SPONSORSHIP & EXHIBITOR

PROSPECTUS and GUIDE

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APMP’s Bid & Proposal Con 2019

Exhibitor Kit

Contents

APMP Sponsorship and Exhibiting at Bid & Proposal Con 2019 ................................................. 3

What’s New in Orlando 2019? ................................................................................................................ 4

Exhibition Floor ..................................................................................................................................... 4

APMP Awards ......................................................................................................................................... 4

Celebration of the Industry ............................................................................................................... 4

APMP Sponsorship & Exhibitor Packages ........................................................................................... 5

Bid & Proposal Con 2019 – Event Only Sponsorship Packages ................................................... 6

Exhibitor Directory Listings ...................................................................................................................... 7

Exhibition Set Up ......................................................................................................................................... 7

Exhibition Hours ........................................................................................................................................... 8

Exhibitor Booths .......................................................................................................................................... 8

Exhibit Teardown ......................................................................................................................................... 9

Conference, Exhibition Hours ................................................................................................................. 9

IMPORTANT SHIPPING INSTRUCTIONS........................................................................................... 10

AV, Electrical, Internet........................................................................................................................... 10

Closing Ceremony .................................................................................................................................... 10

Additional Sponsorship Opportunities ........................................................................................... 10

Event Contact ............................................................................................................................................ 10

Appendix ..................................................................................................................................................... 11

Bid & Proposal Con 2019 Floorplan* ......................................................................................... 11

Bid & Proposal Con 2019 PSAV Order Form .......................................................................... 12

Hyatt Regency Grand Cypress Shipping Instructions, Pricing & Policies .................. 15

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APMP Sponsorship and Exhibiting at Bid & Proposal Con 2019

Thank you for your support for APMP and your interest in sponsoring or exhibiting at APMP’s Bid & Proposal Con 2019, the flagship event for the bid and proposal management industry.

Bid & Proposal Con 2018 in San Diego was a record year with well over 1,000 delegates attending from all strata of the Bid & Proposal profession.

Delegates included 75 Presidents, CEOs, CFOs and COOs, 180 Directors or Vice Presidents and well over 200 delegates with Senior Management-level professional titles.

Bid & Proposal Con is increasingly recognized by bid and proposal professionals worldwide as a must-attend event with APMP members travelling from all 5 continents to be there with more than 10% of our delegates arriving from outside of the U.S.

The event this year takes place over four days in May;

− Monday, May 20: Certification Day

− Monday, May 20 to Thursday, May 23: Bid & Proposal Con 2019

The conference will be held at the; Hyatt Regency Grand Cypress 1 Grand Cypress Blvd Orlando, FL 32836

In making the positive choice to become a valued sponsor of APMP you ensure that your company name and brand will be featured prominently throughout the Conference, currently on track to attract more than 1,000 proposal, bid, capture, business development, and graphics professionals from the U.S. and abroad.

Our attendees tell us they arrive eager to take advantage of the industry’s best developmental opportunities and to learn from APMP’s network of innovative and creative vendors, we look forward to you being part of their experience.

This year’s conference will deliver:

• Four days (Certification Day plus three days of conference scheduling) of full immersion in industry best practice, networking, professional development opportunities, and the Celebration of the Industry 2019.

• A comprehensive educational line-up, featuring interactive workshops, panels and sessions that recognize and address the evolving needs of the APMP membership. Each session delivers information and learning crucial to the understanding and application of industry best practices.

• Onsite APMP Certification opportunities, including APMP’s;

▪ Foundation-Level Prep Course and Exam

▪ New Practitioner Objective Testing (OTE) Orientation Meeting

▪ PPAQ Model Practitioner Completion Workshop

▪ Professional Certification Interviews

We welcome your support and look forward to working with you to make Bid & Proposal Con 2019 another outstanding success.

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What’s New in Orlando 2019?

In our efforts to give our delegates the very best possible experience and in order to best support our vendors and sponsors we have made some changes to the format for 2019.

Exhibition Floor

The Exhibition floor in 2019 is embedded within the Conference area footprint for the full range of Conference meetings, workshops, seminars and sessions (see floorplan in Appendix). This wasn’t possible in 2018 but is once again achievable in Orlando.

APMP Awards

In order to provide a sharper focus on the APMP Awards this year and to better recognize and celebrate the achievements of our winners in a professional context we are migrating the Awards to the main Conference program.

The APMP Awards will be presented in two parts, as a key element of the opening sessions on both days, kick starting each of the main Conference days with a rush of real excitement.

Celebration of the Industry

The Celebration this year, our 30th Anniversary, will once again be a chance for attendees, their colleagues and friends to get together, network and to celebrate another great year of personal and professional success.

We have chosen the hugely popular dueling pianos format for this year’s event which will provide a great focal point for those sponsors looking for high visibility and positive brand association with a great event.

We are also introducing 6 new and innovative lighting features for the refreshment areas

Now that we have migrated the Awards to the main Conference Program the sponsorship opportunity around the Celebration is changing. There are two options, title sponsorship of the whole evening on an exclusive basis, including the entertainment, or the opportunity to become one of a maximum of 5 potential sponsors in a multi-sponsor environment.

Option 1 will be available until Friday 18 January.

Illuminated Refreshment Service Station - Indicative

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APMP Sponsorship & Exhibitor Packages

Sponsorship of APMP represents a year-round investment in promoting your brand to the worldwide membership of APMP.

Currently numbering more than 8,300 members and growing, the membership of APMP is the largest community of bid and proposal management professionals in the world.

Crucially, APMP people are not just members in a passive sense they are engaged, both in person, attending events such as our flagship annual Conference, Bid & Proposal Con, and online, through publications like www.winningthebusiness.com, the both editions of the Reporter, and on our active social media channels such as LinkedIn.

To provide you with every opportunity to join the conversation and to bring your brand to life for the APMP community we have devised Sponsorship packages that we believe will help drive traffic to your company and win you new business for your products and services.

This is a relatively new and growing profession and with 40-50% attendees at BPC 2019 expected to be first time attenders, you can’t afford to miss this opportunity to meet your customers, past, present, and future.

APMP Sponsorship Packages

APMP Sponsorship is suitable for those organizations that offer business, bid or proposal management-related services or products to others.

Four levels of annual sponsorship are available – Silver, Gold, Diamond, and Platinum – with different benefits for each level.

Benefits are negotiable, to a limited extent, for each level.

Bronze Silver Gold Diamond Platinum

Memberships (Up to) 2 4 10 15 34

US Conference Registrations (additional)

2 5

US Conference Exhibitor (Booth & 2 Places)

1 1 1 1

APMP Affinity Program Listing 1 2 3 4 TBA

APMP Reporter: Corporate Partner Banner Ad

12 mos.

APMP's WinningtheBusiness.com Advertisement:

6 mos. Sidebar

12 mos. Sidebar

12 mos. Top L'db'd

APMP Foundation™ Level Examination Fees

2 2 5

Access to the APMP Body of Knowledge Yes Yes Yes Yes Yes

Price (non-refundable) $1,500 $3,000 $5,750 $11,250 $16,500

The basic, ‘Exhibitor Only’ package is not listed as this entitles the business to a table-top booth and 2 places at BPC only. To book an ‘Exhibition Only’ package visit apmp.org

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Bid & Proposal Con 2019 – Event Only Sponsorship Packages

APMP offers Sponsors and Exhibitors excellent opportunities to promote their brand, products and services at Bid & Proposal Con with a range of additional sponsorship deals that are available as an adjunct to year-round Sponsorship or ‘Exhibition Only’ packages.

These range from our most glittering prizes such as in-Conference event sponsorship through to collateral distribution in attendee bags and advertising in the Program.

To review these sponsorship products and opportunities, please visit our sponsorship pages on apmp.org

To book, discuss your options for bespoke sponsorship packages or even to propose new ideas to inspire our members and delegates, please contact Tony Round (tony.round@apmp.org)

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Conference Registration

The standard ‘Exhibitor Only’ package includes two registrations, intended for your booth personnel. Sponsors may receive additional registrations, depending on their level of participation and support and any level of supporter can add additional registrations to their package as well as participating in other sponsorship opportunities at the Conference.

Sponsors

Each of your representatives must register via the APMP.org website and will need to use the code 2019BPCSponsor when they check out. This code is closely monitored and will only work until you reach the number of registrations to which your company is entitled. Do not attempt to register until your invoice is paid

Exhibition Only

If you have chosen the ‘Exhibition Only’ option then each of your representatives will need to register via the APMP.org website and will need to use the code 2019BPCExhibitor. This code is closely monitored and will only work until you reach the number of registrations to which your company is entitled. Do not attempt to register until your account is settled

Sponsors and Exhibitors are welcome to purchase additional registrations, please email conference@apmp.org to arrange more. If you have questions regarding registration, please contact APMP’s member services team at membership@apmp.org or on +1 (866) 466-APMP (2767).

Exhibitor Directory Listings

Exhibitors and sponsors must complete the APMP Bid & Proposal Con 2019 Exhibitor Form at the latest by April 5, 2019 so that your company name, description, URL and contact information will be listed in the APMP exhibitor directory, on www.apmp.org and on the mobile app that will be live throughout the Conference period.

Exhibition Set Up

Exhibit Area: Hyatt Regency Grand Cypress

Exhibitors will be assigned a table-top or one of the very limited number of 10’ x 10’ booth spaces, depending on your level of support. Your options at booth selection will depend on several factors, including sponsor/exhibitor participation level, number of years of APMP membership, and when the commitment to BPC 2019 was confirmed.

Please be assured that APMP is sensitive to issues in placing exhibitors near competitive vendors or vendors with similar products. However, due to growing levels of participation in this event, this is becoming increasingly difficult.

When making your booking, please advise us if you are looking to avoid being placed next to a competitor or wish to be sited adjacent to a business partner. We will do our best to accommodate your request but can make no guarantees.

Finalized maps of the exhibit space will be sent to exhibitors shortly before the conference and when you arrive onsite at the hotel, booths will be marked with assigned booth numbers.

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Exhibition Hours

Exhibition booths are required to be manned by Exhibitor staff during Conference opening hours except when Conference is in session in the main Conference Hall or in any of the breakout or workshop rooms.

During these times, at their own risk, Exhibitors are free to leave their booth unattended.

Any exhibitor failing to man their booth at appropriate times will risk having their display draped and their future attendance and participation reviewed.

Exhibitor setup begins at 9 a.m. EST, on Monday, May 20, in the Hotel

Exhibits must be set up no later than 5:30 p.m. on Monday, May 20, before the opening Regi-

ception begins at 6 p.m.*

*please consult APMP.org for final schedule

Exhibitor Booths

APMP Bid & Proposal Con 2019 Exhibition Floor is in Portico East & West and your chosen package includes either;

Platinum & Diamond Sponsors

• 1 Booth Space (10 x 10) (maximum of 6 available)

• 2 Draped tables

• 4 Chairs

• 1 Waste Basket

Gold & Silver Sponsors & Exhibitors

• 1 Draped table space

• 2 Chairs

• Waste Basket

All booth equipment, furniture and displays must be confined to the measured limits of the booth. Nails, tape, and bracing wires used in exhibit displays may not be attached to the building. Exhibitors are responsible for:

• Ordering AV, electrical and Internet access directly from the hotel vendor. Please see the

PSAV order form included at the end of this packet or download the editable PDF here.

• The set-up, operation, and removal of their exhibits.

• Arranging all delivery, ship-out, and return shipment details with the hotel vendor.

• All exhibitor booth materials should be labeled to the specifications outlined in the shipping

guidelines included at the end of this packet.

• The ultimate security of their booths and equipment, always. APMP will provide overnight

security in the exhibit area but exhibitors are advised not to leave valuables unattended in

the exhibit area.

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Exhibit Teardown

Exhibitors are invited to tear down their booths any time after the Closing Ceremony & Awards

Giveaways, which ends at 12:30 p.m. on Thursday, May 23.

Exhibitors who teardown prior to 12:30 p.m. may receive lower priority at future APMP events.

Conference, Exhibition Hours

Detailed timings will be confirmed in due course but in the meantime, these are our indicative

plans for the Conference and Certification Days.

Breakfasts, meals, and networking breaks will take place in the exhibit area.

MONDAY, MAY 20: APMP CERTIFICATION DAY & PRE-CONFERENCE

Exhibitor Set-up & Evening Reception

Sessions today will cover topics pertaining to all levels of APMP certification. Opportunities to study for and test to earn APMP certification, including Foundation level, will also be

available on this day

TUESDAY, MAY 21: CONFERENCE, DAY 1

Attendee Breakfast & Exhibits*

Conference Kick-off & Opening Keynote

Education Sessions, including a break* for refreshments and the Exhibit Floor

Lunch*

Education Sessions, including a break* for refreshments and the Exhibit Floor

APMP Celebration of the Industry*

WEDNESDAY, MAY 22: CONFERENCE, DAY 2

Attendee Breakfast & Exhibits*

Conference Kick-off & Opening Keynote

Education Sessions, including a break* for refreshments and the Exhibit Floor

Lunch*

Education Sessions, including a break* for refreshments and the Exhibit Floor

THURSDAY, MAY 23: CONFERENCE, DAY 3

Attendee Breakfast & Exhibits*

Morning Welcome

Education Sessions, including a break* for refreshments and the Exhibit Floor

Closing Ceremony and the drawing for Cash Prizes

*Indicates Compulsory Manning of Exhibition Booths

Schedule, locations, and breaks are subject to revision. Please ALWAYS refer to APMP.org for the most current schedule

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IMPORTANT SHIPPING INSTRUCTIONS

Please refer to the attached PDF for the hotel’s shipping instructions and policies.

AV, Electrical, Internet

Basic wireless Internet access will be available throughout the APMP Bid & Proposal Con 2019 meeting space, accessible via a password unique for the conference. If you need more specific access with higher bandwidth, you will need to place a separate order, through PSAV.

Exhibitors must place a separate order for specific Internet needs, as well as any AV and electrical requirements, unless otherwise stated in your Sponsorship package or this document.

Please see the PSAV order form included at the end of this packet. Specific questions can be directed to the hotel’s PSAV contact, Andy Brinkmoeller (abrinkmoeller@PSAV.COM)

Closing Ceremony

Exhibitors are invited to participate in the prize giveaways at 12 p.m. during the Closing Ceremony on Thursday, May 23. Please contact APMP’s conference planning team at conference@apmp.org to indicate your intention to participate and what you intend to give away. APMP staff must have your name on the give-away list in order for you to be included in the lineup that gets called on stage.

Additional Sponsorship Opportunities Remember, if you’re interested in finding out additional ways to increase your visibility at the conference, visit our Sponsorships page to see what additional sponsorship opportunities are available.

Event Contact Questions? In the first instance, please contact APMP’s conference planning team at conference@apmp.org or call +1 (866) 466-APMP (2767). or Tony Round, Business Development Director – Europe tony.round@apmp.org or +44 (0)7415 769418 (EST +5)

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Appendix

Bid & Proposal Con 2019 Floorplan*

*Please note that this diagram is not to scale and subject to change at the organizer’s sole discretion

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Bid & Proposal Con 2019 PSAV Order Form

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Hyatt Regency Grand Cypress Shipping Instructions, Pricing & Policies See Page 1 of the PSAV order form.