationalchampionshipareabletoorderonechampionshipring.Thecostoftheringsistheresponsibilityofeachindividualteam,shouldbeanticipated,andwillbepaidforbytheindividualsportbudget.RingCosts:**ThefollowingmonetarylimitsaresetforthbytheNCAA:

• ConferenceChampionshipRings:$165/ring• RegionalChampionshipRings:$325/ring• NationalChampionshipRings:$415/ring

CREDITCARDPAYMENTS/TRANSACTIONSToremaincompliant,collectingpaymentsatfundraisingeventsandforwardingthedepositandnecessaryreportstoGeneralAccountingand/ortheUniversityAdvancementOfficemustfollowthefollowingpolicyandprocedures:TheBusinessManagerwillbeaccountableforthecollection,enteringcreditcardpayments,verifyingthatthepaymentscollectedandtransferringtotheAdvancementOffice.Intheeventadonationorpaymentismadeviacheck,allchecksshouldbemadepayabletoSt.Mary’sUniversity.Anindividualteamorrecipientofthedonation/paymentcanbenotedinthememoportionofthecheck.USEOFUNIVERSITYATHLETICSLOGOS&COLORSAnyuseofStMUathleticlogosmustbeapprovedbyAssociateADforExternalOperations.Failuretodosocouldresultingearnotbeingpermissibleandunabletobewornbystudent-athletesandcoaches.TheofficialRattlerAthleticsmarkrepresentstheUniversity’smascot,therattlesnake.Theimageisbothfierceandengaging,representingSt.Mary’straditionsofexcellenceonandofftheplayingfield.Itscolorsareprimarilyblueandgoldinkeepingwiththeinstitution’scolors.VersionsofthemarkcanincludetheUniversity’sname,theabbreviationStMU,andindividualsports.

APPROPRIATEUSAGESOFTHEATHLETICSMARKS•Athleticeventpromotions,suchasposters,emailsandprograms•Webgraphicsonwww.rattlerathletics.com•Apparelandsportsorfanmerchandise•CommunicationsforeventsrelatedtoathleticsandfanactivitiesINAPPROPRIATEUSAGESOFTHEATHLETICSMARKS•OfficialUniversitycorrespondencesunrelatedtoathletics•Academicpurposesunrelatedtoathletics•Communicationsforinstitutionalevents,suchasnewstudentorientationsorconvocations•Communicationsunrelatedtoathleticsorfanactivities

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TICKETPROCEDURESPleaseNote:TicketedsportsareVolleyball,Men'sandWomen'sBasketball,Men'sandWomen'sSoccer,SoftballandBaseballPRICESGeneralAdmission(online-pre-purchased)–$6*GeneralAdmission(onsite-creditcard)–$7*GeneralAdmission(onsite-cash)–$8Child(8-12years)–$2*7andUnder–FREESt.Mary’sStudent–One(1)FreeAdmissionwithvalidIDSt.Mary’sFaculty/Staff–Two(2)FreeAdmissionswithvalidIDRattlerNation($200-$499donorlevel)–One(1)FreeAdmissionperhomeeventwithvalidRattlerNationcardRattlerNation($500donorlevelandabove)–Two(2)FreeAdmissionsperhomeeventwithvalidRattlerNationcard*CarriesadditionalsmallcreditcardtransactionfeeSEATINGAllsectionsineachvenueareGeneralAdmissionseatingforSt.Mary'sAthleticsevents.PURCHASINGGeneralpublicticketscanbepurchasedinadvanceatwww.StMUtickets.com.Youwillbeprovidedane-ticketthatwillneedtobeprintedoffordownloadedontoyourphonebeforeyouarriveatthevenue.ForSt.Mary’sstudents,facultyandstaff,orRattlerNationmembersthatwishtopurchaseadditionaltickets,pleasevisitthewebsitetopurchaseGeneralAdmissiontickets.Ticketscanalsobepurchasedattheticketboxofficestartingonehourpriortotheevent.ST.MARY’SIDSt.Mary’sStudentsandFaculty/StaffwillneedavalidSt.Mary’sIDcardtogainentryintothevenue.YouwillnotbeprovidedwithahardticketasyourIDswillbeshownatthedooruponentry.Youmaygotowww.StMUtickets.comtoprintoffane-ticketifyoudesire.Inordertodothis,youmustfollowthelinkontheleftsideoftheTicketshomepage.YouwillthenloginusingyourGatewayIDandpassword.PETPOLICYAnimalsareprohibitedexceptforcertifiedserviceanimals.RATTLERNATIONRattlerNationmemberswhohavedonated$200-$499inthecurrentacademicyearwillbeprovidedone(1)RattlerNationcard.RattlerNationdonorswhohavegiven$500oraboveinthecurrentacademicyearwillbeprovidedtwo(2)RattlerNationcards.Shortlyafteryourdonation,yourcardswillbesenttoyouthenactivatedonlinebyanAthleticsstaffmember.YourRattlerNationcardwillbeshownuponenteringthevenue.DISCOUNTEDGROUPRATESt.Mary'sAthleticsoffersspecialgroupratestoourhomegames.Discountedgroupticketratesareasfollows:

• GeneralAdmission13-and-over:$3perperson• Children(8-12years):$1perperson• Children(7andunder):Free

(SpecialnoteforteamswishingtoattendSt.Mary'sAthleticsevents:Alongwiththeadmissionfees,pleaseprovidealistcontainingfirstandlastnamesofallplayers,coachesandparentsthatwillbeattending,alongwiththeage,gradeandschoolattendingforanyplayers.)*Additionaldiscountsmaybeappliedinselectcases.

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ATHLETICCOMMUNICATIONSATHLETICCOMMUNICATIONSVISION/MISSIONTheAthleticCommunicationsOfficeprovidesexceptionalservicetocoaches,student-athletesandadministrationinpublicizingandpromotingoftheStMUAthleticsDepartmentaccomplishmentsthroughinnovativetechnology,creativethinking,relationshipbuildinganddetailedorganization.Weaccomplishthisbyresearchingapplicabletechnology,developingstrongrelationshipsandpartnershipsinternallyandexternallyanddevelopspecializedskillsetsthroughtrainingandeffectivestrategiccommunication.GENERALPOLICIESTheSt.Mary'sUniversityAthleticCommunicationsOfficeistheOfficialmediaoutletfortheStMUAthleticsDepartment,andtheliaisontoallexternalmediaoutletsatthelocal,stateandnationallevels.Allofficialnewsregardingathleticevents,student-athletes,coaches/staffandeventresultswillbereleasedfromanathleticcommunicationsstaffmember.Thedepartmentalsoproducesdigitalpublications,videoprojectsandposters.ST.MARY”SUNIVERSITYATHLETICCOMMUNICATIONSSTAFFTheprimaryfunctionoftheAthleticCommunicationsOfficeistopublicizeandpromoteallsportsatSt.Mary’sUniversityinthelocal,stateandnationalmedia.Pressreleasesdistributedviae-mail,specialmailings,socialmediaandpersonalcontactwiththeSanAntoniomediamarketaretheprimarymethodsusedtocreateawareness.TheAthleticCommunicationsOfficeisalsoresponsibleformaintainingcontactwiththeLoneStarConferenceandtheNCAAStatisticalServices,inadditiontodailymaintenanceofthedepartment’swebsite,keepingphotoandvideofiles,submittingstatisticalupdatesandmaintainingthehistoricalrecordthrougharchivingandongoingresearch.UTILIZINGTHEATHLETICCOMMUNICATIONSOFFICETheroleoftheAthleticCommunicationsOfficeistoassisttheSt.Mary’sathleticsstaffandstudent-athletesindealingwithsportsmediarepresentatives.TheAthleticCommunicationsstaffwillalsohelpwithpromotingallsportsprograms’accomplishmentsandactivities,includingcommunityserviceandcharitablefunctions.Finally,theAthleticCommunicationsstaffcanhelpdefuseanypotentiallyembarrassingsituations,prepareindividualsfortoughinterviews,designcampaignstopromotetheprogramsorprovideadviceoncoachandstaffrolesinpublicizingStMUAthletics.PleaserememberthattheremaybetimeswhentheAthleticsCommunicationstaffmaynotbeabletogettoyourneedsrightaway.Advanceplanningisthekey.Plantodiscussyourmedia,specialpromotionalneedsandotherideasrelatingtoyoursportswellinadvanceofyourseasontohelpthestaffmeetyourneeds.SCOREREPORTINGPROCEDURESTheAthleticCommunicationsOfficewillstaffallregularseasonhomeeventshostedbyaStMUteamandwillprovidecompletestatisticalservicesforthesehomeeventsthatwillbedistributedtoopponent(s),conferenceandNCAAstaffandwillalsobereportedtothelocal,regionalandnationalmediaoutlets.WhenStMUathleticteamsaretravelingforcompetition,theathleticcommunicationsstaffwillberesponsibleformakingarrangementswiththehostinstitution’sathleticcommunicationsstafforamemberofyourcoachingstafftoobtainresultsprecedingthecompetition.SpecialcircumstancesmaywarranttheneedforaStMUAthleticCommunicationsstaffmembertotravelwithateamandwillbecommunicatedwiththeappropriateteamsasdeemednecessary.STATISTICS–CHALLENGEOFCOACHIntheeventofanissuewithawaystatistics,thecoachmustseeaSt.Mary’sathleticcommunicationsstaffmembertodiscussthedisagreement.Thereisa24-hourperiodimmediatelyfollowingacontestinwhichtochallengestatistics.ThereistobenodiscussionbetweenaSt.Mary’scoachandanopposingathleticcommunicationstaffmemberwithregardtoapossiblestatisticalerror.STATISTICS–CHALLENGEOFSTUDENT-ATHLETEORPARENTItisnottheroleofaparentorstudent-athletetoarguestatistics.Anydisagreementmustbebroughttothestudent-athlete’scoachwhowilladdresstheissuethroughtheappropriatechannelsasdescribedabove.

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GAMECANCELLATIONPOLICYUponofficialnotificationofthecancellationofanyhomeorawaysportingevent,involvingaStMUsportsteam,theheadcoachoramemberofthecoachingstaffshouldfirstinformtheDirectorofAthleticsandthentheAssistantADforCommunications.Atthattime,theAssistantAD/Communicationswillnotifyallnecessaryoutletssuchasgameoperationsstaff,mediarepresentatives,conferenceofficials,athletictrainingstaffandStMUadministrationofcancellation.Ifamake-up,dateisscheduledforthecancelledevent,itisthecoachingstaff’sresponsibilitytonotifytheAssistantAD/Communicationsoappropriatepersonnelcanbenotifiedandtheeventstaffedincaseitisahomecontest.CRISISMANAGEMENTPLANShouldanincidentoccurthatinvolvesaSt.Mary'sUniversitystudent-athlete,coachand/orstaffmember,youshouldimmediatelynotifytheDirectorofAthleticsandtheAssociateADforExternalOperations.TheDirectorofAthleticswillcommunicateasneededtoallappropriateparties.Inmoresevereandspecialinstancesforcrisiscommunication,theUniversityCommunicationsOffice/ChiefofStaffwillmakeanyrequiredofficialstatementsonbehalfofStMU.DEPARTMENTPHOTOGRAPHYPOLICYAllphotographywillbecoordinatedthroughtheAthleticCommunicationsOffice.OnlytheAthleticCommunicationsstaffcanarrangeforaphotoshoot.Photoshootswillgenerallybelimitedtooneforheadshots,oneforteamphotosandasmanyasnecessarytoobtainadequategameactionphotosforeachsport.EVENTMUSICPOLICYNoinappropriateorunapprovedmusicwillbeallowedatanyStMUathleticevent.Allwarm-upmusicand/orintromusicbesubmittedtotheAssistantADforCommunicationspriortothestartofyourseason.Atnotime,shouldyouorstudent-athleteapproachgamepersonnelwithmusictoplayongamedayorshouldyouorastudent-athleteinsertanauxiliarycordintothesoundsystem.Thesoundsystemisfortheuseofthegamemanagementandathleticcommunicationsstaffonly.ATHLETICSWEBSITETheAthleticCommunicationsofficemaintains,createsandmanagesalleditorial,statisticalandbiographicalcontentfortheofficialStMUAthleticswebsite.TheStMUAthleticswebsitecanbeaccessedatwww.rattlerathletics.comandispublishedbySIDEARMSports.TheStMUAthleticswebsitealsoprovidesmultimediafeaturessuchaslivestreamingvideo/audiobroadcasts,livestatisticsofselectgames,videofeatureproductionsandsocialmedialinks.TheAthleticCommunicationsstaffisconstantlyworkingtoimprovethefunctionoftheStMUathleticswebsiteandwillalwaysbeopentosuggestionforimprovement.CREDENTIALSMembersoftheworkingpress,verifiedelectronicmediaandothernewsagenciescanrequestcredentialstocoverStMUathleticeventsbycallingtheAssistantADforCommunicationsatleast24hourspriortogametime.AccreditedphotographersandElectronicNewsGatheringcrewsmayshootfromdesignatedareasatallevents.ShouldanymediapersonnelrequestingadmittancetoaStMUathleticeventcontactacoach,pleasedirectthemtotheAssistantADforCommunications.Credentialedmediamemberswillonlybeprovidedaccesstocoachesandstudent-athletesduringpostgame,followingtheNCAA-mandated(10minutes)post-gamecoolingoffperiod.Atthattime,theAssistantADforCommunicationswillarrangeanyinterviewsdirectly.STATISTICS/MEDIASERVICESCurrentcumulativestatisticsandrelevantteaminformationwillbefurnishedtotheworkingmediapriortogametimeasneeded.CompletestatisticalinformationwillbeavailabletothemediaandcoachingstaffsattheconclusionofallStMUhomeathleticevents.TelephonesandwirelessinternetareavailableforuseintheAA&CC,SoftballPressBoxandDicksonStadiumPressBox.PleasecontactamemberoftheAthleticsCommunicationsstafftorequestusageoftheseservices.

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INTERVIEWSAllinterviewswithcurrentstudent-athletes,coachesand/orstaffMUSTbecoordinatedthroughtheAthleticsCommunicationsoffice.Ifcontacteddirectlybysomeoneclaimingtobeamediarepresentative,youshoulddirecthimorhertotheAssistantADforCommunicationstoscheduleatimefortheinterview.Iftherequestsareextensive,apressconferencemaybecalled.Ifrequested,aregularweekly/monthlytimemaybeestablishedformediarepresentativestomeetwithyou.DuringALLin-personinterviews,pleasedressappropriately.Itisimportantforcoaches,staffandstudent-athletestorepresenttheStMUAthleticDepartmentinaprofessionalmanneratalltimes.Itistheirresponsibilitytobemindfulthatstatementsandbehaviorwithmediamemberspresentshouldgenerallybeconsideredon-the-recordandsubjecttopublicreporting.SOCIALMEDIAAnysocialmediasportpageorsocialsitethatbearstheofficialStMUname,promotesandrepresentsaStMUathleticsteamisthedeemedpropertyofStMUandStMUAthletics.StMUteamsarerepresentedwithaccountsonTwitter,FacebookandInstagram.TheAthleticsCommunicationsofficewillmaintainalistofsocialpages,usernamesandpasswordsforeachofthesesportaccounts.Anyonejoiningthestaffforthefirsttime,canobtainthepertinentlogininformationrequiredtogainaccesstotheavailablesocialplatformsfortheirsportorprogram.NOTE:Youwillbeallowedtoaddcontenttothesesocialplatformsinanyappropriatewaythatyoudeemnecessarytopromoteyoursportorprogram,butyouwillNOTbeallowedtoalterorchangetheloginorpasswordinformationthatiskeptonfile.Ifyouwishtochangeanylogininformation,workwiththeAssistantADforCommunicationsandaccommodationswillbeconsidered.UponleavingorresigningfromtheUniversity,postingtothesesocialplatformswillbeterminatedandpasswordswillbechangedtopreservethevalue-addedcontentthatexistsonthesocialplatform.Ifyoubelievethepasswordoraccounthasbeencompromisedpublicly,notifytheAssistantADforCommunicationsIMMEDIATELY.Socialmediaencompassesabroadsweepofonlineandmobileactivities,allofwhichcanhaveapositiveimpactontheStMUAthleticDepartment’sdigitalfootprint.Socialnetworksincludeblogs,socialsharingplatforms,visualsharingsites,professionalnetworks,microbloggingsitesandsocialbookmarkingsites.AsanemployeeofStMUAthletics,theadministrationwantsyoutofeelempoweredtoutilizethesesocialmediumstopromoteyourprograms,theStMUAthleticDepartmentandtheUniversity.However,beawareoftherisksthatcouldnegativelyimpactthedepartmentorinstitution,andexerciseproperjudgementwhenpostingtosocialnetworkingsites.Alwaysremember,youarearepresentativeoftheathleticsdepartment.Staffmembersandcoachesshallnotusetheofficialaccountstodisseminatepersonalbeliefs,suchaspoliticalspeechorcriticismsofplayers,otherprogramsorgoverningassociations.Asallpostsarefromtheofficialaccount,theymustalwaysremainwithinthevaluesandmissionofSt.Mary’sandtheStMUAthleticsDepartment.SocialnetworkingplatformsarepowerfulresourcesusedtoengageotherswhohaveaninterestintheStMUAthleticsDepartment,itsstaff,individualteasandstudent-athletes.However,thevarioussocialmediaplatformscanproducemanypitfallsforbothcoachesandstudent-athletes.Makeitaprioritytocounselyourstaffandstudent-athletesonresponsibleuseoftheirsocialmedia.ItisimperativethattheyunderstandthattheyarepublicfiguresandtheironlinebehaviorisbothareflectionoftheprogramandtheStMUAthleticsDepartment.Coachesandstaffshouldfamiliarizethemselveswiththeexistingsocialmediaplatformscurrentlyinusebymembersoftheirtermstounderstandthevalue,contentanddrawbacksforthemselves.Student-athletesshouldavoidusingsocialmediainprivateteam-onlyareassuchaslockerroomsandbathrooms,particularlyphotoandvideoplatforms.Eventsandissuesthatoccurwithintheteam,withintheteamspaceshouldremainassuch,andnotbebroadcasttothepublic.Student-athletesshouldalsobemindfuloftheirsurroundingswhenpostingtosocialplatforms,unnoticedactivitiesinthebackgroundcouldcauseissuesfortheathleteorteam.

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SPORTSMEDICINEThegoaloftheathletictrainingstaffatSt.Mary'sUniversityistoprovidequalitymedicalcareforstudentathletes.Eachmemberoftheathletictrainingteamworkstohelpprovideeducation,preventinjury,evaluateinjuries,providecareandassistanceforathleteswithinjuries,andrehabilitatethoseinjuries.Alongwithtakingcareofstudentathletesinjuries,theyalsohaveleadership,professionalandadministrativedutiessuchasinsuranceresponsibilities,recordkeepinganddocumentation.OBJECTIVESThefollowingaresomeoftheobjectivesoftheSportsMedicineStaff:

1. Toensurethatfirstyearstudent-athletesarephysicallypreparedtoparticipateattheintercollegiatelevelthroughapre-participationphysicalexamination.

2. Toanticipateandpreventinjuriesorillnessesthatcouldendangerparticipationinpractice,competitionorthepursuitofahealthylifestylewhenathleticparticipationconcludes.

3. Torehabilitateinjuriesandmanageillnessesinamannerthatpromotesahealthyreturntopracticeandcompetition.

ATHLETICTRAININGROOMPOLICIESTheathletic training room rulesare accessible in theStMUStudent-AthleteHandbook thateach student-athlete isrequiredtoreadandsignoffthattheyreviewed.Student-athletesunabletoadheretothesepoliciesandprocedureswillloseathletictrainingroomprivilegesandareresponsiblefortheconsequencesthatresultfromtheinabilitytoutilizetheathletictrainingroom,includinglossofstudent-athletestatus.RESPONSIBILITIESOFTHESTUDENT-ATHLETESReportanyinjuryorillnesstotheSportsMedicineStaffmember(s)assignedtoyoursportortheTeamPhysicianassoon as possible. Inform the SportsMedicine Staffmember(s) of any potential issues thatmayaffect the physicalwellnessofteammates.MEDICALSERVICESANDCAREParticipationinvarsityathleticscarrieswithitariskofinjury.Thefollowingareasdescribethecoverageprovidedtostudent-athletesinjuredwhileparticipatinginarequiredathleticallyrelatedactivity–injuriesoutsideathleticallyrelatedparticipation inavarsity sport (e.g. intramural injuries)arenot coveredby theathleticdepartmentsportsmedicine insurance policy although these injuriesmust be reported to the athletic training staff for participationclearanceATHLETICSINSURANCECOVERAGEClaimswillfollowthreestandardinsurancesintheeventastudent-athletesuffersaninjurywhiledirectlyparticipatinginanintercollegiateactivity.Theseinsuranceswillbebilledinthefollowingorder:student-athlete’sprimaryinsurancepolicy,St.Mary’sAthleticDepartment’ssecondary/excessinsurancepolicy,NCAA’sCatastrophicInsurancePlanStudent-Athlete'sPrimaryInsurancePolicy:AnyindividualparticipatinginintercollegiateathleticsMUSTprovideproofofmedicalinsurancecoverage.TheywillNOTbeallowedtoparticipateinanySt.Mary'ssponsoredactivitiesuntilthisisdone.Student-athletesmaybecoveredundertheirparent'spolicyortheSt.Mary'sUniversityStudentHealthCarePlan(offeredthroughSt.Mary'sUniversityandmaybepurchasedbythestudent-athlete).Intheeventofaninjury,medicalexpenseswillbeprocessedFIRSTthroughthestudent-athlete'sprimaryinsurancepolicy.Proofofprimaryinsurancepaymentmustbeestablishedbeforethesecondaryinsurancepolicywillprovidepayment.Astudent'sprimaryinsurancemayrequireaco-payment.Thesearepredeterminedamounts,establishedbytheinsurancecompany'spolicythatispaidatthetimeanymedicalserviceisrendered.Allco-paymentswillbetheresponsibilityoftheathlete.

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Insurancecompaniesalsohaveapredetermineamountthatisrequiredtobepaidoutofpocketbythecoveredindividualoutofpocketpriortotheinsurancecompanycoveringanypayments.Student-athletesareresponsibleformeetingtheirdeductiblesetbytheirprimaryinsurance.St.Mary'sUniversitywillNEVERreceiveanybillsorExplanationofBenefitsassociatedwithanymedicaltreatment.Itistheresponsibilityofthestudent-athletetomailoremailanystatements,explanationsofbenefits(EOB),oranycommunicationfromtheproviderorprimaryinsurancecompanydirectlytoNAHGAClaimServices(theClaimServiceCompanywhichprocessesclaimsfortheAthleticDepartment'sSecondary/ExcessInsurancePolicy)Student-athleteswillhave120days,fromprimaryinsurancecompanypaymentdate,toprovideNAHGAwithanybillingstatements.Afterthis120-dayperiod,theywillassumethecostofanymedicalexpensesincurredasaresultoftheirinjury.Ifthesemattersarenottakencareofinatimelymanner,thechargemaybeshownontheirpersonalcreditreport.Thestudent-athlete'sprimaryinsurancemayrequireadditionalinformationpriortosubmittingpaymentstoaprovider.Itistheresponsibilityofthestudent-athleteand/orparenttoanswertheserequests.Notdoingsomayresultintheprimaryinsurancerefusingtoprovidepayment.ItistheSOLERESPONSIBILITYofthestudent-athletetoshowproofofmedicalhealthinsurancefortheacademicyear.ProvideinformationregardingchangesinprimaryinsurancecoverageASAPtotheHeadAthleticTrainer.Ifpropernotificationisnotreceived,St.Mary'sUniversitywillnotberesponsibleforanymedicalexpensesthatmayincurduetoanyinjury.Student-athletesmustcheckwiththeirinsurancecompanyaboutthefollowing:

• Regardingoutofarea/networkcoveragewhiletheyareawayatschool.• Regardingcoveragefor"athleticinjuries.Someinsuranceprogramswillnotcoverathletictype

injuries.• Regardingdentalinjuries/coverage.Thereisaninherentriskofinjurytoeveryathlete'steeth.Itis

recommendedthatstudentathleteshavedentalcoverage.Ifthestudent-athletesuffersadentalinjuryandisnotcoveredbyadentalplan,theywillassumeallcostsassociatedwiththeinjury,followingSt.Mary'sSecondaryInsurancecoverage.

• ToseeifareferralisrequiredfromthePrimaryCarePhysician(PCP).HealthMaintenanceOrganizations(HMO)andsomeotherplansmayrequireyoutotraveloutsideofSanAntoniotoseetheirPCPforanymedicalcoverage.ItisadvisedtochangePCPtoourteamphysician.Ifthisisnotfeasible,theathletemustenrollintheStudentHealthCarePlan.Otherwise,theyarepersonallyliableforallmedicaldebtsincurred.

• Communicatewiththeinsurancecompanyifadditionalinformationisrequestedasquicklyaspossible.

Bringallstatements,EOBs,orinformationfromproviders/insurancestotheHeadAthleticTrainerASAP.

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ALLINTERNATIONALSTUDENT-ATHLETESANDSTUDENT-ATHLETESRESIDINGONCAMPUSWILLAUTOMATICALLYBEENROLLEDINTHESTUDENTHEALTHCAREPLANOFFEREDTHROUGHST.MARY'SUNIVERSITY.

• Thestudent-athlete'sschoolaccountwillbechargedfortheinsurance,unlesstheycanshowadequateinsurancecoveragebycompletingtheonlinewaiver.

HEALTHCAREEXCHANGES/GOVERNMENTBASEDINSURANCES• Duetothelimitationsoncoverageareas,physicianparticipationandotheraspectstohealthcare

coveragepurchasedonthehealthcareexchanges,St.Mary'sUniversityAthleticDepartmentandteamphysiciansWILLNOTacceptinsuranceplansprovidedthroughhealthcareexchangesorothergovernmentbasedinsurance.

• Student-athleteswhoarecoveredbyahealthcareexchangeinsuranceplanMUSTpurchasethestudenthealthplan.

ST.MARY’SATHLETICDEPARTMENT’SSECONDARY/EXCESSINSURANCEPOLICY:St.Mary'sUniversityautomaticallyenrollsallstudent-athletesintheirsecondaryinsurancepolicyatnocosttothestudent-athlete.Acopyofthispolicyisavailableforyourreviewasrequested.ThisplanisSECONDARYorinEXCESSTOthestudent-athlete'sprimaryinsuranceonly.Paymentfromtheprimaryinsuranceorproofofdenialofservicefromtheprimaryinsurancemustoccurpriortothispolicycoveringexpenses.ThesecondaryinsuranceONLYCOVERSATHLETICRELATEDINJURIES.ThefollowingARENOTcoveredbythisplan:

i. Generalmedicalillnessesorinjuriesoccurringoutsideathleticevents,ii. Contactlenses/glasses,iii. Orthotics(unlessdictatedbyinjury),iv. Chiropracticexpenses,v. Physicaltherapy(unlessapprovedbytheHeadAthleticTrainer),vi. SpecialfitbracesthatcannotbereusedbytheUniversity,vii. Re-aggravationofapriorsportsinjury(asoutlinedinthepolicy)vii.Unauthorizedsecondopinions.

REFERRALNOTICE:Student-athletesthatsufferaninjuryMUSTbeseenbyandevaluatedbytheirAthleticTrainerbeforeseekingfurthermedicalassistance.AllinjuriesneedingfurthermedicalattentionMUSTbereferredbytheoneoftheUniversity'sathletictrainersatthedirectionofoneoftheteamdoctors.Evenifthetreatmentisdirectlyrelatedtoaninjury,ifastudent-athleteseeksadditionaltreatmentontheirown,withouttheconsentoftheAthleticTrainingStaff,theywillberesponsibleforanyexpensesthatincur.Student-athleteswithareferralwillbegivenaclaimsformthatmustbegiventoanyproviderseenforthatinjury.Student-athletesareresponsibleforgettingtheclaimsformtoanyprovider.Ifnoclaimformwasgiventoastudent-athleteORiftheydonotgivetheclaiminformationformtotheprovider,thestudent-athletewillbeSOLELYRESPONSIBLEFORANYANDALLCOSTSTHATINCUR.Secondaryinsurancepayments:Thesecondaryinsurancepaymentswilloccuronceproofofprimaryinsurancepayment/denialofservicehasbeenestablished.ThisisusuallydonewithanE.O.B.(ExplanationofBenefits)fromtheprimaryinsurance.Thesecondaryinsurancemustalsoreceiveaprovider'sitemizedbill.Itistheresponsibilityofthestudent-athletetorequestthesetobesentfromtheprovidertothesecondaryinsurance.Paymentsfromthesecondaryinsurancemaytakeupto60-120daystobeprocessed.St.Mary'sUniversityCANNOTguaranteepaymentof100%ofallrelatedbillingoccurrences.Chargesmayincurwhicharenotcoveredbythesecondaryinsurancebecausetheyareaboveandbeyondusualandcustomaryinsurancepricing.Oncethesecondaryinsurancepaystheirportionofthebill,ANYREMAININGBALANCEISTHESOLERESPONSIBILITYOFTHESTUDENT-ATHLETE.PaymentsWILLNOTbeissuediftheprimaryinsuranceprovisionsarenotfollowed.

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NCAA'SCATASTROPHICINSURANCEPLANTheNCAAsponsorsacatastrophicinjuryinsuranceprogramthatcoversastudent-athletewhoiscatastrophicallyinjuredwhileparticipatinginacoveredintercollegiateathleticactivity.Thepolicydetailsarebelow:

• Thepolicyhasa$90,000deductibleandprovidesbenefitsinexcessofanyothervalidandcollectibleinsurance.

• Thepolicywillpay$25,000ifaninsuredpersondiesasaresultofacoveredaccidentorsustainsinjuryduetoacoveredaccidentwhich,independentofallothercauses,resultsdirectlyinthedeathoftheinsuredpersonwithintwelve(12)monthsafterthedateofsuchinjury.

• BothcatastrophicinjuriesandsuddendeathsshouldbereportedtotheNCAAnationalofficeinsurancestaff.

INSURANCEINFORMATIONSt.Mary'sUniversitystudent-athleteswillbeAUTOMATICALLYenrolledintwo(2)differentinsuranceprograms.ThefirstistheStudentHealthCarePlanthatisalsoavailableforotherstudentsoncampus.ThesecondistheAthleticDepartment'sSecondary/ExcessInsuranceProgram.Thefollowinginformationisinregardstothesetwoinsurances.StudentHealthInsurancePlanTheStudentHealthInsurancePlanisprovidedthroughSt.Mary'sUniversityandcoversphysicians,medicalclinics,surgicalcentersandspecialistsinthearea.ForcompleteinformationregardingtheStudentHealthInsurancePlancoverage,deductible,co-pay,andwaiverpleasevisittheAcademicHealthPlanswebsiteatwww.ahpcare.com/stmarytx.OpenEnrollment:Allstudent-athleteswillneedtogoonlinetoacceptorwaivethestudentinsuranceplan.AlinktothiswebsitecanbefoundonGATEWAY.Payment:AllindividualsthatareenrolledintheplanduringtheOpenEnrollmentperiodwillbebilledthepremiumontheirstudenttuitionbilleachsemesterunlesstheyenrollaftertheOpenEnrollmentperiod.Ifregistrationisnotdoneduringtheopenenrollmentperiod,thestudent-athletewillneedtocontactAcademicHealthPlansandpayfortheinsurancedirectly.Iftheirtuitionbilldoesnotshowthischargeandyouknow,theyaresupposedtobeenrolledintheinsurance,pleasehavethemseetheHeadAthleticTrainerassoonaspossible.Waiver.Ifthestudent-athletedoesnotwishtoparticipateintheStudentHealthInsurancePlan,theyMUSTsubmitanonlinewaiver.Inordertowaivetheinsurance,theyMUSTshowproofofcomparablecoverage.Proofisshownbyuploadingpicturesofthefront/backoftheirinsurancecard.ThewaiverMUSTBECOMPLETEDDURINGTHEOPENENROLLMENTPERIOD.Iftheydonotcompletethewaiverbeforetheendoftheopenenrollmentperiod,thereisnoremovingthebillfromtheiraccountforthatsemester.Theywillhavetowaituntilthefollowingsemesterforthewaivertotakeeffect.

• IftheyarebeginningschoolintheFall:SubmitawaiverONLYONCEforthatacademicyearofAugust-May(youwillnotneedtosubmitanotherwaiverinthespring).

• IftheyarebeginningschoolintheSpring:YouwillneedtosubmitawaiverbytheendoftheOpenEnrollmentperiodfortheSpringsemesterANDagainintheOpenEnrollmentperiodforthefollowingFallsemester.

• Havestudent-athleteprintoffconfirmationandkeepfortheirrecordsincasetheyarechargedforthestudenthealthplan.

AllInternational(F,J.andHvisatypes)studentsmustbeenrolledintheStudentHealthInsurancePlan.International/travelinsuranceplanswillnotbeaccepted.AnychangesthataremadeMUSTbebroughttotheattentionoftheHeadAthleticTrainerassoonaspossible.Changesincludebutarenotlimitedto:

• DroppedfromprimaryandneedtoenrollintheStudentHealthInsurancePlan.• WishtonolongerhavetheStudentHealthInsurancePlan.• Theprimarypolicyholderchangesjobsandischanginginsuranceplans.

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St.Mary'sAthleticDepartment'sSecondary/ExcessInsurancePolicyTheSt.Mary'sUniversityAthleticDepartmentholdsasecondaryinsurancetohelpcoveranyremainingmoniesduefollowinginitialprimaryinsurancepayments.Studentsmaynotwaivethisinsurance,itisfreeandprovidedbytheschool.SportsCovered:St.Mary'ssecondaryinsurancewillcoverthefollowingactivities:baseball,basketball,golf,soccer,softball,tennis,andvolleyball.SportsCoveredActivities:Thesecondaryinsurancewillcoveranylossonlyiftheathleteispartakinginoneofthefollowingactivities:

1. Regularly-scheduledpracticeortraining,2. Regularly-scheduledcompetitionorexhibitiongame,3. Ascheduledtryout,workoutsession,orteammeeting,4. Asupervisedandsponsoredsportsactivity,or5. Coveredsportstravel{includestravel,onlywithinthecontiguousUnitedStates,includingAlaskaandHawaii

andonlydirectlyandwithoutinterruption):BetweenhomeandthepremisesofSt.Mary'sUniversity,oranothersitedesignatedbySt.Mary'sUniversity.

CommonExclusions:ThesecondaryinsuranceONLYcoverssportrelatedinjuries.Commonexclusionsarelistedabove.TRICAREMEMBERSTherearemanydifferentformsofTRICARE.Themajorityofstudent-athleteshaveeitherTRICAREStandardorTRICAREPrime.TRICAREStandard:ThisplanallowstheflexibilitytoseeanyTRICARE-authorizedprovider.Referralsarenotneededtoreceivecare;however,someservicesmayrequirepriorauthorization.TRICAREPrime:ThisplanismorerestrictiveandwestronglyrecommendswitchingplansorpurchasingtheStudentHealthPlan.Underthisplanastudent-athletewillbeassignedaPrimaryCareManager(PCM)whotheymustseepriortoseekingmedicalcare.Thistypicallydelayscareandpreventsquickaccesstoourteamphysiciansandotherdiagnostictools.Ifthestudent-athleteisnotfromtheSanAntonioareaandtheywishtokeepthisplan,theyMUSTchangetheirPCMtoalocalphysician.Iftheyareunabletodoso,theywillberequiredtopurchasetheStudentHealthPlan.INSURANCECOMPLIANCEDuetoHealthInsurancePortabilityandAccountabilityAct(HIPAA),insurancecompanieswillNOTgiveanyinsuranceinformationtotheSt.Mary'sUniversityAthleticTrainingorMedicalStaff.Itisthestudent-athletesandhis/herparent(s)/guardian(s)responsibilitytounderstandtheconditionsthatapplytotheirpolicyandcomplywithanyrequestsforinformation,proofoffull-timestudentstatus,etc.fromtheprimaryinsurancecompany.Anydelinquentbillsresultinginbadcreditduetonon-compliancewithinsurancecompanyrequestswillbetheresponsibilityofthestudent-athleteand/orhis/herparent(s)/guardian(s).MEDICALBILLSIntheeventthatastudent-athleteshouldreceiveabill/statement/EOBforaninjuryorillnessthatoccurredasadirectresultofparticipationinintercollegiateathleticsatSt.Mary'sUniversity,thestudent-athletemustsubmitthebill/statement/EOBdirectlytoNAHGAClaimServiceswithin30businessdaysofreceipt.BILLSRECEIVEDAFTER30BUSINESSDAYSWILLBETHESOLERESPONSIBILITYOFTHESTUDENT-ATHLETEAND/ORTHESTUDENT-ATHLETE'SPARENT(S)/GUARDIAN(S).

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CONCUSSIONMANAGEMENTPre-ParticipationRequirements:Student-athletesatSt.Mary'sUniversityarerequiredtosigntheStudent-AthleteAcknowledgementoftheConcussionManagementPlanpriortoparticipatinginintercollegiatesportsatSt.Mary'sUniversity.Bysigningthisform,eachstudent-athleteisacceptingtheresponsibilitytoreportanypossibleconcussionstotheirAthleticTrainerandtofollowtheprotocolsetforthbytheConcussionManagementPlan.TheConcussionManagementPlanwillbemadeavailabletoallstudent-athletes.Student-athleteswillalsohaveavailabletothem,otherresourcesofeducationalmaterials,suchastheNCAAConcussionvideoandhandouts.ThesemaybefoundontheGATEWAYwebsiteandwithintheAthleticsDepartment.St.Mary'sUniversity’sAthleticTrainingDepartmentwillconductabaselineassessmentonallnewstudent-athletes(incomingfreshmenandtransferstudent-athletes).BaselinetestingwillconsistoftheSportConcussionAssessmentToolversion3(SCAT3)andlmPACT.TheSCAT3isatoolusedforevaluatingathletessuspectedofreceivingaconcussionandconsistsofasymptomscheck-list,cognitive(orientation, lmPACTisacomputerizedneurocognitiveassessmenttoolthatusesnormativedatatoassesscognitivefunction.Thesebaselineassessmentswillbeusedtoestablishwhenthereturn-to-playprotocolmaycommenceandtogainafullclearanceforreturntosportparticipation.Intheeventastudent-athletesuffersaconcussion,theywillberequiredtoretakeboththeSCAT3andlmPACTassessmentsthefollowingyeartoobtainanewbaselinescore.immediate/delayedmemoryandconcentration)assessments,andbalanceandcoordinationassessments.PreventionStrategiesforConcussionsTheAthleticTrainingDepartmentrecognizesthatmanyconcussionscannotbecompletelyprevented;however,bestpracticesprinciplesmayhelpdecreasethenumberofconcussioninjuries.Thefollowingarestrategiesthatmayhelppreventsomeconcussioninjuries:1. Educatestudent-athletesoncurrentrulesregardingpurposefulorflagrantheadorneckcontactinanysport.2. Forsportsthatrequireheadgear,acoachorappropriatedesignateshouldcheckthatallheadgearisNOCSAE(National

OperatingCommitteeonStandardsforAthleticEquipment)certified,thattheheadgearfitstheindividualandtheairbladdersworkandareappropriatelyfilled.Paddingshouldbecheckedtomakesuretheyareinproperworkingcondition.

3. Mouthguardsshouldfitandbeusedatalltimesforindividualswhohavepreviouslysustainedmultipleconcussions.4. Assesssafetyofplayingsurfaces/fields,makingsurethatpotentialhazardsareremediedorremoved(ie.cracksin

flooringthatanathletecantripon,defectivefencesaroundfieldsthatanathletecanruninto).AssessmentofaConcussionInanycircumstancewhereaconcussionissuspectedorastudent-athleteexhibitsanysignsorsymptomsofaconcussion,theymustberemovedfromfurtherparticipationandimmediatelyevaluatedbyahealthcareprofessional(teamphysicianorAthleticTrainer).Aninitialsidelineassessmentwillestablishthepresenceofaconcussion.Theassessmentshouldincludethefollowingassessments:1. ABCs(Airway,Breathing,andCirculation),2. Cervicalspineandskullforassociatedinjury,3. Symptoms,4. CognitiveAssessment:

a.Orientation:Date,dayoftheweek,month,locationofathlete,etc.b.Immediate/delayedmemory:Seriesofwordsimmediatelyanddelayedrecallingc.Concentration:Monthsinreverse,seriesofnumbersrepeatedbackwards

5. BalanceandCoordination:BESSassessmentorotherposturalassessmenttestandupperextremitycoordination,6. CranialNerveAssessment(CNI-XII),7. TimelineofSigns/Symptoms:Recorddurationofretro-/anterogradeamnesia,confusion.ImmediateManagementofConcussionOnceastudent-athletehasbeendiagnosedwithaconcussion,theymustberemovedfromcompetitionorpracticefortheremainderofthatdayandtheConcussionManagementPlanwillbeactivated.Everyconcussionscenariowillbemanagedinthesamemanner(withanexceptionofconcussionswithaprolongedlossofconsciousness).

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ImmediateManagementofConcussionwithoutLossofConsciousness:1. Thestudent-athletemustbeimmediatelyremovedfromparticipation.2. SCAT3willbeperformedassoonaspossible.3. Thestudent-athletewillbemonitoredevery5minutesforthefirst30minutesandthenevery15minutesfor

one(1)hour.a. Atimelineofsigns/symptomsshouldberecordedateach15minutemonitoredinterval.b. Ifathlete'sconditioncontinuestodeteriorate,immediatelyrefertoemergencycenterforconventional

imaging(CTscanorMRI)toruleoutintracranialhemorrhaging.c. Adeteriorationofstateincludesworseningsigns/symptomsand:

1. Increasedintracranialpressure,2. Difficultyspeakingorunderstandingspeech,3. Seizures,4. Lossoffinemotorskillsorcoordination,5. Increasedbloodpressure,6. Unequalpupilsize,7. DecreasedCranialNerve(CNI-XII)function.

d. AmemberoftheSt.Mary'sUniversityAthleticsDepartmentwillaccompanythestudent-athletetotheemergencyroom.Thismayinclude:anathletictrainer,coach,DirectorofAthleticsorAssociateDirectorofAthletics

e. ThestaffAthleticTrainermustnotleaveahomeeventifthereisnootherCertifiedAthleticTraineravailabletocoverintheirabsence.However,theywillaccompanythestudent-athleteduringawaymatches.

4. Ifthestudent-athlete'sconditionstabilizeswithinanhourwithnodeteriorationofstate,theymaybereleasedhomeandreassessedwithin24-48hours.

a. Follow-upcareandinstructionsshouldbegiventothestudent-athleteandaresponsibleindividualtohelpmonitorthestudent-athlete'scondition.

i. Givetheathlete/responsibleindividualtheNCAAConcussionFactsSheetforStudent-Athletesii. Setupreassessmenttimewithathlete,writeappointmentdownforthem.iii. Explaintostudent-athlete:

Iftheyexperienceadeteriorationofstate,call9-1-1orhavesomeonetakethemtotheemergencyroomimmediately;avoidalcoholorothersubstancesthatwillimpaircognitivefunction;avoidaspirinandothermedicationsthatcanincreasetheirriskofbleeding;andreplenishfluidsandeatamealassoonaspossible.Ifpossible,explaintheseinstructionswitharoommate,teammate,orguardianorsomeonewhocanfollowtheseinstructions.Haveroommate,teammate,orguardianmonitorathleteathomeforatleast3hours.

ImmediateManagementofConcussionswithProlongedLossofConsciousness:1. Ifthestudent-athletehasalossofconsciousnessthatlastslessthan(<)1minute,theyaretobe

referredtotheteamphysicianoranotherphysicianwithin24hours.a. Iftheteamphysicianisunavailableduetoteamtravel,weekends,orothercircumstances,

theathletemustbesenttotheemergencyroomtobeevaluatedbyaphysicianandundergoconventionalimaging(X-ray,CTscanorMRI)toruleoutcervicalfractureandintracranialhemorrhaging.

b. Referraltoaneurologistmustbemadeassoonaspossibleforevaluation.

2. Ifthestudent-athletehasalossofconsciousnessthatlastsmorethan(>)1minute,theywillundergo

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cervicalspineimmobilizationandbetransportedbyEMStothenearestemergencyroom(followingEmergencyActionPlanprotocol).

a. AmemberoftheSt.Mary'sUniversityAthleticsDepartmentwillaccompanythestudent-athletetotheemergencyroom.Thismayinclude:

i. AstaffmemberoftheAthleticTrainingDepartment(pendingavailability),ii. Acoachofthestudent-athlete'ssport,iii. TheDirectorofAthleticsorAssociateDirectorofAthletics.

b. ThestaffAthleticTrainermustnotleaveahomeeventifthereisnootherCertifiedAthleticTraineravailabletocoverintheirabsence.However,theywillaccompanythestudent-athleteduringawaymatches.

c. Referraltoteamphysicianorneurologistwillbemadeassoonaspossibleforafollow-upevaluation.

FOLLOW-UPCAREANDMANAGEMENTStudent-athleteswillreceiveserialmonitoringofdeteriorationofstateevery24hoursafterimmediatemanagementcareofaconcussion.TheywillcontinuetocompletetheSCAT3ateachfollow-upappointment.Thecornerstoneofconcussionmanagementisphysicalandcognitiverestuntiltheacutesymptomsresolve,followedbyasupervisedstepwiseprogram.Academic/CognitiveManagement:Minimizingcognitivestressanddemandsonastudent-athleteduringthepost-concussionsymptomaticperiodwillallowforabetter-balancedbrainenergydemandthatwillfacilitaterecoveryfromaconcussion.Iftheathletedevelopsincreasedsymptomswithcognitivestress,theymayrequireacademicaccommodationssuchasreducedworkloads,extendedtest-takingtime,daysofforashortenedschoolday.Ifneeded,theAthleticTrainingDepartmentmayprovidethestudent-athletewithawrittenlettertotheathlete'sprofessors,explainingtheaspectsofaconcussion(suchasmechanismorinjury,neededcognitiveandphysicalrest,etc).TheAthleticTrainingDepartmentmayalsocontacttheDisabilitySupportServicestorequestacademicaccommodations.TheAthleticTrainingDepartmentwillprovidetheDisabilitySupportServiceswiththeproperdocumentation.Belowaretheguidelinesforacademicmanagement.

RemovalfromAcademicStressors:• Thisincludesclasstime,reading/writing,computerwork,etc• SymptomSeverityScoremorethan(>)10ReducedAcademicWorkload:• OnceSymptomSeverityScorereacheslessthan(<)10• Mayreturntoareducedacademicworkload(limitstressorsthatexacerbatesymptoms)• MayrequestassistancewiththeDisabilitySupportServicesforacademicaccommodations

FullReturntoAcademicWorkload:• Fullreturntoacademicworkloadoncesymptomsdonotincreasewithsuchloads

PhysicalManagement:Onceaconcussionhasbeendiagnosed,thestudent-athletemustberemovedfromanycompetitionorphysicalactivitiesfortheremainderofthatday.Thestudent-athletemustbeasymptomaticfora24-hourperiodpriortobeginningtheGraduatedReturn-toPlayProtocol.Oncethe24-hourasymptomaticperiodhasbeenreached,thestudent-athletewillcompleteanImPACTpost-concussionexam.Ifthistestincreasestheirsymptomsortheydonotscoreasatisfactoryscore,theywillberequiredtorestanother24hoursandretaketheImPACTagain.Thiswillbedoneuntilthetestcanbesuccessfullycompletedwithnoreturningofanysymptoms.Itisimportanttorememberthatphysicalactivitymayexacerbateclinicalsignsorsymptoms;therefore,student-athletesthatsufferfromaconcussionmustbemonitoredbyaclinicianorhealthcareprovider(i.e.Certified/LicensedAthleticTrainer)duringtheGraduatedReturn-to-PlayProtocol.Below(Table2)aretheGraduatedReturn-to-PlayProtocolguidelinesasoutlinedbythe2013InternationalConferenceonConcussioninSport,Zurich,Switzerland.

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TheGradualReturn-to-PlayProtocolisastepwiseprogression.Student-athletesmustcompleteeachstagewithoutexacerbatingsymptomspriortoproceedingtothenextstage.Intheeventthatsymptomsreturnorworsen,thestudent-athletewillreverttothepreviouslycompletedstageuntiltheyareabletoproceed.Therearenouniversallyacceptedguidelinesforhowquicklytomovefromoneexercisestagetothenext;however,itisrecommendedthateachrehabilitationstagetake24hoursbeforeprogressingothenextstate.However,eachconcussionmanagementplanwillbeindividualized,basedontheSCAB,lmPACTresultsandclinicalsymptoms,andwillbehandledonacase-by-casebasis.Insomecases,theathletemayprogressfromnoactivitytosport-specificexercisesinthesameday;onlyifclinicalsymptomsarenotexacerbated.GraduatedReturn-to-PlayProtocolRehabilitationState

FunctionalExerciseatEachStageofRehabilitation

ObjectiveofEachStage

Stage1:NoActivity Symptom-limitedphysicalandcognitiverest

Recovery

Stage2:LightAerobicExercise 10-15 minutesof:• Walking(keepingintensity

between50-70%maximumpermittedheartrate)

• Noresistancetraining

Increaseheartrate

Stage3:Sport-SpecificExercise Nohead-impactactivities.BallDribbling/Shooting/Passing,Running,etc.

Addmovement

Stage4:NoncontactTrainingDrills Progressiontomorecomplextrainingdrills.Maystartprogressiveresistancetraining.

Exercise,coordinationandcognitiveload

Stage5:Full-ContactPractice Followingmedicalclearance,participateinnormaltrainingactivities.

Restoreconfidenceandassessfunctionalskillsbycoachingstaff

Stage6:Return-to-Play Normalgameplay Return-to-Play:Onceathletescompleteallfive(5)stagesoftheGraduatedReturn-to-PlayProtocol,theywillcompleteafinalImPACTpost-concussionassessment.Inorderforthestudent-athletetobeabletoobtainfullclearanceforsportparticipation,theymustcompleteeachsectionwithasatisfactorypassingscore.Thissatisfactoryscorewillbebasedofftheirmostrecentbaselinescoring.Physician'sReferral:Insomecases,astudent-athletewillbereferredtoaneurologistforfurthercare.Anystudent-athletewhoexperiencesaconcussionassociatedwithanylossofconsciousnesswillbereferredtoaphysicianforfollow-upcare.Student-athleteswillalsobereferredtoaneurologistifanyofthefollowingoccurs:

1.WorseningSignsorSymptomswithin24-48hours.2.ResidualorReturningPost-ConcussiveSignsorSymptoms:

a. Ifsymptomspersistmorethan10days.b. Ifanathletehasbeenclearedtoreturn-to-playstatusbutsignsorsymptomsreturn.c. Signsorsymptomsmayreturnuptoseveralweekspostinitialinjury.

3.SecondConcussion:a.Ifthestudent-athletehasreturnedtofullparticipationandreceivesasecondconcussionwithinthesameplayingseason.b.Thisincludeschampionshipandnon-championshipplayingterms.

ST. MARY’S UNIVERSITY ATHLETICS

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ST.MARY’SSTUDENT-ATHLETEDRUGTESTINGPOLICYSt.Mary’sUniversityiscommittedtothepursuitofexcellenceinintercollegiateathleticswithintheframeworkofanacademiccommunitydedicatedtotheUniversity’seducationalandreligiousobjectives.TheUniversitydemandstheunquestionedintegrityofitsathleticsprograms.AsaCatholicinstitutionofhighereducation,theUniversitychallengesstudent-athletestodevelopinmind,body,andspirit,whilecallingthemtopersonalintegrityandresponsibility.Drug,AlcoholandOtherSubstanceabuse,includingtheuseofillegalorperformanceenhancingdrugsandtheabuseofprescriptiondrugs,constitutesathreattothephysicalandmentalwell-beingofstudent-athletesandtotheintegrityoftheUniversityandintercollegiateathletics.TheUniversity’sDrug,AlcoholandOtherSubstanceTestingProgramforStudent-Athletes(“Program”)isdesignedtosupplementUniversityandDepartmentofAthleticseffortstoeducatestudent-athletesabouttheeffectsofDrug,AlcoholandOtherSubstanceabuseonhealthandwell-being.TheProgramseekstodeteranddetectDrug,AlcoholandOtherSubstanceabuseto:•reflecttheUniversity’shighexpectationsforstudent-athletesasrepresentativesandambassadorsoftheUniversity;•protectthehealthandsafetyoftheUniversity’sstudent-athletesandtheirteammatesandcompetitors;•ensurethattheUniversity’sathleticprogramsadheretobasicprinciplesoffairplayandsportsmanship;and•provideappropriateassistance,treatment,andsupporttostudent-athletesfoundtohaveengagedinsubstanceabuse.Drug,AlcoholandOtherSubstanceTestingProgramEducationandCounselingProgramStudent-athleteswhoareeducatedaboutsubstanceuseinsportaremorelikelytomakeinformedandintelligentdecisionsaboutusage.St.Mary’sUniversityconductsaDrug,AlcoholandOtherSubstanceTestingProgramEducationProgramforstudent-athletesonanannualbasisinpartnershipwiththeStudentHealthandCounselingoffices.Theseeducationalprogramsaredesignedtoreviewathleticdepartment,institutional,conferenceandnationalgoverningbodypoliciesrelatedtoalcohol,tobacco,streetandperformance-enhancementdrugs,anddietarysupplements.Allstudent-athletesandathleticscoachingstaffmembersarerequiredtoattendthiseducationalsession.Makeupsessionsareavailableforparticipantswhomustmissaschedulededucationalsessionforanapprovedreason.Inadditiontoeducatingstudent-athletesandathleticsstaffaboutthevariouspolicies,areviewoftheSt.Mary’sUniversityDrug,AlcoholandOtherSubstanceTestingProgram(the“Program”)isconducted.Inaddition,specialeducationalprogramsmaybearrangedtoprovideparticipantsopportunitiestolearnmoreaboutthedangersofspecificsubstances.St.Mary’sUniversityofferscounselingsupportservicesatnocosttostudentsintheStudentCounselingCenter.Thedepartment’smissionistosupporttheintellectual,emotional,socialandculturaldevelopmentofstudentsbyofferingawiderangeofservices,includingpersonalandgroupcounseling,consultationandeducationalservices.ScopeofProgramRelationshiptoNCAATesting.TheNationalCollegiateAthleticsAssociation(“NCAA”)administersitsowndrug-testingprogramunderaseparateprotocol.AsamemberoftheNCAA,theUniversityparticipatesintheNCAAdrug-testingprogram.TestingundertheUniversity’sProgramisindependentofNCAAtesting,butapositiveNCAAdrugtesttriggersconcurrentsanctionsunderthisProgram.“Student-Athlete”Defined.ForpurposesoftheProgram,a“student-athlete”isanystudentwhoislistedontheeligibilitylistformofanyteamsponsoredonthevarsitylevelatSt.Mary’sUniversity.EligibilityExhausted.Astudent-athletewhohasexhaustedhisorhereligibilityforintercollegiatecompetitionisnotsubjecttotestingundertheProgram.RelationshiptoUniversityConductofStudentConduct.TheSt.Mary’sUniversityCodeofStudentConductprohibits,amongotherthings,thepossessionoruseofillegaldrugs,theunauthorizedpossessionormisuseofprescriptiondrugs,andthepossessionofdrugparaphernalia.LikeallotherstudentsattheUniversity,student-athletesremainsubjecttotheseprohibitionsandrelatedsanctions.Toavoidinequitabletreatmentofstudent-athletesinrelationtootherstudents,however,a

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positivedrugtestunderNCAAtestingorthisProgramshallnotprovidethebasisfororbeconsideredinconnectionwithdisciplinaryproceduresforviolationsoftheUniversityCodeofStudentConduct.AdministrationofProgramMethodologya.DrugsandDietarySupplements:Eachacademicyear,30%ofthestudent-athletepopulation(15%eachacademicterm)willbetestedpursuanttothispolicy.Thiswillincludenolessthanfour(4)membersofeachVarsitysportsponsoredatSt.Mary’sUniversitytobetestedannually.i.Student-athleteswillbesubjecttofour(4)testingwindows,annually;two(2)testingwindowswilloccureachfallandspringsemester.Duringeachtestingwindow,theProgramrequiresamin.one(1)student-athletefromeachvarsityteambeselectedfortesting,inadditionto,arandomizedselectionoffour(4)individualstudent-athletestoparticipateinthistestingwindow.Student-athletesareexpectedtoparticipateifchosentoparticipateinmultipletestingwindows.b.AlcoholandTobacco:RefertotheUniversity’s“AlcoholandOtherDrugs”policyforregulationsandsanctionspertainingtoalcoholandtobaccopolicyoffenses.Ifastudent-athleteisfoundguiltyofviolatingthisUniversitypolicy,thestudent-athletewillbesubjecttothesanctionsimposedbytheStudentCodeofConduct.Onacase-by-casebasis,theDirectorofAthleticshasthediscretiontoimposeadditionalsanctions,inadditiontothoseimposedbytheCodeofStudentConduct,ifastudent-athleteisfoundinviolationoftheUniversity’s“AlcoholandOtherDrugsPolicy”.Drug,AlcoholandOtherSubstanceTestingProgramTestingOversightCommittee(1)Structure.TheDrug,AlcoholandOtherSubstanceTestingOversightCommittee(“Committee”)reportstothePresidentandconsistsoffivemembers.

(a)Appointments.TheDirectorofAthletics,asthecurrentchair,shallappointthemembersofthecommittee.TheDirectorofAthleticswillberesponsibleforcommunicatinginformationrelatedtothe“Program”tothePresidentandtheViceProvostforStudentDevelopment.ThiscommitteeshallbecomprisedoftheDirectorofAthletics(servesastheChair),SeniorWomanAdministrator,andSeniorComplianceAdministrator,HeadAthleticsTrainerandDirectorofStudentWelfareandIntegrity.IntheeventacommitteememberistheHeadCoachofastudent-athlete,thismemberwillrecusehimselforherselffromthespecificmatter.

(b)Terms.Membersshallbeappointedforstaggeredthree-yeartermsandmaybereappointedforoneormoreterms.Ifamembernolongerholdsthepositionthatqualifiedthememberforappointment,theappointingauthorityshallappointasuccessor.Likewise,theappointingauthorityshalldesignateaninterimmembertoreplaceamemberwhoistemporarilyunabletoserve.

(c)Chair.ThePresidentshalldesignatetheChairoftheCommittee,typicallytheDirectorofAthletics,onanannualbasis.TheChairhasauthoritytoactonbehalfoftheCommitteeathisorherdiscretion.TheChairalsohastheauthoritytoextendanydeadlinesetforthinthisProgram(exceptforthosedeadlinessetforthinpartVIIofthisProgramregardingAppeals)basedonextraordinarycircumstances.

(d)DrugTestingCoordinator.TheDrugTestingCoordinator,typicallytheHeadAthleticTrainer,shallsupportandcoordinateadministrationoftheProgramundertheprotocoldevelopedbytheCommittee.

(2)Duties.TheCommitteeshallmeetonanasneededbasis.

(a)DevelopmentofDrugTestingProtocol.TheCommitteeofthispolicy,informedbythebestavailableinformation,ondrugtestingmethodsandpracticesandondruguseinintercollegiateathletics,shall:(i)determinetheappropriatemethodsofdrugtestingtouse;(ii)establishthefrequencyofrandomtestingandthenumberofstudent-athletestobetested;and(iii)designateteamswhosestudent-athletes,orarandomselectionthereof,shallbesubjecttopre-participationorteamtesting.

(b)ImplementationofDrugTestingProtocol.TheCommitteeshallselectanon-memberUniversityphysicianor

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athletictrainertoserveastheDrugTestingCoordinator.InconsultationwiththeDrugTestingCoordinator,theCommitteeshallidentifyanoutsideagencytoperformlaboratory-testingservicesonsamplescollectedunderthisProgram,andmayrecommendtothePresidentthattheUniversitycontractwithanoutsideagencytoassistintheadministrationoftheProgram.

(c)EvaluationofEducationalInitiatives.Onanannualbasis,theCommitteeshallgatherandevaluateinformationonUniversityandDepartmentofAthleticsinitiativesthateducatestudentsonthefollowingissues:thedangersofsubstanceabuse;theavailabilityofsubstanceabuseassistanceandtreatment;andtherequirementsandproceduresoftheNCAAdrug-testingprogramandthisProgram.

(d)AnnualReport.TheCommitteeshallprovideanannualreporttothePresidentandtheBoardofTrusteesconcerningimplementationofthisProgram.Suchreportshallincludethenumberofstudent-athletestestedduringthepastyearundertheNCAAdrug-testingprogramandthisProgramandaggregatetestresults.SuchreportshallalsoincludeinformationcollectedontheeducationalinitiativesandanyrecommendationsformodificationofthisProgram.

(e)DrugTestingAppealsBoard.TheDrugTestingAppealsBoard(“AppealsBoard”)shallconsistoftheFacultyAthleticsRepresentative(servesasChair),theViceProvostforStudentDevelopment(orhisorherdesignee),andamemberofthecampusfaculty/staffcommunity.TheDirectorofAthleticsshalldesignatetheChairoftheAppealsBoardonanannualbasis.

ProhibitiononUseofBannedDrugsandDietarySupplementsProhibitiononUseofBannedDrugs.Allstudent-athletesatSt.Mary’sUniversityareprohibitedfromusinganydrugbelongingtoanyoftheclassesofdrugsbannedbytheNCAA,unlessamedicalexceptionisgrantedpursuanttothispolicyforsuchuse.Theclassesofbanneddrugsincludestimulants,anabolicagents,diureticsandothermaskingagents,streetdrugs,peptidehormonesandanalogues,anti-estrogens,andbeta-2agonists,andanydrugschemicallyrelatedtotheseclasses.MedicalExceptions.TheNCAArecognizesthatsomebannedsubstancesareusedforlegitimatemedicalpurposes.Accordingly,theNCAAallowsexceptiontobemadeforthosestudent-athleteswithadocumentedmedicalhistorydemonstratingtheneedfortreatmentwithabannedmedication.Exceptionsmaybegrantedforsubstancesincludedinthefollowingclassesofbanneddrugs:anabolicagents*,stimulants,betablockers,diuretics,anti-estrogens*,beta-2agonistsandpeptidehormone*.Nomedicalexceptionreviewisavailableforsubstancesintheclassofillicitdrugs.

1.Alternativenon-bannedmedicationsforthetreatmentofvariousconditionsmayexistandshouldbeconsideredbeforeanexceptionispursued.

2.Intheeventthatthestudent-athleteandthephysician(incoordinationwithsports-medicinestaffatthestudent-athlete'sinstitution)agreethatnoappropriatealternativemedicationtotheuseofthebannedsubstanceisavailable,thedecisionmaybemadetouseamedicationthatfallsunderanNCAAclassofbanneddrugs.NOTEtheuseofan*anabolicagent,anti-estrogenorpeptidehormonemustbeapprovedbytheNCAAbeforethestudent-athleteisallowedtoparticipateincompetitionwhiletakingthesemedications.Theinstitution,throughitsdirectorofathletics,mayrequestanexceptionforuseofananabolicagent,anti-estrogenorpeptidehormonebysubmittingtotheNCAAmedicaldocumentationfromtheprescribingphysiciansupportingthediagnosisandtreatment.3.Theinstitutionshouldmaintaindocumentationthatsupportstheuseofmedicationinthestudent-athlete'smedicalrecordoncampus.Thedocumentationcanbealetterorcopiesofmedicalnotesfromtheprescribingphysicianthatdocumentshowthediagnosiswasreached,andthatthestudent-athletehasamedicalhistorydemonstratingtheneedfortreatmentwiththebannedmedication.Thelettershouldcontaininformationastothediagnosis(includingappropriateverificationofthediagnosis),medicalhistoryanddosageinformation.ADHDMedication:foramedicalexceptionrequestforapositivetestinvolvingstimulantmedicationtotreatADHD,theNCAArequiresthedocumentationbeaccompaniedbytherequiredform“NCAAMedicalExceptionDocumentationReportingFormtoSupporttheDiagnosisofAttentionDeficitHyperactivityDisorder(ADHD)andTreatmentwithBannedStimulantMedication,”locatedatwww.ncaa.org/drugtesting

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4.Unlessrequestingareviewforthemedicaluseofananabolicagentorpeptidehormone,astudent-athlete'smedicalrecordsorphysicians'lettersshouldnotbesenttotheNCAAunlessrequestedbytheNCAA.Inaddition,studentsarenotexpectedtoreporttheuseofanysubstance(s)tothedrug-testingstaffatthetimeofanNCAAmandateddrugtest.5.Intheeventthatastudent-athleteistestedbytheNCAAandtestspositiveforasubstanceforwhichtheinstitutiondesiresanexception,normalproceduresforreportingpositivetestresultswillbefollowed(SeeSection8.0oftheNCAADrug-TestingProgramProtocol).Theinstitutionmayrequestanexceptionatthetimeofnotificationofthepositivedrugtest(“A”sample)bysubmittingdocumentationtoDrugFreeSport.IftheinstitutionfailstoprovidemedicaldocumentationtoDrugFreeSportbeforethe"B"sampleisreportedaspositivetotheinstitution,thestudent-athletewillbewithheldfromcompetitionuntilsuchtimethedocumentationisreceived,reviewedandthemedicalexceptiongranted.6.RequestsformedicalexceptionswillbereviewedbythemedicalpaneloftheNCAACommitteeonCompetitiveSafeguardsandMedicalAspectsofSports.7.TheNCAAwillinformthedirectorofathleticsregardingtheoutcomeoftheexceptionrequest.Intheeventthattheexceptionisnotgranted,theinstitutionmayappealthisactionaccordingtoSection8.0oftheNCAADrug-TestingProgramProtocol.

DrugClassifications.UnderthisProgram,theUniversitydistinguishesbetweenotherSubstances,StreetDrug:MarijuanaandStreetDrugsOtherthanMarijuana.Drugsincludedin,orchemicallyrelatedto,allclassesontheNCAAbanneddrugslistotherthanstreetdrugswillbetreatedasperformance-enhancingdrugs.

DietarySupplements:St.Mary’sUniversityDepartmentofAthleticspersonnelwillnotdistributeorencouragetheuseofanydietarysupplementsorergogenicaids.Manydietarysupplementsorergogenicaidscontainbannedsubstances.Oftentimesthelabelingofdietarysupplementsisnotaccurateandismisleading.Termssuchas“healthy”or“allnatural”donotmeandietarysupplementsdonotcontainabannedsubstanceoraresafetotake.Usingdietarysupplementsmaycausepositivedrugtests.Student-athleteswhoarecurrentlytakingdietarysupplementsorintendtotakeanyarerequiredtoreviewtheproductwiththeHeadAthleticTrainerand/ortheirassignedstaffAthleticTrainer.Student-athletesaresolelyresponsibleforanysubstancethattheyingest.Allstudent-athletesareencouragedtousetheDrugFreeSportResourceExchangeCenter(REC)toobtaincurrentandaccurateinformationondietarysupplementsorergogenicaids.AllinquiriestotheRECareconfidential.TheResourceExchangeCentermaybeaccessedatwww.drugfreesport.com/REC/.

Student-athletesmustunderstandthateventhoughtheathletictrainingstafforDrugFreeSporthasclearedanydietarysupplement,theathletictrainingstaffdoesnotcondonetheuseofdietarysupplementsandisnotresponsibleforanysupplementsthestudent-athleteintakes.Student-athletesshouldalsounderstandthattheyareresponsibleforanydietarysupplementstheyingest.

TheNCAAdoesallowaninstitutiontoprovidepermissiblesubstances(bars,recoverydrinks,etc.)toitsathletes.However,itisstilltheathlete’sresponsibilitytomakesurethosepermissiblesubstancesareacceptableandifingestedisthesoleresponsibilityoftheathlete.SafeHarbor

(1)SafeHarbor.Ononeoccasionduringthestudent-athlete’seligibilityforintercollegiateathleticsatSt.Mary’sUniversity,astudent-athletewhohasusedthestreetdrugMarijuanamayseeksafeharborunderthisProgrambydisclosinghisorheruseofthestreetdrugMarijuanatotheHeadAthletictrainerorAssistantAthleticTrainer.Ifastudent-athletedisclosestoanAthleticsDepartmentStaffmember,underthisprogram,thisstaffmember(includingcoaches)mustnotifytheHeadAthleticTrainerwithin24hoursofthisstudent’sdisclosure.ThesafeharbordoesnotapplytotheNCAAdrugtestingprogram.

(2)Eligibility.TobeeligiblefortheSafeHarbor,thestudent-athletemustnothavepreviouslytestedpositiveforanystreetdrugundertheNCAAdrugtestingprogramorthisProgram.Adisclosuremadeafterthestudent-athletereceivesnotificationofarandomtestorafteranon-randomtestunderthisProgramshallnotcreateSafeHarborwithregardtosuchtest.

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(3)ConsequencesofSafeHarborRequest

(a)TheAthleticsDepartmentemployeeshallpromptlynotifytheDrugTestingCoordinatorofthesafeharbordisclosure.TheDrugTestingCoordinatorshallarrangetohavethestudent-athletetestedtoestablishabaselineforre-testingpurposes.Ifthebaselinetestresultsinapositivetestforthestreetdrugdisclosedbythestudent-athlete,theresultshallnotbetreatedasapositivefinding.Ifthebaselinetestresultsinanegativetest,theone-timesafeharboroptionisnotreturnedtothestudent-athlete.(b)Astudent-athlete’srequestforsafeharborshallnotresultinsanctionsaffectingthestudent-athlete’sparticipationinteamconditioning,practice,and/orcompetition,exceptthattheDirectorofAthleticsmaysuspendthestudent-athletefromconditioning,practice,and/orcompetitionuntiltheDirectorofAthleticsissatisfiedthatthestudent-athleteisphysicallyandmentallyfittoresumesuchactivities.

ProgramTestingforUseofBannedDrugsA.ConsentForm.TheAthleticsComplianceOfficeshallprovideeachstudent-athletewithinformationonthisProgramandtheNCAAdrugtestingprogram,includingformsstatingthatthestudent-athleteconsentstotestingunderthisProgramandtheNCAAdrugtestingprogram.Eachstudent-athletemustsigntheconsentformsbeforeheorshecanparticipateinanycountableathletically-relatedactivityor,formembersofthecheerleadingsquad,practice.B.TestingMethods.TheUniversitymayconductdrugtestingusinganymedicallyrecognizedandscientificallyreliablemethodoftesting,includingbutnotlimitedtourinetestingandhairtesting.C.MethodsofSelection.Allstudent-athletesaresubjecttoyear-roundtesting,fortheuseofanybanneddrug,underaprotocolestablishedbytheCommitteewithinthefollowingparameters:

(1)RandomTesting.Allstudent-athletesaresubjecttorandomtesting.Onanannualbasis,theCommitteeshalldesignatethenumberofrandomtestingwindowsandthenumberofstudent-athletestobetestedduringeachwindow,butthereshallbenofewerthanfour(4)suchwindowsduringtheyearwithtestingofatleast8%ofthestudent-athletepopulationduringeachwindow.

(2)Pre-ParticipationTesting.TheDirectorofAthletics,inconsultationwiththe“Committee”shallhavetheauthoritytodesignateteamssubjecttodrugtestingaspartofapre-participationphysicalrequiredofallincomingstudent-athletes,includingwhethertotestallincomingstudent-athletesonthedesignatedteamorarandomsamplethereof.

(3)TeamTesting.TheDirectorofAthletics,inconsultationwiththe“Committee”shallhavetheauthoritytodesignateteamssubjecttodrugtestingatanytimeduringthecourseoftheyear,includingwhethertotestallstudent-athletesonthedesignatedteamorarandomsamplethereof.

(4)For-CauseTesting.IftheDirectorofAthleticshasareasonablesuspiciontobelievethatastudent-athleteisusingabanneddrug,heorshemaynotifytheDrugTestingCoordinator,whoshallarrangetohavethestudent-athletetested.(SeeAppendixB:BestPracticesforreportingReasonableSuspicion)

5)ProbationaryTesting.Followingapositivefindingorasafeharbordisclosure,astudent-athleteshallbesubjecttoperiodicannouncedandunannouncedtestingforthedurationatthediscretionoftheDirectorofAthletics,inconsultationwiththeDrug,AlcoholandOtherSubstanceTestingCommittee.

D.ImplementationofDrugTestingProtocol

(1)Notification.Astudent-athleteselectedfortestingshallbeprovided,inwrittenorelectronicform,thefollowinginformation:

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(a)Astatementofthemethodbywhichthestudent-athletewasselectedfortesting(random,pre-participation,team,for-cause,orprobationarytesting);

(b)Adescriptionofthetypeoftesttobeconducted(urine,hair,and/orother);

(c)Informationonthedesignatedtestsitetowhichthestudent-athletemustreportfortesting;and

(d)Informationontheappointedtimeatwhich,orwindowwithinwhich,thestudent-athletemustreporttothedesignatedtestsite.

(2)Conflict,Illness,orInjury.TheDrugTestingCoordinatorshallexcuseastudent-athletefromadrugtestconducted,pursuanttothispolicy,andshallarrangealternativetestingofthestudent-athleteineachofthefollowingcircumstances:

(a)thestudent-athletenotifiestheDrugTestingCoordinatorofanacademicobligationorathleticcompetitionthatconflictswiththescheduledtestandtheDrugTestingCoordinatorverifiestheconflict;and(b)theDrugTestingCoordinator,inhisorherdiscretion,determinesthatthestudent-athletehaspresentedacompellingjustificationforreschedulingthetest.Inaddition,theDrugTestingCoordinatororhisorherdesigneemayexcuseasickorinjuredstudent-athletefromthedesignatedtestsiteevenifthestudent-athletehasnotcompletedthetest.Insuchacase,theDrugTestingCoordinatororhisorherdesignee,beforereleasingthestudent-athletefromthesite,mustdocumentappropriatearrangementsforalternativetestingofthestudent-athlete.

(3)PositiveIdentification.Uponarrivingatthedesignatedtestsite,astudent-athleteshallprovidevalidphotographicidentificationenablingthecollectionagenttopositivelyidentifyhimorher.(4)ProvisionofSpecimen.Thestudent-athleteshallprovideaspecimeninaccordancewiththecollectionagent’sdirections.Inthecaseofurinetesting,thecollectionagentshallmonitorthefurnishingofthespecimenbydirectobservationtoensuretheintegrityofthespecimen.Ifthespecimenisincomplete,thestudent-athletemustremainunderdirectobservationuntilthestudent-athleteproducesanadequatespecimen.Thestudent-athleteshallhavetherighttowitnessthesealingofthespecimencontainerinaccordancewithcollectionprocedures.(5)FailuretoAppear;RefusaltoSubmit;FailuretoCooperate;ManipulationorTampering.Failingtoappearfororrefusingtosubmittoascheduleddrugtest,failingtocooperatewiththetest,failingtoprovideanadequatespecimen,manipulatingortamperingwithatestsample,orotherwiseattemptingtosabotagethecollectionprocessortomateriallyaffecttheresultsshalltriggerapositivefinding.(6)Laboratory.AlltestingshallbeperformedbyalaboratorydesignatedbytheCommittee.Informationonthelaboratory’stestingmethodologyshallbeprovidedtothestudent-athleteathisorherrequest.(7)PositiveResults.ThetestinglaboratoryshallnotifytheDrugTestingCoordinatorofanypositivetest.TheDrugTestingCoordinatorshalldeterminewhetheranymedicalexceptioniswarrantedundertheNCAA’sMedicalExceptionprotocol.IftheDrugTestingCoordinatorfindsthatnomedicalexceptioniswarranted,theDrugTestingCoordinatorshalldocumentconfirmationofthepositivetest.VI.PositiveFindingSanctionsA.PositiveFindings(1)“PositiveFinding”Defined.Apositivefindingresultsfrom:

(a)atestconductedandconfirmedunderthisProgramortheNCAAtestingprogramdemonstratingevidence

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oftheuseofabanneddrug,wherenomedicalexceptionisgrantedforsuchuse(“positivetest”);

(b)afailuretoappearfor,refusaltosubmitto,failuretocooperatewith,orfailuretoprovideanadequatespecimeninadrugtestunderthisProgramortheNCAAtestingprogram;or

(c)manipulationofortamperingwithatestsampleorotherwiseattemptingtosabotagethecollectionprocessortomateriallyaffecttheresultsinadrugtestunderthisProgramortheNCAAtestingprogram.

(2)PositiveFindingDuringProbation.Duringaperiodofprobation,apositivetestforthedrugforwhichthestudent-athletepreviouslytestedpositivewillbetreatedasapositivefindingifthelevelofthedrugpresentinthestudent-athlete’ssystemdemonstratescontinueduseofthebanneddrug.B.ConsequencesofPositiveFindings(1)Notification.Within24hoursofconfirmingapositivefinding,theDrugTestingCoordinatorshallnotifytheDirectorofAthletics.

(a)WrittenConfirmation;NoticeofAppeal.TheDrugTestingCoordinatorandtheDirectorofAthletics(orhisorherdesignee)shallmeetinperson,telephonically,orbyotherappropriatemethodwiththestudent-athleteandHeadCoach,assoonaspracticable,butwithinfivebusinessdaysoftheDrugTestingCoordinator’sinitialnotificationtotheDirectorofAthletics,todiscussthepositivefindingandthesanctions(includinganyperiodofprobation,participationsanctions,orlossofathleticseligibility)tobeimposed.Atthismeetingorwithinthreebusinessdaysthereof,theDirectorofAthleticsshallprovidethestudent-athletewithwrittenconfirmationofthesanctionsandnoticeofthestudent-athlete’srighttoappealunderpartVIIofthispolicy.

(b)RequestforMitigatingCircumstancesReview.Ifastudent-athletecandemonstratethat(a)apositivefindingintestingunderthisProgramresultedfromuseofabanneddrugpriortothestudent-athlete’sinitialenrollmentatSt.Mary’sUniversity;or(b)afirstpositivefindingintestingunderthisProgramforaperformance-enhancingdrugresultedfromunintentionaluseofthedrug,thestudent-athleteshouldpresentcredibleevidencetosucheffecttotheDrugTestingCoordinatortoseekrelief.Withinthreebusinessdaysofreceivingtheevidence,theDrugTestingCoordinatorshallreviewtheevidenceanddeterminewhethertheevidenceiscredible.Uponreceiptofthisrequest,theDrugTestingCoordinatornotifiestheDirectorofAthletics.ArequesttoreviewsuchevidenceshallstaytheobligationoftheDepartmentofAthleticsrepresentativetoissuethewrittenconfirmationandnoticeofappealdescribedinparagraphVI.B.1.auntiltheDrugTestingCoordinatorand/ortheCommitteeresolvestherequest.

(c)DiscretionaryNotification.Tofurtherthewell-beingofthestudent-athlete,theDirectorofAthletics,inconsultationwiththeViceProvostforStudentDevelopment/DeanofStudent,maynotifythestudent-athlete’sparents(orlegalguardian(s))andteampersonnel(suchastheheadcoach,sportadministrator,teamphysician,orathletictrainer)ofthepositivefindingandsanctions.Likewise,theDirectorofAthleticsmayprovideotherappropriateUniversityofficialswithanyinformationnecessarytofurtherthewell-beingofthestudent-athleteorthesafetyoftheUniversitycommunity.

(d)StayofSanctions.AnysanctionsimposedunderthisProgramshallbegintorunwhenthetimeframeforrequestinganappealunderpartVIIexpiresor,ifsuchappealistimelyrequested,whentheAppealsBoardnotifiesthestudent-athleteofitsdecision.Notwithstandingthisprovision,theDirectorofAthleticsmaysuspendthestudent-athletefromconditioning,practice,and/orcompetitionduringthetimeframeforrequestinganappealorpendingresolutionofatimelyrequestedappealuntiltheDirectorofAthleticsissatisfiedthatthestudentisphysicallyandmentallyfittoresumesuchactivities.

(2)ReferralforDrugCounselingAssessment.FollowingaSafeHarbordisclosureorapositivedrugtestfinding,theDrug,AlcoholandOtherSubstanceTestingOversightCommitteeshallreferthestudent-athletetotheStudentCounselingCenterforsubstanceabuseassessment.ThedirectoroftheStudentCounselingCenter(ordesignee)shall

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determinetheinterventionthatwouldbestmeetthestudent-athlete’sneedsandshallprovidehisorherrecommendationtothestudent-athlete,theDrugTestingCoordinator,and,uponrequest,theathletictrainerorphysicianassignedtothestudent-athlete’steam.(3)Probation

(a)DurationofProbation.Followingasafeharbordisclosureorapositivefinding,thestudent-athleteshallbeplacedonprobationfortheperiodoftimespecifiedinConsequencesforaPositiveFinding.

(b)ConditionsofProbation.Duringtheperiodofprobation,thestudent-athleteshallbesubjecttoperiodicannouncedandunannouncedtesting,asdeterminedbytheDirectorofAthletics,inconsultationwithDrug,AlcoholandOtherSubstanceTesting,foranybanneddrug.Apositivetestwillconstituteapositivefinding,exceptthatapositivetestforthedrugforwhichthestudent-athletepreviouslytestedpositive(or,inthecaseofasafeharbordisclosure,providedabaseline)willbetreatedasapositivefindingonlyifthelevelofthedrugpresentinthestudent-athlete’ssystemdemonstratescontinueduseofthebanneddrug.

(4)OtherSubstances

(a)General.UponthefirstpositivefindingforuseofaOtherSubstances(i.e.Performance-EnhancingDrugsorDietarySupplements),thestudent-athleteshallbesubjecttothesanctionsspecifiedintheConsequencesforaPositiveFinding

(b)FailedNCAATest.Ifthestudent-athlete’spositivefindingistheresultofaconfirmedpositivetestintheNCAAdrug-testingprogram,participationsanctionsimposedunderthisProgramshallrunconcurrentlywithNCAAparticipationsanctions.

(5)StreetDrugsOtherthanMarijuana(a)General.Uponthefirstpositivefindingforuseofastreetdrug,thestudentathleteshallbesubjecttothesanctionsspecifiedintheConsequencesforaPositiveFinding(SeeAppendixA).

(b)FailedNCAATest.Ifthestudent-athlete’spositivefindingistheresultofaconfirmedpositivetestintheNCAAdrugtestingprogram,participationsanctionsimposedunderthisProgramshallrunconcurrentlywithNCAAparticipationsanctions.

(6)StreetDrug:Marijuana(a)General.UponthefirstpositivefindingforuseofthestreetdrugMarijuana,thestudent-athleteshallbesubjecttothesanctionsspecifiedintheConsequencesforaPositiveFinding(SeeAppendixA).

(b)FailedNCAATest.Ifthestudent-athlete’spositivefindingistheresultofaconfirmedpositivetestintheNCAAdrugtestingprogram,participationsanctionsimposedunderthisProgramshallrunconcurrentlywithNCAAparticipationsanctions.

(7)AggravatingCircumstances

(a)RisktoSelforOthers.If,uponnotificationbytheDrugTestingCoordinatorofapositivefinding,theDirectorofAthleticsdeterminesthatthestudent-athlete’spositivefindingresultedfromcircumstancesposingagraverisktoselforothers(suchasuseofcocaine,heroin,orhallucinogens),theDirectorofAthleticsmayimposesanctionsbeyondthosesetforthinthescheduleofsanctions,inadditiontonotifyingappropriateUniversityofficials.(b)CategoryofSubsequentPositive.Whereapositivefindingforuseofaperformance-enhancingdrugprecedesorfollowsapositivefindingforuseofastreetdrug,theCommitteemayimposesanctionsbeyondthosesetforthinthescheduleofsanctions.(c)TimingofIncrease.TheDirectorofAthletics,inconsultationwiththeDirectorofStudentIntegrityand

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Welfare,shallmakeanydecisiontoincreasesanctionswithinfivebusinessdaysoftheDrugTestingCoordinator’snotificationofthepositivefinding.

(8)MitigatingCircumstances(a)UsePriortoEnrollment.IftheDrugTestingCoordinatorhascredibleevidencethatapositivefindingresultedfromthestudent-athlete’suseofabanneddrugpriortothestudent-athlete’sinitialenrollmentatSt.Mary’sUniversity,theDrugTestingCoordinatorshallsonotifytheCommittee.UnlesstheCommitteedeterminesbyapreponderanceoftheevidencethatthepositivefindingresultedfromuseofthebanneddrugpriortothestudent-athlete’sinitialenrollmentatSt.Mary’s,theDepartmentofAthleticsrepresentativeshallissuethewrittenconfirmationandnoticeofappealdescribedinparagraphVI.B.1.a.IftheCommitteedoesmakesuchadetermination,itmay,withinitsdiscretion,voidthepositivefindingorreducethesanction.WhetherornottheCommitteevoidsthepositivefinding,theCommitteeshallreferthestudent-athletefordrugcounselingassessmentandtreatment.Additionally,thecommitteemayplacethestudent-athleteonprobationforthelengthoftimedeterminedatthediscretionoftheDirectorofAthletics,inconsultationwiththeCommittee.(b)UnintentionalUseofPerformance-EnhancingDrug.InthecaseofafirstpositivefindingintestingunderthisProgramforaperformance-enhancingdrug,iftheDrugTestingCoordinatorhascredibleevidencethatthepositivefindingresultedfromthestudent-athlete’sunintentionaluseofthebanneddrug,suchasthroughuseofasupplementcontainingabannedingredientwithoutknowledgeofthecontents,theDrugTestingCoordinatorshallsonotifytheCommittee.UnlesstheCommitteedeterminesbyapreponderanceoftheevidencethatthepositivefindingresultedfromthestudent-athlete’sunintentionaluseofthebanneddrug,theDepartmentofAthleticsrepresentativeshallissuethewrittenconfirmationandnoticeofappealdescribedinparagraphVI.B.1.a.IftheCommitteedoesmakesuchadetermination,itshallsuspendtheone-yearbanonintercollegiatecompetition.IntheeventthattheCommitteesuspendstheone-yearbanonintercollegiatecompetition,thestudent-athletemayengageinpracticeandconditioning,butshallnotcompeteuntilanegativere-testconfirmsthatthebanneddrughasleftthestudent-athlete’ssystem.Asubsequentpositivefindingforaperformance-enhancingdrugshallbetreatedasasecondpositive.

(9)FailuretoAppear;RefusaltoSubmit;FailuretoCooperate;FailuretoProvideAdequateSpecimen;ManipulationorTampering.Forpurposesofthescheduleofsanctions,afailuretoappearfororrefusaltosubmittoarequireddrugtest,afailuretocooperatewiththetest,afailuretoprovideanadequatespecimen,themanipulationofortamperingwithatestsample,oranattempttosabotagethecollectionprocessortomateriallyaffecttheresultswillbedeemedapositivefindingforperformance-enhancingdrugs.(10)ApplicationforFifthYearofAthleticsEligibility.Astudent-athletewhoisbannedfromintercollegiatecompetitionforawholeorpartofanyseasonaspartofasanctionunderthisProgramshallnotbepermittedtoassertinabilitytocompeteduringthebanasabasisforseekingafifthyearofathleticseligibilityatSt.Mary’sUniversity.(11)PermanentLossofAthleticsEligibility;TerminationofGrant-in-Aid.Whenastudent-athleteincursapermanentlossofathleticseligibilityatSt.Mary’sUniversityunderthisProgram,thestudent-athleteisbannedfromconditioning,practicing,competing,andengaginginanyotherparticipationonanyintercollegiateteamatSt.Mary’s.Inaddition,theUniversitywillterminatehisorhergrant-in-aidattheearliestpointconsistentwithNCAA,conference,andUniversityrules.

AppealsA. GroundsforAppeal.Withinfivebusinessdaysofreceivingthewrittenconfirmation,thestudent-athlete,througha

writtensubmissiontotheFacultyAthleticsRepresentative(ChairoftheAppealsBoard),mayappealapositivefindingorsanctionunderthisProgramononeofthefollowinggrounds:(1)aproceduralirregularityordefectmateriallyaffectedtheoutcomeofthetestonwhichthepositivefindingwasbased;(2)apositivefindingwasotherwiseinerror,asdemonstratedbycompellingevidence;(3)anexerciseofdiscretionaryauthorityexpresslyconferredunderthisProgramwasarbitraryandcapricious;or(4)adeterminationconcerningusepriortoastudent-athlete’sinitialenrollmentorunintentionaluseofaperformance-enhancingdrugwasinerror,as

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demonstratedbycompellingevidence.

B. ConsiderationofAppeal.TheAppealsBoardshallhavetheauthoritytoestablishtheprocedures,rules,andlimitationsunderwhichthestudent-athletemaypresentevidenceandtheauthoritytoestablishotherproceduralelementsoftheappeal.TheAppealsBoardmayrequireastudent-athletetoundergoadrugtestbeforemakingitsdecision.ExceptincasesinwhichtheAppealsBoardisawaitingtheresultsofanadditionaldrugtest,theAppealsBoardshallnotifythestudent-athleteinwritingofthedispositionoftheappealwithinfivebusinessdaysofreceivingthereviewrequest.IncasesinwhichtheAppealsBoardisawaitingtheresultsofanadditionaldrugtest,theAppealsBoardshallnotifythestudent-athleteinwritingofthedispositionoftheappealwithinfivebusinessdaysofreceivingtheresultsofthetest.

C. Remedies.IftheAppealsBoardconcludesthataproceduralirregularityordefectmateriallyaffectedtheoutcomeofthetestonwhichthepositivefindingwasbasedorthatthepositivefindingwasotherwiseinerror,theAppealsBoardshallsetasidethepositivefinding.IftheAppealsBoardconcludesthatanexerciseofdiscretionaryauthorityexpresslyconferredunderthisProgramwasarbitraryandcapricious,theAppealsBoardshallsetasidethepositivefinding,reduce,orsetasidethesanction,asappropriate.IftheAppealsBoardconcludesthatadeterminationuponuseofabanneddrugpriortothestudent-athlete’sinitialenrollmentatSt.Mary’sUniversitywasinerror,theAppealsBoardshallataminimumreferthestudent-athletefordrugcounselingassessmentandtreatment,anditmayinadditionvoidthepositivefinding,reducethesanction,and/orplacethestudent-athleteonprobationforthelengthoftimecorrespondingtoprobationforafirstpositiveforthedruginquestion.

IftheAppealsBoardconcludesthatadeterminationonunintentionaluseofaperformance-enhancingdrugwasinerror,theAppealsBoardshallsuspendtheone-yearbanoncompetition.D. Finality.DecisionsoftheAppealsBoardarefinal.

APPENDIXA:CONSEQUENCESOFPOSITIVEFINDING

FirstPositive SecondPositive Third

PositiveFourthPositive

UseofStreetDrugsOtherthanMarijuanaandOtherSubstances

Noparticipationin,orbeingpresentfor,athleticallyrelatedactivitiesfora30-consecutivedayperiod20hoursofcommunityserviceSelf-arrangedretestshowingsubstancehasleftstudent-athlete’ssystemMustattendSubstanceAbuseCounseling(asprescribedbyUniversity’scounselingcenter)

One-yearbanorpermanentlossofathleticseligibilityandathleticallyrelatedaidatSt.Mary’sUniversity40hoursofcommunityserviceSelf-arrangedre-testshowingsubstancehasleftstudent-athlete’ssystemApprovedreinstatementrequestfromDrugTestOversightCommittee

PermanentlossofathleticseligibilityandathleticallyrelatedaidatSt.Mary’sUniversity

N/A

UseStreetDrug:Marijuana

Noparticipationin,orbeingPresentfor,athleticallyrelatedActivitiesfora14-consecutivedayperiod20hoursofcommunityserviceSelf-arrangere-testshowingsubstancehasleftsystem

Noparticipationin,orbeingpresentfor,athleticallyrelatedactivitiesfora30-consecutivedayperiod(nolessthan3contest/datesofcompetition)40hoursofcommunityservice

One-yearbanorpermanentlossofathleticseligibilityand/orathleticsaidatStMU

PermanentlossofeligibilityatStMU

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Self-arrangere-testshowingsubstancehasleftsystemApprovedreinstatementrequestfromDrugTestOversightCommittee

AlcoholandTobaccoViolationsAlcoholandTobaccoviolationswillbesubjecttotheregulationsgoverningthesesubstances,pursuantofSt.Mary’sUniversityCodeofStudentConduct,conferencebylawsandNCAAregulations.Astudent-athletefoundinviolationoftheAlcoholand/orTobaccopolicy,willbesubjecttoconsequencesoutlinedintheCodeofStudentConductandlocallaw.Shouldastudent-athletebefoundinviolationofthesepolicies,theDirectorofAthletics,inconsultationwiththeCommittee,hasthediscretiontoimposeadditionalsanctions.*TheHeadCoach,inconsultationwiththeDirectorofAthletics,canimposeadditionalsanctions,tobeservedconcurrentlywiththoselistedinthediagramabove.ThefinaldecisiontoimposeadditionalsanctionsshallbeatthediscretionoftheDirectorofAthletics.Coachesareprohibitedfromimposinganysanctions,relatedtoviolationofthispolicy,withoutconsultingtheDirectorofAthletics.

APPENDIXB:BestPracticesforReportingReasonableSuspicionIfaSt.Mary’sUniversityAthleticsDepartmentstaffmemberorcoachhasreasontobelieve,throughobservation,thataStudent-athlete’sappearance,behavior,and/orconductindicatesthepossibleuseofalcoholordrugs,thenthestaffmemberorcoachshouldproceedwithaReasonableSuspicionForm.

• Thinkaboutthesymptomsofdrugoralcoholabuseanddocumentunusualbehavior,absenteeismortardiness,difficultystandingorwalking,fallingasleepduringclassorteamactivities,oraparticularodor,tonameafewexamples.

• Whendocumenting,beasspecificaspossible.Namethebehaviorsbeingobservedandcausingthereasonablesuspicion.Forexample,Greggcametopracticethismorninglookingunusuallyfatigued.Heseemedtohavedifficultyunderstandingdirectionsgivenduringfilmsession,wasslowtorespond,andappearedverydistractedwhenparticipatinginthepracticesession.Additionally,hiseyeswereredanddrooping,andhesmelledlikemarijuana.

• Havemorethanonestaffmemberorcoachdocumentreasonablesuspicion.Thiswillhelpcreateanunbiasedcase.

Staffmembersandcoachesarealsoadvisedtofamiliarizethemselveswiththeinformationbelowdetailingcommonbehaviorsofapersonpossiblyusingorabusingalcoholanddrugs:

ChronicallyWithdrawn:Isolated,Few/NoFriends,unresponsive,cryingspellsChronicallyAggressive:Unreasonableaggressive/physicalbehavior,rageOppositionalBehavior:Inabilitytofollowrules,openlydefiant,vandalismPoorSocialSkills/BizarreBehavior:No/poorpeerinteraction,abnormaleatinghabits,talkingtoself,self-abuse,drugtalkAttendance:Chronicabsences,frequentlyilloroversleeps,headaches,frequentlyleaves/skipsclassRapidMoodChanges:Significant/quickandinexplicablemoodchange,changeinacademicgradepatterns,shiftinlevelofinvolvement/detachmentPhysicalProblems:PoorBalance,glassy,bloodshoteyes,smellofalcohol/drugs,suddenchangeinhygienehabits,sleepy/lethargicappearance

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NCAADivisionIIConsequencesforaPositiveDrugTest

1. Astudent-athletewhotestspositivefora“banneddrug”otherthana“streetdrug”shallbewithheldfromcompetitioninallsportsforaminimumof365daysfromthedrug-testcollectiondateandshallloseayearofeligibility.Astudent-athletewhotestspositivefora“streetdrug”shallbewithheldfromcompetitionfor50percentofaseasoninallsports(atleastthefirst50percentofallcontestsordatesofcompetitionintheseasonfollowingthepositivetest);

2. Astudent-athletewhotestspositivehasanopportunitytoappealthepositivedrugtest.

3. Astudent-athletewho testspositivea second time for theuseofanydrugother thana “streetdrug” shall loseall

remainingregular-seasonandpostseasoneligibilityinallsports.Acombinationoftwopositivetestsinvolvingstreetdrugs(marijuana,THCorheroin),inwhateverorder,willresultinthelossofanadditionalyearofeligibility

4. Thepenaltyformissingascheduleddrugtestisthesameasthepenaltyfortestingpositivefortheuseofabanneddrug

otherthanastreetdrug.5.Ifastudent-athleteimmediatelytransferstoanon-NCAAinstitutionwhileineligiblebecauseofapositiveNCAAdrug test,andcompetes incollegiatecompetitionwithin theprescribedpenaltyatanon-NCAAinstitution, the student-athletewill be ineligible for allNCAA regular-season andpostseason competition until thestudent-athletedoesnotcompeteincollegiatecompetitionfortheentiretyoftheprescribedpenalty.

NCAADrugTestingAppealsProcess Ifrequestedtodoso,aninstitutionisrequiredtobringanappealonbehalfofastudent-athletewhohasapositivedrugtestorwhoviolatesanNCAAdrug-testingprotocol.TheproceduresforappealarecontainedinSectionNo.8.0oftheNCAAdrug-testingprotocol.ThefollowinginformationisprovidedtoNCAAinstitutionsthatmaybeconsideringfilinganappealonbehalfofastudent-athlete.At least three members of the Drug-Education and Drug-Testing subcommittee of the NCAA Committee on CompetitiveSafeguardsandMedicalAspects of Sports hear appeals. TheChair of theNCAACommittee onCompetitive Safeguards andMedicalAspectsofSportsandotherdesignatedmembersoftheCommitteemayalsoserveonthesubcommitteetohearappeals.Intheeventthatamemberinstitutionbelongingtothesameathleticsconferenceoftheappealinginstitutionemploysamemberofthesubcommittee,thatsubcommitteememberwillnotheartheappeal.AppealsareconductedbytelephoneconferencearrangedbyTheNationalCenterforDrugFreeSport(DrugFreeSport)fortheNCAA.NCAAstaff,NCAAdrug-testingconsultantsandNCAAlegalcounselarenormallypresentduringthetelephoneconference,butdonotparticipateinsubcommitteedeliberationsorvoting.The subcommittee prefers not to know the identity of the institution requesting the appeal or the identities of any of theinstitutional representatives, the student-athlete or his/her representatives. Accordingly, during the telephone conferencepartiesshouldrefertothemselvesonlybytitleandshouldnotmentiontheinstitution'sname.Theinstitutionandthestudent-athletemayincludeanypartyonthetelephoneconferencetheywishafterreportingtheirnamesand telephone numbers to Drug Free Sport. The institution is required to include the student-athlete and the Director ofAthletics.TheDirectorofAthleticsmaydesignateaseniorstaffmembertoparticipateinhis/herabsence,subjecttoapprovalbythesubcommitteechair.Theheadcoachisrecommendedtobeonthecall.TheNCAAdoesnotrestrictthegroundsforanappeal,butaninstitutionbringinganappealmustcomplywiththerequirementssetforthinSection8.0.Appealconsiderationsareoutlinedbelow:

1. ProceduralChallenge:Eithertheinstitutionorstudent-athletemaychallengeanyprocedurerelatingtothecollectionor testing of the subject samples. If the institution or student-athlete proves it is more likely than not that anysubstantiatedproblemwiththecollectionortestingproceduresmateriallyaffectsasample'sintegrity,thedrug-testappealsubcommitteemayfindthatnodopingviolationhasoccurred.

2. KnowledgeChallenge:Thestudent-athleteisresponsibleforallsubstancesconsumed.However,iftheinstitutionorthe

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student-athletedemonstratesthatthestudent-athletewasnotawaretheyhadbeenadministered(definedasplacedintothestudent-athlete’ssystemdirectlyorthroughfoodordrink)asubstancebyanotherpersonthatlaterisfoundtohavecontainedabannedingredient,thenthedrug-testappealcommitteemaydeterminethatnoviolationhasoccurred.Inthissituation,thestudent-athletemustshowthatheorshebothdidnotknowandcouldnotreasonablyhaveknownor suspected (evenwith the exercise of utmost caution) that he or she hadbeen administered by a third party asubstance that is later found to have contained a banned ingredient. Or if the institution or the student-athletedemonstratesthatthestudent-athleteaskedspecificandreasonablequestionsaboutaparticularsubstance,medicationorproductoftheappropriateathleticsadministratorandtheathleticsadministratorassuredtheinquiringstudent-athletethatthesubstancedoesnotcontainabannedingredient,thenthedrug-testappealcommitteemaydeterminethatnoviolationhasoccurred.Inthissituation,thestudent-athletemustshowthatheorshebothdidnotknowandcouldnotreasonablycouldhaveknownorsuspected(evenwiththeexerciseofutmostcaution)thattheinformationprovidedbystaffwaserroneous.INthecasewherethesubstance,medicationorproductreviewedandapprovedforusebytheinstitutiondoescontainabannedsubstance,thismayresultinaninstitutionalviolation.

3. ReductionofPenaltyBasedonMitigatingFactors:Thefollowingwillnotbeconsideredmitigatingfactorsinadrugtestappeal:thetypeoramountofbannedsubstancedetectedthroughthedrugtest;evidenceofthestudent-athlete’sgoodcharacter;thedegreeofremorsedemonstratedbythestudent-athlete;familyhardshiporhistoryoffamilydysfunction;andthedegreetowhichthebannedsubstancemayormaynotaffectathleticperformance.Thedrug-testappealcommitteemayreducethecurrentlegislativesanctiontothefirst50percentoftheregularseasoninallsportsiftheseasonofcompetitionhasnotyetbegunforthatstudent-athleteoraminimumoftheequivalentofthenext50percentofaseasonofcompetitioninallsportsifthestudent-athletetestspositiveduringhisorherseasonofcompetitionwhencircumstancesmightindicateareductioniswarranted.Forexample:Whereitisshownthattheinstitution'sdrugeducationprogramwasinadequateandsuchshortcomingsinfluencedthestudent-athlete’sjudgmentregardingtheproprietyoftakingaspecificproduct(areductionofpenaltynormallywillnotbeavailableinthecaseofadmittedstreetdruguse);orAstudent-athlete’sabilitytodiscernheorshewasusingabannedsubstancewasduetocircumstancesbeyondthestudent-athlete’scontrol.

4. EveryattemptwillbemadetodisseminatetothesubcommitteeanywrittenmaterialssubmittedbytheinstitutionandreceivedbyDrugFreeSportregardingtheappeal.

5. Theinstitutionwithintwobusinessdaysoftheconfirmationofthepositivedrugtestshallsubmittherequestforan

appeal.Theinstitutionwithin45daysoftheconfirmationofthepositivedrugtestmustsubmitrequireddocumentation.Atleastfivebusinessdaysbeforethescheduledappeal,theinstitutionisrequiredtosubmittoDrugFreeSportawrittensummarydescribingtheinstitution’sdrug-educationprogramandthegroundsfortheappeal.

6. Thechairofthesubcommitteeordesigneewillopenthetelephoneconferenceappealbyinvitingtheinstitutionandits

representativesand/orthestudent-athleteandhis/herrepresentativestoprovideorallyanyinformationtheywishtohave before the subcommittee. The subcommittee prefers that the student-athlete present his/her informationimmediatelyafteranyintroductorystatementsmadebythedirectorofathletics.Opportunitywillbegiventoallpartiestohavequestionsaskedandanswered.

7. Followingthepresentationbytheinstitutionandthequestionandanswerperiod,thechairwillasktheinstitutionandanydrug-testingconsultantstoleavethetelephoneconferenceandatthattimethesubcommitteewilldeliberateandrenderadecision.TheNCAAstaffwillcontactthedirectorofathleticstoreportthesubcommittee'sdecisionassoonaspossible.Itistheinstitution'sresponsibilitytoinformthestudent-athlete.

8. In theevent that theappeal is accepted and the student-athlete is not sanctioned, no further action regarding thestudent-athlete'seligibilityneedbetaken.Intheeventthatthesubcommitteedeniestheappealandimposesasanction,theprovisionsofNCAABylaw18.4.1.5.1willresultineitheraoneyearlossofeligibilityandbeingwithheldfromonefullseasonofcompetitioninallsports,orthestudent-athletebeingwithheldfromthenext50percentoftheseasonof

9. competitioninallsports.

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STRENGTHANDCONDITIONING

TheSt.Mary’sUniversitystrengthfacilitiesaredesignedtoprovidetheathletewiththebestpossibleequipment,instruction,andtraininginthecountry.ASportsPerformancecoachandone(1)graduateassistantisavailabletoteachproperliftingtechniques,designsport-specificprogramsandmotivateeachathletetoexcelinhisorherparticularsport.Thestrengthstaffwillhandleallschedulingfortheweightroomandothertrainingfacilities.Teamsorathletesshouldalwaysreporttotheweightroompromptlyattheirassignedtime.GraduateassistantswillbeassignedweightroomdutiesandsupervisionasdirectedbytheSportsPerformancecoach.Thegraduateassistantswillmonitorvarsitysportsthroughoutthecourseoftheyear.Thisincludesprogramdesign,implementation,instruction,andtesting.WeightControl/SupplementsStudent-athletesshouldnottakesupplementswithouttheapprovaloftheSportsMedicinestaff.Astudent-athleteisultimatelyresponsibleforanysubstancetheyputintheirbody.ProductassessmentincludescarefulreviewofproductlabelingandingredientsinordertodetermineifanyNCAAbannedsubstancesareincluded.Consultationwithanaforementionedstaffmemberisalwaysrecommended.Student-athletesassumetheriskthatsupplementproductsmaybemislabeledorcontaminatedwithanundisclosedbannedsubstance.WeightRoomRulesWeightroomhourswillbeconsistentwiththehoursofoperationslistedbytheAlumniAthletics&ConvocationCenterstaff.Ifastudent-athleteneeds,accesstotheweightroomfacilities,outsideofthelistedhours,thisstudent-athleteisencouragedtocontacttheirHeadCoachortheSportsPerformancestaff.Student-athletesneedtotakeprideintheirstrengthfacilitybycarefullyfollowingthepolicyguidelineslistedbelow:1.Apparelwornbystudent-athletesmustbeconsistentwithteampolicy.Student-athletesareexpectedtofollowtheapparelrulesestablishedbytheHeadCoach.2.Student-athletesconductingworkoutsindividually,oroutsideofadesignatedteamsession,shouldnotifythesportsperformancecoachoftheworkoutactivities.Student-athletesareencouragedtoconsultthesportsperformancestafftoensuresafetyandunderstandingofworkout.3.Student-athletesareexpectedtofollowandrecordworkoutinformationintheTEAMBUILDRapplication.4.Replaceallweights,dumbbells,barsandotherequipmentwhentheworkouthasconcluded.5.Onlysportsdrinksandwaterareallowedintheweightroom.Nofood,non-sportrelatedbeveragesortobaccoarepermittedintheweightroom.6.Student-athleteshouldnotuseheadphonesduringteamworkoutsessions.Anyheadphonesorspeakersusedintheweightroomisatthediscretionofthesportsperformancecoach.7.Thestrengthstaffisnotresponsibleforholdingpersonalitems.8.Followallinstructionsgivenbysportsperformancestaff.Failuretofollowanyofthepolicieswillresultinlossofweightroomprivilege.TeamBuildrAccountStudent-athletesarerequiredtodothefollowing:1.ProvideSportsPerformancestaffwithyourSt.Mary'semailandcellphonenumber.2.OncetheyreceivetheemailfromTeamBuildr(itmaygotoyour"Other"mailbox),clickonthelinktocreateapasswordforyouraccount.3.DownloadtheTeamBuildrapponyourphoneandsigninusingthepasswordyoucreated.4.IfyouhaveanyissuesorquestionsreferthemtoSportsPerformancestaff.

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EMERGENCYACTIONPLANPurpose:Duetotheintensenatureofathleticparticipation,athleticpersonnelmustbepreparedtoprovideadequateandexpedientcare.Theathleticstafftohopefullypreventsomeemergenciesutilizepre-participationphysicalscreenings,adequatemedicalcoverage,safepracticeandtrainingtechniquesandothersafetyavenues.However,accidentsandinjuriesareinherentwithsportparticipation.Athleticorganizationshaveadutytodevelopanemergencyplanthatmaybeimplementedimmediatelywhennecessaryandtoprovideappropriatestandsofemergencycaretoallsportsparticipants.Thispreparationinvolvesformulationofanemergencyactionplan,propercoverageofevents,maintenanceofappropriateemergencyequipmentandsupplies,utilizationofappropriateemergencymedicalpersonnel,andcontinuingeducationintheareaofemergencymedicineandplanning.ComponentsoftheEmergencyActionPlan:Thesearethebasiccomponentsofthisplan:

1. EmergencyPersonnel2. ActivatingtheEAP3. EmergencyCommunication4. EmergencyEquipment5. MedicalEmergencyTransportation6. EmergencyProcedures7. VenueDirections

EMERGENCYPERSONNEL:Withathleticpracticeandcompetition,thefirstrespondertoanemergencyistypicallyamemberofthesportsmedicinestaff.Ateamphysicianmaynotalwaysbepresentateveryorganizedpracticeorcompetition,thetypeanddegreeofsportsmedicinecoverageforanathleticeventmayvarywidely,basedonsuchfactorsasthesportoractivity,thesetting,andthetypeoftrainingorcompetition.Insomecases,thefirstrespondermaybeacoachorastudentathletictrainer.ThefirstresponderMUSTcarryacurrentCPR/AEDcertificationtoprovideprudentcareoftheathlete.Theemergencyactionplanshoulddesignaterolesforpersonnelontheemergencyteam.However,theserolesmayvarydependingonvariousfactorssuchasthenumberofmembersavailable,theathleticvenue,etc.RoleswithintheEmergencyActionPlan:FirstResponder:Willevaluatethescenetoestablishthatthesceneissafeorunsafeandtoprovideimmediatecareoftheathlete.Themostqualifiedindividualonthesceneshouldprovideacutecareinanemergency.Thosewithlowercredentialsshouldyieldtothosewithtrainingthatismoreappropriate.Ifneeded,theyshouldprovidebasiclifesupport(CPR).Activator:WillactivatetheEmergencyMedicalSystem(EMS)innecessarysituationswhereemergencytransportationisnotalreadypresentatthesportingevent.Thisshouldbedoneassoonasthesituationisdeemedanemergencyoralife-threateningevent.Timeisthemostcriticalfactorunderemergencyconditions.ActivatingtheEMSmaybedonebyanyoneontheteam.However,thepersonchosenforthisdutyshouldbesomeonewhoiscalmunderpressureandwhocommunicateswelloverthetelephone.Thispersonshouldbefamiliarwiththelocationandaddressofthesportingevent.Retriever:Willretrieveemergencymedicalequipment.Theymaybeanyoneontheemergencyteamwhoisfamiliarwiththetypesandlocationofthespecificequipmentneeded.Studentathletictrainers,managers,andcoachesaregoodchoicesforthisrole.Navigator:Willmeetemergencypersonnelastheyarriveatthesiteandnavigatethemtothelocationoftheemergency.Dependingoneaseofaccess,thispersonshouldhavekeystoanylockedgatesordoorsthatmayslowthearrivalofmedicalpersonnel.Astudentathletictrainer,manager,orcoachmaybeappropriateforthisrole.EmergencyCareTeamandChainofCommand:Theemergencycareteamwillconsistof,butisnotlimitedto,theTeamPhysician,Certified/LicensedAthleticTrainer,StudentAthleticTrainers,Coaches,andstudent-athletes.ChainofCommandwillbeasfollows:

TeamPhysician:willassumecontrolofsituationsanddirectemergencypersonnel.Certified/LicensedAthleticTrainer:beginrescuebreathingandCPRasneeded,applicationofsplintsorother

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immobilizationdevices,takevitalsigns,keepwrittenrecordsofconditionsandactions,directsomeonetoactivateEAP.TheCertified/LicensedAthleticTrainerwillassumetheresponsibilitiesoftheTeamPhysicianintheirabsence.

• IfateamtravelswithaCertified/LicensedAthleticTrainer,he/shewillinitiatetheassessmentofthesituation.Thehostingathletictrainerwillbeonsiteforassistancewiththeemergencyactionplan.

• IfateamdoesnottravelwithaCertified/LicensedAthleticTrainer,thehostingAthleticTrainerwillassumecontroloftheassessmentofthesituation.

StudentAthleticTrainer:assistwithrescuebreathingandCPRasneeded,activateorassistwithEAP,anddirectpolice/EMStothesite,andcrowdcontrol.Coaches:activateEAP,directpolice/EMStothesite,crowdcontrol.Student-Athletes:activateEAP,directpolice/EMStothesite,crowdcontrol.

ATNOTIMEORANYCIRCUMSTANCESSHOULDASPECTATORPERFORMANYOFTHEABOVEDUTIES.ACTIVATINGTHEEMERGENCYACTIONPLANWhenanemergencyoccursandastudent-athleteisinjured,followthefollowingsteps:

1. PromptlyevaluatetheinjuryandactivatetheEmergencyActionPlan2. Iftheinjuryappearstobelife-threatening,

a. Foranemergencylocatedoncampus:havesomeonecallthecampuspoliceatx1911(or210-431-1911fromacellphone).

b. Foranemergencylocatedoffcampus:havesomeonecall911.3. GuidelinesforActivatorofEMS.

a. Identifyyourself,yourexactlocationandtelephonenumber,b. Describethesituationandthecarebeinggiven,c. Givetheexactlocationofthevictimandtimeofinjury,d. Indicatetheeasiestpossibleaccesspointfortheambulancetoaccesstheinjuredathlete.e. Donothangupuntiltoldtodoso.

4. UniversityPolicewillperformthefollowing:a. Gainproperinformationofthesituation{location,injury,etc),b. ContactthelocalEMSandanyotherrequiredauthoritiesanddirectthemtotheproperpoints

ofentryforadequateentrytothevenue,c. Sendanofficertotheemergencysite,andd. Meettheambulanceandbringthemtothescene.

5. SendNavigatortoaplacethatisvisibletowaitforthepoliceandambulanceanddirectthemtotheinjured/illathlete.

6. Ifnotpresentatthetimeofemergency,contactthehostHeadAthleticTrainer(BrittanyDavisat210-436-5043).

7. Wheneverpossible,anathletictrainershouldaccompanythestudent-athletetothehospital.8. Aninjuryreportshouldbethoroughlycompletedassoonaspossibleafterthestudent-athlete's

conditionhasbeenstabilized.EMERGENCYCOMMUNICATIONCommunicationisthekeytoquickemergencyresponse.Athletictrainersandemergencymedicalpersonnelmustworktogethertoprovidethebestemergencyresponsecapableandshouldhavecontactinformationsuchastelephonenumbersestablishedasapartofpre-planningforemergencies.Communicationspriortotheeventisagoodwaytoestablishboundariesandtobuildrapportbetweenbothgroupsofprofessionals.Ifemergencymedicaltransportationisnotavailableonsiteduringaparticularsportingevent,thendirectcommunicationwiththeEMSatthetimeofinjuryorillnessisnecessary.Accesstoaworkingtelephoneorothertelecommunicationdevice,whetherfixedormobile,shouldbeassured.Thecommunicationsystemshouldbecheckedpriortoeachpracticeorcompetitiontoensureproperworkingorder.Aback-upcommunicationplanshouldbeineffect,shouldtherebefailureoftheprimarycommunicationsystem.Atanyathleticvenue,

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whetherhomeoraway,itisimportanttoknowthelocationofaworkabletelephone.Prearrangedaccesstothephoneshouldbeestablishedifitisnoteasilyaccessible.EMERGENCYEQUIPMENTAllnecessaryemergencyequipmentwillbeatthesiteorinthetrainingroomandquicklyaccessible.Personnelshouldbefamiliarwiththefunctionandoperationofeachtypeofemergencyequipment.Equipmentshouldbeingoodoperatingcondition,andpersonnelmustbetrainedinadvancetouseitproperly.Emergencyequipmentshouldbecheckedonaregularbasisanduserehearsedbyemergencypersonnel.Theemergencyequipmentavailableshouldbeappropriatefortheleveloftrainingfortheemergencymedicalproviders.Itisimportanttoknowtheproperwaytocareforandstoretheequipmentaswell.Equipmentshouldbestoredinacleanandenvironmentallycontrolledarea.Itshouldbereadilyavailablewhenemergenciesarise.MEDICALEMERGENCYTRANSPORTATIONEmphasisisplacedathavinganambulanceonsiteathigh-riskevents,EMSresponsetimeisadditionallyfactoredinwhendeterminingonsiteambulancecoverage.Considerationisgiventothecapabilitiesoftransportationserviceavailable(i.e.Basic/AdvancedLifeSupport)andtheequipmentandleveloftrainedpersonnelonboardtheambulance.Intheeventthatanambulanceisonsite,thereshouldbeadesignatedlocationwithrapidaccesstothesiteandaclearedrouteforentering/exitingthevenue.Inthemedicalemergencyevaluation,theprimarysurveyassiststheemergencycareproviderinidentifyingemergenciesrequiringcriticalinterventionandindeterminingtransportdecisions.Inanemergency,theathleteshouldbetransportedbyambulance,wherethenecessarystaffandequipmentisavailabletodeliverappropriatecare.Emergencycareprovidersshouldrefrainfromtransportingunstableathletesininappropriatevehicles.Caremustbetakentoensurethattheactivityareasaresupervisedshouldtheemergencycareproviderleavethesiteintransportingtheathlete.Anyemergencywherethereisimpairmentinlevelofconsciousness(LOC),airway,breathing,orcirculation(ABC)orthereisneurovascularcompromiseshouldbeconsidereda"LOADANDGO"situationandemphasisplacedonrapidevaluation,treatment,andtransportation.InordertoprovidethebestpossiblecareofSt.Mary'sUniversityAthletics,allemergenciesaretobetransportedviaambulanceEmergencyHospitals:Thefollowingarethelocationsofnear-byhospitalswithdirectionstotheirlocations.

NixMedicalCenter MethodistHealth414NavarroSt. 7700FloydCurlDr.SanAntonio,TX SanAntonio,TX(210)271-1800 (210)575-7000

EMERGENCYPROCEDURESInjuryOccurringDuringPractice/Game,AthleticTrainerAvailable

1. IftheCertified(ATC)/Licensed(LAT)AthleticTrainerisnotpresent,thecoachshouldsendfortheATCandholdthestudent-athletesmotionlessuntiltheATCarrives.2. ThecoachshouldbrieftheATC/LATonthemechanismofinjury,symptoms,andanyotherpertinentinformation.3. Theathletictrainerwillconducttheevaluationandmakeadecisionastothedispositionoftheinjuryandtheappropriatecourseofaction.4. Ifneeded,theathletictrainerwillactivatetheEAP

InjuryOccurringDuringPractice/Game,AthleticTrainerUnavailable1. Thecoachshouldstabilizetheathlete.Checkforairway,breathing,andcirculation(ABC).Ifathletic

trainerisnotpresent,theyshouldactivateEAPandinitiateCPR.CoachesSHOULDALLBECERTIFIEDINCPR/AED.

2. WhenEMSarrives,allowEMT'sandparamedicstoworkontheathleteandclearanyunnecessarypeoplefromthearea.Makesuretheathlete'sparentsarecontactedassoonaspossible.

3. Thecoach/assistantshouldobtaintheathlete'sinsuranceinformationandtakeittothehospitalwiththeathlete.

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4. ContacttheHeadAthleticTrainerassoonaspossible.ForNon-LifeThreateningInjuries

1. IfATC/LATisnotpresent,thecoachshouldsendfortheathletictrainerorcallthemontheircellphone,indicatingapotentialinjury.Thecoachshouldgivetheirlocation,andremainwiththeathleteuntiltheathletictrainerarrives.

2. Thecoachshouldbrieftheathletictraineronthemechanismofinjury,andanyotherpertinentinformation.

3. Theathletictrainerwillconducttheevaluationoftheathlete,makeadecisionastotheextentoftheinjury,andtaketheappropriateaction.

ForNon-LifeThreateningInjuries,AthleticTrainerUnavailable

1. Thecoachshouldmakenoteoftheinjury,instructingtheathletetoseetheathletictrainerthenextdayforfurtherevaluation.Thecoachshouldalsocalltheathletictrainerandpresentthesituationoftheinjury.

2. Thecoachshouldonlygiveicetotheathleteforpainandswellingandprovideanyfirstaidneeded.NEVERGIVETHEATHLETEANYTYPEOFMEDICATION.

VisitingTeamswithoutanAthleticTrainer

1. TheStMUathletictrainingstaffwillassisttheathletewithanyinjuriesandwilldecidewhatcourseofactiontotake.

2. Ifthesituationisamedicalemergency,anambulancewillbenotifiedthroughtheEAPandtheathletewillbetransportedtoahospital.Thevisitingteamisresponsibleforcontactingtheathlete'sfamilyandforprovidingtheproperinsuranceinformation.

3. Allothernon-lifethreateninginjurieswillbetreatedusingfirstaidprotocols,andthevisitingcoachwillbeinstructedtohavetheathletebeseenbytheathletictrainerattheirinstitution.

InjuryOccurringontheRoad

1. TheATC/LATwillevaluatetheinjuryandmakeadecisionastotheextentoftheinjury.2. Ifneeded,theathletictrainerwiltactivatetheEAP.3. Thehostathletictrainerwillprovidemedicalassistanceandprovidenavigationcommandsfor

EMS.InjuryOccurringontheRoad,AthleticTrainerUnavailable

1. Thecoachshouldcheckforairway,breathing,andcirculation(ABC).Ifathletictrainerisnotpresent,theyshouldsendforthehostteam'sathletictrainer.TheyshouldkeeptheathletestillandnotattempttomovetheathleteandprovideCPRifneeded.COACHESSHOULDALLBECERTIFIEDINCPR/AED.

2. Whenthehostathletictrainerarrives,thecoachwillallowtheathletictrainertoconductanevaluationoftheathlete.Ifitisacriticalemergency,thehostathletictrainerwillactivatetheirEAP.

3. Thecoach/assistantshouldobtaintheathlete'sinsuranceinformationandtakeittothehospitalwiththeathlete.

4. ContacttheHeadAthleticTrainerassoonaspossible.Non-LifeThreateningInjuryontheRoad,AthleticTrainerUnavailable

1. Thecoachshouldmakenoteoftheinjury,instructingtheathletetoseethehostathletictrainerforevaluation.

2. Thehostathletictrainerwillmaketheplay/noplaystatuscall.Thecoachshouldrespectthehostathletictrainer'sdecision.Thecoachshouldalsocalltheathletictrainerandpresentthesituationoftheinjury.

3. Ifthecoachdecidesnottofollowthehostathletictrainer'sdecision,THECOACHWILLBERESPONSIBLEFORTHEATHLETEANDWILLTAKEFULLRESPONSIBILITYFORANYFURTHERINJURYTHATMAYOCCUR.