Welcome to New Revised Softex procedure EXIM Division, Hyderabad

Circular RBI has issued vide circular no: RBI/2013-14/254 A.P. (DIR series) Cir. No.43 dated 13th September 2013 regarding the simplification of existing softex form used for declaration of Export of Software. RBI has announced the date of implementation of new softex form and its rules from 1st October 2013. RBI circular

RESERVE BANK OF INDIA

Foreign Exchange DepartmentCentral OfficeMumbai - 400 001

RBI/2013-14/254A.P. (DIR Series) Circular No.43September 13, 2013ToAll Authorised Dealers in Foreign ExchangeMadam / Sir,Export of Goods and Services-Simplification and Revision of Declaration Form for Exports of Goods/Softwares

Attention of the Authorised Dealers is invited to Regulation 6 of the Notification No.FEMA 23/2000-RB dated May 3, 2000 viz. Foreign Exchange Management (Export of Goods and Services) Regulations, 2000, as amended by the Notification No.FEMA 36/2001-RB dated February 27, 2001 and A.P. (DIR Series) Circular No. 80 dated February 15, 2012 ,in terms of which every exporter of goods or softwares has to give declaration in one of the forms (GR/PP/SDF/SOFTEX/Bulk SOFTEX) and submit it to the specified authority for certification.

In order to simplify the existing form used for declaration of exports of Goods/Softwares, a common form called Export Declaration Form (EDF) has been devised to declare all types of export of goods from Non-EDI ports and a common SOFTEX Form to declare single as well as bulk software exports. The EDF will replace the existing GR/PP form used for declaration of export of Goods. The procedure relating to the exports of goods through EDI ports will remain the same and SDF form will be applicable as hitherto. The EDF and SOFTEX form have been given in Annex I and Annex II respectively.

Under the revised procedure, the exporters will have to declare all the export transactions, including those less than US$25000, in the form as applicable. Reserve Bank of India will be extending the facilities to exporters for online generation of SOFTEX Form No. (Single as well as Bulk) for use in Off-Site Software exports, in addition to EDF Form No. (Present web-based process of generation of GR Form No. gets replaced) through its website www.rbi.org.in . In order to generate the above number, the applicant has

generated for each transaction by the applicant exporter. The specimen of online form andthe advice are given in Annex III. The present facility of manual allotment of single as well bulk SOFTEX form number by Regional Offices of RBI would be dispensed with accordingly.

The Foreign Exchange Management Act (FEMA) requires exporters to complete the EDF/SOFTEX Form using the number so allotted and submit them to the specified authority first for certification and then to AD for necessary action as hitherto.

The above instruction will come into force from October 1, 2013. Authorised Dealers may bring the contents of this circular to the notice of their constituents concerned.

The directions contained in this circular have been issued under Section 10(4) and Section 11(1) of the FEMA, 1999 (42 of 1999) and are without prejudice to permissions / approvals, if any, required under any other law.

Yours faithfully,(C.D.Srinivasan) Chief General Manager

Highlights of new revised procedureExporters can use the allocated Softex number either for each invoice or for a group of invoiceswith same currencyof a particular customer.(Kindly refer D of Annexure of RBI Circular No. 80 dated 15th Feb 2012). Exporter will have to declare all the export transactions, including those less than US$25000. (Kindly refer point no.3 of RBI Circular no.43 dated 13thSept 2013)RBI shall provides softex numbers through its website www.rbi.org.in. Forms FEMA Forms Printing (EDF/Softex form no.) The specimen of online form and the advice are given in Annex III. ( Kindly refer point no.4 of RBI Circular no. 43 dated 13th Sept 2013)

Revised softex form is common form to declare single as well as bulk software exports. (Kindly refer point no.2 of RBI Circular no.43 dated 13th Sept 2013)New revised procedure effective from 1st Oct 2013.( Kindly refer point no.6 of RBI Circular no.43 dated 13th Sept 2013)

Revised Softex form Revised softex form for offsite software exports (Kindly refer Annexure-II of Circular no: 43 dated 13th Sept 2013)

Revised softex form for Royalty Receipt (Kindly refer Annexure-II of Circular no: 43 dated 13th Sept 2013)

Format of Softex Forms Summary SheetSection - AName and address of ExporterIEC Code.Letter of Permission (LOP) No.(STP/EHTP/SEZ/EPZ/100% EOU/DTA Unit)Date of LOP issuedName of Authorised Datacom Service ProviderSTPI/SEZ CentreName and address of Authorised Dealer/BankAuthorized Dealer CodeSection - BList of Invoices for offshore export value through datacom linkPeriod of Invoices raised from _____________ to _____________ Sr. No. Softex No.Name of the ClientAddress of the ClientCountry Internal project code/Contract/ Agreement No & dateType of S/W Exported Mode of realisationInvoice NumberInvoice Date (DD/MM/YY)Currency Analysis of Export Value Value of software Export (A)Transmission Charge (B)Commission ( C)Deduction (D)Net Realisable value [ (A+B)-(C+D)]

Guide Lines to Fill the Revised Softex Form

Softex number : Softex number allocated by RBI itself (www.rbi.org.in. Forms FEMA Forms Printing (EDF/Softex form no.)

* Mandatory

Name, Address & Country of Client :

It should match with your business proof document (Agreement/SOW / Workorder / PO / Job order)

Internal project code/Contract/ Agreement No & date:

As per Business proof document

Type of software exported

(a) Computer Software RBI Code Data Entry job and Conversion Software Data Processing 906Software Development 907Software Product , Packages908Other (Please specify).909(b) Other Software Video /TV Software 910Others/( Please specify) ..911

Mode of Realisation : How export value will realise.Types of Realisation :

Under L/C : Letter of Credit is a letter issued by a buyers bank to another sellers bank (especially one in a different country) to serve as a guarantee for payments made to a specified person under specified conditions.

Bank guarantee : A bank guarantee is a surety or a guarantee issued by the bank on behalf of its customer for the benefit of foreign beneficiary.

Others : EEFC Account Exchange Earners' Foreign Currency Account (EEFC) is an account maintained in foreign currency with an Authorised Dealer.

Invoice number & Date : Please follow procedure of your organization.

Country & Currency : Kindly mentioned the code only.

CURRENCY_SWIFTCODECURRENCYNAME RBI NUMERIC CURRENCY CODE

CURRENCY_SWIFTCODECURRENCYNAME RBI NUMERIC CURRENCY CODE

CURRENCY_SWIFTCODECURRENCYNAME RBI NUMERIC CURRENCY CODE

CURRENCY_SWIFTCODECURRENCYNAME RBI NUMERIC CURRENCY CODE

Analysis of Export Value :

A- Value of Software ExportB-Transmission Charges C- Commission D- Deduction STPI will certify the Net Realisable value i.e. ((A+B)-(C+D))

Section C Declaration:

It should be signed by the Authorised Person.

Differences between new & old softex procedure

Old SoftexRevised SoftexThree Sets of Softex application forms need to be submit (Original/Duplicate and Triplicate).

2. Invoices in Triplicate which are duly signed by Authorized person need to be submit along with Softex Form.

3. P.O/Agreement/Work order as per checklist need to be submit.

4. No Soft copy of Softex form required for certification.

Softex Numbers can be allotted by STPI/ by the Unit as allotted by RBI. Softex number for each Softex form.Exporter need not declare the export transactions less than US$25000.Four Sets of new softex form as per RBI format need to be Submit (Original/Duplicate/Triplicate and Quadruplicate).

Invoice details need to be mention in Section B of Softex form.

Agreement/P.O/Work order details need to mention in Section B of softex form.

Soft copy of Softex form forward to STPI (simplified.softex@hyd.stpi.in) Along with Hardcopy.

Softex Numbers allotted by RBI through online only.

Exporter will have to declare all the export transactions, including those less than US$25000.

Sample Check & Verification

Old SoftexRevised SoftexThree Sets of Softex Application forms Need to be submit (Original/Duplicate and Triplicate).

2. Invoices in Triplicate which are duly signed by Authorized person need to be submit along with Softex Form.

3. P.O/Agreement/Work order as per checklist need to be submit.

No Soft copy of Softex form required for certification.Exporter need to submit Data Communication link proof.Softex Numbers can be allotted by STPI/ by the Unit as allotted by RBI. Softex number for each Softex form.Exporter need not declare the export transactions less than US$25000.Four Sets of new softex form as per RBI format need to Submit (Original/Duplicate/Triplicate and Quadruplicate).

Invoice details need to be mentioned in Section B. Invoices copies required for sample check.

Agreement/P.O/Work order details need to mentioned in Section B. One copy of business proof document to be taken for sample check.Need Soft copy of Softex form along with Hardcopy.Exporter provide details of datacom link in Section A of Softex form (Hard copy required for sample check).Softex Numbers allotted by RBI only through online.Exporter will have to declare all the export transactions, including those less than US$25000.

For more information kindly contacts us :

Mr. B.Kiran Kumar, Dy.Director Mob:9959999492Email :kirankumar.b@hyd.stpi.in

Mr. N S Siddaiah, Jt.Director Mob:9347500501Email : siddaiah.ns@hyd.stpi.in