source: batoots

HUMAN RESOURCES RECRUITMENT DIVISION

1. Once the authority to fill is approved, HRDO-PRS furnishes the Recruitment Section and the Unit with a copy of the approval.

2. HRDO-Recruitment Section submits item for CSC publication and wait until CSC post the vacancy in the Bulletin of Vacant Positions in Government;

RECRUITMENT PROCESS

3. HRDO coordinates with the unit on the deadline of filing of application;

4. HRDO notifies all units of vacancy through Bulletin of vacant positions and thru HRDO website (www.hrdo.upd.edu.ph);

5. All referrals are sent to the Unit for evaluation of their Dept/College APC;

6. The Unit selects, recommends and prepares the basic papers for submission to HRDO;

RECRUITMENT PROCESS

7. HRDO-Appointment Section prepares agenda for deliberation;

AdPFC - Administrative (SG 1-24) and REPS (SG 1-17)

AcadPFC – REPS (SG 18 and above)

8. AdPFC/AcadPFC deliberates on the recommendation.

RECRUITMENT PROCESS

CSC & University Rules on Publication of Vacant

PositionHuman Resources Recruitment Division

Section 1 Vacant positions in the career service shall be published in accordance with the provisions of RA 7041 (An Act Requiring Regular Publication of Existing Vacant Positions in Government Office, Appropriating Funds Therefor, and for other purposes) and its implementing guidelines.

Publication of Vacant PositionsRule IX, Book V of Executive Order 292 and its Omnibus Rules,

as amended (30th Printing March 2011)

No. 6, MC No. 20, s.2005

Vacant Positions in all levels in the career service shall be published in the Bulletin of Vacancies in the Civil Service or through other modes of publication. Published vacant positions shall likewise be posted in at least three conspicuous places in the agency for at least ten (10) working days.

Revised Policies on Temporary Appointments and Publication of

Vacant Positions

HIRING AND SELECTION OF APPLICANTS

REQUIRED DOCUMENTS

1.Personal data sheet/ Curriculum Vitae2.Transcript of records 3.Diploma4.Certificate of eligibility5.Certificate of seminars/ trainings attended within the last five years6.Picture (passport size)7.Letter of Application

Flowchart on the processing of basic/ appointment papers which pass thru AcadPFC

CollegeCollege HRDOHRDO

AcadPFCAcadPFC

HRDO Process BP

•Personnel analyst•For initial of SecChief•For signature of DivChief•For signature of Asst. to the Director

HRDO Process BP

•Personnel analyst•For initial of SecChief•For signature of DivChief•For signature of Asst. to the Director

BP for budget clearance

•For clearance of budget officer•For signature of Budget Director

BP for budget clearance

•For clearance of budget officer•For signature of Budget Director

HRDO Types the appointment

•Personnel Analyst•For initial of SC/DC•For initial of Asst to the Director/Director

HRDO Types the appointment

•Personnel Analyst•For initial of SC/DC•For initial of Asst to the Director/Director

BP and Appointment for signature of VCAA

BP and Appointment for signature of VCAA

BP and Appointment for signature of the

Chancellor

BP and Appointment for signature of the

Chancellor

For BOR Approval•OSU receives the BP•For signature VPAA•For signature of the President

For BOR Approval•OSU receives the BP•For signature VPAA•For signature of the President

HRDO Release*HRDO Release*

HRDO Release*HRDO Release*

•OSU types appnt.•OSU release thru HRDO•HRDO Release

•OSU types appnt.•OSU release thru HRDO•HRDO Release

Instructor 1 to 7, Lecturer 1 (with failing marks), Lecturer 2

Original, reappnt., re-employment, reclass, renewal promotion, transfer

Original reappnt., re-employment, re-class, renewal beyond up or out/ faculty tenure for all levels, promotions , transfers

Sr. Lecture 1,-3 ,Prof. Lecture 1-5,Asst. Prof., Assoc. Prof

Visiting Prof/Research Fellow and REPS (SG 18-24)

Professor Level and above

Original reappnt., re-employment, re-class, renewal tenure for all levels, ext.

beyond 65, promotions, transfers

With questions, suggestions, clarifications

*provided all requirements are submitted

ENDORSE

Copy furnish HRDO

UNIT

HRDO

Complete requirements

AdPFC

For endorsement

HRDO Basic Papers are Processed

Diliman Budget Office for Budget Clearance

HRDO for preparation of appointment

SG 18 & above VC for Administration

Office of the Chancellor

SG 17 & below VC for Administration

HRDO Releases copy of appointment

YES

NO

NO

With Approved AO#4 Basic paper for Original, Promotion, Transfer, Reclassification, Reemployment, Reappointment & other requirements

PROCESS OF ADMINISTRATIVE BASIC PAPERS

THE END

(Thank You!)