sPHENIX DOE-OPA CD-1/3A Review...MIE are PM WBS 1.1 only • Labor 7% • M&S 93% • Proposed...

sPHENIX DOE-OPA CD-1/3A Review

May 23-25 2018

BNL

Funding/Cost Estimate/Labor Profiles, Schedule

Cathleen Lavelle

Funding Profile for MIE (At-Year $K, Burdened, Escalated)

sPHENIX DOE-OPA CD-1/3A ReviewMay 23-25, 2018 2

PROJECT NAME: sPHENIX

FY17 FY18 FY19 FY20 FY21 FY22 Total

Pre-R&D -

R&D 1,513 4,260 350 6,123

CDR 100 200 300

-

Construction 5,310 6,560 4,610 3,647 20,127

-

TEC - - 5,310 6,560 4,610 3,647 20,127

OPC 1,613 4,460 350 - - - 6,423

Total Project Cost 1,613 4,460 5,660 6,560 4,610 3,647 26,550

Total 1,613 4,460 5,660 6,560 4,610 3,647 26,550

Funding Profile

WBS 1.01 – 1.07 MIE Funding, Obligation, and Cost ProfilesAt-Year $K Burdened & Escalated

3May 23-25, 2018 sPHENIX DOE-OPA CD-1/3A Review

• Proposed BAC –$20.5M

• Contingency included in Funding -$6M

WBS 1.01 – 1.07 MIE OPC Funding and Obligation ProfilesAt-Year $K Burdened & Escalated


WBS 1.01 – 1.07 MIE TEC Funding and Obligation ProfilesAt-Year $K Burdened & Escalated

5May 23-25, 2018 sPHENIX Detector Upgrade CD-1/3A Review

sPHENIX Cost Estimate

• Developed by the L2 and L3 Managers by WBS

• WBS is product oriented and is comprehensive by identifying all work scope for MIE and the contributed labor.

• Activity based resource loaded schedule, logically linked.

• The estimate includes:– All resource hours and material and travel direct dollars required to

execute the work scope.

– The cost element data (labor and non-labor) needed to complete the product/deliverables with estimate uncertainty.

– Documented assumptions, risk, contingency analysis and basis of estimate.


MIE Cost Profile

May 23-25, 2018 sPHENIX DOE-OPA CD-1/3A Review 7

• Labor costs in MIE are PM WBS 1.1 only• Labor 7%• M&S 93%

• Proposed time-phased plan

sPHENIX Cost Summary at WBS Level 2


sPHENIX Cost/Schedule Assumptions

Cost/Schedule Assumptions document describes the assumptions for how the cost estimate, and schedule were developed. Cost Estimate:• BNL Labor Bands were used to estimate project

labor requirements.• Contributed labor is included in the estimate.• Labor Rates are provided by Business Operations

and applied as a composite rate in P6.• Extraordinary Project Rate was approved for the

MIE project.Schedule:• Schedule resource loaded and planned within

funding constraints and critical decision milestones.• Activities developed based on WBS Dictionary, • Durations estimated and resources assigned by

L2/L3 Managers.

sPHENIX DOE OPA CD-1/3A Review 9

sPHENIX Project Rates

▪ All costs are estimated in FY2017 dollars.

▪ Base estimates do not include contingency, escalation, or burdens.

▪ Materials and travel are estimated in US dollars.

▪ For FY18, BNL charges overheads based on Total Modified Cost (TMC) which includes Organizational Burden, Procurement Burden, Common Support Burden,

G&A Burden and LDRD Burden.

▪ For FY19 & beyond, BNL will charge Overheads utilizing a Value-Added-Base

(VAB) method, which includes Organizational Burden, Procurement Burden,

Common Support Burden, G&A Burden, and LDRD Burden.

▪ Rates are approved by BNL and DOE Area Office and published yearly.

• Labor rates based on BNL labor bands.

• Assumes 1760 productive hours

• Escalation 3.1% labor, 2% Material

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sPHENIX MIE Project - Basis of Estimate

11

Basis of Estimate Codes

MIE Cost Detail Report

12May 23-25, 2018 sPHENIX Detector Upgrade CD-1/3A Review

sPHENIX Summary Labor Profile by WBS Level 2MIE Labor + BNL Contributed Labor + Collaborator Contributed Labor


MIE Project Labor Profile - FTE

MIE Labor + BNL Contributed Labor + Collaborator Contributed LaborMay 23-25, 2018 14

• Spike in labor in FY20 primarily students in TPC and EMCal

1.01 – 1.07 sPHENIX Project Labor SummaryMIE Labor + BNL Contributed Labor + Collaborator Contributed Labor

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Resource Loaded Schedule

• Resource loaded schedule developed by the Level 2 managers/CAMs (Control Account Managers) with input from the Level 3 Managers.

• The schedule is activity based, a logically linked schedule consistent with the critical decision and project milestones defined at Levels 1 through 5.

• The activities are time phased based on durations and logic.

• The cost estimate is assigned by resource type by units (labor hours and non labor direct dollars) to the activities in the schedule.


May 23-25, 2018 17

14 months schedule contingency

MIE Summary Schedule

Critical Path runs through:

- EMCal Prototype Procure- EMCal Fab/Assy- Cal. Elec. Fab/Assy- Calorimeter Elec. Procure- Cal. Elec. Fab/Assy(SiPMs) Production

- EMCal Module/SectorProd. Fab/Assy

- EMCal Sector Testing- Early Completion

FY22

CD-0 (A) Sep 16

CD-1/3A Q4 18

CD-2/3 Q4 19 Early Finish Oct 21 CD-4 Dec 22

Design

Procurement

TPC Pre-Production TPC Procure Prod.

EMCal Pre-Production EMCal Procurement Production

HCal Pre-Production HCal Procure Production

Calorimeter Electronics Pre-Production Calorimeter Electronic Procure

DAQ/Trigger Pre-Prod DAQ/Trigger Procure

Min Bias Detector Pre-Prod

Fabrication & Assembly

TPC Pre-Production TPC Fab. & Assembly Prod.

EMCal Pre-Production EMCal Fab. & Assembly Production

HCal Pre-Production HCal Fabrication & Assembly Prod.

Calorimeter Electronics PreProduction Calorimeter Elect. Fab & Assy Prod.

DAQ/Trigger Pre-Production DAQ/Trigger Fab. & Assy Prod.

Min Bias Detector Pre-Prod. MinBias Assy.

FirmwareTPC TPC

EMCal

HCal

Calorimeter Electronics

DAQ/Trigger DAQ/Trigger Firmware

Min Bias Detector

System Testing

TPC Pre-Production TPC System Testing

EMCal Pre-Production EMCal System Testing

HCal

Calorimeter Electronics

DAQ/Trigger Pre-prodution DAQ/Trigger System Test

Min Bias Detector Pre-Production Min Bias Detector Test

Legend (A) Actual Completed/ Planned Today Schedule

In Progress Level 1 Milestone Contingency

FY16

sPHENIX MIE Project

Summary Schedule

FY17

Pre-production HCal System Test

Pre-production Calorimeter Elect. System Test

FY19FY18 FY21 FY23FY20

Milestones

• Early Completion December 2021.

• The CD-0 Mission need statement was

signed Sept 2016.

• Received approval from DOE to start OPC

work Feb 2017 after submittal and approval

of OPC plan.

• CD-1/3A – Budget Authority planned for

December 2018.

Critical Decision Milestones Description Date

0 Approve Mission Need 4QFY16 (A)

1/3a Approve Alternative Analysis/Cost Range /Long Lead procurement 4QFY18

2/3 Approve Performance Baseline/Start of Fabrication 4QFY194 Approve Start of Operations/Project Completion 1QFY22

Milestone Level / Description # of Milestones

L1 - Headquarters 4

L2 - BHSO 18

L3 - Project Director 27

L4 - Level 2 Managers 16

L5 - Level 3 Managers 148Grand Total 213


Project Milestones L1, L2, L3

May 23-25, 2018 sPHENIX Detector Upgrade CD-1/3A Review 19

• Schedule is based on planned dates

• Schedule frozen late January 2018.

• Schedule will be statused after CD-1/3A Review.

Schedule Detail

Float by activity

Labor and non‐labor costs by activity

sPHENIX Detector Upgrade CD-1/3A ReviewMay 23-25, 2018 20

Activity count: MIE – 1615

Contributed Labor (B) uncosted


EVMS Readiness Assessment

EVMS Readiness

• sPHENIX will be ready to implement EVMS by 3-4 months before CD-2 as practice.

• Monthly statusing of the activities using Earned Value methods identified in the certified BNL EVM System Description will be implemented.

• Much of the project is detailed planned as Work Packagesor planning packages (plans for procurement lead times).

• Change Control will be implemented when the project baselineis established. Thresholds are defined in the PEP.

• Monthly Reporting in PARSIIe will be initiated at CD-2.

• ETC/EAC frequency• Initially, EAC will equal the Baseline.• As the project progresses ETC will be evaluated monthly.• A Comprehensive EAC is required on an annual basis.


Cost/Schedule Charge Questions

• Charge Q. 3: Are the cost and schedule estimates credible? Yes, detailed cost estimate and schedule has been prepared with BOEs to backup the cost estimates. Estimate uncertainty identified. Estimate details/backup are credible.

• Do they include adequate scope, cost, and schedule contingency? Yes, detailed risk registry, cost contingency ~30% and schedule contingency 14 months (33%) work remaining – refer to Contingency presentation.

• Charge Q. 6: Is the project ready for CD-1/CD-3A? Yes, CD-1 Documents complete, LLPs defined/planned and the sPHENIX project is detailed planned in a resource loaded schedule that is within the cost range. Refer to LLP presentation.

• The Project is ready for CD-1/3A approval .

May 23-25, 2018 23sPHENIX DOE-OPA CD-1/3A Review

Summary

• The Project Cost Estimate and Schedule are well developed, credible and detailed for CD-1.

• The Cost Estimate has been developed by L2/L3 Managers with appropriate backup documentation.

• The RLS is integrated , time-phased and fits within the funding profile.

• Plans and systems are in place to implement earned value 3-4 months prior to CD-2.

• Staff is experienced and the project is ready for CD-1/3A approval.

May 23-25, 2018 24sPHENIX DOE-OPA CD-1/3A Review

• The funding profile allocates $3.6M of contingency in last year of project, the availability of contingency funds in FY22 needs to be addressed by BNL/DOE.

sPHENIX DOE-OPA CD-1/3A Review...MIE are PM WBS 1.1 only • Labor 7% • M&S 93% • Proposed...

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