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Committee Report

To: Community Services Committee

From: Administration

File #: DOP-CC-35

Date: January 27, 2014

Re: Outdoor Aquatic Leisure Facility

ISSUE: Acceptance of the Outdoor Aquatic Leisure Facility Feasibility Assessment and Functional Design Report. ALTERNATIVES:

1. Accept the Report, and advise on further steps. 2. Do not accept the Report.

ANALYSIS: In October, 2013, 1x1 Architecture was engage to perform the following work and submit a report accordingly:

1. A physical/structural condition assessment of the existing building. 2. An assessment of the services to the building and available capacities, and required upgrades

to meet the needs of the splash pad water park. 3. An assessment of the proposed site with respect to suitability as a splash pad water park. 4. A preliminary sizing of mechanical facilities. 5. The functional design of the splash pad water park; landscaping; building renovations;

outdoor user facilities such as seats and tables, shade structures, bicycle stands; parking and servicing requirements.

6. Assessment of operational and maintenance staffing requirements. 7. Functional design capital cost estimate and annual operating cost estimate.

Report Summary: The existing building superstructure and foundation on 5th Ave and 3rd St NW is in generally good condition, however, the remainder of the building (siding, doors, windows, interior finish, roofing, etc.) is generally in fair to poor condition, and is in need of significant renovation, and in the case of the roof, immediate replacement. Renovations are estimated at $164,201, and are necessary regardless of the use of the building in the future.

City of Portage la Prairie

Proud of our past….Building our future.

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To utilize this building to house the mechanical facilities and washrooms and change rooms necessary for an Aquatic Leisure Facility would require extensive renovations. The site is suitable for the development of a spray pad park area. There is adequate parking, which can be shared with adjacent facilities. The existing play structure has deteriorated and should be removed. The report discusses two main options for a splash pad:

Option A: utilizing a water recirculation system, with a holding tank, and chemical treatment. Capital cost estimated at $292,464. Operating costs are estimated at $94.70/d, plus $1000 per year servicing, and assuming 75 operating days per year, the total annual operating cost is estimated at $8100/yr

Option B: utilizing a direct flow through system with water being heated, sprayed, collected on the pad, and being sent directly to the sewer. Capital cost estimated at $191,400. Operating costs are estimated at $462.00/d, plus $400 per year servicing, and assuming 75 operating days per year, the total annual operating cost is estimated at $35,000/yr

Water sampling and testing costs, and related labour costs, would be extra.

The report discusses three main options for the site configuration and mechanical systems housing:

Option1) Utilizing the existing building for mechanical systems and public facilities. Capital cost estimated at $493,967. Options 2 and 3) New mechanical building, washrooms, changerooms. Capital cost estimated at $509,042.

Capital Cost Summary

1A 1B 2A 2B 3A 3BCapital Estimate 786,431.00$ 685,367.00$ 801,506.00$ 700,442.00$ 801,506.00$ 700,442.00$

Total 943,717.20$ 822,440.40$ 961,807.20$ 840,530.40$ 961,807.20$ 840,530.40$

20 year O & M* 162,000.00$ 700,000.00$ 162,000.00$ 700,000.00$ 162,000.00$ 700,000.00$

20 year total cost 1,105,717.20$ 1,522,440.40$ 1,123,807.20$ 1,540,530.40$ 1,123,807.20$ 1,540,530.40$ * no inflation allowance

Engineering and Escalation (20%) $ 157,286.20 $ 137,073.40 $ 160,301.20 $ 140,088.40 $ 160,301.20 $ 140,088.40

The new play structure cost is estimated at $36,000. Existing building renovations estimated at $164,201. The 2014 budget includes $60,000 to conduct detailed design of an Outdoor Aquatic Leisure Facility. One of two modes of implementation could be followed: typical design/tender/build (design in 2014; tender and build in 2015); or contractor design/build beginning in 2015.

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The Debt Management Plan includes $450,000 from General Reserve for construction of a facility in 2015. There is no allowance in the DMP for existing building renovations. ADMINISTRATIVE RECOMMENDATION: THAT the Council of the City of Portage la Prairie accept the Outdoor Aquatic Leisure Facility Feasibility Assessment and Functional Design report; and That the report be provided to the North End Parks Development community group; and That direction be provided to Administration with regard to next steps.