SSEM AdvisoryCommitteeApril 23, 2009

Topics of DiscussionUpcoming SSEM Open LabsSpS Task Model

Release DateSample ScreensFinalization of Forms

New ODE FormsPB Bug ListPurging Unfinalized FormsCurrent IssuesMac IssueEMIS Extract

UpdateTipsCurrent Issues

PB UpdatesIE 8 & Adobe Reader 9.0 UpgradesQuestions?

In final stages of development Will be released in phases

Phase 1 – 6.0 Task ModelExpected release date of 7/13/2009Items contained:

New teacher screensNew ODE formsCurrent Admin security screens

Phase 2 – 6.1 Task ModelExpected release date of 8/12/2009Items contained:

New Admin security screensEMIS FY10 changes

SpS Task Model

SpS 6.0 Open Task Screen

SpS 6.0 Closed Task Screen

SpS 6.0 Task Queue

SpS 6.0 Start New Task Screen

SpS 6.0 Add Additional Form Screen

SpS 6.0 Upload Form Screen

SpS 6.1 Security Roles

SpS 6.1 Security Roles

SpS 6.1 Assigning Security Roles Screen

SpS 6.1 Task Setup

SpS 6.1 Task Setup

Finalization of Forms At the time of the upgrade, all proposed forms will

be finalized. IEP’s should be finalized by district personnel before

leaving for the summer. Some school districts are adding this requirement to

teacher check-out lists. If the forms are not finalized at the end of the year by

the district, the upgrade will finalize them automatically.However, they will all be finalized together, IEP, progress

reports, ETR, in ONE finalized set.

Any old IEPs that haven’t been finalized should be finalized as an Other set. There should only be one good set for this year.

Any SSEM banks that have been created will roll over.

New Special Ed Forms The new forms are a reorganization of information.

Because of the total redesign of the forms by ODE, the Create From Existing (CFE) option will only work when using new form to new form. You will NOT be able to create from existing from old form to new form.

New Forms effective date: September 1, 2009. You can have a parent meeting on 8/31/09 and use the old forms – If you have a meeting on 9/1/09, it must be on the new forms . Likewise, if you finalized the IEP with the old forms, and 9/1/09 or later you do an addendum, the whole IEP must be re-written on the new forms.

New Special Ed Forms Progress Reports will all display in

portrait mode in the new module. A new form series, PR09 will be

created. This is for Service Plans. (When a PARENT places their student at a private school and you provide services.) This is not used when you, the district,

place the student at a private school. The key word here is “PARENT.”

Bug List Not leaving a placeholder for blank services on

the EMIS Data Collection Form (DCF). (5.1.2)

Test date year calculation on EMIS extract is placing 2009 instead of 2008 for October in the EMIS extract. (5.1.2)

Due date calculation on IEP Due Date Report not calculating as a year minus one day. (6.0)

Disability Condition print from PR06P2 . (6.0)

Copy/paste showing new funky characters. This is being looked at. A work around for now is use notepad to copy from.

Purging Unfinalized Forms Mass Delete of Unfinalized Forms

Used to purge old proposed forms from the system

Deleted forms CANNOT be restoredSubmit a helpdesk ticket by 5/29/2009

including purge date. By default all proposed forms with a

creation date prior to 7/1/07 will be purged.

Current Issues Class Print – only designed to print

progress reports Problems with Adobe Reader 9.0

installs Progress Reports are blank when

viewing them using Print Merge PB 8.0 Delete Staff Utility

Transferring staff activity does NOT transfer the user’s SSEM banks

Will be fixed in the PB 8.1 release

Mac Issue Safari and Adobe Reader. They are

not behaving well in the newer versions. Scrolling scrambles the screen. This is NOT an SSEM issue. It is a conflict between Safari and Adobe. Some users have found that if you use the slide bar in the browser it will act ok. Using the wheel on the mouse causes a mess.

EMIS Extract UpdateIt’s here!It’s working! Currently MVECA is doing extract for

districts in order to test. Will be making this available for

districts to do on their own.

EMIS Extract – Tips Data must be clean

Before finalizing IEPEnsure Date Code Form is filled out.

If a Disability Code changes, form MUST include a new Disability Determination and Disability Start Date.

Include Date Code Form in finalized set! Data Collection Forms must be

correct.Secondary Planning

If student is underage – mark Secondary Planning as Not Applicable, and leave Program Code blank.

EMIS Extract - Tips Finalizing IEPs

Make sure only the current IEP is included in EMIS for each student

If more than one IEP is included, it will cause errors in the extract

Current Issues – EMIS Extract EMIS Coordinator Security

Requires 300/500 level security access.Must also have either Principal, Clerical,

Guidance, Master or School Administrator role.

ProgressBook Updates ProgressBook 8.1

Released 3/3/09Requires SQL 2005/2008 to runWill be installed at MVECA during

summerAllows the transfer of SSEM Banks with

the Transfer/Delete Staff Utility

Software Updates IE 8

Next school year, PB and SSEM will work with IE 8. Do not update to that version until August.

Adobe Reader 9.0SSEM is now functioning properly with

Adobe 9.0.This is not required to use SSEM (SpS),

but it WILL be a requirement for PB users.

As always, please ensure the old version of Adobe has been completely uninstalled before attempting to install an upgrade.

Questions?