Special Election Meeting Manualo Sample Tally Sheet o Pens, pencil, black marker o Seals for Ballot...

Special Election Meeting Manual

MUNICIPAL ELECTIONS 3 NOVEMBER 2014

SPECIAL ELECTION MEETING MANUAL

2014 MUNICIPAL ELECTIONS

Table of Contents

Content Page Table of Contents………………………………………………………. 2

Introduction………………………………………………………………. 3 Election Calendar Guide…………………………………………….. 4 Supplies for Polling Day……………………………………………… 4 Municipal Council………………………………………………………. 5 Election Term…………………………………………………………….. 5

Election Poll……………………………………………………………….. 5 Special Election Meeting……………………………………………. 5 Appointment of Returning Officer……………………………… 6 Nomination………………………………………………………..……… 6 Qualifications for Nominations…………………………..……… 6 Qualifications of an Elector……………………………………..…. 6

Scrutineers………………………………………………………..………. 7 Voting……………………………………………………………………..…. 7 Challenged Elector/Declaration of Eligibility…..………….. 7 Declaration…………………………………………….……………….…. 7 Resolution of Tied Vote………………………….……………….…. 7 Return of Votes Polled…………………………….…………….…… 8 Recount………………………………………………….…………….……. 8

Agenda for Conducting Community Election Meeting.. 09-14 Municipal Election Summary Report………………………….. 15

Forms…………………………………………………………………….….. 16



Introduction This manual has been prepared by the office of Elections Prince Edward Island and the Department of Finance, Energy and Municipal Affairs to assist the Community Administrators in discharging their duties and responsibilities under the Municipalities Act to coordinate and oversee the elections of municipal officials. Administrators are encouraged to become thoroughly conversant with the information contained in this publication. Persons making use of this publication are reminded they manifest no legislative authority and are concerned primarily with procedures. For precise statutory provisions reference should be made to the Municipalities Act.



Election Calendar Guide October 25 – 1st newspaper Ad in daily papers for special election meeting November 1 – 2nd newspaper Ad in daily papers for special election meeting 3 – ELECTION DAY 10 – Deadline for recount requests 10-17 – Period for new council to take oath of office 17 – New council takes office Supplies for Polling Day The forms listed here can be found in the back of this handbook for transfer to your municipal letterhead.

o Ballot Box o Voting Booth o Sample Sheet of Ballot Papers o Form 1 – Oath of Officer o Form 2 – Nomination Papers o Form 5 – Oath of Returning Officer o Form 7 – Declaration of Elector o Form 8 – Oath of Challenged Elector o Form 9.1 – Oath of Impersonated Elector o Form10 – Oath of Incapacitated Elector o Form 11 – Oath of Returning Officer after the Closing of the Poll o Form 13 – Return after a Poll has been taken o Envelopes for cast ballots, cancelled ballots and spoiled ballots o Sample Tally Sheet o Pens, pencil, black marker o Seals for Ballot Box o Flip board or large sheets of paper to list Nominated Candidates for voting



Municipal council Every municipality shall have a council consisting of

(a) in the case of a town, a mayor and six councillors; (b) in the case of a community, a chairperson and not fewer than three or more than six councilors elected in accordance with the Municipalities Act.

Election Term Community elections are held on the first Monday of November 2014 and on the first Monday of November in every fourth year thereafter.

The electors of a community shall, at a special election meeting or by election poll elect the chairperson and then elect the councilors of the community. The council shall take office on the third Monday of November following their election and shall continue in office until their successors take office. The council is the governing body of the municipality Election Poll A community council may, instead of conducting elections by means of a special election meeting, determine that elections in that community shall be conducted by means of an election poll. Potential candidates in a community that hold an all day poll under an election bylaws must follow the procedures in that bylaw to be officially nominated. (Municipalities Act, Schedule 2 – Election Procedures for Towns) Special Election Meeting A special election meeting shall be advertised (Appendage A). The administrator shall cause notice of the time, date and place of the annual meeting to be published on at least two (2) occasions in newspaper circulating in the community and the first of such notices shall be published at least seven (7) days before the date fixed for the meeting.



Appointment of Returning Officer The council shall appoint a returning officer who may be the administrator. The Returning Officer is the person responsible for conducting the election. The Chairperson should call the meeting to order and turn the meeting over to the RO. Where the nominations are received from the floor, the Returning Officer shall ask;

1) for a report from the nomination committee, where one has been established; 2) then ask for nomination from the floor

After all nominations have been received, the returning officer must ensure the polling station is set up, staffed and ready for voting Nominations The council may receive nominations at the special election meeting, from a nominating committee and from the floor. There is no nomination fee required for community elections. Where the number of candidates for the position of chairperson and for the positions of councillor is no more than the number of positions available, the seats shall be declared filled by acclamation. Qualifications for Nominations Section 15(4) Municipalities Act The qualification for nomination and holding office as a mayor, chairman or councillor of a municipality are that the nominee is:

(a) not less than eighteen years of age; (b) a Canadian citizen; (c) resident for a period of one year preceding the date of nomination.

Qualifications of an Elector Section 47(1) Municipalities Act The qualifications for an elector are that the elector is: (a) not less than eighteen years of age; (b) a Canadian citizen; and

(c) resident in the municipality for a period of six months preceding the date of the election.

Only qualified electors may vote in municipal elections.



Scrutineers After receiving nominations and prior to the start of voting the Returning Officer shall appoint two electors to act as scrutineers. Voting The vote shall be conducted by secret ballot. The Returning Officer informs voters to :

1) Use the pencil provided 2) Write on the ballot up to ____ name(s) of the candidate(s) for whom you wish to vote.

These same voting instructions should also be posted within the polling booth. Challenged Elector / Declaration of Eligibility If an elector is challenged by a candidate, scrutineer or the returning officer with respect to eligibility to vote, they must declare their eligibility to vote in the form prescribed by regulation (Form 8). If they refuse they are not permitted to vote. Declaration Upon completion of the voting, the returning officer in the presence of the two scrutineers shall:

a) Open the ballot box and examine the ballot papers b) Proceed to count the votes c) Declare the persons having the greatest number of votes elected

Resolution of Tied Vote In the event two or more candidates for office have an equal number of votes and only one position is to be filled, the returning officer shall immediately;

a) Write the names of those candidates on separate identical blank sheets of paper; b) Fold the sheets of paper in an identical manner so that the names are concealed; c) Deposit them in a receptacle and withdraw the number of sheets necessary to elect the

candidates required to be elected.

d) Declare the candidate whose name appears on the sheet withdrawn to be elected. This drawing a name by “Lot” should not be considered until after a recount takes place.



Return of Votes Polled The returning officer shall, after the votes are counted, prepare a written statement showing the results of the election (Form 13). The statement shall be signed by the Returning Officer and witnessed by the scrutineers and shall be filed with the minutes of the meeting. The Returning Officer shall provide a copy of the statement together with all ballot papers, including rejected and unused ballots used in the election of Chairperson and Councillor and place them in the ballot box. The ballot box is then to be sealed and turned over to the Administrator who shall retain the ballot box in their custody for the purposes of a recount. Recount Within seven days of the date the election was held, any candidate may, in writing, request a recount of votes cast. The administrator shall appoint a time and place to recount the votes and shall, at the time and place appointed, in the presence of the chairperson and any candidate who desires to be present, proceed to recount the votes in the ballot box.



Recommended Agenda For Conducting Community Election Meetings

• The Council will have previously appointed the Returning Officer to run the election portion of the meeting.

• The Chairperson calls the meeting to order. • The Chairperson witnesses the signature of the Returning Officer on Form 5 (Oath of

Returning Officer).

The Returning Officer now chairs the election portion of the meeting. It is recommended that the Returning Officer check off ( √ ) each □ as completed. □ The Returning Officer places the election materials, ballots and ballot box on the desk for full display. Note: The election for the Chairperson position must be completed prior to the election for the Councillor positions. Following the counting of ballots for chairperson, the ballot box may be reassembled and used for the casting of ballots for councillors. □ The Returning Officer announces that each person attending tonight’s election meeting who is a qualified elector is invited to sign the registration sheet when entering the hall (Schedule A) An individual should be designated to stay at the entrance of the hall to insure electors attending the meeting sign the registration sheet upon their arrival. The Returning Officer asks aloud: “Has everyone signed the registration sheet and if not, please do so now.” □ Prior to beginning the voting process, the Returning Officer announces that:

o Anyone attending the meeting who wants to vote must be a qualified elector and that they may be challenged prior to voting to ensure they meet the qualifications of an elector; o The challenge must be made directly to the Returning Officer and the Returning Officer will then ask the elector the three qualification questions; o If the elector answers “yes” to all three questions, the elector will then be asked to read and sign Form 8 (Oath of Challenged Elector); o If the elector meets the qualifications, the elector’s ballot will then be deposited into the ballot box with all the other ballots.

□ Review qualifications for Chairperson and Councillor: 1. not less than 18 years of age; 2. a Canadian citizen; and 3. resident of (name of your community) for one year preceding the date of nomination.

□ Review the qualification of Electors: 1. not less than 18 years of age; 2. a Canadian citizen; and 3. resident of (name of your community) for a period of six months preceding the date of the election.



First Election: For the Position of Chairperson (To be read aloud by Returning Officer) □ Display the ballot box, illustrate to those in attendance that the ballot box is empty. Then place a seal on the top and bottom fold of the ballot box. □ State that “Our community requires the Chairperson position be filled. □ Make the call for nominations:

o Each person nominated should be nominated by two qualified electors. The nominated candidate and persons nominating must complete and sign Form 2 (Nomination Paper). This completed Form 2 is to be turned over to the Administrator once the election process is completed.

□ To close the “Call for Nominations”, the Returning Officer will call out loud three times (taken from Robert’s Rules of Order) the following: “Are there any other nominations?” □ Once completed, announce the following out loud to those in attendance “The Call for Nominations is now closed.” □ The Returning Officer appoints two scrutineers from among the electors. □ If only one candidate for chairperson is nominated then that person shall be declared elected by acclamation. □ If the position of Chairperson is elected by acclamation, then the Returning Officer will complete Form 11 (Oath of Returning Officer after the Closing of the Poll) stating the name of the candidate and writing in that this person was elected by acclamation, then proceed to the election of the positions of councillor. □ If more than one candidate is nominated for chairperson, then there shall be an election for the position of chairperson. □ If an election is required for the position of Chairperson, alphabetically by last name first then first name, list the nominated candidates (as they appear on their nomination forms) and post at the front of the hall for all to see. □ Explain voting Procedure: (BLANK BALLOTS) □ Each qualified elector must register with the Returning Officer. At this time, the Registration sheet (list of electors) should be handed to the Returning Officer.



□ Each qualified elector will be given a ballot with one blank line to privately write in the name of the candidate for whom they wish to vote for the position of Chairperson. □ A valid ballot for the position of Chairperson must have only one nominated candidate’s name, otherwise it will be considered a spoiled ballot. □ The voting process will cease once all residents attending the election meeting have had an opportunity to cast their votes (last person in attendance has voted) and then the “Close of Poll” will be announced out loud by the Returning Officer. □ Once all qualified electors attending the meeting have voted (regardless of when they arrived during the meeting provided that they are qualified residents (Form 7) and have signed the registration sheet), the Returning Officer must make an announcement declaring that everyone has voted. □ Next, the Returning officer will announce the Close of Poll (that voting has officially ended) and then in a designated room, the Returning Officer in the presence of the two appointed scrutineers shall open the ballot box, examine the ballot papers and proceed to count the votes using the tally sheets. Following the count, all cast ballots will be placed in their appropriate envelopes. The total number of votes cast for the successful candidate will be announced first, followed by the names and number of votes cast for the unsuccessful candidates. □ The Returning Officer completes Form 13 (Return after a Poll Has Been Taken) and it is signed by the Returning Officer and the two scrutineers, turned over to the Administrator at the end of the meeting.



Second Election: For the Positions of Councillor (Any unsuccessful candidate who had been nominated for the position of Chairperson may now offer their name for the position of Councillor) □ Display the ballot box. Illustrate to those in attendance that the ballot box is empty, then assemble and place the seals on the top and bottom of the box. (The ballot box used in the voting for Chairperson may be used for the voting of Councillor). □ State that “Our community requires that _____ (number of positions) councillor positions now be filled. Announce the exact number of councillor(s) positions that the community requires to be filled. □ Make the call for nominations:

o Each person nominated should be nominated by two qualified electors. The nominated candidate and persons nominating must complete and sign Form 2 (Nomination Paper). This completed Form 2 is to be turned over to the Administrator once the election process is completed.

□ After the voting for the position of Chairperson and prior to voting for the Councillor position(s) the Returning Officer should announce that:

o Anyone attending the meeting who wants to vote must be a qualified elector and that they may be challenged prior to the voting process to ensure that they meet the qualifications of electors. o The challenge must be made directly to the Returning Officer o The Returning Officer will then ask the elector the three qualification questions o If the elector answers “yes” to all three questions and the elector is then asked to read and sign Form 8 (Oath of Challenged Elector). o If the elector meets the qualifications, the elector’s ballot will then be deposited into the ballot box with all the other ballots.

□ To close the “Call for Nominations”, the Returning Officer will call out loud three times (taken from Robert’s Rules of Order) the following: “Are there any other nominations?” □ Once completed, announce the following out loud to those in attendance “The Call for Nominations is now closed.” □ The Returning Officer appoints two scrutineers from among the electors.



□ If the required number or fewer candidates are nominated, then the councillors shall be declared elected by acclamation. □ If the councillor positions are elected by acclamation, then proceed by completing Form 11 (Oath of Returning Officer After the Closing of the Poll), stating the names of the candidates and writing in that this or these person(s) was or were elected by acclamation. □ If more than the required number of candidates are nominated, then there shall be an election for the positions of councillors. □ Explain voting Procedure: (BLANK BALLOTS) □ Each qualified elector must register with the Returning Officer. The Registration sheet (list of electors) should be in the possession of the Returning Officer. The Returning Officer asks aloud: “Has everyone signed the registration sheet and if not, please do so now.” □ Each qualified elector will be given a ballot with _____ blank lines to privately write in the names of the candidates for whom they wish to vote for the position of councillor. □ Voting for the number of Councillors required or fewer than the number required will be counted as a valid ballot. Voting for more than what is required will be considered a spoiled ballot. □ The voting process will cease once all residents attending the election meeting have had an opportunity to cast their votes (last person in attendance has voted) and then the “Close of Poll” will be announced aloud by the Returning Officer. □ Once all qualified electors attending the meeting have voted (regardless of when they arrived during the meeting, provided that they are qualified residents (Form 7) and have signed the registration sheet), the Returning Officer must make an announcement declaring that everyone has voted. □ Next, the Returning officer will announce the Close of Poll (that voting has officially ended) and then in the presence of the two appointed scrutineers shall open the ballot box, examine the ballot papers and proceed to count the votes using the tally sheets. The total number of votes cast for the successful candidates will be announced first, followed by the names and number of votes cast for the unsuccessful candidates.



□ The Returning Officer completes Form 11 (Oath of Returning Officer After the Closing of the Poll) and Form 13 (Return after a Poll Has Been Taken). Form 11 and 13 is signed by the Returning Officer and Form 13 is signed by the Returning Officer and the two scrutineers. This form is to be turned over to the Administrator at the end of the meeting. □ Place all of the election materials in the ballot box, seal and initial the seals, and turn the sealed ballot box over to the Administrator for safe keeping. □ Congratulate all the nominated candidates for being involved in this election process. □ Thank the electors for attending and for participating in the election process. □ Turn the meeting back over to the (outgoing) Chairperson. □ Finally, the Administrator must complete a copy of the Municipal Election Summary Report on Page 15.



Municipal Election Summary Report 3 November 2014

Name of Community: ______________________________________________________________ Mailing Address: __________________________________________________________________ Phone Number: ___________________________________________________________________ Name of Administrator: ____________________________________________________________ Number of Electors present and voting: ________________________________________________

Votes Cast for Chairperson & Councillor Positions (List all Chairperson and Councillor candidates’ in alphabetical order)

Names for Chairperson Position: Number of Votes:

1. _____________________________________________ ______________ 2. _____________________________________________ ______________ 3. _____________________________________________ ______________ 4. _____________________________________________ ______________

Names for Councillor Positions: Number of Votes: 1. _____________________________________________ ______________ 2. _____________________________________________ ______________ 3. _____________________________________________ ______________ 4. _____________________________________________ ______________ 5. _____________________________________________ ______________ 6. _____________________________________________ ______________ 7. _____________________________________________ ______________ 8. _____________________________________________ ______________ 9. _____________________________________________ ______________ 10. ____________________________________________ ______________ Total Number of Councillor Positions ______ Total Number of Positions Filled ______ ______________________ ___________________________________________ (Date) (Administrator’s Signature)

The Municipal Election Summary Report summarizes the election results for both the Chairperson and Councillor positions and must be forwarded to the Elections P.E.I. office as soon as possible after the election and no later than November 10, 2014, by fax: (902) 368-6500, email: [email protected], mail to: P.O. Box 774, Charlottetown, PE C1A 7L3 or in person to 94 Great George Street, Charlottetown, PEI.

mailto:[email protected]



SAMPLE FORMS Appendix A Sample of Notice of Special Election Meeting Advertisement Sample Registration (Sign In) Sheet Sample Ballot Paper for Chairperson and Councillor Sample Tally Sheet

FORMS

Form 1 Oath of Office Form 2 Nomination Papers Form 5 Oath of Returning Officer Form 7 Declaration of Elector Form 8 Oath of Challenged Elector Form 9.1 Oath of Impersonated Elector Form 10 Oath of Incapacitated Elector Form 11 Oath of Returning Officer after the Closing of the Poll Form 13 Return after a Poll has Been Taken

APPENDIX A

(SAMPLE OF NOTICE OF SPECIAL ELECTION MEETING ADVERTISEMENT)

SPECIAL ELECTION MEETING

Residents of the Community of ________________ are hereby given notice that a Special Election Meeting will be held on Monday, 3 November 2014 at ______ p.m. at (Location name, Civic address, and street,) to fill the position of Chairperson and (____)[ # of positions] positions for Councillor. Procedures for Nominations: • Nominations will be received at the Special Election Meeting from the floor. • Nomination papers may be obtained from the undersigned at the community office at: (Location name, Civic address, and street,) ___________________________ • Every candidate for the position of chairperson or councillor must be nominated by two (2) electors. Qualifications for Councillors: 1. Not less than 18 years of age; 2. A Canadian citizen; and 3. A resident of the Community for a period of one year preceding the date of nominations. Qualifications for Electors: 1. Not less than 18 years of age; 2. A Canadian citizen; and 3. A resident of the Community for a period of six months preceding the date of election. In the event that only one candidate is nominated for each vacancy, those nominated will be declared elected by acclamation and a poll will not be held. Signed this _________ day of_________________, 20__. Administrator: __________________

18 Years Canadian of Age CitizenPrint Name Print Civic Address Voted Voted

REGISTRATION (SIGN IN) SHEET

COMMUNITY OF_______________________________SPECIAL ELECTION MEETING

Dated ____________________________________

Resident of CommunitySince May 3, 2013

Consecutive #

Sheet No.________

Direction to Electors for Chairperson Election

Municipalities Act

Print in the name of the candidates for whom you intend to vote

_____________________________________________________

Then fold the ballot paper and return to the Deputy Returning Officer.

(A SPOILED BALLOT PAPER MAY BE EXCHANGED FOR A NEW ONE.)

Direction to Electors for Councillor Elections

Municipalities Act

Print in the name(s) of up to SIX candidates for whom you intend to vote

1._____________________________________________________ 2._____________________________________________________ 3._____________________________________________________ 4._____________________________________________________ 5._____________________________________________________ 6._____________________________________________________

Then fold the ballot paper and return to the Deputy Returning Officer.

(A SPOILED BALLOT PAPER MAY BE EXCHANGED FOR A NEW ONE.)

5101520253035404550556065707580859095

100105110115120125130135140145150

Votes Cast for

(Given Name)

Votes Cast for

Candidate's Last NameCandidates's Last Name Candidate's Last NameCandidate's Last Name Candidate's Last Name Candidates Last Name

Votes Cast for

(Given Name)

Candidate's Last Name

Votes Cast for

Candidates Last Name

TALLY SHEET

(Given Name)

Votes Cast for

(Given Name)

Votes Cast for

(Given Name)(Given Name)

Votes Cast for

(Given Name)

Votes Cast for

(Given Name)

Form 1 OATH OF OFFICE

I, _________________________________ do solemnly swear (or affirm) that I am duly qualified as Chairperson or Councillor of the town or community of _______________________ to which I have been elected and that I will diligently, faithfully and impartially and to the best of my ability discharge the several duties which appertain to the said office while I hold the same. So help me God. (◄Do not use if affirming) Sworn (or affirmed) and subscribed before me at ____________________________________, Prince Edward Island, this ____ day of ___________________________, 20___.

___________________________________ Administrator, Justice of the Peace, or

Provincial Court Judge

Form 2

NOMINATION PAPERS We, the undersigned electors of __________________________________ Prince Edward (Community) Island, hereby nominate ___________________________________________as a candidate for (Print Candidate’s Name) Chairperson/Councillor (circle one) at the election now about to be held. Witness our hands this ________day of _______________________, 20 ____. ________________________________ ______________________________ (Elector's Name) (Elector's Civic Address) ________________________________ ______________________________ (Elector's Name) (Elector's Civic Address) I, _________________________________, nominated in the foregoing nomination (Print Name) paper, declare that I am not less than 18 years of age, a Canadian citizen and have been a resident in the municipality for a period of one year preceding the date of nomination and I hereby consent to such nomination. Witness my hand this ______ day of ______________________, 20 ____. ________________________________ (Witness – Print name) ________________________________ ________________________________ (Nominee’s Signature) (Witness’s Signature)

Form 5

OATH OF RETURNING OFFICER

I, ____________________________________ appointed as Returning Officer for the election of Chairperson/Councillors for the community _________________________________________, Prince Edward Island, solemnly swear (or affirm) I will act faithfully without partiality, favour, fear or affection. So help me God. (◄Do not use if affirming) Signature: _____________________________________________________ Sworn (or affirmed) before me this ________ day of _____________________, 20____. Signature of Administrator: ________________________________________

Form 7

DECLARATION OF ELECTOR I declare I am not less than 18 years of age, a Canadian citizen and have been a resident of the municipality of _______________________for a period of six months preceding the date of the election. I hereby require that my name be added to the official list of electors. Print Name: ________________________________________________________________ Civic Address: _________________________________________________________ Signature of Elector: ____________________________________________________

Form 8

OATH OF CHALLENGED ELECTOR

I, _________________________________________________________ do solemnly (Name of challenged elector) swear (or affirm) I have not already voted at the present election for the municipality of ____________________________, Prince Edward Island and I am not less than 18 years of age, a Canadian citizen and have been a resident in the municipality for a period of six months preceding the date of the election. So help me God. (◄Do not use if affirming) Signature of Challenged Elector: ____________________________________________ Sworn (or affirmed) before me this _______ day of ________________, 20 _____. Signature of Returning Officer: _____________________________________________

Form 9.1

OATH OF IMPERSONATED ELECTOR

I, ___________________________________________________ do solemnly swear (Name of elector) (or affirm) I am the person named on the List of Electors as______________________________ for the community of ____________________________, Prince Edward Island and I have not already voted at this present election. Signature of Elector: ____________________________________________ Sworn (or affirmed) before me this _____ day of _________________, 20 ______. Signature of Returning Officer: _____________________________________________

Form 10

OATH OF INCAPACITATED ELECTOR

I, ___________________________________________________ , solemnly swear (or affirm) I am unable to read or am incapacitated from voting by physical cause and apply for the assistance of the Returning Officer in marking my ballot. _________________________________________________. (Signature of Elector) Sworn (or affirmed) before me this ____ day of ___________________, 20____. Signature of Returning Officer: ____________________________________________

Form 11

OATH OF RETURNING OFFICER AFTER THE CLOSING OF THE POLL

I, ___________________________________ , the Returning Officer for the election of Chairperson and/or Councillors for the community of _______________________ do solemnly swear (or affirm) that to the best of my knowledge and belief, the Poll Book, kept for the said election under my direction has been kept correctly, and that to the best of my knowledge and belief it contains a true and exact record of the votes given at the said election. Also, I have faithfully counted the votes given for each candidate in the manner by law provided and the number of votes given for each candidate in the manner by law provided and the number of votes given for each candidate is as follows: (Name and number of votes for each candidate). Names for Chairperson Position: Name: ____________________________________________ Number of votes: ______ Name: ____________________________________________ Number of votes: ______ Name: ____________________________________________ Number of votes: ______ Names for Councillor Position(s): Number of positions available (_____) Name: ____________________________________________ Number of votes: ______ Name: ____________________________________________ Number of votes: ______ Name: ____________________________________________ Number of votes: ______ Name: ____________________________________________ Number of votes: ______ Name: ____________________________________________ Number of votes: ______ Name: ____________________________________________ Number of votes: ______ Name: ____________________________________________ Number of votes: ______ Name: ____________________________________________ Number of votes: ______ Name: ____________________________________________ Number of votes: ______ I have performed all duties required of me by law and the report, packets of ballot papers and other documents have been placed in the ballot box, sealed and returned to the Administrator. Sworn (or affirmed) before me this ____ day of _____________ , 20____. Signature of Returning Officer: _________________________________________

Report is to list names of all candidates (sir name first) in alphabetical order. Next to the Number of votes mark an “E” for the candidate elected. In the event a poll is not held due to the lack of insufficient number of candidates, those whose nomination papers were submitted, approved and accepted will be “acclaimed”.

Form 13

RETURN AFTER A POLL HAS BEEN TAKEN

We, the Returning Officer and scrutineers, certify the candidate(s) elected for the office of Chairperson and or Councillor in pursuance to the within written warrant as having received the greatest number of votes, lawfully given for the respective community for which the said candidates were nominated, are as follows : (Name and number of votes for each candidate). Names for Chairperson Position: Name: _____________________________________________ Number of votes: ______ Name: _____________________________________________ Number of votes: ______ Name: _____________________________________________ Number of votes: ______ Names for Councillor Positions: (Number of positions available _____) Name: _____________________________________________ Number of votes: ______ Name: _____________________________________________ Number of votes: ______ Name: _____________________________________________ Number of votes: ______ Name: _____________________________________________ Number of votes: ______ Name: _____________________________________________ Number of votes: ______ Name: _____________________________________________ Number of votes: ______ Name: _____________________________________________ Number of votes: ______ Name: _____________________________________________ Number of votes: ______ Name: _____________________________________________ Number of votes: ______ This ______ day of _______________, 20 ____. Signature of Returning Officer: ______________________________________________ Witnessed by Scrutineers: Scrutineer 1: ______________________________ _________________________ Print Name Signature Scrutineer 2: ______________________________ _________________________ Print Name Signature

Report is to list names of all candidates (sir name first) in alphabetical order. Next to the Number of votes mark an “E” for the candidate elected.

Special Election Meeting Manualo Sample Tally Sheet o Pens, pencil, black marker o Seals for Ballot...

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Transcript of Special Election Meeting Manualo Sample Tally Sheet o Pens, pencil, black marker o Seals for Ballot...