Spring 1

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Spring 1 English Language Acquisition and Title III Eligible Immigrants Spring 1 Training v1.11, April 04, 2012

description

Spring 1. English Language Acquisition and Title III Eligible Immigrants . Who’s Supposed to Be Here. Individuals a ssigned to CALPADS maintenance. Supervisor of staff assigned to CALPADS. Training Sequence. Rules. Mute yourself. Silence cellphones. HOLD. 1 c onversation at a time. - PowerPoint PPT Presentation

Transcript of Spring 1

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Spring 1

English Language Acquisition and Title III Eligible Immigrants

Spring 1 Training v1.11, April 04, 2012

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Who’s Supposed to Be Here

Individuals assigned toCALPADS maintenance

Supervisor of staffassigned to CALPADS

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Training Sequence

Essential 1:Overview & Requirements

Essential 2:Interface & Administration

Essential 3:Data Submission

Fall 1

Fall 2 Spring 1

Essential 4: Anomalies

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Rules

Mute yourself

HOLDSilence

cellphones

Name & LEA 1conversation

at a time

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Agenda

60 minutesReports

RolesPurpose Data Submission

Wrap-Up

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Purpose

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Information Reported in Spring 1

The English fluency status of students whose primary language is a language other than English

English Language Acquisition (ELA)

Students born outside the country

Title III Eligible Immigrants

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Purpose of English Language Acquisition Reporting

CA Department of

Education

Language acquisition status

Title III LEP grants

Language Census Report

LEP countsUS

Department of Education

Title III Biennial and other reports

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Purpose of Title III Eligible Immigrant Reporting

CA Department of

Education

Eligible immigrant growth

Student National Origin Report (SNOR)

Title III immigrant

grants

Eligible immigrant counts

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Roles

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Spring Roles

SSID Enrollment (SENR)Student Information (SINF)Reports>Enrollment/Title III Eligible Immigrants/English LearnersSpring 1 Data Collection Certifier

Superintendent Certifier

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Data Submission

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Which Schools Need to Report?

Participants IMM ELASSector

Public Y YNon-Public Private N NNon-Public Nonsectarian N N

School Instructional LevelPre-Kindergarten O NElementary Y YIntermediate/Mid/Jr Y YHigh School Y YK-12 School Y YAdult Education N NPostsecondary N N

Ungraded N N LegendY = Yes N = No O = Optional

Participants IMM ELASSchool Type

Traditional (non-educational options schools) Y YCounty Community Y YDistrict Community Day Y YDivision of Juvenile Justice Y YContinuation High Schools Y YOpportunity Y YAlternative Schools of Choice Y YState Special Schools Y N

Special Education Y YROP/ROC N N

Closed schools are still expected to report English Learners (ELs) who were reclassified after the prior year’s Census Day

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Important Dates

Census DayMarch 1 Certification deadline Amendment deadline

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Important Dates

Sun Mon Tue Wed Thu Fri Sat

1 2 3

4 5 6 7 8 9 10

11 12 13 14 15 16 17

18 19 20 21 22 23 24

25 26 27 28 29 30 31Legend

Submission window(1st – 28th)Amendment window(29th – 18th)

Sun Mon Tue Wed Thu Fri Sat

1 2 3 4 5 6 7

8 9 10 11 12 13 14

15 16 17 18 19 20 21

22 23 24 25 26 27 28

29 30

March

April

28

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1Census Day

Certification

Deadline

Amendment Deadline

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English Language Acquisition

Enrolled on Census

Day

K-12

Reclassified during report period

K-12Report period = 3/2 of prior year through Census Day

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Title III Eligible Immigrants

Enrolled on Census Day

Pre K (optional) K-12

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How To Submit Data

Online

Request SSIDs and submit student information for new

students. Enter ELA and Title III Fields for all

students.

BatchSSID Enrollment (SENR)

andStudent Information (SINF)

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Spring Fields

Group Type Fields Used For Spring Categories

Active ELs & Reclassified Fluent

SENR Student School Start DateStudent School Exit Date

SINF Grade LevelEnglish Language Acquisition Status CodeEnglish Language Acquisition Status Start DateEffective Start DateEffective End Date

Title III SENR Student School Start DateStudent School Exit Date

SINF Student Birth Country CodeEnrolled in US School Less Than Three Cumulative Years IndicatorEffective Start DateEffective End Date

See the CALPADS Data Guide listed on the Resources slide at the end of the presentation for more specific details on which fields and values are used to determine each count on the Spring reports

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Updating Records Online

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ELA FieldsTitle III Fields

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English Language Acquisition Fields Online

Enter when and only when English Language Acquisition Status Code is RFEP

Required

Conditional

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English Language Acquisition Rules

Once a student’s English Language Acquisition Status has been reported, the only changes (other than corrections) allowed are:

TBD EL, RFEP, IFEP, EO

EL RFEP

A student’s initial English Language Acquisition Status may not be RFEP

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Title III Fields Online

Required

Conditional

Required if born outside the US Required if born outside the US or ELA Status = English Learner (EL)

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Reports

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Reports To Review

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Aggregate Reports

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2.1 Title III Eligible Immigrants – Count

# Title III Eligible Immigrants

School Code School Name Fall Spring5814530 FCMAT High 82 80

5814531 CSIS Middle 43 40

1237654 Somewhere Elementary 214 210

Total - Selected Schools 339 330

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CDE will use the higher of the two counts (Fall & Spring) for the SNOR

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2.8 English Language Acquisition Status – Count by Primary Language

English Language Acquisition Status (ELAS)

School Code School Name Primary Language Grade # EL # IFEP # RFEP # TBD Total ELAS FEP (IFEP RFEP)

5814530 FCMAT High 01 - Spanish 09 127 26 106 0 259 132

10 93 27 128 0 248 155

11 82 31 128 0 241 159

12 48 30 123 0 201 153

All 350 114 485 0 949 599

03 – Cantonese 11 5 0 2 0 6 2

All 5 0 2 0 6 2

05 – Filipino (Pilipino or Tagalog)

10 3 1 1 0 5 2

All 3 1 1 0 5 2

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2.9 English Language Acquisition Status – Census Comparison

English Language Acquisition Status Count

Previous Academic Year Selected Academic Year

School Code School Name # EL # IFEP # RFEP # TBD

# FEP (IFEP + RFEP) # EL # IFEP # RFEP # TBD

# FEP (IFEP + RFEP)

% Change between Selected Academic Year EL’s and Previous Year EL’s

5814530 FCMAT High 20 3 3 5 6 22 5 3 1 8 +10%

5814531 CSIS Middle 10 6 2 2 8 9 6 3 0 9 -10%

1237654 Somewhere Elementary 50 1 0 1 1 5 1 2 0 3 -90%

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2.12 English Language Acquisition Status – ELs Reclassified RFEP

School Code School Name

(A) # EL reclassified RFEP in this school after prior

Census Day through current Census Day *

(B) # of students included in column A

who are still enrolled in this school onCensus Day

5814530 FCMAT High 91 64

5814531 CSIS Middle 42 21

1237654 Somewhere Elementary 20 11

Total - Selected Schools 153 96

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Reports To Review

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Supporting

Reports

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ODS versus Snapshot

ODS

Spring 1 Snapshot =

Data pertaining to the Spring 1

SubmissionODS (Operational Data Store) =All current CALPADS data

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Wrap-Up

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Certification Requirements

Zero fatal errors

Review all aggregate reports

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Spring 1 Steps

SSID Enrollment Student Information

2. Submit and post data

Fix fatal errors Review warnings

3. Resolve errors and review reports

Level 1 (Spring 1 Data Collection Certifier) Level 2 (Superintendent Certifier)

4. Certify

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SIS Roles

1. Setup

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Suggested Spring Timeline

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3/1 Complete SIS Data Population

3/1-3/9 Upload files and correct errors or discrepancies as needed

3/9-3/16 Review certification reports, correct errors, and fix discrepancies

3/16-3/27 Distribute reports for review and approval

3/28 Certify (level 1 and level 2)

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Common Problems

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English Language Acquisition Status should never be blank. [CERT094]

English Language Acquisition Status Start date should not be blank unless English Language Acquisition Status is English Only (EO). [CERT093]

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Common Problems

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The English Language Acquisition Status Start date should not be later than the Effective Start Date. If the status date is accurate, the Effective Start Date should be changed to be equal to or greater than it. [CERT093]

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Common Problems

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A student with an ELA status of English Learner (EL), Initially Fluent English Proficient (IFEP), or Reclassified Fluent English Proficient (RFEP) should not have a primary language of English (00). [CERT090]

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Recent Changes

DescriptionCALPADS will trigger an error if a student with an English Language Acquisition Status Code that is other than “RFEP” has a Student Proficient or Advanced for ELA Code of “Y” (new IVR SINF0252).

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Reminders

Remember to review all reports before certifying

Pre-K students can be

submitted for Title III

Eligible Immigrants

EL or SNOR

coordinator should

review Title III reports

The last day to make changes that will be included in the snapshotis the day before the certification/amendment

deadline

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System Documentationhttp://www.cde.ca.gov/ds/sp/cl/systemdocs.asp

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Resources

Document Description SectionsCALPADS File Specifications (Forms)

File layout and requirements for batch submission

SENR, SINF, & SPRG tabs

CALPADS Error List Detailed error message descriptions

Student Enrollment, Student Information, Student Programs, and Fall 1 Certification tabs

CALPADS Data Guide Detailed requirements Sections 2.1.1, 2.1.2, & 2.1.3

Data Mapping Guide For Spring 1http://www.csis.k12.ca.us/library/calpads-training/#JA

CALPADS Calendarhttp://www.cde.ca.gov/ds/sp/cl/rptcalendar.asp

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Resources

English Language Acquisition Status Reporting Policieshttp://www.cde.ca.gov/ds/sp/cl/documents/elas121411.dochttp://www.cde.ca.gov/ds/sp/cl/documents/elas121411.pdf

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Support

Web: http://www2.cde.ca.gov/calpadshelp/default.aspx

Phone: 916-325-9210

E-mail: [email protected]

Listserv: http://www.cde.ca.gov/ds/sp/cl/listservs.asp

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Training Evaluation

Please complete our surveyhttp://www.csis.k12.ca.us/survey/calpads-training/

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