Spring 1
description
Transcript of Spring 1
![Page 1: Spring 1](https://reader035.fdocuments.in/reader035/viewer/2022062815/56816934550346895de0899b/html5/thumbnails/1.jpg)
Spring 1
English Language Acquisition and Title III Eligible Immigrants
Spring 1 Training v1.11, April 04, 2012
![Page 2: Spring 1](https://reader035.fdocuments.in/reader035/viewer/2022062815/56816934550346895de0899b/html5/thumbnails/2.jpg)
Who’s Supposed to Be Here
Individuals assigned toCALPADS maintenance
Supervisor of staffassigned to CALPADS
Spring 1 Training v1.11, April 04, 20122
![Page 3: Spring 1](https://reader035.fdocuments.in/reader035/viewer/2022062815/56816934550346895de0899b/html5/thumbnails/3.jpg)
Training Sequence
Essential 1:Overview & Requirements
Essential 2:Interface & Administration
Essential 3:Data Submission
Fall 1
Fall 2 Spring 1
Essential 4: Anomalies
Spring 1 Training v1.11, April 04, 20123
![Page 4: Spring 1](https://reader035.fdocuments.in/reader035/viewer/2022062815/56816934550346895de0899b/html5/thumbnails/4.jpg)
Rules
Mute yourself
HOLDSilence
cellphones
Name & LEA 1conversation
at a time
Spring 1 Training v1.11, April 04, 20124
![Page 5: Spring 1](https://reader035.fdocuments.in/reader035/viewer/2022062815/56816934550346895de0899b/html5/thumbnails/5.jpg)
Agenda
60 minutesReports
RolesPurpose Data Submission
Wrap-Up
Spring 1 Training v1.11, April 04, 20125
![Page 6: Spring 1](https://reader035.fdocuments.in/reader035/viewer/2022062815/56816934550346895de0899b/html5/thumbnails/6.jpg)
Purpose
Spring 1 Training v1.11, April 04, 20126
![Page 7: Spring 1](https://reader035.fdocuments.in/reader035/viewer/2022062815/56816934550346895de0899b/html5/thumbnails/7.jpg)
Information Reported in Spring 1
The English fluency status of students whose primary language is a language other than English
English Language Acquisition (ELA)
Students born outside the country
Title III Eligible Immigrants
Spring 1 Training v1.11, April 04, 20127
![Page 8: Spring 1](https://reader035.fdocuments.in/reader035/viewer/2022062815/56816934550346895de0899b/html5/thumbnails/8.jpg)
Purpose of English Language Acquisition Reporting
CA Department of
Education
Language acquisition status
Title III LEP grants
Language Census Report
LEP countsUS
Department of Education
Title III Biennial and other reports
Spring 1 Training v1.11, April 04, 20128
![Page 9: Spring 1](https://reader035.fdocuments.in/reader035/viewer/2022062815/56816934550346895de0899b/html5/thumbnails/9.jpg)
Purpose of Title III Eligible Immigrant Reporting
CA Department of
Education
Eligible immigrant growth
Student National Origin Report (SNOR)
Title III immigrant
grants
Eligible immigrant counts
Spring 1 Training v1.11, April 04, 20129
![Page 10: Spring 1](https://reader035.fdocuments.in/reader035/viewer/2022062815/56816934550346895de0899b/html5/thumbnails/10.jpg)
Roles
Spring 1 Training v1.11, April 04, 201210
![Page 11: Spring 1](https://reader035.fdocuments.in/reader035/viewer/2022062815/56816934550346895de0899b/html5/thumbnails/11.jpg)
Spring Roles
SSID Enrollment (SENR)Student Information (SINF)Reports>Enrollment/Title III Eligible Immigrants/English LearnersSpring 1 Data Collection Certifier
Superintendent Certifier
Spring 1 Training v1.11, April 04, 201211
![Page 12: Spring 1](https://reader035.fdocuments.in/reader035/viewer/2022062815/56816934550346895de0899b/html5/thumbnails/12.jpg)
Data Submission
Spring 1 Training v1.11, April 04, 201212
![Page 13: Spring 1](https://reader035.fdocuments.in/reader035/viewer/2022062815/56816934550346895de0899b/html5/thumbnails/13.jpg)
Which Schools Need to Report?
Participants IMM ELASSector
Public Y YNon-Public Private N NNon-Public Nonsectarian N N
School Instructional LevelPre-Kindergarten O NElementary Y YIntermediate/Mid/Jr Y YHigh School Y YK-12 School Y YAdult Education N NPostsecondary N N
Ungraded N N LegendY = Yes N = No O = Optional
Participants IMM ELASSchool Type
Traditional (non-educational options schools) Y YCounty Community Y YDistrict Community Day Y YDivision of Juvenile Justice Y YContinuation High Schools Y YOpportunity Y YAlternative Schools of Choice Y YState Special Schools Y N
Special Education Y YROP/ROC N N
Closed schools are still expected to report English Learners (ELs) who were reclassified after the prior year’s Census Day
Spring 1 Training v1.11, April 04, 201213
![Page 14: Spring 1](https://reader035.fdocuments.in/reader035/viewer/2022062815/56816934550346895de0899b/html5/thumbnails/14.jpg)
Important Dates
Census DayMarch 1 Certification deadline Amendment deadline
Spring 1 Training v1.11, April 04, 201214
![Page 15: Spring 1](https://reader035.fdocuments.in/reader035/viewer/2022062815/56816934550346895de0899b/html5/thumbnails/15.jpg)
Important Dates
Sun Mon Tue Wed Thu Fri Sat
1 2 3
4 5 6 7 8 9 10
11 12 13 14 15 16 17
18 19 20 21 22 23 24
25 26 27 28 29 30 31Legend
Submission window(1st – 28th)Amendment window(29th – 18th)
Sun Mon Tue Wed Thu Fri Sat
1 2 3 4 5 6 7
8 9 10 11 12 13 14
15 16 17 18 19 20 21
22 23 24 25 26 27 28
29 30
March
April
28
18
1Census Day
Certification
Deadline
Amendment Deadline
Spring 1 Training v1.11, April 04, 201215
![Page 16: Spring 1](https://reader035.fdocuments.in/reader035/viewer/2022062815/56816934550346895de0899b/html5/thumbnails/16.jpg)
English Language Acquisition
Enrolled on Census
Day
K-12
Reclassified during report period
K-12Report period = 3/2 of prior year through Census Day
Spring 1 Training v1.11, April 04, 201216
![Page 17: Spring 1](https://reader035.fdocuments.in/reader035/viewer/2022062815/56816934550346895de0899b/html5/thumbnails/17.jpg)
Title III Eligible Immigrants
Enrolled on Census Day
Pre K (optional) K-12
Spring 1 Training v1.11, April 04, 201217
![Page 18: Spring 1](https://reader035.fdocuments.in/reader035/viewer/2022062815/56816934550346895de0899b/html5/thumbnails/18.jpg)
How To Submit Data
Online
Request SSIDs and submit student information for new
students. Enter ELA and Title III Fields for all
students.
BatchSSID Enrollment (SENR)
andStudent Information (SINF)
Spring 1 Training v1.11, April 04, 201218
![Page 19: Spring 1](https://reader035.fdocuments.in/reader035/viewer/2022062815/56816934550346895de0899b/html5/thumbnails/19.jpg)
Spring Fields
Group Type Fields Used For Spring Categories
Active ELs & Reclassified Fluent
SENR Student School Start DateStudent School Exit Date
SINF Grade LevelEnglish Language Acquisition Status CodeEnglish Language Acquisition Status Start DateEffective Start DateEffective End Date
Title III SENR Student School Start DateStudent School Exit Date
SINF Student Birth Country CodeEnrolled in US School Less Than Three Cumulative Years IndicatorEffective Start DateEffective End Date
See the CALPADS Data Guide listed on the Resources slide at the end of the presentation for more specific details on which fields and values are used to determine each count on the Spring reports
Spring 1 Training v1.11, April 04, 201219
![Page 20: Spring 1](https://reader035.fdocuments.in/reader035/viewer/2022062815/56816934550346895de0899b/html5/thumbnails/20.jpg)
Updating Records Online
Spring 1 Training v1.11, April 04, 2012
ELA FieldsTitle III Fields
20
![Page 21: Spring 1](https://reader035.fdocuments.in/reader035/viewer/2022062815/56816934550346895de0899b/html5/thumbnails/21.jpg)
English Language Acquisition Fields Online
Enter when and only when English Language Acquisition Status Code is RFEP
Required
Conditional
Spring 1 Training v1.11, April 04, 201221
![Page 22: Spring 1](https://reader035.fdocuments.in/reader035/viewer/2022062815/56816934550346895de0899b/html5/thumbnails/22.jpg)
English Language Acquisition Rules
Once a student’s English Language Acquisition Status has been reported, the only changes (other than corrections) allowed are:
TBD EL, RFEP, IFEP, EO
EL RFEP
A student’s initial English Language Acquisition Status may not be RFEP
Spring 1 Training v1.11, April 04, 201222
![Page 23: Spring 1](https://reader035.fdocuments.in/reader035/viewer/2022062815/56816934550346895de0899b/html5/thumbnails/23.jpg)
Title III Fields Online
Required
Conditional
Required if born outside the US Required if born outside the US or ELA Status = English Learner (EL)
Spring 1 Training v1.11, April 04, 201223
![Page 24: Spring 1](https://reader035.fdocuments.in/reader035/viewer/2022062815/56816934550346895de0899b/html5/thumbnails/24.jpg)
Reports
Spring 1 Training v1.11, April 04, 201224
![Page 25: Spring 1](https://reader035.fdocuments.in/reader035/viewer/2022062815/56816934550346895de0899b/html5/thumbnails/25.jpg)
Reports To Review
2
.
1T
itl
e III
E
li
gi
b
le
Im
m
i
gr
a
nt
s
- C
o
u
nt
Aggregate Reports
Spring 1 Training v1.11, April 04, 201225
![Page 26: Spring 1](https://reader035.fdocuments.in/reader035/viewer/2022062815/56816934550346895de0899b/html5/thumbnails/26.jpg)
2.1 Title III Eligible Immigrants – Count
# Title III Eligible Immigrants
School Code School Name Fall Spring5814530 FCMAT High 82 80
5814531 CSIS Middle 43 40
1237654 Somewhere Elementary 214 210
Total - Selected Schools 339 330
Spring 1 Training v1.11, April 04, 2012
CDE will use the higher of the two counts (Fall & Spring) for the SNOR
26
![Page 27: Spring 1](https://reader035.fdocuments.in/reader035/viewer/2022062815/56816934550346895de0899b/html5/thumbnails/27.jpg)
2.8 English Language Acquisition Status – Count by Primary Language
English Language Acquisition Status (ELAS)
School Code School Name Primary Language Grade # EL # IFEP # RFEP # TBD Total ELAS FEP (IFEP RFEP)
5814530 FCMAT High 01 - Spanish 09 127 26 106 0 259 132
10 93 27 128 0 248 155
11 82 31 128 0 241 159
12 48 30 123 0 201 153
All 350 114 485 0 949 599
03 – Cantonese 11 5 0 2 0 6 2
All 5 0 2 0 6 2
05 – Filipino (Pilipino or Tagalog)
10 3 1 1 0 5 2
All 3 1 1 0 5 2
Spring 1 Training v1.11, April 04, 201227
![Page 28: Spring 1](https://reader035.fdocuments.in/reader035/viewer/2022062815/56816934550346895de0899b/html5/thumbnails/28.jpg)
2.9 English Language Acquisition Status – Census Comparison
English Language Acquisition Status Count
Previous Academic Year Selected Academic Year
School Code School Name # EL # IFEP # RFEP # TBD
# FEP (IFEP + RFEP) # EL # IFEP # RFEP # TBD
# FEP (IFEP + RFEP)
% Change between Selected Academic Year EL’s and Previous Year EL’s
5814530 FCMAT High 20 3 3 5 6 22 5 3 1 8 +10%
5814531 CSIS Middle 10 6 2 2 8 9 6 3 0 9 -10%
1237654 Somewhere Elementary 50 1 0 1 1 5 1 2 0 3 -90%
Spring 1 Training v1.11, April 04, 201228
![Page 29: Spring 1](https://reader035.fdocuments.in/reader035/viewer/2022062815/56816934550346895de0899b/html5/thumbnails/29.jpg)
2.12 English Language Acquisition Status – ELs Reclassified RFEP
School Code School Name
(A) # EL reclassified RFEP in this school after prior
Census Day through current Census Day *
(B) # of students included in column A
who are still enrolled in this school onCensus Day
5814530 FCMAT High 91 64
5814531 CSIS Middle 42 21
1237654 Somewhere Elementary 20 11
Total - Selected Schools 153 96
Spring 1 Training v1.11, April 04, 201229
![Page 30: Spring 1](https://reader035.fdocuments.in/reader035/viewer/2022062815/56816934550346895de0899b/html5/thumbnails/30.jpg)
Reports To Review
8
.1
-
S
tu
d
en
t
pr
o
fil
e
li
st-
S
pri
n
g
Supporting
Reports
Spring 1 Training v1.11, April 04, 201230
![Page 31: Spring 1](https://reader035.fdocuments.in/reader035/viewer/2022062815/56816934550346895de0899b/html5/thumbnails/31.jpg)
ODS versus Snapshot
ODS
Spring 1 Snapshot =
Data pertaining to the Spring 1
SubmissionODS (Operational Data Store) =All current CALPADS data
Spring 1 Training v1.11, April 04, 201231
![Page 32: Spring 1](https://reader035.fdocuments.in/reader035/viewer/2022062815/56816934550346895de0899b/html5/thumbnails/32.jpg)
Wrap-Up
Spring 1 Training v1.11, April 04, 201232
![Page 33: Spring 1](https://reader035.fdocuments.in/reader035/viewer/2022062815/56816934550346895de0899b/html5/thumbnails/33.jpg)
Certification Requirements
Zero fatal errors
Review all aggregate reports
Spring 1 Training v1.11, April 04, 201233
![Page 34: Spring 1](https://reader035.fdocuments.in/reader035/viewer/2022062815/56816934550346895de0899b/html5/thumbnails/34.jpg)
Spring 1 Steps
SSID Enrollment Student Information
2. Submit and post data
Fix fatal errors Review warnings
3. Resolve errors and review reports
Level 1 (Spring 1 Data Collection Certifier) Level 2 (Superintendent Certifier)
4. Certify
Spring 1 Training v1.11, April 04, 2012
SIS Roles
1. Setup
34
![Page 35: Spring 1](https://reader035.fdocuments.in/reader035/viewer/2022062815/56816934550346895de0899b/html5/thumbnails/35.jpg)
Suggested Spring Timeline
Spring 1 Training v1.11, April 04, 2012
3/1 Complete SIS Data Population
3/1-3/9 Upload files and correct errors or discrepancies as needed
3/9-3/16 Review certification reports, correct errors, and fix discrepancies
3/16-3/27 Distribute reports for review and approval
3/28 Certify (level 1 and level 2)
35
![Page 36: Spring 1](https://reader035.fdocuments.in/reader035/viewer/2022062815/56816934550346895de0899b/html5/thumbnails/36.jpg)
Common Problems
Spring 1 Training v1.11, April 04, 2012
English Language Acquisition Status should never be blank. [CERT094]
English Language Acquisition Status Start date should not be blank unless English Language Acquisition Status is English Only (EO). [CERT093]
36
![Page 37: Spring 1](https://reader035.fdocuments.in/reader035/viewer/2022062815/56816934550346895de0899b/html5/thumbnails/37.jpg)
Common Problems
Spring 1 Training v1.11, April 04, 2012
The English Language Acquisition Status Start date should not be later than the Effective Start Date. If the status date is accurate, the Effective Start Date should be changed to be equal to or greater than it. [CERT093]
37
![Page 38: Spring 1](https://reader035.fdocuments.in/reader035/viewer/2022062815/56816934550346895de0899b/html5/thumbnails/38.jpg)
Common Problems
Spring 1 Training v1.11, April 04, 2012
A student with an ELA status of English Learner (EL), Initially Fluent English Proficient (IFEP), or Reclassified Fluent English Proficient (RFEP) should not have a primary language of English (00). [CERT090]
38
![Page 39: Spring 1](https://reader035.fdocuments.in/reader035/viewer/2022062815/56816934550346895de0899b/html5/thumbnails/39.jpg)
Recent Changes
DescriptionCALPADS will trigger an error if a student with an English Language Acquisition Status Code that is other than “RFEP” has a Student Proficient or Advanced for ELA Code of “Y” (new IVR SINF0252).
Spring 1 Training v1.11, April 04, 201239
![Page 40: Spring 1](https://reader035.fdocuments.in/reader035/viewer/2022062815/56816934550346895de0899b/html5/thumbnails/40.jpg)
Reminders
Remember to review all reports before certifying
Pre-K students can be
submitted for Title III
Eligible Immigrants
EL or SNOR
coordinator should
review Title III reports
The last day to make changes that will be included in the snapshotis the day before the certification/amendment
deadline
Spring 1 Training v1.11, April 04, 201240
![Page 41: Spring 1](https://reader035.fdocuments.in/reader035/viewer/2022062815/56816934550346895de0899b/html5/thumbnails/41.jpg)
System Documentationhttp://www.cde.ca.gov/ds/sp/cl/systemdocs.asp
41
Resources
Document Description SectionsCALPADS File Specifications (Forms)
File layout and requirements for batch submission
SENR, SINF, & SPRG tabs
CALPADS Error List Detailed error message descriptions
Student Enrollment, Student Information, Student Programs, and Fall 1 Certification tabs
CALPADS Data Guide Detailed requirements Sections 2.1.1, 2.1.2, & 2.1.3
Data Mapping Guide For Spring 1http://www.csis.k12.ca.us/library/calpads-training/#JA
CALPADS Calendarhttp://www.cde.ca.gov/ds/sp/cl/rptcalendar.asp
Spring 1 Training v1.11, April 04, 201241
![Page 42: Spring 1](https://reader035.fdocuments.in/reader035/viewer/2022062815/56816934550346895de0899b/html5/thumbnails/42.jpg)
42
Resources
English Language Acquisition Status Reporting Policieshttp://www.cde.ca.gov/ds/sp/cl/documents/elas121411.dochttp://www.cde.ca.gov/ds/sp/cl/documents/elas121411.pdf
Spring 1 Training v1.11, April 04, 201242
![Page 43: Spring 1](https://reader035.fdocuments.in/reader035/viewer/2022062815/56816934550346895de0899b/html5/thumbnails/43.jpg)
Support
Web: http://www2.cde.ca.gov/calpadshelp/default.aspx
Phone: 916-325-9210
E-mail: [email protected]
Listserv: http://www.cde.ca.gov/ds/sp/cl/listservs.asp
Spring 1 Training v1.11, April 04, 201243
![Page 44: Spring 1](https://reader035.fdocuments.in/reader035/viewer/2022062815/56816934550346895de0899b/html5/thumbnails/44.jpg)
Training Evaluation
Please complete our surveyhttp://www.csis.k12.ca.us/survey/calpads-training/
Spring 1 Training v1.11, April 04, 201244