Source: batoots HUMAN RESOURCES RECRUITMENT DIVISION UNIVERSITY OF THE PHILIPPINES Human Resources...

source: batoots

HUMAN RESOURCES RECRUITMENT DIVISION

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CSC & University Rules on Appointments

Human Resources Recruitment Division

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All appointment in the career service shall only be made according to merit and fitness.

Merit and Fitness PrincipleOpportunity for government employment shall be open to all

qualified citizens;

Positive effort shall be exerted to attract the best qualified to enter the service; and

Employees shall be selected on the basis of merit and fitness to perform the duties and assume the responsibilities of the position.

GENERAL POLICIES ON APPOINTMENTS

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Any action denoting the movement or progress of personnel in the civil service shall be known as personnel action such as promotion, transfer, reinstatement, reemployment, detail, reassignment, secondment, demotion and job rotation.

GENERAL POLICIES ON APPOINTMENTS

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DELEGATION OF AUTHORITY ON APPOINTMENTS

APPROVING AUTHORITY ADMIN REPS FACULTY

College Dean - - Instructor 1-7 (Original) (AO CAS-11-061)Lecturer 1 without failing mark

Vie-Chancellor for Administration

Salary Grades 1 to 17

Salary Grades 1 to 16 (except contractual)

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Vice-Chancellor for Academic Affairs

Instructor 1-7 (renewal)Instructor 1-7 with failing markLecturer 1 with failing markLecturer 2

Office of the Chancellor Salary Grades 18 to 24

Salary Grades 18 to 24

Assistant Professor 1 to 7 (SG 18,19,20 and 21)Associate Professor 1 to 7 (SG 22,23,24 and 25)Promotion/Automatic Promotion up to Asso ProfSenior LecturerProfessorial LecturerTeaching Associate/Teaching FellowVisiting Professor

Board of Regents Salary Grades 25 and above

(except renewal of appointment)

- Professor level (SG 26 and above)TenureExtension of services beyond retirement age of 65RBTR

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CHECKLIST OF REQUIREMENTS FOR PROCESSING OF FACULTY APPOINTMENT & BASIC PAPER

BASIC REQUIREMENTS-FACULTYU

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A. ORIGINAL

Fully Accomplished Basic Paper (HRDO B-1), (1 copy) Curriculum Vitae (CV) with 1 ½ x 1 ½ picture (2 copies) Justification Transcript of Records (Original) Diploma (Certified Photocopy) NBI Clearance Marriage Contract (NSO Authenticated), if married Birth Certificate (NSO Authenticated) Medical Certificate with documentary stamp (1 copy)* Mandatory drug test results ( CSC MC No. 13,2010) Oath of Office with documentary stamp (3 copies) Statement of Assets and Liabilities (3 copies)


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A. ORIGINALA.1 For Foreigners:

Fully Accomplished Basic Paper (HRDO B-1), (1 copy) Curriculum Vitae (CV) with 1 ½ x 1 ½ picture (2

copies)JustificationTranscript of Records (Original) Working Visa Employment Permit from DOLE MOA/Terms of Reference indicating Host Professor

A. 2 For Teaching Associate/Teaching Fellow Fully Accomplished Basic Paper (HRDO B-1), (1 copy) Curriculum Vitae (CV) with 1 ½ x 1 ½ picture (2

copies) Justification Photocopy of grades for previous semester Photocopy of Form 5


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A.3 Additional requirements for Transferees from other Government Agency Approved Transfer from former office/agency Clearance from former Office Certification of leave credits from former Office Certification of premium deductions Service Record

B. TENURE AT PROFESSOR/ASSOCIATE/ASSISTANT/ LEVEL

Fully accomplished Basic Paper (HRDO B-1), (1 copy) Updated CV (to indicate accomplishments and publication in a

refereed journal) Justification SET Scores (for the last 6 semesters) Medical Certificate with documentary stamp Proof of publication


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C. REAPPOINTMENT/REEMPLOYMENT/RECLASS

Transcript of Records Diploma Certificate of Graduation from OUR Fully accomplished Basic Paper (HRDO B-1), (1 copy) Justification Updated Curriculum Vitae with 1 ½ x 1 ½ picture (1 copy) SET Scores

D. RENEWAL BEYOND FACULTY TENURE RULE(*) AND RENEWAL BEYOND UP OR OUT RULE(**)

Fully Accomplished Basic Paper (HRDO B-1), (1 copy Justification

Certification from Editor when the refereed publication be released*

Certification from Thesis Adviser when the recommendee will finish Master’s degree**

Updated Curriculum Vitae SET Scores (for the last 2 semesters)


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E. EXTENSION OF SERVICE OF LECTURER BEYOND

COMPULSORY RETIREMENT AGE OF 65

Fully Accomplished Basic Paper (HRDO B-1), (1 copy) with white Basic Paper( New Form –OSU Form) Updated CV Justification for the need for services SET Scores (for the last 2 semesters) Medical Certificate with documentary stamp (1 copy) Faculty Development Plan which includes the timetable and the faculty members being trained to eventually take over the courses handled by the lecturer OVPAA Form 3 (Appointment of Non-Regular Faculty Beyond Age 65 – OVPAA 2011-23 and Memo No. CAS-11-021)


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F. EXTENSION OF SERVICE OF REGULAR FACULTY MEMBER BEYOND COMPULSORY RETIREMENT AGE OF 65

Fully Accomplished Basic Paper (HRDO B-1), (1 copy) with white Basic Paper( New Form –OSU Form)

Updated CV Justification for the need for services SET Scores (for the last 2 semesters) Medical Certificate with documentary stamp (1 copy) Faculty Development Plan which includes the timetable and the

faculty members being trained to eventually take over the courses handled by the lecturer

The 65th birthday of the concerned faculty member occurs within the semester that his/her appointment is recommended for extension

Information or data that he or she is mentoring a graduate student who is scheduled to complete all doctoral degree requirements within the semester that his or her appointment is extended


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G. AUTOMATIC PROMOTION/PROMOTION

Fully Accomplished Basic Paper (HRDO B-1), (1 copy Updated CV SET Scores (for the last 2 semesters); if no SET, state if

on scholarships/LOA, etc. Justification Report for Duty from Fellowship Transcript of Records and Certification from the

Registrar’s Office/Diploma – PhD or MA/MS

H. ADDITIONAL ASSIGNMENT (ORIGINAL) Fully accomplished Basic Paper (white form) Curiculum Vitae Justification


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I. AUTHORITY TO TEACH Fully Accomplished Basic Paper (HRDO B-1), (1 copy Permission/Endorsement from the mother unit

J. VISITING PROFESSOR/TEACHING FELLOW Fully accomplished Basic Paper Justification Terms of Reference (to indicate Host Prof./Host Scientist) Curiculum Vitae MOA

K. VISITING RESEARCH FELLOW Fully accomplished Basic Paper (green form) Transcript of Records/Certificate of Mater’s degree Justification

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CHECKLIST OF REQUIREMENTS FOR PROCESSING OF RESEARCH EXTENSION

AND PROFESSIONAL STAFF (REPS) APPOINTMENT & BASIC PAPER

A. ORIGINAL APPOINTMENT

BASIC REQUIREMENTS-REPSU

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Fully accomplished Basic Paper (HRDO B-1), (1 copy) Personal Data Sheet (CSC, Form 212) (1 copy), with 1 ½ x 1

½ picture (2 copies) Justification Position Description Form (CSC Form No. 1), (1 copy) Transcript of Records ( original) Diploma (Certified Photocopy) Marriage Contract (NSO authenticated), if married Birth Certificate (NSO authenticated) Civil Service Eligibility (original) NBI Clearance (original) Medical Certificate with documentary stamp (1 copy) Mandatory drug test results (CSC MC No. 13,s2010) Approved exemption from Administrative Order No. 4 CSC Publication of existing vacant position Oath of Office with documentary stamp (3 copies) Statement of Assets and Liabilities (3 copies)


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A. ORIGINAL (continuation)A. 1 For Transferees from other Government Agency

Approved Transfer from former office/agency Clearance from former Office Certification of leave credits from former Office Certification of premium deductions Service Record

B. CHANGE OF STATUS FROM TEMPORARY TO PERMANENT Fully accomplished Basic Paper (HRDO B-1), (1 copy)

Personal Data Sheet (CSC Form 212) with 1 ½ x 1 ½ picture (1 copy)

Justification Medical Certificate with documentary stamp (1 copy) Mandatory drug test results (CSC MC No. 13,s2010) Last 2 Performance Ratings


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C. RECLASSIFICATION AND PROMOTION

Fully accomplished Basic Paper (HRDO B-2), (1 copy) Personal Data Sheet (CSC Form 212 with 1 ½ x 1 ½ picture (1

copy) Justification CSC Publication of item Position Description Form (1 copy) Last 2 Performance Rating

D. RENEWAL Fully accomplished Basic Paper (HRDO B-2), (1 copy) Justification

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CHECKLIST OF REQUIREMENTS FOR PROCESSING OF ADMINISTRATIVE

APPOINTMENT & BASIC PAPER

BASIC REQUIREMENTS-ADMINISTRATIVEU

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A. ORIGINAL Fully accomplished Basic Paper (HRDO B-2), (1 copy) Personal Data Sheet (CSC Form 212, Revised 1997),

(1 copy) with 1 ½ x 1 ½ picture (2copies) Justification Position Description Form (CSC Form No. 1), (1 copy) Transcript of Records (1 authenticated copy) Diploma (Certified Photocopy) Certificate of Civil Service Eligibility ( authenticated copy) NBI Clearance Marriage Contract (NSO Authenticated), if married Birth Certificate (NSO Authenticated) Medical Certificate with documentary stamp (1 copy) Mandatory drug test results (CSC MC No. 13,s2010) Matrix of evaluation of applicants (Memo No. CAS-11-

040)


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A. ORIGINAL (Continuation) Approved exemption from Administrative Order No. 4 CSC Publication of existing vacant position Oath of Office with documentary stamp (3 copies) Statement of Assets and Liabilities (3 copies)

A1. ORIGINAL ADDITIONAL REQUIREMENTSA. 1a For Transferees from other Government Agency

Approved Transfer from former office/agency Clearance from former Office Certification of leave credits from former Office Certification of premium deductions Service Record


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B. CHANGE OF STATUS FROM TEMPORARY TO PERMANENT Fully accomplished Basic Paper (HRDO B-2), (1 copy) Updated Personal Data Sheet (CSC Form 212, Revised 1997) Justification Medical Certificate with documentary stamp (1 copy) Mandatory drug test results (CSC MC No. 13,s2010) Last 2 Performance Ratings

C. RECLASSIFICATION AND PROMOTION

Fully accomplished Basic Paper (HRDO B-2), (1 copy) Personal Data Sheet (CSC Form 212, Revised 1997) Approved exemption from Administrative Order No. 4 CSC Publication of existing vacant position Justification Position Description Form (CSC Form No. 1), (1 copy) Last 2 Performance Rating

ADDITIONAL REQUIREMENTSU

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ADDITIONAL REQUIREMENTS FOR PAYMENT OF FIRST SALARY

Bank Account Number for ATM purposes. You may apply at Development Bank of the Philippines, Veterans Bank and Land Bank of the Philippines located inside the campus (bring 2 copies of ID Pictures)

Fully Accomplished Tax Identification Number (TIN), BIR Form 2305/2316 GSIS Membership Form (downloadable at www.gsis.gov.ph) PAG-IBIG Membership Form (downlodable at www.pagibigfund.com.ph) Philippine Health Membership Form (downloadable at www.philhealth.gov.ph)

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1. CLASSIFICATION & DEFINITION

2. NATURE OF APPOINTMENT

3. TYPES OF EMPLOYMENT RELATIONSHIPS IN THE UNIVERSITYU

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OUTLINE

EMPLOYMENT STATUS IN GENERAL

1. PERMANENT

2. TEMPORARY3. SUBSTITUTE4. CO-TERMINOUS5. CONTRACTUAL6. CASUAL

EMPLOYMENT STATUS IN GENERALU

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CLASSIFICATION

1. PERMANENT• Issued to a person who meets the minimum

qualification requirements of the position including the appropriate civil service eligibility.

2. TEMPORARY• Issued to a person who meets the minimum

requirements of the position except the civil service eligibility but only in the absence of a qualified eligible actually available;


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DEFINED AS

3. SUBSTITUTE• Issued when the regular incumbent is temporarily

unable to perform his duties for a period of at least three (3) months.

4. CO-TERMINOUS• Issued to a person whose continuity in the service

is co-terminous with the Appointing authority, Head of the unit where assigned, Incumbent, Project, Lifespan of the agency.


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DEFINED AS

5. CONTRACTUAL • Issued to a person who shall undertake a

specified work or job for a limited period not to exceed one (1) year.

6. CASUAL• Issued only for essential and necessary services

where there are not enough regular staff to meet the demands of the service.


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DEFINED AS

NATURE OF APPOINTMENT1. ORIGINAL

• Refers to the initial entry into the career and non-career service.

• For those in the career service, the first six (6) months shall be probationary in nature; a probationer may be dropped from the service for unsatisfactory conduct or want of capacity anytime during the period; the appointment automatically becomes permanent if no notice of termination is given by the appointing authority before the expiration of the 6-month period.


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2. RENEWAL• Subsequent appointment issued upon expiration of

casual/contractual personnel of temporary appointment

• Presupposes no gap in the service

3. PROMOTION• Advancement of an employee from one position to

another with an increase in duties and responsibilities and usually accompanied by an increase in salary.

NATURE OF APPOINTMENT


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4. TRANSFER• Movement of an employee from one department or

agency to another to a position which is of equivalent rank, level or salary without break in the service involving the issuance of appointment.

• An employee who seeks transfer shall secure permission from the head of agency; it shall be deemed approved after the lapse of thirty (30) days from the date of notice of effectivity of transfer.



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NATURE OF APPOINTMENT5. REEMPLOYMENT

• Reappointment of a person previously appointed to a position but was separated on account of resignation, reorganization

• It presupposes gap in the service

6. REAPPOINTMENT• Change of status from Temporary to Permanent –

appointment issued to temporary employee when he acquires the appropriate eligibility or becomes fully qualified

• It presupposes no gap in the service


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7. REINSTATEMENT• Issuance of appointment to a person previously appointed

to a career position but through no delinquency or misconduct of his own has been separated or who has been exonerated of administrative charges which specified restoration to his previous position.

8. DEMOTION• Movement of an employee from one position to another

with reduction in duties, responsibilities, status or rank, which may or may not involve reduction in salary and not disciplinary in nature.

• If it involves reduction in salary but non-disciplinary, a written consent shall be secured from the demoted employee.


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9. REASSIGNMENT - redeployment from one organizational unit to another within the University without any reduction in rank, status of salary.

10.RECLASSIFICATION - change in the classification of the position as a result of a substantial change in its duties and responsibilities


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11. ADDITIONAL ASSIGNMENT - Responsibilities assumed in addition to basic assignment e.g. faculty/staff assigned as Program Development Associate to another office, etc.

12. EXTENSION OF SERVICE• For an employee beyond compulsory

retirement age of 65.


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13. SEPARATION• From the government service may either be voluntary

or in voluntary. Voluntary:

Resignation Optional Retirement Filing of Certificate of candidacy Abandonment of Office

Involuntary: Compulsory retirement Separation for disciplinary reasons Abolition of office or position Reduction of Force Death or disability Expiration of appointment Termination of employment


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TYPES OF EMPLOYMENT RELATIONSHIPS IN THE UNIVERSITY

FEATURES WITH EMPLOYEE-EMPLOYER RELATIONSHIP Plantilla Items UP Contractual/Casual

Status UP/Government employee

UP/Government employee

Duration of the Contract

Permanent Temporary

Does not exceed one (1) year

Applicable rules in

processing of

appointment

Civil Service Rules University Rules

Civil Service Rules University Rules


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FEATURES WITH EMPLOYEE-EMPLOYER RELATIONSHIP Plantilla Items UP Contractual/Casual

Appointing Authority

VCA (ADM/REPS with SG 17 below)

VCAA (REPS with SG 18 above

Chancellor (ADM with SG 18 above

OVPA (UP System employees)

Chancellor (Casual/Contractual ADM/REPS )

Position Title Position titles found in the Plantilla of Positions



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FEATURES WITH EMPLOYEE-EMPLOYER RELATIONSHIP

Plantilla Items UP Contractual/Casual

Compensation Should follow University Rules; Rates consistent with Salary Standardization Law

Process AdPFC (ADM with SG 1-26)

AdPFC (REPS with SG 17 below) AcadPFC (REPS with SG 18-above)



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WITHOUT EMPLOYEE-EMPLOYER RELATIONSHIP FEATURES

NON-UP CONTRACTUAL NON-UP PROJECT PERSONNEL Status No employer-

employee relationship between the University and the contractee, service not considered as government service

Project employee of the implementing unit/agency not UP/government employee

Duration of the Contract

Does not exceed six (6) months

Depends on implementing unit/agency and/or project leader



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FEATURES WITHOUT EMPLOYEE-EMPLOYER RELATIONSHIP NON-UP CONTRACTUAL NON-UP PROJECT PERSONNEL

Applicable rules in

processing of appointment

Civil Service Rules on Contracts of Service, DBM National Compensation Circular No. 433, COA rules

CS rules do not apply; depends on conditions of grant, if any, and/or rules/policies of the implementing unit/agency

Appointing Authority

Head of hiring unit/college/department

Head of foundation/implementing unit/agency and/or project leader, depending on rules/policies of the implementing unit/agency and/or project leader



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WITHOUT EMPLOYEE-EMPLOYER RELATIONSHIP FEATURES NON-UP CONTRACTUAL NON-UP PROJECT PERSONNEL

Position Title Position titles should not be the same as those found in the Plantilla of Positions

Compensation In accordance with the daily minimum wage rates order (http://www.nwpc.dole.gov.ph)

Process Unit prepare the contract of service/job order duly notarized

Attach approved line item budget and updated CV Submit to HRDO the duly notarized contract for

notation



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Source: batoots HUMAN RESOURCES RECRUITMENT DIVISION UNIVERSITY OF THE PHILIPPINES Human Resources...

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Transcript of Source: batoots HUMAN RESOURCES RECRUITMENT DIVISION UNIVERSITY OF THE PHILIPPINES Human Resources...