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SPONSORSHIP OPPORTUNITIES75th Annual Conference

CAUBO 2018Hosted by Simon Fraser University

The Westin BayshoreVancouver, BC

Reach key decision-makers on Canadian campuses!CAUBO members are the principal and most senior administrators of a large number of university and college functions. Outside of the academic environment, no other association represents as many and as broad a mix of senior decision-makers in the Canadian post-secondary education sector.

One important aspect of CAUBO’s mission is to facilitate interaction between institutional members and the corporate community all while encouraging the sharing of ideas and information, best practices, and new trends in products and services that can help member institutions achieve their goals.

Sponsors will have the opportunity to: n Build relationships with key decision-makers from the higher education sector n Promote their products and services to this important market n Network with current clients and connect with new contacts

About CAUBOFounded in 1937, the Canadian Association of University Business Officers (CAUBO) is a non-profit professional organization representing senior administrators at over 140 universities, affiliated colleges and community colleges in Canada.

CAUBO provides a national perspective on matters related to higher education administration. It strengthens the capacity of leaders in the sector by connecting them with peers and information, enabling them to pursue opportunities and create solutions for shared issues.

Annual ConferenceThis June, CAUBO will be celebrating the 75th anniversary of its annual conference. Hosted by one of its member universities, the event brings together more than 600 senior administrators from Canadian universities for the Association’s premier professional development event.

Over two-days, delegates experience thought-provoking sessions, ample networking opportunities, a trade show showcasing over 60 booths and social events featuring local culture.

From June 10-12, 2018, CAUBO and our host Simon Fraser University, invite you to capitalize on this unique opportunity.

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n About CAUBO and Annual Conference

Attendees

Introduction

Opportunities

Principal Partner

Prestige Partner

Major Partner

Exclusive Sponsorships

Associate Partner

Exhibitor

Optional Activity

Exhibitor Information

Floor Plan

Terms and Conditions

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ATTENDEESThe CAUBO Conference attracts over 600 delegates, including vice-presidents and directors working in a variety of functional areas such as financial services, human resources, investment management, internal audit, facilities management, procurement, and risk management, as well as representatives from the corporate sector.

MeetDECISION-MAKERS

from across the country in one location.

The CAUBO conference is the LARGEST

non-academic university business and administration conference in Canada.

International1%East

12%

Quebec9%

West31%

Ontario47%

Finance37%

Facilities7%

Ancillary Services4.7%

Academic Administration19%

Procurement4%

Other12%

Internal Audit3%

Risk Management2%

Information Technology (IT)4%

Human Resources8%

2017 Attendance By Region

25%

20%

15%

10%

5%

0%0–5

18%

20%

14%

17%

24%

6–10 11–15 16–20 21–25

8%

26+

2017 Delegates, by Years of Experience in Higher Education

700

600

500

400

300

200

100

0

2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017

Delegate Registration Growth

CAUBO 2017 Delegate ProfileBusiness Categories

About CAUBO and Annual Conference

nAttendees

Introduction

Opportunities

Principal Partner

Prestige Partner

Major Partner


Associate Partner

Exhibitor

Optional Activity


Floor Plan


SIGN ME UP 4

INTRODUCTIONTHE CAUBO CONFERENCE IS HEADED BACK TO BRITISH COLUMBIA FOR 2018!We are excited to be at The Westin Bayshore in Vancouver.

SPONSORSHIPSWe have a range of sponsorship packages designed to suit all your needs. Each opportunity allows you to showcase your products and services where the higher education administration decision-makers and influencers network.

BECOME A SPONSORSponsorships are limited and available on a first-come, first-served basis. To request your sponsorship, simply click the “Sign Me Up” button at the bottom of any page and you will be guided to our online Sponsorship Portal. For additional questions, email Tamara Nemchin, Associate Director, at [email protected].

BOOTH SELECTION Booth selection will occur on a first-come, first-served basis. At the time of registration, sponsors will have the opportunity to select their top 3 booth choices available within their sponsorship level (based on availability). The booth assignment process will be made in the order in which the signed agreements are received.


Attendees

n Introduction

Opportunities

Principal Partner

Prestige Partner

Major Partner


Associate Partner

Exhibitor

Optional Activity


Floor Plan


https://up.emsreg.com/ExpoCMS/public/Index.aspx?SiteID=180&EventID=e9601445-d38c-44fc-bf0a-a39dac6da480&ProgramID=00000000-0000-0000-0000-000000000000&PageID=Default&lg=1

mailto:tnemchin%40caubo.ca?subject=

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OPPORTUNITIES AT A GLANCEBe a part of this popular event! CAUBO offers a variety of sponsorship packages to fit your marketing objectives and budget.

6’ x 10’ booth in the Trade Show Hall

Preferred booth location

Access to meal functions served in the trade show area for booth staff

Full conference delegate registration

Opportunity to register additional staff for the conference at the early-bird member fee

Tickets to Optional Activity

Choice of visibility for one of the following:

Public acknowledgement by MC

Access to the preliminary list of registered conference delegates and a post-conference list

Company recognition on sponsors’ section of conference website

Ad in the conference program-at-glance

Listing on mobile sponsor directory

Company name in Conference issue of University Manager

Company profile in Sponsor Profile section of Conference issue of University Manager

Recognition in Conference follow-up issue of University Manager

Listing on conference sponsorship signage

First right of renewal for following conference year

Logo and Company name displayed on interactive floor plan on CAUBO 2018 Website

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Three Two Two Two One

Three Two Two Two One

• Mobile Conference App

• Welcome Reception*

• President’s Dinner*• Farewell Evening* (*includes 3 tickets

to sponsored event)

• Plenary Speaker• Lunch

• Breakfast• AM Break• PM Break

• Lanyards• Hotel Key Cards • Mobile Charging

Stations• Sustainability

Initiatives• WiFi

Company Logo with hyperlink

Company Logo with hyperlink

Company Logo Company logo Company Logo Company Name Company Name

Company Logo Company Logo Company Name Company Name Company Name Company Name Company Name

Company Logo Company Logo Company Logo Company Logo Company Logo Company Name Company Name

Full page ad Full page ad ½ page ad ½ page ad ¼ page ad

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PRINCIPALPARTNER

(4 opportunities)($20,000)

PRESTIGE PARTNER


MAJOR PARTNER


EXCLUSIVE(5 opportunities) ($10,000)

ASSOCIATEPARTNER($5,000)

OPTIONAL ACTIVITY

(1 opportunity)($3,500)

EXHIBITOR($3,000)


Attendees

Introduction

n Opportunities

Principal Partner

Prestige Partner

Major Partner


Associate Partner

Exhibitor

Optional Activity


Floor Plan


SOLD

SOLD

SIGN ME UP


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As a Principal Partner, sponsors will receive the following in addition to exclusive recognition associated with the sponsored activity or event:n6’ x 10’ exhibit space in a prime location with optimal flow and exposurenPublic acknowledgement by MCnFirst right for renewal the following conference yearnAccess to meal functions served in the trade show area for booth staff not

registered for the conferencenLogo recognition on/in: nrotating slide displayed during conference breakfasts nconference website with link to company website nconference issue of the University Manager magazine nconference follow-up section in Fall University Manager magazine nconference sponsorship signagenShort description (up to 50 words) in Sponsor Profile section of Conference

issue of University Manager magazinenFull-page ad in conference program-at-a-glance

(subject to production deadline)nThree full conference registrations (includes meals, conference sessions,

materials, and all included social events)nOpportunity to register three additional representative for the conference

at early-bird pricing (before April 26, 2018)nTwo tickets to the Optional Activity on Saturday eveningnAccess to preliminary list of registered conference delegates (mid-May) and

post-conference list (end of June)nListing on mobile app, including logo (with link), 100 word description,

contact personnLogo and Company name displayed on interactive floor plan on

CAUBO 2018 Website

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Welcome Reception Get brand exposure on the first night of the conference, taking place at Simon Fraser University’s Harbour Centre Campus, located in the iconic neighbourhood of Gastown. Your company name and/or logo will be prominently displayed on signage at the event and listed alongside the description of the Welcome Reception, on the website, app, and program-at-a-glance. Attendees will network and relax over a refreshing beverage and hors d’oeuvres themed to our conference location, Vancouver.

Exclusive Recognition:nProminently placed signage at Welcome Reception venuenThree tickets to the Welcome Reception

President’s DinnerThe President’s Dinner is CAUBO’s most formal event of the Conference – this three-course meal is one not to be missed. The evening focuses on the Association’s accomplishments of the past year and the goals for the upcoming year with the outgoing and incoming Presidents addressing the crowd.The exclusive sponsor of the President’s Dinner will have the opportunity to also address the delegates at the event, and have their logo represented on menus placed at each table. Your company name and/or logo will be prominently displayed on signage at the event and listed alongside the description of the President’s Dinner, on the website, app, and program-at-a-glance. The sponsor and their guests will receive reserved seating at this dinner.

Exclusive Recognition:nProminently placed signage at President’s Dinner venuenThree tickets to President’s Dinner, including reserved seatingnOpportunity to address delegates before President’s Dinner with a

90-second welcome messagenLogo on President’s Dinner menu placed at each tables

4 OPPORTUNITIES • CONTACT US

Principal Partner ($20,000)


Attendees

Introduction

Opportunities

n Principal Partner

Prestige Partner

Major Partner


Associate Partner

Exhibitor

Optional Activity


Floor Plan


SOLD

SIGN ME UP


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Principal Partner ($20,000)Farewell EveningAs the conference wraps up, the Farewell Evening is time for celebration. The evening provides a casual environment for delegates to mingle and network one last time before setting off in the direction of home. The exclusive sponsor for the Farewell Evening will have their company name and/or logo prominently displayed on signage at the event and listed alongside the description of the Farewell Evening on the website, app, and program-at-a-glance. This memorable night will take place at Canada’s largest aquarium, the Vancouver Aquarium, located in Stanley Park.

Exclusive Recognition:nProminently placed signage at Farewell Evening venuenThree tickets to Farewell Evening

Mobile Conference AppOur delegates rely on this tool to find out the location of their sessions, connect with other delegates, and rate sessions! This sponsorship provides an interactive way to promote your company to attendees, right in the palm of their hands.

Exclusive Recognition:nLogo placed throughout appnWith a “Featured Exhibitor” display, your business is shown at the top of the

exhibitor list



Attendees

Introduction

Opportunities

n Principal Partner

Prestige Partner

Major Partner


Associate Partner

Exhibitor

Optional Activity


Floor Plan


SIGN ME UP


Prestige Partner ($15,000) As a Prestige Partner, sponsors will receive the following in addition to exclusive recognition associated with each specific opportunity:n6’ x 10’ exhibit space in an exclusive prime location with optimal traffic flow

and exposurenPublic acknowledgement by MCnFirst right for renewal the following conference yearnAccess to meal functions served in the trade show area for booth staff not

registered for the conferencenLogo recognition in/on: nrotating slide displayed during conference breakfasts nconference website with link to company website nconference sponsorship signage nconference issue of the University Manager MagazinenShort description (up to 50 words) in Sponsor Profile section of

Conference issue of University Manager magazinenFull-page ad in conference program-at-a-glance (subject to production

deadline)nCompany logo in the Fall issue (Conference Follow-Up Section) of the

University Manager MagazinenTwo full conference registrations (includes meals, conference sessions,

materials, and all included social events)nOpportunity to register two additional representative for the conference at

early-bird pricing (before April 26, 2018)nAccess to preliminary list of registered conference delegates (mid-May) and


contact personnLogo and Company name displayed on interactive floor plan on CAUBO

2018 Website

Plenary Speaker (2 opportunities)Each morning of the conference, our delegates will gather in the main plenary room to hear our headlining speaker. This sponsorship

opportunity provides the chance for a sponsor to introduce the speaker and briefly address the delegates.

Exclusive Recognition:nMeet and introduce plenary speaker

nOpportunity to address 600+ delegates with a 90-second welcome message prior to introducing the

plenary speaker

Lunch (Monday)During this prime networking opportunity, delegates will be mingling around lunch stations. Have your brand represented at these healthful hubs!

Exclusive Recognition:n Logo recognition on signage at lunch stations during sponsored lunch

on Monday

Lunch (Tuesday)With the day well underway, it is not only a time to refuel and recharge, but we will also be introducing the team for next year’s conference and providing the cheque to the conference charity. This sponsor has the opportunity to address the delegates. Through prominent signage, get great exposure at lunch as attendees enjoy a nourishing meal. This is another great value for any corporate promotion budget.The sponsor and their guests will receive reserved seating at this luncheon.

Exclusive Recognition:nProminently placed signage at luncheon venuenReserved seating for three at luncheonnOpportunity to address 600+ delegates with a 90-second welcome message nLogo recognition on luncheon menu at tables

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Attendees

Introduction

Opportunities

Principal Partner

n Prestige Partner

Major Partner


Associate Partner

Exhibitor

Optional Activity


Floor Plan


SIGN ME UP


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Major Partner ($10,000) As a Major Partner, sponsors will receive the following in addition to special recognition listed within specific package:n6’ x 10’ exhibit space in an exclusive prime location with optimal traffic flow

and exposurenPublic acknowledgement by MCnFirst right for renewal the following conference yearnAccess to meal functions served in the trade show area for booth staff not

registered for the conferencenLogo recognition in/on: nrotating slide displayed during conference breakfasts nconference website with link to company website nconference sponsorship signagenCompany name in the conference issue of the University Manager MagazinenShort description (up to 50 words) in Sponsor Profile section of Conference

issue of University Manager magazinenHalf-page ad in conference program-at-a-glance (subject to production

deadline)nCompany name in the Fall issue (Conference Follow-Up Section) of the

University Manager MagazinenTwo full conference registrations (includes meals, conference sessions, meals,

and a ticket to all three social events, does not include Saturday Optional Activity or Pre-conference Seminars held on Sunday)

nOpportunity to register two additional representative for the conference at early-bird pricing (before April 26, 2018)

nAccess to preliminary list of registered conference delegates (Mid-May) and post-conference list (end of June)

nListing on mobile app, including logo (with link), 100 word description, contact person

nLogo and Company name displayed on interactive floor plan on CAUBO 2018 Website

Breakfast (Monday or Tuesday – Each is exclusive)Start the day with great exposure at breakfast! Your sponsorship allows all attendees to enjoy a hearty breakfast, while you benefit from added exposure through prominent signage. This is another great value for any corporate promotion budget.

Exclusive Recognition:nSigns at breakfast stations the day of sponsorshipnVerbal acknowledgment by MC prior to plenary session

Refreshment Break (Monday AM, Monday PM, Tuesday AM, Tuesday PM – Each is exclusive)With their busy schedules and limited time for refreshments, CAUBO 2018 attendees will be looking for much-needed bites and beverages. Associate your brand with these coffee and refreshment breaks, and build your buzz!

Exclusive Recognition:nSigns at refreshment tables during sponsored refreshment break


Attendees

Introduction

Opportunities

Principal Partner

Prestige Partner

n Major Partner


Associate Partner

Exhibitor

Optional Activity


Floor Plan


SIGN ME UP


NOTE: Each of these opportunities is offered exclusively to one company. Opportunities will be assigned on a first-come, first-served basis.As an Exclusive Sponsor, sponsors will receive the following in addition to exclusive recognition associated with each opportunity:nFirst right for renewal the following conference yearnLogo recognition in/on: nrotating slide displayed during conference breakfasts nconference website with link to company website nconference sponsorship signagenCompany name in the conference issue of the University Manager MagazinenShort description (up to 50 words) in Sponsor Profile section of Conference

issue of University Manager magazinenHalf-page ad in conference program-at-a-glance (subject to production


University Manager MagazinenTwo full conference registrations (includes meals, conference sessions,

materials, and all included social events)nOpportunity to register two additional representative for the conference at

early-bird pricing (before April 26, 2018)nAccess to preliminary list of registered conference delegates (mid-May) and



2018 Website

Hotel Key Cards Be “in the pocket” of conference attendees: Your corporate logo will be printed on the host hotel’s key cards along with the CAUBO 2018 logo. These key cards will be distributed to all delegates who reserve a guestroom under the CAUBO block at the host hotel, The Westin Bayshore.

Exclusive Recognition:nLogo on approximately 800 hotel key cards

Lanyards – New in 2018! Have attendees “wear” your corporate logo all-conference long! Imagine hundreds of walking advertisements promoting your brand.

Exclusive Recognition:nLogo or wordmark placed on approximately 850+ lanyards

Conference Sustainability Initiatives Sustainability is a priority for CAUBO members, our Board of Directors, and the CAUBO 2018 organizing committee from Simon Fraser University. We are committed to implementing green initiatives at the CAUBO 2018 Conference. Become the official “Sustainability Sponsor” and show your organization’s support for these important initiatives.

Exclusive Recognition:nVisibility in a “green initiatives” section in the conference program-at-a-glance nVisibility on conference website, including a link to your organization’s own

sustainability initiatives pagenAcknowledgement in the conference issue of CAUBO’s University ManagernDedicated signage on “green initiatives”

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Exclusive Sponsorship Opportunities ($10,000)


Attendees

Introduction

Opportunities

Principal Partner

Prestige Partner

Major Partner

n Exclusive Sponsorships

Associate Partner

Exhibitor

Optional Activity


Floor Plan


SIGN ME UP


Mobile Charging StationsReceive exclusive branding in a highly trafficked area! These charging stations are provided for registrants who need to power their mobile devices and offer the opportunity for highly-visible branding, and a variety of charging capabilities for phones and other hand-held electronics. These stations charge fast and are frequently utilized at conferences and trade shows.

Exclusive Recognition:nCustom branding on charging station(s) placed in high-traffic area(s)

Wireless Internet A much-requested service from our delegates! Connect with delegates by sponsoring wireless internet access during conference sessions. Delegates can access presentations submitted in advance by our speakers via their smartphones, tablets or other internet-enabled devices and follow along without having to print out the slides. Your company’s website will appear as the default start page when delegates connect to the wireless internet.

Exclusive Recognition:nYour company’s website will appear as the default start page when delegates

connect to the wireless internet

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Exclusive Sponsorship Opportunities ($10,000)


Attendees

Introduction

Opportunities

Principal Partner

Prestige Partner

Major Partner

n Exclusive Sponsorships

Associate Partner

Exhibitor

Optional Activity


Floor Plan


SIGN ME UP


Associate Partner ($5,000)As an Associate Partner, sponsors will receive the following:

n6’ x 10’ exhibit spacenAccess to meal functions served in the trade show area for booth staff not

registered for the conferencenAccess to preliminary list of registered conference delegates (mid-May) and

post-conference list (end of June)nLogo recognition in/on: nrotating slide displayed during conference breakfasts nconference website nconference sponsorship signagenCompany name in the conference issue of the University Manager MagazinenShort description (up to 50 words) in Sponsor Profile section of

Conference issue of University Manager magazinenQuarter-page ad in conference program-at-a-glance (subject to production


University Manager MagazinenOne full conference registration (includes meals, conference sessions,

materials, and all included social events)nOpportunity to register one additional representative for the conference at

early-bird pricing (before April 26, 2018)nListing on mobile app, including logo (with link), 100 word description,


2018 Website

Exhibitor ($3,000)Exhibit space provides a turn-key networking platform. Connect on the tradeshow floor and meet new contacts while you showcase your products and services specifically aimed at higher education institutions. As an exhibitor, sponsors will receive the following:

n6’ x 10’ exhibit space nAccess to preliminary list of registered conference delegates (mid-May) and

post-conference list (end of June)nCompany name recognition on rotating slide displayed during breakfasts at

the conferencenCompany name in the conference issue of the University Manager MagazinenCompany name in the Fall issue (Conference Follow-Up Section) of the

University Manager MagazinenCompany name on the conference website nCompany name on conference sponsorship signage nListing on mobile app, including logo (with link), 100 word description,

contact personnAccess to meal functions served in the trade show area for booth staff not

registered for the conferencenLogo and Company name displayed on interactive floor plan on CAUBO

2018 Website

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Attendees

Introduction

Opportunities

Principal Partner

Prestige Partner

Major Partner


n Associate Partner

n Exhibitor

Optional Activity


Floor Plan


SIGN ME UP


Optional Activity ($3,500)This year’s optional activity will be available to delegates on Saturday evening. Participants will cruise the Vancouver harbour on a private yacht and enjoy dinner waterside. Note: attendance at this event is not included in main conference registration fee. The sponsor of this activity will receive the following:nVisibility through signage at the sponsored eventnOne registration to sponsored eventnVerbal recognition at the sponsored eventnAccess to preliminary list of registered conference delegates (mid-May) and

post-conference list (end of June)nName recognition on rotating slide displayed during breakfasts at the

conferencenCompany name in the Conference issue of the University Manager MagazinenCompany name in the Fall issue (Conference Follow-Up Section) of the

University Manager MagazinenCompany name on the conference website nCompany name on conference sponsorship signage nListing on mobile app, including logo (with link), 100 word description,

contact person

Don’t miss out on these key opportunities – Reserve your sponsorship now!For more information, please contact:Tamara NemchinAssociate Director, CAUBO315-350 Albert StreetOttawa, ON K1R 1B1Tel.: (613) 230-6760 ext. 336Fax: (613) 563- [email protected]

Visit annual conference.caubo.ca/2018/sponsorship-opportunities/

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1 OPPORTUNITY • CONTACT US


Attendees

Introduction

Opportunities

Principal Partner

Prestige Partner

Major Partner


Associate Partner

Exhibitor

n Optional Activity


Floor Plan


SOLD

SIGN ME UP

mailto:tnemchin%40caubo.ca?subject=

http://conference.caubo.ca/2018/sponsorship-opportunities/


Exhibitor InformationSPONSOR RESOURCE CENTRE We have compiled a list of details you may need in order to prepare for your participation at CAUBO 2018. We encourage you to visit the Sponsor Resource Centre on our website.

EXHIBIT HOURSMonday, June 11, 201810:00 AM – 10:45 AM 12:00 PM – 1:30 PM2:45 PM – 3:15 PM

Tuesday, June 12, 201810:00 AM – 10:45 AM

INSTALLATION Sunday, June 10, 201811:00 AM – 5:00 PM Absolutely no move-in activity permitted on Monday, June 11

DISMANTLETuesday, June 12, 201810:45 AM – 4:00 PMMove-out will take place between 10:45 AM and 12:00 PM and may resume between 1:30 PM and 5:00 PM. Due to the noise factor, no move-out activities are permitted between 12:00 PM and 1:30 PM during the lunch. All exhibit material must be packed and removed from the exhibit floor by 4:00 PM on Tuesday June 12.

CONFERENCE SCHEDULE For more information on the conference schedule, please visit our

website at annualconference.caubo.ca/2018/

EXHIBITOR BOOTHSEach booth space will be equipped with a standard booth, black 8 foot high back drape and 3 foot high side drape, one 4 foot skirted table, 2 chairs, one 120 volt, 1500 watt (double receptacle) electrical outlet, one wastebasket and complimentary wireless internet access. Exception in 2018: Due to space limitations, the booths will be 6 ft deep by 10 ft wide.

CEILING HEIGHTThe lowest ceiling height in the trade show rooms at The Westin Bayshore is 18’. Please note: The ceiling height for booths 61 to 64 in the foyer is 8’ high.

EXHIBIT LOCATIONThe Westin Bayshore Bayshore Grand Foyer and Salon ABC1601 Bayshore Dr.Vancouver, British Columbia V6G 2V4

SECURITYSecurity will be provided during non-exhibit hours.

ACCOMMODATIONSFor details on CAUBO 2018 official accommodations or to make a reservation, visit our website: annualconference.caubo.ca/2018/hotels/

New in 2018: The Westin Bayshore will require a non-refundable 1st night deposit (including taxes) 6 weeks (42 days) prior to the arrival date and will be charged to the credit card provided.

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Attendees

Introduction

Opportunities

Principal Partner

Prestige Partner

Major Partner


Associate Partner

Exhibitor

Optional Activity

n Exhibitor Information

Floor Plan


SIGN ME UP

http://annualconference.caubo.ca/2018/sponsors/resource-centre/

http://annualconference.caubo.ca/2018/sponsors/resource-centre/

http://annualconference.caubo.ca/2018/

http://annualconference.caubo.ca/2018/hotels/


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CAUBO 2018 Tradeshow Floor Plan

MAIN

ENTRANCE

CAUBO18#5

ENTRANCE

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OFFICE /

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ROOMPLENARY SESSIONS

64 EXHIBIT BOOTHS

EACH 10’ WIDE X 6’ DEEP

PROFESSIONAL SHOW SERVICES

(604) 599-1440

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Attendees

Introduction

Opportunities

Principal Partner

Prestige Partner

Major Partner


Associate Partner

Exhibitor

Optional Activity


n Floor Plan


SIGN ME UP


Application/Acceptance/ConfirmationAcceptance of this contract by CAUBO is effective when a copy of this contract is signed by an authorized representative of your organization and when a confirmation email is issued by CAUBO. Once the contract is accepted, the application will constitute a binding agreement upon the applicant, subject to the terms, rules and regulations set forth in this contract.

Fees & PaymentsSponsorship costs are listed in the CAUBO annual conference sponsorship and exhibitor opportunities prospectus.Payment is due within 30 days of the issue date of the invoice. If payment is not received within 30 days, CAUBO will not guarantee the availability of the booth location or sponsorship opportunity assigned beyond this date.Applications received less than 45 days prior to the event must be accompanied by 100% payment of fees. Applications will be accepted in order of receipt. In the case of conflicting, simultaneous submissions, CAUBO reserves the right to determine the final assignment. All outstanding debts owed to CAUBO by Exhibitors must be paid prior to participation in the exhibition. If such debts remain unpaid at the time of the exhibition, CAUBO reserves the right to exclude Exhibitor and its subcontractor(s) from the exhibition without liability and without forgoing right to full collection.Sponsors with an outstanding balance due at the time of their assigned event may be prohibited from participation until payment is made. Said prohibition does not constitute cancellation for either party and advance fees will not be refunded. If the requested sponsorship is unavailable, the applicant will be advised of alternate selections available. If there are no alternate selections of like size and/or cost available, the applicant will receive a full refund (no administrative fees imposed).

Cancellation PolicyCancellation by the sponsor must be received in writing and will result in a refund based upon the following schedule: Cancellations made prior to 120 days before the beginning of the event will be provided a full refund minus a $200 administrative fee. Cancellations received 119-60 days before the show shall be refunded 50% of the total sponsorship commitment. No refunds will be provided within 60 days of the event. CAUBO reserves the right to resell/reassign sponsorships upon receipt of written cancellation. Applications not fully paid by the event start date are subject to cancellation and/or re-assignment at CAUBO’s discretion, without refund and with liability for the balance remaining due.

Failure to Occupy SpaceAny exhibitor not checked in one hour prior to the official opening of the hall will be considered a no-show unless the exhibiting company has made prior arrangements with the show manager.

The show manager reserves the right to force set an exhibitor’s booth if freight has been delivered or remove freight from the floor prior to show opening. All charges will be applied to the exhibitor’s account.

CAUBO reserves the right to resell, reassign, or use the space of no-show companies without refund.

Hosting Entertainment Functions Applicant agrees not to sponsor group functions such as sporting events, tours, receptions, dinners, presentations or other activities during the conference and exhibition hours that would in any way interfere with delegate attendance at regular CAUBO activities or entice visitors away from the CAUBO conference or tradeshow. The sponsor must clear with CAUBO staff any intended group functions.

SponsorshipsSponsorships will be reserved on a “first-come, first-served” basis, based on the receipt of a properly executed application requesting sponsorship of specific event or space at the tradeshow. Sponsors will not be advertised in CAUBO printed material unless full funds are received prior to publication of the material.

ExhibitorsCAUBO reserves the right to change a space assignment after the assignment is made should it become necessary to do so. Exhibitors will be notified immediately should this be the case.All demonstrations and exhibits must be confined to the exhibit booths. No exhibitor shall assign, sublet or share the whole or any part of the booth space allotted without the written approval of CAUBO.Exhibitor must confine activities to the space contracted. Exhibitor will not be permitted to use strolling equipment or distribute samples or giveaways except within its booth. Any actions that may undermine the efforts of another Exhibitor such as loud music or obstructing walls will not be permitted. The height of the material in your booth cannot exceed three feet along the sidewalls. The height can be up to eight feet tall along the last three feet of the sidewall at the back of your booth to accommodate popup display walls.

Incorporation of Exhibitor KitThe contents of the exhibitor kit or its equivalent provided by CAUBO are hereby incorporated by reference and made part of this contract. CAUBO may, from time to time and without prior notice to Exhibitors, amend the contents of the exhibitor kit. CAUBO will notify Exhibitors of such changes within 30 days of implementation.

Liabilities and RestrictionsNeither CAUBO, nor the Conference Facility, nor the Official Exhibition Contractor shall be liable for loss or damage to any Exhibitor property and/or the property of Exhibitor’s subcontractor(s) in storage, in transit to or from the exhibition building, or while in the convention centre building or premises. All property of the Exhibitor and/or of its subcontractor(s) shall be deemed to remain under the Exhibitor’s custody and control in storage, in transit to or from, and within the confines of the exhibition hall even though it may at times be under the temporary control or direction of CAUBO or the Official Exhibition Contractor.Exhibitor assumes full responsibility for the acts, omissions, and conduct of its representatives, agents, and contractors and agrees to indemnify, hold harmless, and defend CAUBO, its officers and directors, employees, and agents from and against any and all claims, losses, damages, governmental fines or penalties, and costs or expenses (including court costs, interest, and attorney fees) of any kind whatsoever arising from such acts, omissions, and conduct except to the extent that such claims, losses, and damages are the direct result of CAUBO’s gross negligence or intentional acts. In any event, CAUBO’s liability to Exhibitor under this Contract shall be limited to and not exceed the amount of booth fees paid by Exhibitor.

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Terms and Conditions:


Attendees

Introduction

Opportunities

Principal Partner

Prestige Partner

Major Partner


Associate Partner

Exhibitor

Optional Activity


Floor Plan

n Terms and Conditions

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