Software Asset Management
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© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. Software Asset Management & Software Asset Inventory Aernoudt Bottemanne 15 Februari 2013
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Do you know how exactly many licenses are in you at your company/organization? Not knowing, can become very costly, as companies like Oracle are very aggressive on that. SAve money on fines, and stay in control, with help from HP
Transcript of Software Asset Management
© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.
Software Asset Management & Software Asset InventoryAernoudt Bottemanne15 Februari 2013
© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.2
Agenda
• The business case for Software Asset Management• HP Software Asset Inventory• HP Software Asset Management• Customer success• Why HP
© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.3
The business case for Software asset management
65%Organizations had been audited by at least one vendor in the past 12
months1
20%Of IT budget is
consumed by software2
5%The tolerance specified
by many software vendors during audits3
The industry view
1 Gartner, “Software Vendor Auditing Trends: What to Watch for and How to Respond” by J. Disbrow , A. Bona et al, May 2012, ID: G00230816
2 Gartner, “IT Asset Management Key Initiative Overview” by, A. Bon, December 2012, ID: G00214140
3 Gartner, Best Practice for Software Asset Management: Reconcile Entitlement and Usage to Understand License Compliance” by Victoria Barber, February 2012. ID: G00200958
© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.5
What is Software asset management?
Request
Deploy
Use
Support
Inventory
Comply
Reconcile
RetireAudit
Re-negotiate
Used licenses
Needed licenses
Owned licenses
Goal
Reallocate
Motivation Automated process
© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.6
The Software asset management journey
1
Enabling you to have accurate facts about your software assets
Software Asset Inventory service• Software in-a-box , pre-installed and pre-configured• Automated discovery• Reports ready to use
2Software Asset Management solution
• Automated software asset management processes• Industry best practices• Out-of-the-box reports
© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.7
A starting point
Enterprise License Agreement (ELA) renewal
Gain visibility into real license usage, negotiate from a position of knowledge and secure the most optimal deal
Support/maintenance contract renewal
Gain visibility into real license usage and put yourself ins a position to structure a more cost-effective contract
Audit
Ensure you are compliant and not exposed to legal or reputation consequences and unexpected expenditures
Three top “low hanging fruit” scenarios
Software Asset Inventory addresses all these scenarios
© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.8
HP Software Asset Inventory service
Perform an internal audit• Discovery of installed software• Import of contract data• Reconciliation of entitlements vs. usage• Reporting
Software in-a-box• No infrastructure provisioning• No software deployment
Gain visibility into entitlement and usage of software• Know what you have• Pay for what you use/need• Protect yourself against incompliance
Reduce solution TCO• Short term engagement• No need to acquire and/or provision
infrastructure
Overview Benefits
A focused, point-in-time delivery project
© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.9
Anatomy of a project
HP Software Asset Inventory service
Report
• Produce compliance reports
Analyze
• Verify imported and collected data
• Map imported data to discovered data
• Reconcile usage vs. entitlements
Import
• Load contract and volume licensing information from system of records
Discover
• Perform automated discovery of installed software
Deploy
• All required software is provided “in-a-box” as a set of virtual machines
© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.10
Deliverables
HP Software Asset Inventory
List of installed software packages# of authorized installations# of unauthorized installations# of consumed licenses# of purchased licenses
Compliance Report (purchased vs. installed)
© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.11
Next step in Software asset management journeyTake control of your software assets
Compliance management
Gather information from other processes, generate reports and gain the right visibility to take appropriate actions to be compliant
License management
What does the company own? What applications can be used, and under which conditions?
Ongoing inventory
What devices you own, which software is used, by whom and how often?
Internal policyWhat software can be used, and by whom? Concerns commercial licenses and freeware.
© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.12
Solution overview
HP Software Asset Management
Software counters for 11 publishers, 700 titles and 3000+ license SKUsCompliance and maintenance renewal dashboards
License expenses reports
License contracts templates
Workflows and scripts for compliance pre-calculation
Management of upgrades and downgrades
© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.13
Solution benefits
HP Software Asset Management
Proactive software licence compliance• Full understanding of the current license position• Mitigate exposure in compliance audits
Avoid over/under purchasing. • Insight in software owned and used• Re-harvest and reallocate unused software licenses
Realize full upgrade discounts• Complete software entitlement and deployment tracking
Reduce maintenance costs• Cancel maintenance for unneeded licenses
© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.14
Customer success
•Multi-vendor server applications
• Facing audit
• Understanding entitlements, software usage and whether they are under- or over-licensed
• Seek to minimize risk and unnecessary costs
Challenge
• Enhanced control over the number of consumed licenses• Asset tracking – knowledge on licenses – what/where/value/cost center•Optimized license compliance by reallocating licenses• Cost savings• Risk reduction• Security of information
Benefits
• Asset Manager with SAM module
• Universal Discovery
HP Solution
Leading EMEA service provider
© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.15
Software assets are your IT investments
Why HP for Software Asset Management and Inventory?
•Recognized as a IT Asset Management leading solution by various industry analysts, such as Gartner, Forrester, EMA•Proven Asset Management solution implementation expertise•More than 20 years of experience helping large, complex, global organizations realize value from their HP Software investments•Education and support services to ensure adoption
2 1 3
Make it matter!
© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.
Best Practices roll-out
© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.17
Building on your foundation
Full ISO/IEC Software Asset Management 19770 conformance Best-in-class strategic SAM
Operational Integration Improving efficiency and effectiveness
Practical managementImproving management controls and drivingimmediate benefits
Trustworthy dataKnow what you have so you can manage it
You are here
HP Software Professional Services can help you mature your Software Asset Management capabilities
© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.18
More information
Contact: Aernoudt Bottemanne via: [email protected]
HP SAI service briefhttp://h20195.www2.hp.com/V2/GetDocument.aspx?docname=4AA4-3760ENW
HP Asset Managerhttp://www8.hp.com/us/en/software-solutions/software.html?compURI=1174696
© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice.
Thank you
