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Solar Water Heater Installations in India - SOLARWHIN
1 National Informatics Centre (NIC) & Ministry of New and Renewable Energy (MNRE) Tuesday, February 04, 2014
SOLARWHIN
An initiative of the Ministry of New and Renewable Energy for monitoring the
installation of Solar Water Heater under JNNSM. The online web application
namely SOLARWHIN was developed by National Informatics Centre in
association with MNRE. This application was inaugurated by our Honorable
Minister Dr. Farooq Abdullah on 23/08/2012. In order to submit the reports
to Ministry now this application is made compulsory.
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Always visit Notice page whenever you login to the system
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Guidelines for Entering the Solar Water Heater Installations
Ministry has developed a web based application system for
collecting the details of each and every installation of Solar Water
Heaters in India under Jawaharlal Nehru National Solar Mission
(JNNSM). The application successfully implemented in the case of
Channel Partners (CPs). Ministry now wants this is to be
implemented for programme administrators like SNAs, NHB etc.
The Ministry will provide login credentials for each programme
administrators and they are supposed to enter the details of each
and every customer correctly.
Assumption: It is assumed that the programme administrators
are issued sanction orders from the MNRE corresponding to their
proposals submitted to the Ministry.[ If not please contact MNRE]
The customer installation is to be entered corresponding to a
particular sanction received from the Ministry. The data will enter
after installing the system at customer’s premises.
For any technical help related to the application, please contact
[email protected] or [011-24361891 ] and for any help related to
subject, rule or format or anything related solar water heater
subsidy procedure please contact [email protected] or Mrs.
Veena Sinha (Director) [email protected]
The website can be accessed through any browser (preferably
Mozilla Firefox) with the following address.
You can access the SOLARWHIN by any of the following.
1. http://mnre.gov.in and click on the SOLARWHIN icon in the left side.
2. http://mnre.gov.in/solarwhin
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Some of the conditions implied in the application
The date of entry to a particular sanction is limited and is displayed at the
time of selection of sanction for customer entry
The system will not allow to enter the data after the last date
If a particular report submission is the last submission of that sanction
then system will not check whether you achieved minimum area required.
Without serial number application will not allow to generate final reports
The system will check whether sanctioned area is achieved for a particular
sanction and if it exceeds then it will not allow entering data on that
sanction.
A word of precaution
If your network is not stable or speed is very slow try to generate the
report when it is stable.
When you click
1. http://mnre.gov.in and click on the SOLARWHIN icon in the left side.
2. http://mnre.gov.in/solarwhin
Then you will see the following screen
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If you click on Notice you can see latest notices from Ministry
and updations of SOLARWHIN (We suggest you to check this
page before you login to the site every time). After reading
the same come back to the login page. If you click on the other
icon you will see the contact details whom to contact for what.
Here you have to enter the login name and password provided from the Ministry. The third column is a number (CAPTCHA Code – used for system security purpose) which will randomly display
in the screen and you have to type that number. On successful entry it will show the next screen as follows otherwise repeat the login. If you repeat the mistakes for more than 5 times login got locked and will release after 30 minutes. When everything goes correctly the following screen will come.
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Here we have logged in with the user name of GEDA Gujarath. By using the first option Manage Profile you can modify your profile. Edit the Contact Name, address, phone, email etc. You
have to modify it. Always update with correct mobile number and email. The communication will be send from SOLARWHIN to these numbers. The next option is password change. By using this option you can change your password. In the customer details, there are four options.
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Customer installation details System Panel / Tank Serial Number Upload system photos Sub System updation
When you select the customer installation details you will be prompted to the next screen as follows.
The screen shows the Agency Name and the Code allotted for
that agency. In the first screen you have to select the product
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and sanction order, the number issued from the Ministry. Now
you have to select the manufacture or the system integrator/
dealer whose customer details you are going to enter. Then the
mobile number of the customer. Wherever there is mandatory
field is available then you have to select/type it. Otherwise
system will not allow you to proceed further. Mandatory fields are
shown as (*).
Here select the product,MNRE sanction, select the agency and
enter the mobile number. If this mobile number exists then the
system will display the customer code and name etc. By clicking
on the customer code you can modify the existing customer. If
you click customer code in the right side then that
customer will be deleted from the system. You will not
be able to retrieve it. If you select a customer whose final report
is submitted to MNRE, then it will be displayed however you are
not able to modify or delete any of the entries. If it is a fresh
entry then the following screen will come.
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Parameter Description.
Customer Name :- Name of the customer
Address :- Full Address of the customer. You can press
enter key after each line.
If the installation address is same just click on that button
State :- By default it is selected to your state
District :- Select the District in which customer belongs to
Photo :- Passport size photo of the customer. It should
be either jpeg or PNG type and the size should be less than
50 kb. If the size is high reduce the size with some utility. A
utility is given in the menu. Go to the site and download and
install the application. It will reduce the size of the photo to
the desired size. Browse the photo and upload it. It is a
mandatory field.
Type of identity proof :- Select any one of the identity proof
from the list
Identity proof number:- Enter the number of the
corresponding proof say PAN – XXXXX9999X
Solar Water Heater Category :- Select one from the (drop
down)
Customer type :- Select the type of the customer type
(from the drop down)
Availing depreciation benefits: - This field will display if the
customer type is not domestic and select the answer
correspondingly.
Solar Water Heater type :- Here select type of the solar
water heater (from the drop down)n ETC or FPC
Case ETC
Enter Solar Water Heater Capacity in lpd
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Now select the tube types from the drop down.
Here option has been given for selecting the
standard tubes. Its corresponding area is also
displayed. Now based on the capacity & tube type
computer will display number of tubes. If it is
correct you can accept or enter a different number
as required by you.
Case FPC
Enter Solar Water Heater Capacity in lpd
Based on the capacity Area per panel and number
of panel will be displayed automatically. If it is
correct you can accept or enter a different number
as required by you.
Number of tanks :- [ It is assumed that there can
be more than 1 tank in some systems]
Number of Systems: - It is assumed that there can be
more than one system for a customer. Here it may be noted
that Channel Partners are entering data with different
capacities together. It will generate wrong output. See the
following illustrations.
One customer got 5 systems say capacity 100 is 2, 200 is 1
and 500 is 2. Then you should enter the details as three
entry for a single customer as follows.
I. lpd = 100 No. of systems = 2
II. lpd = 200 No. of systems = 1
III. lpd = 500 No. of systems = 2
One should not enter lpd as 1400 & enter collector area
correspondingly. In other words same capacity systems should be
entered in a single entry. In this case even though the customer
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has got 5 systems and want to consider as 1 system with
capacity 1400 lpd then you have to enter using subsystem option
as explained below.
How to enter subsystems in SOLARWHIN data entry
Subsystem is used to enter the split up capacity of a
system installed by using different capacities. Please see
the following examples.
1. Consider the following example.
One company installed a system with capacity
105000 lpd. It consists of 105 numbers of 1000lpd
systems. So when you enter the case it should enter as
follows.
Solar water heater total capacity: 105000lpd
Number of subsystems in the system: 105
…
…
After submission it will ask for the subsystem details for
entry. At that time you have to enter the details as
follows.
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Corresponding to the actual capacity enter
=================================
Capacity Number Area
100
125
150
..
200
..
900
1000 105 Area
1050
..
6000
10000
The area entered should be matched with the total
number of pipes selected in the main screen.
If you enter the case as follows.
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Solar water heater total capacity: 1000lpd
No. of systems = 105
Number of subsystems in the system: 0
This entry is wrong.
------------------------------------------------------------
Now consider the following example.
Solar water heater total capacity: 700lpd
No. of systems = 1
Number of subsystems in the system: 5
Collector area = 12.50
Subsystem details
100 1 2.50
125
150 4 10.00
..
200
In other words the real capacity installed should be
entered in the capacity field.
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Total Cost of the system with 5 years of AMC :- The
subsidy is calculated based on this amount.
Warranty: Here enter the warranty period provided to
customer in years
Annual Maintenance Contract :- AMC period given to
customer in years
Select the manufacturer of the Panel / Tube from the drop
down
Invoice Number :- Here you have to enter the
invoice number
Invoice date :- Invoice date
Installed place :- Installed place
Commissioned date :- Date of commission (Should
be greater than invoice date) pl note it is not the
installation date always
If everything entered correctly then the system will show the
customer code of that customer (A) (Will be required in
future) and the subsidy calculated by the system. Also an SMS
will automatically generate and send to the customer with
customer code about the installations just now you
entered. If there is any problem modify the customer details by
selecting the sanction order and customer mobile number again
and ensure that the subsidy calculated by computer and
one calculated by you are one and the same. Here again
SMS will go. If you want to delete a particular select that option.
If there is more than one entry for a particular customer you
have to enter the same mobile and when system asks just click
on cancel then it will go to the next screen. Here general details
of the customer will be displayed. You can correct if necessary.
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Now you have to enter the serial number of Panel or Tank. If you
entered 2 tanks then 2 serial numbers you have to enter.
Similarly if you entered 5 panels then serial number of 5 panels
to be entered one by one. If the system is ETC then you have to
enter the serial number of the Tank(s) and if it is FPC you have to
enter the serial number of Panel(s). System will not allow going
further until you enter all serial numbers.
Here you have to enter 2 serial numbers one by one. Now upload
the photo of the customer along with the installation. You can
upload as much number of photos.
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Here you have to upload the system photo.
If you are not able to enter the serial number of Panels / Tanks
through the customer details option you can enter it separately.(
If you enter it already, then no need to enter it again.)
To enter the serial numbers you have to select Ministry’s sanction, select Panel / Tank manufacturer and enter the customer code which you got after submitting the customer details. (A). If you forgot the customer code, using the help
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option by entering mobile number or name and state you will get
the customer code. After everything goes correctly you can enter the serial numbers.
If you already entered the serial numbers and if you are still
attempting to enter the serial number, it will display already
entered serial number and ask you to select the serial number to
be modified. In this way you can modify the serial number.
If you are not able to upload the system photo along with the first
option you can use the option Upload System Photos. When you
click the following screen will come.
Here also you have to select the jpg or png files with less than
50kb and upload it.
Local Reports (for local use)
These reports are basically for your monitoring purpose. You can
use it for verifying the entry and for other monitoring purpose.
Basically it is for generating different statement based on the data entered by you. We will add more reports shortly. On selecting the reports (for local use) option you will get the following screen as on 24.10.13.
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1. Entry and submission sanction wise This report will give you the sanctioned area, achieved area, achieved number of systems and final report submission number and date.
2. List of installation between two entry date. Computer will generate a list of entries made in the computer between two dates by Manufacture wise, System Integrator wise or All together according to your selection. This report can take at any time. Here you have to select the sanction number and from dates and to dates (date of entry) and also the other options of your choice. You can generate this report in customer code wise and invoice number wise. It can be used for verification of the entered data. Before taking the final report generate this report and modify the errors if any and then generate final report. Now you will get the list in excel sheet – Customer codewise.
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3. List of serial numbers to be submitted (Manufacture wise)
This is the list of serial numbers of the corresponding customers. Before submitting the final report you have to verify that all serial numbers were entered in the computer. For that verification you can use this report. It may be noted that without entering the serial number you cannot generate the final report to be submitted to MNRE. Other reports will be added shortly
Report to be submitted to MNRE So far you have entered the data to the Ministry’s website. Now for the payment you have to submit the physical copy of all the data entered by you. You will get all the reports (physical copy) to be submitted to MNRE from this option. You have to generate one by one.
It may be noted that once you generate this report you are
not able to modify any of the entries made by you which
comes in this report. Hence before generating this report
all entries to should be made correct by generating local
reports.
1. Final Report - List of Customers type/Category wise is the main report (list of customers including all details ) to be generated to submit to MNRE. For generating this report you require one more password. SNA project officer should send a request to the mail id [email protected] for getting the password once they completed the entry. Computer will check the following when you try to generate this report.
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Whether you achieved or entered 25% of the target. If your
achievement is less than 25% of the target then it will come out and you cannot generate the report.
Now you can generate the reports when you achieve 250M2. Without achieving 250M2 you cannot generate this report.
Corresponding to all Collectors/Panels or Tanks you have to enter the serial number. If any of the serial numbers is missing then you cannot generate the reports.
Corresponding to the subsystem entry in the main data entry form you have to enter the details of the subsystems. If any of this is missing you cannot generate the reports.
If everything is ok computer will ask confirmation for generating final report. It will generate a big list of customer’s in category wise. Serial number and page number will be printed corresponding to each category.
2. Annexure – List of SWHS where number of Panel is
greater than 20
This is an annexure to above final report 1. If there are more than 20 panels, then there will be more than 20 serial numbers. When it prints, the final report no.1 serial number column will overlap. To avoid this after generating final report 1, generate this annexure also. It will give another list. Keep the list along with final report 1.
3. Consolidated report to be submitted to MNRE
You can generate this report only after generating the final report number 1. After that when you generate this report as usual system will ask sanction number and final report number. Here you have to give the submission number say 1, 2, 3 etc.
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accordingly. Please note that for a sanction you can submit
minimum 4 times as the minimum requirement is 25% of the target. So the first submission will be final report 1, second submission will final report 2 and so on. To generate the report in the requested format the system will further ask the range of Page number and range of serial numbers corresponding to each category of SWHS like FPC – Domestic, FPC – Others, ETC-Domestic and ETC – Others. This you have find from the report generated above (Report 1) and enter it. Without this entry system will not go further. It is for the
completion of the consolidated report in the prescribed format. Then the system will generate the consolidated statement to be submitted to MNRE. 4. Consolidated statement including institutes. This is for generating consolidated statement including institutes. It will be applicable for those who are installing systems in Special Category states.
5. Annexure – Sub System Reports. It is another annexure giving the details of subsystems.
It is the responsibility of the concerned SNAs to see the
figures are absolutely correct and Ministry will not be
responsible for the error. If you found any error in the
application it should be intimated to the Ministry
immediately.
Help
1. You will get this guideline
2. To view the details of a customer you entered.
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By clicking this option you will get the following screen.
Here you can either enter the customer code or the mobile
number of the capacity of the system or a capacity which is
greater than a particular value. When you enter this you will get
the corresponding list. By viewing this you can verify the entry.
Next option is Free Photo Resizer.
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It is a third application. You have to download the FPC (Free
Photo Converter) from that site and install in your system. Then
this FPC can be used to rectify your photo for reducing the size or
changing the type. If you have any other utility use it.