STRONGER COMPANIES. STRONGER COMMUNITIES

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Co-sponsored by:

Presented by:

Disaster Relief Programs & Practices: A Study of Corporate Community Involvement

in Silicon Valley

May – July 2008

STRONGER COMPANIES. STRONGER COMMUNITIES

• Silicon Valley companies were invited to participate in an on-line study– Printed letters were mailed to 52 company

representatives– Email communications, with a URL link to the

survey instrument, were sent to 35 company representatives

– Additional outreach was conducted through local networks including CCRC, EF Listserv, American Red Cross & others

– Email and telephone reminders were also utilized– The original close date of the survey was extended

to allow for greater participation and in response to recent natural disasters

• The survey site recorded 33 visits• The survey site recorded 18 completed

surveys

STUDY LOGISTICS & OUTCOMES

STRONGER COMPANIES. STRONGER COMMUNITIES

RESPONSE EVENLY SPLIT ACROSS REVENUE CATEGORIES

Response by Company Revenue

Under $500MM, 1, 5%

$500MM - $1B, 2, 10%

$1B - $3B, 4, 20%

$3B - $5B, 5, 25%

$5B - $10B, 5, 25%

$10B+, 3, 15%

• Note: while local headcount was evenly split across categories, 77% of respondents reported worldwide headcount higher than 5,000 ees.

STRONGER COMPANIES. STRONGER COMMUNITIES

POLICY & PROGRAM STATEMENTS

• 50% of the respondents have formal policies

• More than half of the respondents are currently, or plan to, re-evaluate their existing policy

• Responses were consistent across categories>$500MM $500-$1B $1B-$3B $3B-$5B $5-$10B $10B+ Total

Yes 0 1 2 1 3 2 9No 1 1 0 2 0 0 4Plan to 0 0 2 0 2 0 4Not sure 0 0 0 0 0 1 1

>$500MM $500-$1B $1B-$3B $3B-$5B $5-$10B $10B+ TotalYes 0 2 1 1 2 1 7No 1 0 1 2 0 1 5Plan to 0 0 1 0 1 0 2Not sure 0 0 1 0 2 1 4

Has a Formal Program

Is Re-Evaluating the Existing Program

STRONGER COMPANIES. STRONGER COMMUNITIES

DISASTER CATEGORIES RESULTING IN RELIEF

• Relief for disasters within a company’s geography was most common (1 exception)

• 56% provide relief in “other” geographies

• 50% of the respondents have formal policies

• 39% support other “states of emergency”

• No respondent provides relief for “technological disaster” outside their primary geography

STRONGER COMPANIES. STRONGER COMMUNITIES

FINANCIAL SUPPORT TOWARD DISASTER RELIEF

• Giving varies by and within revenue category

• Large and small companies do not track relief

• All but three respondents indicated that the company’s giving budget was discretionary– 1 company identified a “fixed % of budget”– 1 company identified “incremental”– 1 company identified “not sure”

$0 <$10K $10-$25K $25-$50K $50-$75K $75K+ Does Not Track

Rev <$500MM 0 0 0 0 0 0 1

Rev $500M-$1B 1 0 0 0 0 1 0

Rev $1B-$3B 0 2 1 1 0 0 0

Rev $3B-$5B 0 1 1 0 1 0 0

Rev $5B-$10B 0 2 1 0 0 2 0

Rev $10B+ 0 0 0 0 0 2 1

Disaster Relief Levels Last 12 Months by Revenue

STRONGER COMPANIES. STRONGER COMMUNITIES

BUSINESS PRACTICES RELATED TO FINANCIAL GIVING

Question 9: Maintains dedicated and protected assets (Fund or otherwise) strictly for purposes of disaster relief

Question 9: Uses "matching gift" program to support non-profits that provide disaster relief efforts

Question 9: Offers special "matching gift" incentives to support non-profits that provide disaster relief efforts

Question 9: Provides donations to non-profits that provide disaster relief efforts ONLY during established grant cycles

Question 9: Provides donations to non-profits that provide disaster relief efforts as the need arises

Question 9: Limits financial support to specific relief organizations (i.e.: Red Cross)

Question 9: Reserves any unused “relief donations” as an accrual for a future distribution

Question 9: Considers the relief efforts of other corporations before providing assistance to the event

Question 9: Considers the financial impact of a disaster before providing relief assistance to the event

Question 9: Considers the number of individuals affected by a disaster before providing relief assistance to the event

X X X X X

X

X X X X X

X X X X X

X X X X X X X

X X X X X X

X X X X

X X X X X X

X X X X

X X X X X X

X X X X X

X X X

X X X X X

X X X X X X

X X

X X X X X X

X

• Note: yellow banding represents grouping by revenue category from low to high

• 78% of respondents provide relief as the need arises• 72% consider the number of individuals impacted before providing

relief• 72% use matching gifts to support disaster relief

STRONGER COMPANIES. STRONGER COMMUNITIES

BUSINESS PRACTICES IN DISASTER VOLUNTEERISM

• Mixed practices related to volunteerism• Paid time off practices

– 4 companies (3 small, 1 large) provide for paid time off ranging from 8-40 hrs.

– 5 companies do not give paid time off for disaster related volunteerism– 8 identified “discretionary” practices

• Unpaid time off– 72% of respondents allow for “discretionary” practices in unpaid time off– 2 companies (1 mid, 1 large) do not give unpaid time off– 2 companies (1 small, 1 large) provides for specific allocation of unpaid

time off• Other Practices:

– 72% indicated disaster related volunteerism is incremental to other volunteerismEmergency Response Training Coordinates Group Activities Supports Activities (but does not coordinate)

Rev <$500MM 1 0 0

Rev $500M-$1B 1 1 2

Rev $1B-$3B 3 0 2

Rev $3B-$5B 3 0 1

Rev $5B-$10B 3 2 2

Rev $10B+ 1 1 2

Disaster Relief Levels Last 12 Months by Revenue

STRONGER COMPANIES. STRONGER COMMUNITIES

BUSINESS PRACTICES IN EMPLOYEE ASSISTANCE

• Companies offer some discretionary accommodations for employees impacted by disasters – 61% formal leave, 78% schedule consideration, 67% EAP referral, 28% CBO; Trend is lower for an employee’s dependent

Question 14: Employee is given consideration with regard to work schedule

Question 14: Employee is given monetary support

Question 14: Employee is allowed to solicit other employees for aid/support

Question 14: Employee is granted a leave to address personal concerns

Question 14: Employee is referred to community benefit organizations (non-profits) for support services

Question 14: Employee is referred to the company’s Employee Assistance Program

Question 14: Not sure Question 14: Other, please specify

X X X

X X X X

X X X X

X X

X X X X The above as it relates to HR benefits & services

X X X

X benefits department handles per case

X X X

X X X

X X X

X Discretionary, no formal policy in place

X X X

X X X

X X handled by HR, not community affairs

X X X

X X X X manager has discretion as to how much to assist

X X X X

X

• Note: yellow banding represents grouping by revenue category from low to high

STRONGER COMPANIES. STRONGER COMMUNITIES

OTHER BUSINESS PRACTICES IN DISASTER RELIEF

• 69% permit employees to champion drives & provide services or “in-kind”

• 62% of respondents conduct company wide drives• 38% of respondents provide product donations

• Note: yellow banding represents grouping by revenue category from low to high

Question 17: Provides product donations to support disaster relief.

Question 17: Provides services and / or other "in-kind" donation to support disaster relief.

Question 17: Conducts company wide "drives" for donated goods to meet specific disaster relief needs such as food, clothing, equipment for distribution to disaster relief agencies.

Question 17: Permits individual employees or teams to initiatve "drives" for donated goods to meet specific disaster relief needs such as food, clothing, equipment for distribution to disaster relief agency.

Question 17: Other, please specify

X X X

X X X

X

X X X X

X

X X

X X

not sure

X X

X X X X

X X

X X grants to orgs to support infrastructure of relief

X X X

X X X X all activities are monitored by corporate affairs

X X X

X X Collect money