SOE-AAO Congress Industry Prospectus

Vienna, Austria • 9 – 12 June 2007

www.soe2007.org

Industry Prospectus

in association with Austrian Ophthalomological Society

EUROPEAN SOCIETY OF OPHTHALMOLOGY

Joint SOE/AAO 2007 Congress

SOE/AAO 2007 Congress

Letter of invitation from the President50th birthday of SOE

An invitation to attend the Joint Jubilee SOE/AAO 2007 Congress.

The 2007 Congress of the European Society of Ophthalmology (SOE) will take place in Vienna between 9–12 June 2007 and will mark the 50th anniversary of the founding of SOE. The preparations for an appropriately exciting scientifi c programme are well under way: we shall have outstanding European and overseas key note speakers, many symposia which will be organised together with all the major European Sub-specialty Societies and Supranational Organisations.

The American Academy of Ophthalmology (AAO) accepted the SOE’s invitation to stage this event as a joint SOE/AAO meeting, building on the successful model of the Joint AAO/SOE Meeting in 2004 in New Orleans.

We have secured the use of the Austria Center Vienna (ACV), which is not only ideal for our scientifi c sessions, but also has plenty of space and the appropriate up to date facilities for a large commercial exhibition. Indeed, the venue was enthusiastically accepted by all the members of the SOE Industry Advisory Board, which visited it last July.

Located in the heart of Europe, Vienna is easily accessible not just within Europe, but also from anywhere in the world.

We hope that you and your company will take up this opportunity and come to Vienna in June of 2007. There is no better way to celebrate the Half Century of SOE!

Zdenek J. GregorPresident of SOE

Congress Organising Committee Zdenek J Gregor (UK), President of SOE

Gabriel van Rij (The Netherlands), Treasurer of SOE

Bo Philipson (Sweden), Past-President of SOE

Scientifi c Programme CommitteeChairmanZdenek J Gregor (UK)

Sub-Specialty Co-ordinatorsJean-Paul Adenis (France), Oculoplastics

Keith Barton (UK), Glaucoma

Alistair Feilder (UK), Paediatrics and Allied Professions

Marko Hawlina (Slovenia), Uveitis and Neuro-Ophthalmology

Fridbert Jonasson (Iceland), Courses

Bo Philipson (Sweden), Cataract and Refractive

Jan Prause (Denmark), Ocular Pathology and Tumours

Stefan Seregard (Sweden), Retina

Gabriel van Rij (The Netherlands), Cornea, External Diseases and Contact Lenses

Executive Committee of the Council of SOEJean-Paul Adenis (France)

Rosario Brancato (Italy)

Michael H Foerster, (Germany)

Günther Grabner (Austria)

Zdenek Gregor (UK)

Marko Hawlina (Slovenia)

Bo Philipson (Sweden)

Gabriel van Rij (The Netherlands)

The European Society of Cataract and Refractive Surgeons (ESCRS)

The European Glaucoma Society (EGS)

The European Society of Retina Specialists (EURETINA)

The European Society of Ophthalmic Plastic and Reconstructive Surgery (ESOPRS)

The European Fluorescein Angiography Club (FAN Club)

Lindberg Society

The European Ophthalmic Pathology Society (EOPS)

The European Contact Lens Society of Ophthalmologists (ECLSO)

The European Paediatric and Strabismus Society (EPSS)

The European Ophthalmic Oncology Group

The Club Jules Gonin

The European Strabismological Association (ESA)

The International Society for Clinical Electrophysiology of Vision (ISCEV)

The European VitreoRetinal Society (EVRS)

The Cornea Society

The European Cornea Club

European Association for Vision and Eye Research (EVER)

International Ocular Infl ammation Society (IOIS)

Society for Ophthalmo-Immunoinfectiology in Europe (SOIE)

All the major European Sub-specialty societies have agreed to take part in the SOE/AAO 2007 and will provide most of the Symposia and Instruction Courses for the Congress. These include, among others:

The Austrian Ophthalmological Society (OOG) will hold its annual meeting in conjunction with SOE/AAO 2007 and several joint SOE/OOG Symposia will take place during the congress.

Saturday 9 June Sunday 10 June Monday 11 June Tuesday 12 June

08.30–10.00 SY/IC/NP/EUPO SY/IC/NP SY/IC SY/IC

10.00–10.30 Break and Exhibition Break and Exhibition Break and Exhibition Break and Exhibition

10.30–12.00 Opening Ceremony/Helmoltz Medal Lecture

SY/IC/NP SY/IC SY

12.00–13.15 Industry Sponsored SY/Lunch and Exhibition

Industry Sponsored SY/Lunch and Exhibition

Industry Sponsored SY/Lunch and Exhibition

Industry Sponsored SY/Lunch

13.15–14.00 Key Note LectureHoward Fine

Key Note LecturePeng Khaw

Key Note LectureSteve Ryan

Key Note LectureRichard Collin


14.30–16.00 SY/IC/NP SY/IC/NP SY/IC SY/IC


16.30–18.00 Industry Sponsored SymposiumSY/IC/NP

Industry Sponsored SymposiumSY/IC/NP

Industry Sponsored Symposium

SY/IC

SY/IC

18.00–19.30 Get Together Party

General InformationCongress VenueThe 16th Congress of the European Society of Ophthalmology (SOE) will take place at the Austria Center Vienna (ACV) from the 9 – 12 June 2007 and will mark the 50th anniversary of the founding of SOE. This will be a Joint meeting between SOE and the American Academy of Ophthalmology (AAO) and the Austrian Ophthalmological Society (OOG). It is anticipated that there will be a substantial North American presence at the meeting.

The ACV has excellent modern facilities and the exhibition area has been specifi cally designed so that exhibitors can enjoy maximum attendance on their stands.

Profi le of AttendanceThe Congress will have an exciting four-day programme and an extensive trade exhibition. The Congress historically draws over 3000 of the world’s leading researchers and providers of services, equipment, products and aids for people within the diverse spheres of ophthalmology and related sectors. The activities and events associated with SOE/AAO 2007 offer a unique opportunity for companies to reach this highly infl uential international audience via exhibition participation and sponsorship.

Travelling to the CongressThe city of Vienna is easily accessible by rail and road networks and is linked by rail to nearby Vienna International Airport. The Airport is serviced by many international carriers and it is possible to fl y direct from most European and major international destinations.

AccommodationThe area surrounding the Austria Center contains many hotels to suit all budgets. It will be possible to book your accommodation direct through the Congress website closer to the event.

Promotion Active promotion of the event began in September 2005 and will continue right through to June 2007, via mailings to all interested parties, advertising in relevant publications and a high profi le presence at relevant congresses and meetings (SOE has entered into reciprocal agreements for booths at the World Congress, The French Ophthalmological Society, The American Academy and other National and Sub-specialty meetings).

LanguageThe offi cial language of the Congress will be English.

SY = Symposium EUPO = Residents ProgrammeIC = Instructional coursesNP = Nurses Programme

The programme is in 7 parallel sessions except 12.00 – 14.00 when only one hall is open. EUPO-programme for residents will take place on Friday and Saturday 08.30 – 18.00.


The scientifi c programme is organised JOINTLY by the European Society of Ophthalmology (SOE) and the following Subspecialty Societies and Supranational Organisations:

Subspecialty SocietiesThe European Society of Cataract and Refractive Surgeons (ESCRS)

The European Glaucoma Society (EGS)

The European Society of Retina Specialists (EURETINA)

The European Society of Ophthalmic Plastic and Reconstructive Surgery (ESOPRS)

The European Fluorescein Angiography Club (FAN Club)

Lindberg Society

The European Ophthalmic Pathology Society (EOPS)

The European Contact Lens Society of Ophthalmologists (ECLSO)

The European Paediatric and Strabismus Society (EPSS)

The European Ophthalmic Oncology Group

The Club Jules Gonin

The European Strabismological Association (ESA)

The International Society for Clinical Electrophysiology of Vision (ISCEV)

The European VitreoRetinal Society (EVRS)

The Cornea Society

The European Cornea Club

European Association for Vision and Eye Research (EVER)

International Ocular Infl ammation Society (IOIS)

Society for Ophthalmo-Immunoinfectiology in Europe (SOIE)

Supranational OrganisationsEuropean Board of Ophthalmology (EBO)

European Society for Eye and Vision Research (EVER)

European University Professors of Ophthalmology (EUPO)

International Council of Ophthalmology (ICO)

SOE/AAO/OOG 2007 Joint PartnersEuropean Society of Ophthalmology (SOE)

American Academy of Ophthalmology (AAO)

Austrian Ophthalmological Society (OOG)

Scientifi c symposia topics chosen for the meetingAgreed subjects for the scientifi c programme are as follows:

RetinaUpdate on Vitreoretinal Surgery

Current treatment options in retinal vascular disease

Pharmacotherapy in retinal disease

Antiangiogenic strategies in neovascular AMD

Diabetic macular oedema

Retinal Detachment Surgery

Diseases of Vitreoretinal Interface

Macular Surgery

Ocular circulation

Risk factors for progession of AMD

Retinal pigment epithelial detachments

Fluorescein conference

Cataract and Refractive SurgeryNew techniques in cataract surgery

Update on new IOLs

Phakic IOLs - advantages and disadvantages

Who should not have cataract surgery?

LASIK, PRK, LASEK or Epi-LASIK?

Wave front analysis

Surgery for presbyopia

Hyperopia and astigmatism – how should it be treated?

GlaucomaAngle closure glaucoma

Medical treatment of glaucoma – indications and limitations

Detection of progression of glaucoma

When medical treatment is failing – the role of surgery

Secondary glaucoma

Novel ideas in glaucoma management

Cornea

Stem cells in pratice

Therapeutic options in infectious corneal and external diseases

Corneal imaging and keratoplasty

Management of keratoconus

Contact lensesCorneal reshaping and contact lenses

Contact lenses throughout life

Oculoplastic surgeryOrbital diseases

Eyelid surgery

Management of lacrymal disorders

Paediatric OphthalmologyInnovations in paediatric intra-ocular surgery

Retinopathy of prematurity

Strabismus and amblyopia update

Treatable retina disease in childhood

Infl ammatory disease in childhood

Paediatric neuro-ophthalmology

Ocular Pathology & TumoursCytogenetics of intraocular tumours

Ocular Lymphoma

Management of retinoblastoma

Clinical - pathological correlations in ocular disease

Neuro-ophthalmologyIs it the retina or is it the optic nerve?

Neuro-opthalmic emergencies

UveitisNew techniques in the diagnosis of uveitis

Medical management of uveitis: what is new?

Electrophysiology Functional imaging in retinal disease

Paediatric electrophysiology

Allied professionsTrauma

Glaucoma

Ocular surgery – during and after

The visually disabled

Ocular prostheses

Hot topics in Ophthalmology

A wide variety of sponsorship opportunities have been created to allow each company the opportunity to showcase their organisation as best suits their needs and budget. See the tables below for an overview of the deals we have created or talk to our business manager about a tailor made, individual package for your organisation. Anything is possible!

All sponsors will be acknowledged in the Final Programme, on the Congress Website and on the Sponsors’ Boards that will be displayed in prominent locations around the venue.

Supporting the Congress

Item Platinum €150,000 Gold €100,000 Silver €50,000 Bronze €15,000

Membership of the IAB ✔ ✔

Exclusive satellite ✔

Parallel satellite ✔

Hospitality suite ✔ ✔

From the shopping list select items to the value of €45,000 €30,000 €22,500 €7,500

Complimentary exhibition space 30% of total 20% of total 10% of total 5% of total

Complimentary full delegate registration 6 4 2 1

Invitations to President’s Dinner 2 1

Advance mailing to delegate list ✔ ✔ ✔

Company strap line on Congress website ✔

Logo link on Congress website to own site ✔ ✔ ✔

Acknowledgement in Congress literature ✔ ✔ ✔ ✔

Final Programme - editorial 75 words 75 words 75 words 75 words

Final Programme – logo ✔ ✔ ✔ ✔

Insert in delegate briefcase ✔ ✔ ✔

Company name and logo on sponsor acknowledgement boards around the venue

✔ ✔ ✔ ✔

Sponsorship OpportunitiesThe following number of packages is available:

Platinum – maximum 1

Gold – maximum 3

Silver – maximum 4

Bronze – maximum 4

Item Cost

Print and related items

Provisional Programme and Call for Papers €30,000

CD Rom €22,500

Book of Abstracts €22,500

Final Programme €15,000

Pocket Programme €15,000

Laminated bookmark €7,500

Congress briefcase insert €2,500

“Supply of goods” items

Internet centre €30,000 or supply of goods + €15,000

Congress briefcase €22,500 or supply of goods + €7,000

Pads and pens €7,500 or supply of goods + €4,000

Delegate items

Welcome reception €22,500

Signage €7,500

Tea/coffee breaks €7,500

On site items

Programme monitors €22,500

Audio visual €15,000

Mail and Message centre €12,000

For more information please contact:

Josephine Gordon Concorde Services Limited,42 Canham Road,London, W3 7SRTel: +44 (0) 20 87433106Fax: +44 (0) 20 87431010Email: [email protected]


Itemised Details of SponsorshipItemised details of sponsorship with extra enhancement opportunities

Print and related itemsProvisional Programme and Call for Papers €30,000

The Provisional Programme and Call for Papers will be distributed in fall 2006, with a circulation of 10,000 and will include the following related information:

● Provisional Scientifi c Programme

● Call for Papers

● Registration information

● Congress Information

This is a good opportunity for the sponsoring company to get early promotion for the event to a larger international audience.

Acknowledgments

● Company name and logo on the back cover.

● Full page advertisement on the inside front or inside back cover of the provisional programme.

● Line of acknowledgment highlighted within the fi nal programme

Pocket Programme €15,000

This is always a useful item for attendees and in constant use during the event. Distributed through the Congress briefcase, this is an ideal opportunity for a company to highlight its name to delegates.

Acknowledgments

● Company name and logo on the back cover of the Pocket Programme


Final Programme €15,000

The Final Programme will be distributed on-site to all participants. This a much used and highly visible item on which to have your company name highlighted during the Congress. The Organisers will be responsible for the production of the programme and its distribution. It will contain the fi nal defi nitive programme and following related information:

● Detailed programme and overview

● Information on the Organising Committee

● General information about the Congress

● Details of corporate sponsorship

● Information on the social programme

Acknowledgments

● Company logo on the back cover of the Final Programme

● Full page colour advertisement on inside front or inside back cover of the fi nal programme


Book of Abstracts €22,500

This will be distributed to each delegate at registration and will contain abstracts of all the scientifi c presentations. This is a key document, which will be in constant use by the delegates and will also be a subsequent source of reference.

Acknowledgments

● Company name and logo on the back cover

● Full page advertisement on the inside front or inside back cover of the book of abstracts


CD Rom €22,500

This item will be distributed to each delegate at registration and will contain abstracts of all the scientifi c presentations in a searchable format.

Acknowledgments

● Company name and logo on the back cover of the jewel case

● Logo of sponsor on CD ROM


Laminated Bookmark €7,500

This highly visible item will be distributed through the Congress briefcase, either in the Final Programme or Abstract Book. The bookmark will follow the Congress theme including the Congress logo, venue and dates.

Acknowledgments

● Company name and logo on the front of the Bookmark and company advertisement on the reverse.


Congress Briefcase insert €2,500

Your company may have an A4 page, single fold or similar, maximum weight of 20g. The insert may be advertising, invitation or company message, and will be inserted into the Congress briefcase on your behalf by the Organisers. Content subject to approval by the organisers. You must be an exhibitor to qualify.

Pads and Pens €7,500 or supply of goods + €4,000

Distributed via the Congress briefcase, this is a unique opportunity to highlight your company name and logo on two items, which will see continuous use throughout the Congress.

Option 1 - €7,500

The Organisers source and provide the (estimated) 3500 notepads and pens, the items to be subject to approval of design by the sponsoring company.

Option 2 - €4,000

The sponsoring company supplies estimated 3,500 notepads and pens, the items to be subject to approval by the Organisers.

Acknowledgments

● Company name and logo on each item


Congress Briefcase €22,500 or supply of goods +€7,000

This is a high profi le, much sought after sponsorship item. The sponsoring company’s logo appears on the inside of the bag. The Congress logo and event details will be printed on the Briefcase.

Option 1 - €22,500

The Organisers source and provide the (estimated) 3500 briefcases, the item to be subject to approval by the sponsoring company.

Option 2 - €7,000

The sponsoring company supplies the (estimated) 3500 briefcases, the item to be subject to approval by the Organisers.

Acknowledgments

● Company name and/or logo on front /inside of briefcase


“Supply of goods” items

Internet Centre €30,000 or supply of goods + €15,000

This will be located within one of the Foyer areas to the exhibition hall for maximum exposure and accessibility. The Organisers will be responsible for the provision of the necessary power and network connections.

Option 1 - €30,000

The Organisers provide the internet centre together with all equipment and associated costs.

Option 2 - €15,000

The sponsoring company will provide all hardware and software and be responsible for setting up and maintaining the Internet connections. They will be responsible for the running and maintenance of the Centre and any ongoing servicing requirements associated with that. The design of the area is to be approved by the Organisers and must comply with the Terms and Conditions of Exhibiting as contained at the back of this prospectus.

Acknowledgments

● Company name at strategic points around the Internet Centre area

● Company name and logo on-screen at each terminal



Signage €7,500

There will be extensive directional signage around the Congress venue and the opportunity exists for a company to promote its name by supporting this service.

Acknowledgments

● Company logo on all directional signs around the venue, positioned by the Organisers.


Delegate items

Welcome Reception €22,500

The Welcome Reception will be held on the evening of Saturday, 9 June in the Exhibition area. This is a high profi le opportunity for a company to promote its name during the evening.

Acknowledgments

● Company logo on sign boards around the Welcome Reception, particularly close to the drinks and food points and outside entrances to the exhibition area


● You may provide napkins during the event with your company name to further profi le your organisation

Tea/Coffee Breaks €7,500

Catering points are placed within the exhibition hall and this is an opportunity to have high visibility for your company name.

Acknowledgments

● Company name and logo on signage at each catering point for the duration of the event.


● You may provide sugar sticks, napkins etc with your company name to further profi le your organisation

On Site items

Programme Monitors €22,500

Plasma screens will be located around the venue detailing scientifi c programme information and what is happening in each session hall.

Acknowledgments

● Company logo on each programme page.


Mail and Message Centre €12,000

The Mail and Message Centre will convey written and telephoned information. There will also be a facility for receiving incoming faxes. The Congress Secretariat throughout the Congress will man the centre. This is a focal point where delegates can pick up messages and therefore provide an excellent opportunity for advertising for the sponsoring company. The centre will have a plasma screen to display information. The mail and message centre will be located within the registration area.

Acknowledgments

● The company has its name and logo at strategic points on the message centre.


Audio-Visual €15,000

Sourced by the Organisers this is a high profi le sponsorship item.

Acknowledgements

● There will be a holding slide with the company logo in session halls during breaks

● A banner with the company name and logo outside/ or inside speaker check-in room


ExhibitionThe Austria Center has over 1200 square metres of fl at-fl oor exhibition space available for SOE/AAO 2007 Congress, which allows for a wide variety of stand confi gurations including:

● Free build ● Shell Scheme ● Island sites

Stand Rental● €675 per square metre – up to 31 May 2006

● €725 per square metre – 1 June 2006 to SOE 2007

Exhibitor Benefi tsExhibiting at SOE 2007 will entitle you to the following benefi ts:

Pre-event● Technical manual with full joining instructions and

participation advice

● Joining Instructions

● Participation advice

● Full services of the Exhibition Organisers and their staff

On-site● Fascia board with company name (if shell scheme)

● Free 75-word editorial in the exhibition catalogue.

● Stand personnel registration (2 per 9 m2)

● Complimentary tea and coffee for stand personnel (1 per 9 m2)

● Daily cleaning of aisles and common areas

● 24 hour venue security

● Welcome Reception

Exhibition timesThe exhibition will be open during the following times. These times may be subject to slight alteration.

Saturday 9 June 10.00–19.30Sunday 10 June 10.00–18.00Monday 11 June 10.00–18.00Tuesday 12 June 10.00–18.00

Application for Exhibition Stand SpaceAny company wishing to participate in the exhibition should complete the attached application form and contract, indicating fi rst, second and third choice of stand and return it to the address or fax number at the top of the form.

For further information and assistance please contact:

Josephine GordonConcorde Services Limited42 Canham RoadLondon, W3 7SRTel: +44 (0) 20 87433106Fax: +44 (0) 20 87431010Email: [email protected] www.soe2007.org

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1. Defi nitionsIn these Regulations the term Exhibition in all cases refers to the aforesaid Trade Exhibition, being held in conjunction with the aforesaid Congress. The term Exhibitor includes any person, fi rm, company or corporation and its employees and agents to whom space(s) has been allocated for the purpose of exhibiting at the Exhibition. The term Organisers means Concorde Services Limited on behalf of the Organising Committee. The term Premises refers to those portions of the stated venue licensed to the Organisers.

2. Installation and Removal of ExhibitsExhibitors will be advised of when they may commence installation of exhibits. Exhibitors are prohibited from commencing such installation until the time nominated to them. The Organisers will use their best endeavours to adhere to the nominated date for the commencement of Exhibitors work but will accept no responsibility for any costs, claims or expenses arising from any variation to such date. Exhibits which do not reasonably satisfy the Organisers shall be modifi ed forthwith by the Exhibitor in such manner and within such time as the Organisers may require and in default the Organisers may remove such exhibits at the expense of the Exhibitor who shall forfeit all sums paid by way of deposit, rental or otherwise. No exhibitor shall erect any sign, stand, wall or obstruction, which in the opinion of the Organisers interferes with or over shadows an adjoining Exhibitor. The Exhibitor is responsible for the safety of his products, display and stand. During breakdown period NO material should be left unattended at anytime. It is the responsibility of the Exhibitor to leave his stand space clean and tidy during the Exhibition and after dismantling. All exhibits, displays, stand fi ttings and materials must be removed from the Premises by the time and date stated by the Organisers. Removal of exhibits and dismantling may not commence until after the offi cial closing time. Any special arrangements for installation or removal of exhibits must be made in consultation with the Organisers.

3. Stand Construction and ServicesFor insurance, security reasons and to adhere to regulations stipulated by the stated venue the Organisers will appoint offi cial contractors for all stand construction, all electrical services (mains and fi ttings) and all ancillary services. Due to the necessity of co-coordinating all activities during installation and dismantling periods and for security purposes, NO other contractors will be permitted to undertake any of this work without prior consent of the Organisers.

4. ApplicationThe Organisers reserve the right to refuse any application or prohibit any exhibit without assigning any reason for such refusal or prohibition. An Exhibitor may not, except by express written permission of the Organisers display directly or indirectly, advertise or give credits to any products other than his own or his named principals. The display of acknowledgement or credit indicating membership of organisations or Trade Associations is not allowed except by express written permission of the Organisers. The Organisers reserve the right to have masked or removed from the Premises any product or sign violating this regulation. The Organisers reserve the right to postpone the Exhibition from the set dates, and to hold the Exhibition on other dates as near to the original dates as possible, utilising the right only when circumstances necessitate such action and without any liability to the Organisers. The Organisers reserve the right to change the exhibition fl oor layout if necessary. The Organisers reserve the right in unforeseen circumstances to amend or alter the exact site of the location of the stand and the Exhibitor undertakes to agree to any alteration to the site or the space re-allocated by the Organisers.

5. CancellationCancellations must be submitted by registered post. In the event of the stand being re-let and the exhibition is fully sold, 90% of the contract price will be refunded. The Organisers shall retain 10% of the contract price if the cancellation is received more than 12 months prior to the Exhibition. 50% of the contract price if the cancellation is accepted after that time. 100% of the contract price if the cancellation is accepted within 3 months prior to the Exhibition Opening.

6. Bankruptcy or LiquidationIn the event of an exhibitor becoming bankrupt or entering into liquidation (other than voluntary liquidation for the purpose of amalgamation or reconstruction) or having the Receiver appointed, the contract with such an exhibitor will terminate forthwith, the allotment of stand space will be cancelled and all sums paid by the Exhibitor under contract shall be forfeited.

7. Occupation and Payment of Stand SpaceThe Exhibitor, his servants, agents, employees and contractors may enter the building at a time which will be nominated to them for the purpose of stand dressing and fi tting. In the event of an Exhibitor failing to take possession of his stand the Organisers have the right to reallocate the stand and all monies paid shall be forfeited. No Exhibitor shall occupy his stand space in the Exhibition until all monies owing to the Organisers by the Exhibitor are paid in full.

8. Obstruction of Gangways and Open SpacesExhibitors will not be allowed to display exhibits in such a manner as to obstruct the light or impede or affect the displays of neighbouring exhibitors. Exhibitors will not be allowed to project onto the gangways, ceilings or walls, which are not part of their stand. Gangways must at all times be kept clear and free for passage. All emergency exits and access to service areas are to be kept clear at all times. They must not be restricted or rendered unrecognisable. Public gangways shall remain the means of escape even during installation and dismantling periods. Any Exhibitor who continues to cause obstruction or nuisance after notice has been given will be liable to have his stand closed by the Organisers at the Exhibitors expense and risk.

9. Conduct of Exhibitors and RepresentativesAnnoyance: The Organisers reserve the right to stop any activity on the part of any Exhibitor that may cause annoyance to other Exhibitors or visitors. Business must be conducted only from the Exhibitors own stand and under no circumstances may this be carried out from a gangway or elsewhere within the Exhibition.Microphones/Audio Visual Equipment: The use of microphones/audio visual equipment is permitted, but the volume must not be such as to cause annoyance to other Exhibitors. The Organisers reserve the right to prohibit their use if in the Organisers opinion any annoyance is being caused. Publicity Material: Any publicity material shall be displayed and/or given away only from the Exhibitors own stand.

10. Trade Union LabourAll stand fi tting, construction or display work should be carried out by members of the appropriate Trade Unions recognised by the Exhibition Industry at the rates of pay and overtime and conditions in accordance with the Terms of the Working Rules Agreement currently in force.

11. Electrical RequirementsFull lighting and power services will be available to the Exhibitor through the offi cial electrical contractor. A schedule of these services will be available once application has been made. Exhibitors may provide their own electrical fi ttings where such fi ttings are in the form of made up units, showcases and/or signs complete and ready for connection to the mains supply. Electrical devices, which interfere with radio or television systems, must be switched off immediately if requested by the Organisers. The use of electrical appliances such as coffee machines, etc. shall only be permitted if they conform to the conditions concerning electrical appliances as laid down by the appropriate authority and other statutory bodies. Before such appliances are used, permission must be obtained from the Organisers. The use of immersion heaters and electric heaters with unguarded elements are not permitted.

12. Dangerous Materials and ExhibitsThe Exhibitor must conform to the conditions concerning explosives and dangerous combustible materials as laid down by the appropriate authority and other statutory bodies. Any material or exhibit not approved by the appropriate authority or by the Organisers must be removed from the building at the request of the Organisers.

13. Fire PrecautionsIn accordance with the requirements of the appropriate authority, all material used in Construction work, display materials etc. must be effectively fi re proofed or made of non-infl ammable materials in accordance with the standards of every appropriate authority. Fire extinguishers will be provided by the Organisers in the display areas and placed as regulations require. The Exhibitors must comply with any reasonable instructions given by the appropriate authority or the Organisers to avoid the risk of fi re.

14. Damage to the PremisesNo nails, screws or other fi xtures may be driven into any part of the Premises including fl oors; nor may any part of the premises be damaged or disfi gured in any way. Should any such damage occur, the Exhibitor responsible would be invoiced for any reparation charges incurred.

15. CleaningThe Organisers will arrange for the daily cleaning of the aisles outside the Exhibition open hours. Exhibits will not be cleaned.

Terms and Conditions of Exhibiting

16. Security ServicesThe Organisers will arrange a site security service during the period of the Exhibition but will accept no liability for loss or damage.

17. StorageThere are no storage facilities available within the Exhibition area or premises (unless space has been purchased from the Organiser prior to the Exhibition and only if available). Exhibitors are advised to make their own arrangements for removal and storage of packing cases, etc. Under no circumstances may packing materials of any kind be left in the aisles or on the stands.

18. Freight and TransportThe Organisers will appoint offi cial forwarding agents for temporary importation of goods for the Exhibition. Overseas exhibitors wishing to bring in goods or materials for temporary importation MUST contact the Organisers for details of the offi cial contractor.

19. LiabilityWhilst the Organisers will endeavour to protect exhibition property whilst on display at the Exhibition, it must be clearly understood that the management of the Premises, the Organising Committee and the Organisers cannot accept liability for any loss or damage sustained or occasioned from any cause whatsoever. Exhibitors will be responsible for all damage to property and for any loss or injury caused by them or their agents or employees and will indemnify the Organisers against all claims and expenses arising there from. In the event of it being necessary for any reason whatsoever for the exhibition to be abandoned, postponed or altered in any way in whole or in part, or if the Organisers fi nd it necessary to change the dates of the Exhibition or vary the hours the Exhibition is open, the Organisers shall not be liable for any expenditure, damage or loss incurred in connection with the Exhibition. The Organisers shall further not be liable for any loss, which the Exhibitor or Exhibition Contractors may incur owing to the intervention of any authority, which prevents or restricts the use of the Premises or any part thereof in any manner whatsoever.

20. InsuranceExhibitors are required to take the appropriate insurance and ensure the Organisers are sent a copy of the documents. The Organisers can advise Exhibitors of suitable Insurance Brokers upon request. Particular attention is drawn to the need for the following: Abandonment Insurance: Exhibitors will have seen from paragraph 19 above that the Organisers are not obliged to return any monies paid for space in the event of cancellation or restriction of the Exhibition. Stand, Fixtures and Similar Insurance: All risks on loss or damage to Exhibitors property, fi xtures, fi ttings and all other property of a similar nature such as personal effects of directors, principals and employees whilst on the Premises and transit risks from the Exhibitors premises to the Exhibition and return. Public Liability: Liability to the public may arise out of the Exhibitors activities and should be covered by insurance.

21. General ConditionsThe Organisers are responsible for the control of the Exhibition area. Exhibitors are responsible for the control and supervision of their own stands. The decision of the Organisers is fi nal and decisive on any question not covered in the foregoing regulations. The Organisers may from time to time add to or vary these rules and regulations and do anything at their sole discretion they deem desirable for the proper conduct of the Exhibition, provided that such amendments or additions do not operate to diminish the rights reserved to the Exhibitor under this agreement and shall not operate to increase the liabilities of the Organisers. Exhibitors must comply in all respects with the requirement of every appropriate authority, with the Terms of Agreement by which the Organisers may occupy the Premises and with the policies of insurance effected by the Organisers. Copies of the Agreement and policies of insurance may be inspected at the Exhibition offi ce 30 days prior to the opening of the Exhibition. Signature of the Exhibition Contract implies acceptance of these Exhibition Rules and Regulations and Conditions.It is not allowed to exhibit and/or sponsor at any other type of Ophthalmology meeting in Europe within a period covering 14 days before and 14 days after the dates of the 50th SOE/AAO 2007. The organiser shall be entitled to terminate the contract forthwith and all payments made to the organiser shall be forfeited, without prejudice to the organiser’s authority to claim damages in full from the exhibitor.

Exhibition OrganisersConcorde Services Ltd

42 Canham RoadLondon W3 7SR

Tel: +44 (0) 20 8743 3106Fax: +44 (0) 20 87431010

[email protected]

SOE-AAO Congress Industry Prospectus

Documents

Transcript of SOE-AAO Congress Industry Prospectus