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Transcript of Southern Regional Education Board 1 Preparing for the 2012 Middle Grades Surveys Mike Ross...
SouthernRegionalEducationBoard
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Preparing for the
2012Middle Grades
Surveys
Mike Ross Consultant, HSTW & MMGW S.W. Ohio
Susanne DavisHSTW Assessment Coordinator, Ohio
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Topics Covered
What are the MMGW Surveys?
Administration Nuts & Bolts
Best Practices for Successful Surveys
SouthernRegionalEducationBoard
About the MMGW Surveys
MMGW is a research-based school improvement model
Required of MMGW sites in even-numbered years
Administered to 8th-grade students to collect data on entire middle grades experience
Administered to all teaching staff to collect teacher’s views on improving student achievement
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Examples of How Schools Use the
ResultsIdentify improvement needsGain support for school
improvementEngage the entire faculty in
school improvementSet priorities and goals for
school improvementImprove classroom practices
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What are the Surveys?
In previous years: Middle Grades Assessment (“MGA”)
included NAEP-referenced subject tests in reading, mathematics and science
New for 2012:Reading, mathematics, and science
tests have been discontinued.Two components remain:• Student Survey • Teacher Survey
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Student Survey
New for 2012 – online survey!Eighth-grade studentsSchool and classroom
experiencesBased on MMGW Key Practices
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Teacher Survey
Online survey! School and classroom experiences
School missionHigh expectations and extra helpGuiding and supporting studentsCurriculum content and engaging
students in learningTransitionsLeadership and professional growth
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Middle Grades Survey Reports
Mailed to schools by May, 2012
ReportPDF file on CDStudent survey resultsTeacher survey results
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Teacher Survey Report Format
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New Student Survey Report Format (tent.)
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MMGW Student and Teacher
Surveys Administration
Nuts & Bolts
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2012 Student and Teacher Survey
Window
February 6 – March 2(4 weeks)
Plan ahead to get the best results!
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Conducting the Survey Process
OrderingPreparingAdministering
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Submit orders to your Regional Office by: October 28, 2011
Do NOT order online! Do NOT send order to SREB!
The good news :
There is no cost to your school!
HSTW SWO pays for both surveys!
Ordering the Surveys
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Ordering Information Needed from You
Previous participation in a Middle Grades Assessment
Name, phone and email for the MMGW survey contact person (will be receiving materials through summer 2012!)
Complete shipping address (no P.O. boxes)
Principal’s name, phone and email Number of students to be surveyed and
sampling method Estimated number of teachers to be
surveyed
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You must survey 100 randomly selected eighth-grade students OR your entire eighth-grade class if smaller than 100.
If you choose to survey more than 100, they must be chosen at random (unless it is your entire eighth-grade class).
A cancellation fee may be charged if you do not conduct both the student and teacher surveys.
Other Ordering Information
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Preparing for the Surveys
Review administration materials immediatelyAvailable at www.sreb.org
beginning October 3, 2011Also, a link will be included in the
order confirmation email sent upon placing an order
Set timeline for preparation and administration
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Preparing for the Surveys
Administration Materials include:
Survey Instructions • Student Survey• Teacher Survey
Student Roster Form
Random Sampling Instructions
Checklist
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Sample Timeline
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Identify Students to be Surveyed Select one of two possible selection
methods:1. RANDOM SAMPLE of 100 (or more) eighth
grade students
- OR -
2. ALL eighth grade students
Select a true random sample by using the instructions provided. You must also select five alternates at random.
Preparing for the Surveys
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Other Tips for Selecting Students
Only include currently enrolled eighth-grade students.
Students can be considered exempt if their IEP exempts them from state testing.
Same accommodations provided for state assessments should be provided for this survey.
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Random Sampling Options
What is a “random sample”?
How do you draw a random sample?Two options:
1.a random number table
OR
2.Excel (to generate random numbers)
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Random Sampling
Random Selection - every time a selection is made, every student on the list has an equal chance of being the one selected.
Selection Bias – anything that contaminates or distorts the process.
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Group ActivityRandom Sampling
Procedures: Option #1 – Random Number
Table1. Develop a list of all eligible students (delete names of students who moved or have IEP’s stating they may not participate).
2. Number the remaining names of students on the list
3. Use the random number sheet to select students, starting with column one and working down.
4. The table provided works for classes of up to 350. For larger classes, obtain a larger random number table from SREB.
5. Add student names to the roster until you have the appropriate number.
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Random Sampling Demonstration: Option #2 – Excel
1. Develop a list of all eligible students (delete names of students who moved or have IEP’s stating they may not participate).
2. Number the remaining names of students on the list.
3. Copy your student list into Excel.4. Type =RAND() into each cell of the column
to the right of the student names. This command will insert a random number in that cell.
5. Use the Excel sort function to sort your list into random order.
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Preparing for the Surveys
NotificationNotify students, parents
and teachersProvide information on
Surveys and/or schedule informational meeting
Refer to your Board of Education policy where applicable
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Preparing for the Surveys
SchedulingIdentify assistants Schedule dates, times & locations• All students will need access to a
computer• Use a computer lab and schedule
students in “waves”• Include make-up sessions
Schedule date, time and location for teacher survey• All teachers will need access to a
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Administering the Surveys
Review ArrangementsConfirm dates, times,
locations and assistantsRemind students, teachers
and parents
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Administering the Surveys
Complete the Student Roster
Include names of all participating studentsInclude details about students who may not have completed the entire surveyKeep fully completed roster on file with school testing records for five years. Also give one copy to the principal.
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Administering the Student Survey
February 6 – March 2, 2012Schedule early in the window!Use a computer lab. Schedule
students in groups.Survey is untimed. Allow about 1
hour. Most will need 30-45 minutes.Supervise the session using scripts.You may answer questions about the
content and intent of the questions, as long as you do not provide the answers or sway students’ responses.
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Administering the Student Survey
Schedule make-up sessions.The survey must be taken on school
grounds under adult supervision.
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Administering the Teacher Survey
February 6 – March 2, 2012Schedule early in the window!Include all full- and part-time classroom
teachers 6th-8th
RECOMMENDED – Administer during a staff meeting or other function to guarantee completion. Use computer lab.
Allow one hour, minimum. Most teachers will need 30-45 minutes.
Surveys are anonymousTeachers shared by MMGW and HSTW
sites should take the HSTW version.
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Administering the Teacher Survey
Detailed instructions will be provided, including:• Sample letter to teachers• Survey and log-on instructions
Teachers must enter the correct five-digit MMGW site code.
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Idea Exchange
What are some of the most useful or effective things your site has done (or plans to do) in preparing for and administering the MMGW Student and Teacher Surveys?
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Deadline
All Student and Teacher Surveys must be completed
and submitted online by March 2, 2012.
The good news:Nothing to return by mail
!
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Dates to Remember
Survey Orders to Regional OfficeOctober 28, 2011
Administration materials available onlineby October 3, 2011
Administer the Student SurveysFebruary 6 – March 2
Administer the Teacher SurveysFebruary 6 – March 2
CD-PDF site reports mailedMay, 2012
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Common Mistakes to Avoid
1. Missed deadlinesScheduling surveys and make-ups late in window
2. Site code errors wrong code or no codesite code zip code !
3. Lost items student roster
4. Incomplete student informationincorrect demographic information
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Make the 2012 MMGW Surveys a
Success! Communication
Letters to students and their parentsAnnouncements to faculty and staff
CooperationImportance of the Surveys to the
school’s improvement goalsImportance of students,
administration and faculty taking it seriously
Handling make-up workCooperation from teachers whose
classes might be interrupted by the Surveys
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Make the 2012 MMGW Surveys a
Success! Encourage all students to do
their best.Build enthusiasmBe honest – explain how this
helps the school and future students
Make students feel special for participating in the Surveys and thank them for their participation
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Recommended Next Steps
to Get Started1. Place order.
2. Download and review materials from www.sreb.org (Oct. 3).
3. Assemble a small planning team.
4. Schedule dates, times, locations.
5. Announce preliminary plans to faculty and staff.
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Contact Information Susanne Davis, HSTW SW Ohio
[email protected](513) 677-5641
Missy Kramer, HSTW S.W. [email protected](513) 619-2330
Fran Cowart, [email protected](404) 879-5611
Jordan Hertl, [email protected](404) 879-5575