SM06f: Family Functioning Assessment (FFA) -...

SM06f: Family Functioning Assessment (FFA) - Ongoing

September 14, 2018

_____________________________________________________________________________________________

SM06f - FFA-Ongoing September 14, 2018

Topic Paper of 48

Change History

Release# or

Date

CR# or

Incident #

Change

Description

Author(s) Section Modified

07/28/2013 Initial Version FSFN

Implementation

Team

All Sections

Q1 11-

102013

CR for Q1 Added validation message for

refreshing page when

changes were made to child’s

age or Child Needs or

Protective Capacities;

Additional text in Parenting

group box;

Added Task Due

Djuna Acker 1.2.3.3, 1.2.9.2,

1.2.9.3,

1.2.10.2,

1.2.10.3,

1.2.7.2, 1.3.5

05/16/2014 CR Updated per CR 469+ 10 FSFN

Implementation

Team

All sections

07/30/2015 CR580 Updated Supervisor

Consultation Pop-Up page

FSFN

Enhancement

Team

All sections

11/03/2015 Updates resulting from

Supported Platforms

Ibrahim Allison Throughout

11/03/2015 Supported Platforms peer

review

Robert Thornton Throughout

02/11/2015 Final Review Supported

Platforms

Regina Richardson Entire Document

09/22/2016 CR600 Updates per CR600 Nancy Weglinski 1.2.11

9/26/2016 CR600 Peer Review for CR600.01k Regina Richardson 1.2.11

09/27/2016 CR600 Peer Review Kortney Rudd

10/4/2016 CR-600.01a,

b, c, f, h

Updates for CR-600.01.x Krista Vollack-

Bubp

Section1.2.11.

10/12/2016 CR600 Peer Review Kortney Rudd Section 1.2.11

_____________________________________________________________________________________________


Topic Paper of 48

10/24/2016 CR 600 Incorporated DCF Feedback Kortney Rudd 1.2.11.2

11/30/2016 CR549 Updates for CR549.01 and

CR549.05

Kathleen Watson 1.2.7.2

12/01/2016 CR549 Peer Review Jishil Johnson

12/09/2016 CR-AS1

CR579.03

CR549.09

Updates for CR-

AS1,CR579.03, and

CR549.09

Kathleen Watson 1.2.2.2 and

1.2.3.1

12/14/2016 CR-AS1

CR579.03

CR549.09

Peer Review Leon White 1.2.2.2 and

1.2.3.1

1/26/2017 CR641.07 Updated page per CR641.07 Kathleen Watson 1.2.11.2

Tab Information

1/31/2017 Updated screen shots and

incorporated final DCF

Review Comments

Leah Dienger Entire Document

3/29/2017 AS13/ AS14

Part 2

Updated the field descriptions

and Save Processing to reflect

the modified process for

automatically launching the

FFA – Ongoing template.

Amy Jenks Pages 14, 15 and

16

7/23/2018 Amd17 Updated formatting and

amd17 story criteria

Chris Gosselin Entire Document

08/30/2018 Amd 17 Final Review Patricia Atchley Entire Document

_____________________________________________________________________________________________


Topic Paper of 48

Table of Contents

1 Introduction ........................................................................................................................................... 6 2 Pages ..................................................................................................................................................... 8

2.1 Pop-Up – Investigation Selection ................................................................................................. 8 2.1.1 Pop-Up Overview ..................................................................................................................... 8 2.1.2 Pop-Up Information .................................................................................................................. 9 2.1.3 Background Processing ............................................................................................................. 9 2.1.4 Save Processing......................................................................................................................... 9

2.2 Pop-Up – FFA-Ongoing/ Progress Update Selection page ......................................................... 10 2.2.1 Pop-Up Overview ................................................................................................................... 10 2.2.2 Pop-Up Information ................................................................................................................ 11 2.2.3 Background Processing ........................................................................................................... 11 2.2.4 Save Processing....................................................................................................................... 11

2.3 Page - Family Functioning Assessment (FFA) - Ongoing .......................................................... 12 2.3.1 Page Overview ........................................................................................................................ 12 2.3.2 Page Information ..................................................................................................................... 13 2.3.3 Background Processing ........................................................................................................... 14 2.3.4 Save Processing....................................................................................................................... 16

2.4 Tab - Participants page ................................................................................................................ 18 2.4.1 Tab Overview .......................................................................................................................... 18 2.4.2 Tab Information ...................................................................................................................... 19 2.4.3 Background Processing ........................................................................................................... 20 2.4.4 Save Processing....................................................................................................................... 21

2.5 Pop- Up – Participant Selection (Case Participant) .................................................................... 22 2.5.1 Pop-Up Overview ................................................................................................................... 22 2.5.2 Pop-Up Information ................................................................................................................ 23 2.5.3 Background Processing ........................................................................................................... 23 2.5.4 Save Processing....................................................................................................................... 23

2.6 Pop-Up - Participant Selection (Family Support Network) ........................................................ 24 2.6.1 Pop-up Overview .................................................................................................................... 24 2.6.2 Pop-up Information ................................................................................................................. 24 2.6.3 Background Processing ........................................................................................................... 25 2.6.4 Save Processing....................................................................................................................... 25

2.7 Tab – Family Assessment Areas ................................................................................................. 26 2.7.1 Tab Overview .......................................................................................................................... 26 2.7.2 Tab Information ...................................................................................................................... 26 2.7.3 Background Processing ....................................................................................................... 28 2.7.4 Save Processing....................................................................................................................... 29

2.8 Tab – Reason(s) for Ongoing Involvement page ........................................................................ 30 2.8.1 Tab Overview .......................................................................................................................... 30 2.8.2 Tab Information ...................................................................................................................... 30 2.8.3 Background Processing ........................................................................................................... 32 2.8.4 Save Processing....................................................................................................................... 32

2.9 Tab – Child Needs ...................................................................................................................... 33

_____________________________________________________________________________________________


Topic Paper of 48

2.9.1 Tab Overview .......................................................................................................................... 33 2.9.2 Tab Information ...................................................................................................................... 33 2.9.3 Background Processing ........................................................................................................... 35 2.9.4 Save Processing....................................................................................................................... 35

2.10 Tab - Protective Capacity Analysis and Family Change Strategy .............................................. 36 2.10.1 Tab Overview ...................................................................................................................... 37 2.10.2 Tab Information .................................................................................................................. 37 2.10.3 Background Processing ....................................................................................................... 40 2.10.4 Save Processing................................................................................................................... 40

2.11 Safety Summary and Planning .................................................................................................... 41 2.11.1 Tab Overview ...................................................................................................................... 41 2.11.2 Tab Information .................................................................................................................. 42 2.11.3 Background Processing ....................................................................................................... 44 2.11.4 Save Processing................................................................................................................... 44

3 Inventories ........................................................................................................................................... 45 3.1 CRUD Matrix .............................................................................................................................. 45 3.2 Reference Data ............................................................................................................................ 45 3.3 Automated Messages .................................................................................................................. 45 3.4 Checklists .................................................................................................................................... 45 3.5 Task Due ..................................................................................................................................... 45

3.5.1 <Family Functioning Assessment (FFA) – Ongoing Due> .................................................... 45 3.5.2 <Family Functioning Assessment (FFA) – Ongoing Follow-up Supervisor Consultation

Due> 46 3.6 Notifications ................................................................................................................................ 46 3.7 Text Templates ............................................................................................................................ 46 3.8 Reports ........................................................................................................................................ 46 3.9 Triggers ....................................................................................................................................... 46 3.10 Batch Programs ........................................................................................................................... 47 3.11 Requirements Covered In This Paper ......................................................................................... 47

_____________________________________________________________________________________________


Topic Paper of 48

1 Introduction

The FFA-Ongoing Topic Paper supports the ongoing assessment of cases that involve abuse, neglect,

abandonment, or situations where there is a threat of harm. The addition of this module replaces the

current Family Assessment module and supports the case manager in the assessment of six critical

information collection domains for the purpose of ascertaining impending dangers. The FFA-Ongoing

module is a family-centered, solution-focused approach to working with the families across the

continuum of care from the Hotline/Intake process through Investigation and Case Management to case

closure.

The Family Functioning Assessment (FFA) - Ongoing page supports the Family Safety Decision

Making Methodology (FSDMM) that the Department, in collaboration with other stakeholders, has

adopted. The FFA-Ongoing supports a standardized practice of information collection, evaluation, and

analysis. Enhancements to this module support the following goals of the Child Protection

Transformation and Statewide Automated Child Welfare Information System (SACWIS) Compliance

project to facilitate the safety of children and families:

• Improve quality and consistency of decision making

• Eliminate redundant processes and re-work

• Gain efficiencies through enhanced technology

The FFA-Ongoing page assists users in their ongoing efforts in evaluating family strengths and protective

capacities, which continues the assessment completed during the FFA-Investigation. The Family

Functioning Assessment assesses the family as a whole, and how each of the family members interacts

with one another. It addresses and identifies the ability of the adults in the case who are in a caregiving

role and their ability to parent. It also assesses each adult’s history, which can affect future outcomes.

The FFA-Ongoing module includes one of the major functions of the Florida Safe Families Network

(FSFN) that support the ongoing services process. The module has been created to support business

process changes resulting from the Child Protection Transformation and SACWIS Compliance Project

requirements. It supports access to, as well as the creation and maintenance of, the ongoing measuring

tools in FSFN. The FFA-Ongoing provides functionality that also results in the following efficiencies:

• Pre-fills from the identified FFA – Investigation, FFA-Ongoing or Progress Update (if

applicable)

• Actions and Text (notifications and templates) List Box providing easy access and launch point

for approvals, FFA-Ongoing notification.

• Provides quick access to the Maintain Case page, as well as participant specific pages such as

Education and Medical/Mental Health.

Note that anywhere the term “Notifications and Templates” is referenced, notifications is a technical term

that is similar to templates, the key difference being that notifications pre-fill everything from the FSFN

system, do not have any user entered fields, and are not saved to the FSFN database. Therefore, regardless

of when the template is launched, it provides the most current information from FSFN.

_____________________________________________________________________________________________


Topic Paper of 48

Additional benefits to the FFA-Ongoing module include:

• Presenting information in a structured manner, therefore facilitating decision-making relative to

the interventions needed to increase parental protective capacities and mitigating child

vulnerabilities.

• Providing flexibility to the end users in identifying the family composition based on the current

family dynamic, as well as identifying family support network persons involved with the family.

• This flexibility is unavailable to users with the current Family Assessment page in FSFN.

Once the case is transferred for ongoing case management protective services, the Case Manager

becomes and is responsible for safety management, case management, and immediately begins

preparation for completing the FFA-Ongoing.

_____________________________________________________________________________________________


Topic Paper of 48

2 Pages

2.1 Pop-Up – Investigation Selection

2.1.1 Pop-Up Overview

Page Navigation

Upon attempting to create the Family Functioning Assessment (FFA) – Ongoing, the user can choose to

select an Investigation ID, if applicable, and click the Continue button. This results in the Family

Functioning Assessment (FFA) – Ongoing pre-filling from the Family Functioning Assessment (FFA) –

Investigation in the manner described within this document. If not creating in association with an

Investigation, the user clicks the Create button, which results in the FFA-Ongoing/ Progress Update

Selection pop-up page displaying. Note that if an Investigation does not exist with an associated FFA –

Investigation, the Investigation Selection group box does not contain any rows for selection.

_____________________________________________________________________________________________


Topic Paper of 48

2.1.2 Pop-Up Information

Group Box Investigation

Selection

pop-up

Before a new FFA-Ongoing page is created, an Investigation with a

FFA-Investigation page can be selected. The Investigation Selection

pop-up page allows user to select the appropriate Investigation page.

Investigation

Selection

Contains a list of the Child In-Home Investigations with an associated

FFA-Investigation within the FSFN Case.

Investigation

Selection

Select Selection of Investigation

Intake /

Investigation

ID

Displays Intake/ Investigation IDs.

Intake

Received

Date/Time

Displays date and time the initial Intake was received.

Status Displays the investigation status.

Buttons Continue User continues to the FFA-Ongoing page after selecting an Investigation

page.

Create Launches the FFA-Ongoing/ Progress Update Select pop-up page.

Close Close page without creating a new FFA-Ongoing page.

2.1.3 Background Processing

• Refer to the background processing associated with each of the fields identified in the table

above.

• User clicks the Create button when there is at least one Investigation with an associated FFA

Investigation available to select, the system displays the following validation message:

o “Do you want to create a new FFA-Ongoing independent of an Investigation?” <Yes> <No>

2.1.4 Save Processing

• N/A

_____________________________________________________________________________________________


Topic Paper of 48

2.2 Pop-Up – FFA-Ongoing/ Progress Update Selection page


Upon attempting to create the Family Functioning Assessment (FFA) – Ongoing, when the user did not

choose to select an Investigation ID and clicked the Create button on the Investigation Selection pop-up

page, the FFA-Ongoing/ Progress Update Select pop-up page is displayed. The user can choose to select

an FFA-Ongoing or Progress Update ID, if applicable, and click the Continue button. This results in the

Family Functioning Assessment (FFA) – Ongoing pre-filling from the identified page in the manner

described within this document. If not creating in association with an FFA-Ongoing or Progress Update,

the user clicks the Create button which results in the FFA-Ongoing page displaying and being created

from scratch, not pre-filling any of the fields. The FFA-Ongoing/ Progress Update Select pop-up page

displays the “Pending,” “Approved” and “Not Approved” FFA-Ongoing and Progress Update pages from

which to select when creating an FFA-Ongoing. The FFA-Ongoing/Progress Update Selection pop-up

page also displays when creating a Progress Update OR Case Plan Worksheet from either Case Book or

the Create Case Work page.

_____________________________________________________________________________________________


Topic Paper of 48


Group Box FFA-Ongoing/ Progress

Update Selection pop-up

Before a new FFA-Ongoing page is created, an FFA-

Ongoing or Progress Update can be selected to pre-fill

the new FFA-Ongoing page. The FFA-Ongoing/ Progress

Update Select popup page allows user to select the

appropriate FFA-Ongoing or Progress Update page. This

pop-up page ONLY displays if the user did NOT select

an Investigation for which to create the FFA-Ongoing.

FFA-Ongoing/Progress

Update Selection

Contains a list of the “Pending” and “Approved” FFA-

Ongoing and Progress Update pages for the Case.

FFA-

Ongoing/

Progress

Update

Selection

Select Selection of FFA-Ongoing or Progress Update page

FFA-Ongoing ID Displays FFA-Ongoing IDs.

Progress Update ID Displays Progress Update IDs.

Worker Name Displays the name of the worker who created each FFA-

Ongoing or Progress Update.

Type Displays whether the page is an FFA-Ongoing or

Progress Update.

Household Name Column displays the Household Name currently

captured on the FFA-Ongoing or Progress Update .

Approval Date Column displays the Approval Date of the FFA-Ongoing

or Progress Update.

Status Column displays the status of the FFA-Ongoing or

Progress Update: Approved” or “Pending” status.

Buttons Create User creates a new FFA-Ongoing page independent of an

FFA-Ongoing or Progress Update page, thus not pre-

filling.

Continue User continues to the FFA-Ongoing page after selecting

an FFA-Ongoing or Progress Update page from which to

pre-fill.

Close Closes page without creating a new FFA-Ongoing page.


• Refer to the background processing associated with each of the fields displayed within the table

above.


• N/A

_____________________________________________________________________________________________


Topic Paper of 48

2.3 Page - Family Functioning Assessment (FFA) - Ongoing

2.3.1 Page Overview

The Family Functioning Assessment functionality is streamlined, providing ease of use and the ability to

capture the assessment with the necessary information on one page with various tabs. Details regarding

the functionality of the Family Functioning Assessment (FFA) – Ongoing page are identified and detailed

in the below-noted sections of this document.

The Family Functioning Assessment (FFA) - Ongoing page can be created in association with and

prefilled from an Investigation or created independent of a Child In-Home/Other Investigation. When

created independent of a Child In-Home/Other Investigation, the user can choose to pre-fill from an

existing FFA-Ongoing or Progress Update page or create from scratch, thereby not pre-filling any of the

identified fields. If upon creation, an Investigation is selected, the FFA-Ongoing only pre-fills what has

been documented on the FFA-Investigation up to the point at which the FFA-Ongoing is created and does

not subsequently update if additional changes are made to the FFA-Investigation from which it was

originally pre-filled.

The standard approval process applies to the FFA-Ongoing page, whereby the user who created the page

submits the FFA-Ongoing to their Supervisor for final approval once completed. Once approved by the

Supervisor the FFA-Ongoing page is disabled.

The tabs captured on the Family Functioning Assessment (FFA) – Ongoing include: Participants, Family

Assessment Areas, Reason(s) for Ongoing Involvement, Protective Capacity Analysis and Family Change

Strategy, Child Needs, and Safety Summary and Planning. The Supervisor Consultation page is launched

_____________________________________________________________________________________________


Topic Paper of 48

from the FFA-Ongoing page from the Actions group box and can be created as many times as needed.

Each tab is designed to support the need for the system users to have quick access to case- and

participant-specific information in FSFN. The Supervisor Consultation Pop-Up page provides system

users with the ability to capture the details of a Supervisor Consultation and also provides Practice

Experts with the functionality to identify Rapid Safety Feedback, as well as capture the details regarding

the Immediate Child Safety Action and the Immediate Child Safety Action Follow-Up. Functionality for

each tab is described in detail throughout this document. Unless the field specifies that it pre-fills from

the FFA – Investigation, FFA-Ongoing or Progress Update (if applicable), the field behaves in the

manner outlined within the table.

2.3.2 Page Information

Group Box Family Functioning

Assessment (FFA) - Ongoing

Captures information regarding the assessment and

analysis of the danger threats, protective capacities, child

needs, safety summary and planning, as well as other

pertinent family information.

Field Case Information Captures the following information: Case Name;

Household Name; FSFN Case ID; Approval Date; FFA-

Ongoing ID; Progress Update ID; Worker Name; Intake/

Investigation ID; and Initial Intake Received Date;

Case Name Hyperlink launches the Maintain Case page.

FSFN Case ID Displays the unique system generated 10-digit

identification number for the FSFN Case associated to

the FFA-Ongoing page.

Approval Date Approval Date of the FFA-Ongoing page

Created from FFA-

Ongoing/Progress Update ID

Launches the FFA-Ongoing or Progress Update page

associated to the FFA-Ongoing page if one is selected. The Progress Update ID field will display as a hyperlink

which launches the associated Progress Update page.

The Progress Update will launch in view-only mode.

Worker Name Displays the name of the user creating the FFA-Ongoing

page

Intake/Investigation ID Displays the unique system generated identification

number for the Intake/Investigation associated with the

FFA Ongoing page. Investigation ID field displays as a

hyperlink which launches the FFA - Investigation page

associated with the Investigation ID. The FFA -

Investigation will launch in view-only mode.

Initial Intake Received Date Initial Intake Received Date

FFA-On-going ID Displays the unique system generated identification

number for the FFA-Ongoing page. The FFA - Ongoing

ID field displays as a hyperlink which launches the

associated FFA – Ongoing page. The FFA - Ongoing

launches in view-only mode.

_____________________________________________________________________________________________


Topic Paper of 48

Household Name Displays the Household Name, and will be required upon

save. Validation message will be included, and will apply

to all pre-existing pages. If FFA-O or PU is approved

and frozen, this field will be disabled and grayed out.

Actions and

Text

(Notification

and

Templates)

List Box

Supervisor Consultation Launches the Supervisor Consultation pop-up page,

providing the user with the ability to capture Supervisor

Consultations, Rapid Safety Feedback

Review/Consultations, Immediate Child Safety Actions

and Immediate Child Safety Action Follow-Ups

throughout the life of the FFA-Ongoing page.

Approval Launches the Approval History pop-up page; please refer

to the Background Processing for specific details

regarding the Approval functionality related to the FFA –

Ongoing template functionality.

Family Functioning

Assessment (FFA) - Ongoing

Launches the Family Functioning Assessment (FFA) -

Ongoing template. Please refer to the Background

Processing for additional details regarding the Approval

functionality related to the FFA – Ongoing template

functionality.

Buttons Refresh Refreshes the FFA-Ongoing page with data from

'external' pages such as Education and other applicable

fields as identified within the Business Rules for this

field.

Save Saves the FFA-Ongoing page.

Close Closes the FFA-Ongoing page.


• Upon clicking the Approval hyperlink, the system will run the edits to confirm that the required

fields have been documented.

• Upon satisfying all edits, the system will launch the Approval History page to initiate the

Approval process.

o Upon clicking Continue on the Approval History page, the system will display a message

stating “The FFA-Ongoing template must be launched directly prior to approving the

FFA-Ongoing. Please review the FFA-Ongoing template” (shown below):

_____________________________________________________________________________________________


Topic Paper of 48

o Upon clicking Close, the system will launch the FFA-Ongoing template.

o Upon closing the template, the user will be returned to the FFA-Ongoing page.

o If the user makes an edit to the FFA-Ongoing page prior to clicking Save, the approval

selection will be wiped out/ made null. Therefore, the user must initiate the approval

process steps again.

o If the user does not make an edit to the FFA-Ongoing page, upon clicking Save, the

system will complete the approval process.

o When a user performing the approval process has an approval level of 2 or higher, the

system will disable and gray out the page upon successfully saving the approval.

• Because the Supervisor Consultation page can be created from the FFA-Ongoing after this page

has been approved and frozen; all functionality related to the Supervisor Consultation fields must

be maintained when Supervisor Consultation is created for an approved FFA-Ongoing.

• FFA-Ongoing pages currently have edits which are enforced upon clicking the Approval

hyperlink. Changes implemented to the Supervisor Consultation page related to Rapid Safety

Feedback require an additional edit to be enforced upon attempting to approve the FFA-Ongoing

page.

• Upon clicking the Approval hyperlink within the Actions panel, if the Immediate Child Safety

Action Required radio button selection is ‘Yes’ on a Supervisor Consultation page AND there

was not a subsequent Supervisor Consultation page documented where the Immediate Child

Safety Action Follow-Up check box is selected, then the system must generate the following

validation message:

o A Rapid Safety Feedback Supervisor Consultation has been documented for this FFA-

Ongoing and there is not a subsequent Immediate Child Safety Action Follow-Up

Consultation documented. Please ensure the necessary Supervisor Consultation has been

completed before you can submit this FFA-Ongoing for Approval. <Close>

• Because you can have multiple Supervisor Consultations where the Immediate Action Required

is Yes, subsequent is determined by comparing the Consultation Date and Time of the current

Supervisor Consultation being documented to the Consultation Date and Time of the last (most

recent) Supervisor Consultation where the Immediate Child Safety Action Required radio button

selection was Yes. The current Consultation Date and Time must be greater than the Consultation

_____________________________________________________________________________________________


Topic Paper of 48

Date and Time of the last (most recent) Supervisor Consultation where the Immediate Child

Safety Action Required radio button selection was Yes.

• If the FFA-Ongoing has already been approved when the Supervisor Consultation page is created,

this edit will be moot and not be enforced. The user will have the ability to document the Rapid

Safety Feedback and Immediate Child Safety Action Follow-Up Supervisor Consultations and the

related automated message will be generated still.

• The existing Supervisor Consultation Task Due when a Follow-Up is documented will also be

satisfied by the creation of a Supervisor Consultation page where the Immediate Child Safety

Action Follow-Up check box is selected.

• Upon clicking Close, if the user had not previously saved the page, the system will generate the

following validation message:

o “Do you wish to continue closing without saving the page? <Yes><No>” If yes, the user

will be returned to the desktop and any information documented without saving will be

lost. If no, the user will be returned to the FFA-Ongoing page.

• Upon clicking the “Refresh” button, the system will display the following validation message:

o “Clicking Refresh will refresh the entire Family Functioning Assessment page, do you

wish to continue? <Yes><No>” If yes, the page will be refreshed and the most up-to-date

information will be pulled in, where applicable. This includes the Priority Needs group

box on the Protective Capacity Analysis and Family Change Strategy tab. If no, the user

will be returned to the FFA-Ongoing page and the refresh will not be processed.

• Upon clicking Save, if a change to a child’s age was made, the system will generate the


o “A change has been made to a child’s age or Child Needs or Protective Capacities. Please

refresh the page in order to update the applicable sections before saving. <Close>”


• Upon clicking Save if any required fields are not documented, the following validation message

will be displayed:

o “Please enter data in the required fields [field name]”. <OK>

• Upon successfully saving the Supervisor Consultation page, if a Worker was searched and

selected for the Worker Name field related to the Immediate Child Safety Action Required, an

automated message is generated and sent to the worker identified, his or her supervisor, as well as

the Parent Unit - Supervisor. Furthermore, the Automated Message sent is either the Child

Investigation or FFA-Ongoing/ Progress Update Automated Message based on the page for

which the Rapid Safety Feedback was documented.

• If a user with appropriate security selects the Immediate Child Safety Action Follow-Up check

box and a previous Supervisor Consultation does not exist associated to that specific Investigation

ID, FFA-Ongoing ID or Progress Update ID, where the Rapid Safety Feedback check box was

selected upon attempting to save the Supervisor Consultation page the user will receive the


_____________________________________________________________________________________________


Topic Paper of 48

o A previous Supervisor Consultation page must exist where the Rapid Safety Feedback

check box is selected. <Close>

• Upon selecting Save, if the Immediate Child Safety Action Required is Yes, but a Worker has not

been searched and selected, the following validation message is displayed:

o A worker must be searched and selected when Immediate Child Safety Action Required

is identified as Yes. <Close>

• Upon saving the following validation prompt will be displayed:

o You are saving the Supervisor Consultation page. All fields will be frozen, disabled and

grayed out. Do you wish to continue? <Yes><No>

o If Yes is selected the processing will complete and page frozen, and user will remain on

the Supervisor Consultation page;

o If No is selected, the user will remain on the Supervisor Consultation page with nothing

saved and the page will remain enabled for modifications to be made.

• Upon clicking Save the edits and validations will be processed first and ONLY if all validations

are met and no errors are to be displayed, will the pop-up then be displayed asking if the user is

sure they wish to save.

_____________________________________________________________________________________________


Topic Paper of 48

2.4 Tab - Participants page

2.4.1 Tab Overview

The Participants tab for the FFA-Ongoing page displays the participants within the Children and

Parent/Legal Guardian(s)/Other Adult Household Members in Caregiving Role group boxes based on

whether an Investigation, FFA-Ongoing or Progress Update was selected upon creating the FFA-

Ongoing. In addition, the user can choose to add or remove participants if needed.

If an Investigation is selected, the participants will populate the Household Composition group boxes

based on the following criteria:

• Children: Investigation Participants with the Initial Role in the Investigation of Child In-Home

AND Victim.

• Parent/ Legal Guardian(s)/ Other Adult Household Members in Caregiving Role:

Investigation Participants with the Initial Role in the Investigation of Parent/Caregiver.

If an FFA-Ongoing or Progress Update is selected, the participants will populate the Children and

parent/Legal Guardian(s)/Other Adult Household Members in Caregiving Role group boxes directly from

the Participants tab of the selected FFA-Ongoing or Progress Update, whichever is applicable.

If the participant should no longer be included in the FFA-Ongoing, the user can select the “Remove”

hyperlink beside the applicable participant name. If the user wishes to add additional participants to the

FFA-Ongoing they can select the Insert button within the Children or Parent/Legal Guardian(s)/Other

Adult Household Members in Caregiving Role group boxes, whichever is applicable, and select the

_____________________________________________________________________________________________


Topic Paper of 48

applicable participant(s). Selecting the Insert button in either of these group boxes launches the current

Participant Selection pop-up page with no changes to current functionality. Current functionality is such

that the Participant Selection pop-up page displays the FSFN Case Participants (active) which are not

already included. Note the specific background processing identified within the table below regarding

which participants will display in the pop-up page based on which Insert button is selected.

Finally, if there are persons which play a key role in the life of the family which are considered to be part

of the “family support network”, these persons can be added to the Maintain Case page on the Contacts

tab and then included within the Family Support Network group box on the FFA-Ongoing page. This

allows the user to identify people which aren’t FSFN Case Participants and potentially aren’t FSFN

Persons, but play a key role in the family’s life and are important to include.

Hover definitions are limited to 300 characters. The definition in its entirety can be found in the

associated help page for this module.

2.4.2 Tab Information

Group Box Participants Captures the participants involved in the FFA-

Ongoing page and groups them based on their

role within the FFA-Ongoing page.

Field Household Composition Captures the various participants including

Children; Parent/Legal Guardian(s)/Other Adult

Household Members in Care giving Role; and

Family Support Network that are involved in the

FFA-Ongoing page.

Household

Composition/Children

Children Captures the children case participants that are

part of the household and involved in the FFA-

Ongoing page.

# Displays number of Children involved in the FFA

Ongoing page.

Participant Name Displays the names of children involved in FFA

Ongoing page.

Date of Birth Displays child's Date of Birth.

Age Displays child's age.

Action Removes the participant row.

Button Insert Allows the user to insert additional FSFN Case

Participants under the age of 18.

Household

Composition/Family

Support Network

Family Support Network Captures the Family Support Network

participants that are not FSFN Case Participants,

but are involved in the FFA-Ongoing page.

Participant Name Displays the names of Family Support Network

participants involved in FFA-Ongoing page.

Role Displays the role of Family Support Network

participant.

Action Displays a hyperlink which removes the

participant row.

Buttons Insert Allows the user to insert additional Family

Support Network Participants.

_____________________________________________________________________________________________


Topic Paper of 48

Household

Composition/Parent/

Legal Guardian(s)

/Other Adult

Household Members

in Care giving Role

Captures the case participants who are in a

caregiving role and involved in the FFA-Ongoing

page.

Participant Name Displays the names of case participants in a

caregiving role involved in FFA-Ongoing page.

Date of Birth Displays caregiver's Date of Birth.

Age Displays caregiver's age.

Action Hyperlink removes the participant row.

Buttons Insert Allows the user to insert additional FSFN Case

Participants in a caregiving role.


• Upon clicking the Insert button within the Children or Parent/ Legal Guardian(s)/ Other Adult

Household Members in Caregiving Role group boxes, selecting the applicable participant(s) and

clicking Continue to return to the FFA-Ongoing page, the FFA-Ongoing page will automatically

be refreshed and the Participant(s) Name(s) will be displayed within the following sections, if

applicable:

o Child Functioning, Adult Functioning and/ or Parenting on the Family Assessment Areas

tab

o Protective Capacities on the Protective Capacity Analysis tab

o Child Needs on the Child Needs tab

o Safety Summary and Planning tab

▪ Note that if the inserted participant has information captured on the associated

FFA-Ongoing page or Progress Update page, the applicable information will

automatically pre-fill and be displayed in the applicable fields as defined within

the table above.

▪ Note that with respect to the Safety Summary and Planning tab, if a Participant is

added who meets the criteria of a child that is Out-of-Home or In-Home, the

applicable section will automatically display if not already captured based on the

participants which were already included on the FFA-Ongoing page.

• Upon clicking the Remove hyperlink for any of the Household Composition group boxes the

system will display the following validation message:

o Are you sure you wish to remove the selected participant? <Yes><No>

o If yes, the page will automatically refresh and the Participant’s Name will no longer be

displayed within the following group boxes, whichever are applicable:

▪ Child Functioning, Adult Functioning and/ or Parenting on the Family

Assessment Areas tab

_____________________________________________________________________________________________


Topic Paper of 48

▪ Protective Capacities on the Protective Capacity Analysis tab

▪ Child Needs on the Child Needs tab

▪ Safety Summary and Planning tab

• Note that with respect to the Safety Summary and Planning tab, if a

Participant is removed who met the criteria of a child that is Out-of-

Home or In-Home, the applicable section will no longer be displayed if

no other participants who are included on the FFA-Ongoing page meet

the criteria.

• Only once the FFA-Ongoing page has been successfully saved after having removed the selected

participant(s) will the data be removed from the database. If the user closes without saving, upon

returning to the FFA-Ongoing page the participant(s) will NOT have been removed and neither

will the associated participant information.

o If no, the user will be returned to the FFA-Ongoing page and the participant will not be

removed.


• Upon initially saving the FFA-Ongoing page, if duplicate persons have been included within the

Children and Parent/Legal Guardian(s)/Other Adult Household Members in Care giving Role

group boxes, the following validation message will be displayed:

o Duplicate persons cannot be identified within the Children and Parent/Legal

Guardian(s)/Other Adult Household Members in Care giving Role group boxes. Please

make the necessary updates in order to save. <OK>

• There must be at least one child listed to save the FFA-Ongoing page. There does not have to be

at least one adult listed to save the FFA-Ongoing Page

_____________________________________________________________________________________________


Topic Paper of 48

2.5 Pop- Up – Participant Selection (Case Participant)


The Participant Selection pop-up (Case Participant) page displays the active case participants

within the FSFN Case. It is launched from the FFA-Ongoing page on the Participants Tab when

selecting the Insert Buttons in the Children or Parent/ Legal Guardian(s)/ Other Adult Household

Members in Care giving Role Group Boxes. If launched from the Children Group Box, the system

displays ALL active FSFN Case Participants under the age of 18 which are not already included

in the Children Group Box. If launched from the Parent/ Legal Guardian(s)/ Other Adult

Household Members in Care giving Role Group Box, the system displays ALL active FSFN Case

participants, regardless of age, not already included in either the Children or Parent/ Legal

Guardian(s)/ Other Adult Household Members in Care giving Role Group Boxes. Each participant

listed has a check box. The user can select one or more check boxes and these participants are

added to the appropriate group box after selecting the Continue button and returning to the FFA

Ongoing page.

_____________________________________________________________________________________________


Topic Paper of 48


Group Box Participant

Selection

pop-up

(Case

Participant)

The Participant Selection pop-up (Case Participant) page is used to select

Case Participants involved in the FFA-Ongoing page

Participant

Selection

Contains a list of Case Participants for the FSFN Case.

Select Check box for specific Case Participant.

Participant

Name

Displays names of Case Participants for the FSFN Case.

Date of Birth Displays Date of Birth of Case Participant.

Buttons Continue User returns to the FFA-Ongoing page after selecting one or more FSFN

Case Participants.

Close Closes page without creating a new row within the applicable group box.


• N/A


• N/A

_____________________________________________________________________________________________


Topic Paper of 48

2.6 Pop-Up - Participant Selection (Family Support Network)

2.6.1 Pop-up Overview

The Participant Selection pop-up (Family Support Network) page displays the persons in the Family

Support Network Contacts Group Box from the Maintain Case page/ Professional/ Family Support

Network Contacts Tab not already included in Family Support Network Group Box. It is launched from

the FFA-Ongoing page on the Participants Tab when selecting the Insert Button in the Family Support

Network Group Box. Each participant listed has a check box. The user can select one or more check

boxes and these participants are added to the group box after selecting the Continue button and returning

to the FFA-Ongoing page.



2.6.2 Pop-up Information

Group

Box

Label Description Hover

Participant

Selection pop-

up (Family

Support

Network)

The Participant Selection pop-up

(Family Support Network) page is

used to select Family Support Network

Participants from the FSFN Case that

are involved in the FFA-Ongoing page.

Participant

Selection

Contains a list of Family Support

Network Participants for the FSFN

Case

Participant

Selection

Select Check box for specific Family Support

Network Participant.

Select Participant

_____________________________________________________________________________________________


Topic Paper of 48

Participant

Name

Displays name of Family Support

Network Participant for the FSFN

Case.

Role Displays the role of the Family

Support Network Participant.

Buttons Continue User returns to the FFA-Ongoing

page after selecting one or more

Family Support Network

Participants.

Click to return with added

participants

Close Closes page without creating a new

row within the applicable group box.

Click to close without adding

participants


• N/A


• N/A

_____________________________________________________________________________________________


Topic Paper of 48

2.7 Tab – Family Assessment Areas

2.7.1 Tab Overview

The Family Assessment Areas tab provides the user with the ability to document information regarding

the extent of maltreatment and circumstances surrounding the maltreatment, as well as Child Functioning,

Adult Functioning and Parenting. In addition, the users are provided with hyperlinks to easily and quickly

access participant’s Person Management records and children’s Medical/Mental Health (if applicable and

security exists) and Education records.




Group Box Family Assessment Areas Captures the Family Assessment Areas, Child and Adult

Functioning by participant, Parenting by participant,

reasons that the Department has become involved with

the family and a danger statement based on the

assessment of the family.

Family Assessment Areas Captures the extent of the Maltreatment and surrounding

circumstances from the associated Investigation (if

applicable) as well as additional Ongoing Information.

_____________________________________________________________________________________________


Topic Paper of 48

Field What is the extent of

maltreatment? What

surrounding circumstances

accompany the alleged

maltreatment, precipitating

events, history?

Displays the extent of maltreatment and surrounding

circumstances that resulted in the Department's

involvement. Alphanumeric Text Box; 32,000 characters

Additional Ongoing

Information

Captures additional ongoing information; not required;

Alphanumeric Text Box; 32,000 characters

Group Box Child Functioning Contains the Child Functioning domain summary for

each child and provides access to each child's Person

Management page, Medical/Mental Health page (if

applicable) and Education page (if applicable).

The Child Functioning domain narratives NO longer pre-

fills from the FFA - Investigation, FFA - Ongoing or

Progress Update over to the FFA - Ongoing.

The Child Functioning domain narratives NO longer pre-

fills from the FFA - Ongoing over to the Progress

Update.

Field How does the child function

on a daily basis?

Captures the domain summary for each child displayed;

required; Alphanumeric Text Box; 32,000 characters

Plain black text

Child Name/ Person ID Launches the Person Management page associated to the

case participant.

DOB/Age Displays case participant's Date of Birth and Age.

Medical/Mental Health Launches the Medical/Mental Health page associated to

the case participant.

Education Launches the Education page (based on person ID)

associated to the participant.

Current School Displays child's current school based on the child’s

Education Record.

Group Box Adult Functioning Contains the Adult Functioning domain summary for

each caregiver and provides access to each caregiver's

Person Management page; required; Alphanumeric Text

Box; 32,000 characters Plain black text The Adult Functioning domain narratives NO longer pre-

fills from the FFA - Investigation, FFA - Ongoing or


The Adult Functioning domain narratives NO longer

pre-fills from the FFA - Ongoing over to the Progress

Update.

Field How does the adult function

on a daily basis?

Captures the adult functioning domain summary for each

identified caregiver. User required, Alphanumeric Text

Box; 32,000 characters

Caregiver Name/ Person ID Launches the Person Management page associated to the

case participant.

_____________________________________________________________________________________________


Topic Paper of 48

Group Box Parenting Contains the Parenting domain summary for each

caregiver and provides access to each caregiver's Person

Management page

The Parenting Functioning domain narratives NO longer

pre-fills from the FFA - Investigation, FFA - Ongoing or


The Parenting Functioning domain narratives NO longer

pre-fills from the FFA - Ongoing over to the Progress

Update.

Field General – What are the

overall, typical, parenting

practices used by the

parents/legal guardians?

Discipline/Behavior

Management – What are the

disciplinary approaches used

by the parents/legal

guardians, and under what

circumstances?

Captures the provider domain summary for each

identified caregiver.


• If a child doesn’t have an existing Medical/Mental Health record within that particular FSFN

Case the Medical/Mental Health hyperlink will not be displayed.

• If a child doesn’t have an existing Education record, the Education hyperlink will not be

displayed.

o The current school is filled from the child’s education record only if the person has a

school with a begin date and no end date.

• The Medical/ Mental Health hyperlink displays based on security and works in the following

manner if the FFA-Ongoing page is accessed from the Desktop or from Case Book or Person

Book which was accessed from the Desktop:

o If the user does not have the security to view Medical/ Mental Health, the Medical/

Mental Health hyperlink will be displayed and upon clicking the hyperlink a security

message will be displayed just as when attempting to launch Medical/ Mental Health

from the Desktop.

o If the user has Medical/ Mental Health – View security, the Medical/ Mental Health

hyperlink will be displayed and upon clicking the hyperlink the Medical/ Mental Health

page will be displayed in Edit mode. However, if a change is attempted to be made to the

Medical/ Mental Health page, upon clicking Save on the Medical/ Mental Health page a

security message will be displayed just as when attempting to make a change if Medical/

Mental Health is accessed from the Desktop.

_____________________________________________________________________________________________


Topic Paper of 48

o If the user has Medical/ Mental Health – The security, the Medical/ Mental Health

hyperlink will be displayed and upon clicking the hyperlink the Medical/ Mental Health

page will be displayed in Edit mode and changes able to be made.

• The Medical/ Mental Health hyperlink displays based on security and works in the following

manner if the FFA-Ongoing page is accessed from Search:

o If the user does not have the security to view Medical/ Mental Health, the Medical/

Mental Health hyperlink will be displayed and upon clicking the hyperlink a security

message will be displayed just as when attempting to launch Medical/ Mental Health

from the Desktop.

o If the user has Medical/Mental Health – The security or View security, the

Medical/Mental Health hyperlink will be displayed and upon clicking the hyperlink, the

Medical/Mental Health page will be displayed in View mode.


• N/A

_____________________________________________________________________________________________


Topic Paper of 48

2.8 Tab – Reason(s) for Ongoing Involvement page

2.8.1 Tab Overview

The Reason(s) for Ongoing Involvement tab provides the user with the ability to take the information they

have gathered and documented thus far regarding the nature of maltreatment, child functioning, adult

functioning and parenting and identify the potential danger threats, including an overall danger statement.

If the Reasons for Ongoing Involvement are pre-filled from an existing FFA (Investigation or Ongoing),

they will still be user modifiable.




Group

Box

Reason(s) for Ongoing Involvement Captures the danger threats and

whether they exist or not based on the

assessment of the family.

Fields: Parent’s/Legal Guardian’s or Caregiver’s intentional

and willful act caused serious physical injury to the

child, or the parent/legal guardian or caregiver

intended to seriously injure the child.

Indicates if Danger Threat is yes or

no.

_____________________________________________________________________________________________


Topic Paper of 48

Child has a serious illness or injury (indicative of

child abuse) that is unexplained, or the

Parent’s/Legal Guardian’s or Caregiver’s

explanations are inconsistent with the illness or

injury.


no.

The child’s physical living conditions are hazardous

and a child has already been seriously injured or

will be seriously injured. The living conditions

seriously endanger the child’s physical health.


no.

There are reports of serious harm and the child’s

whereabouts cannot be determined and/or there is a

reason to believe that the family is about to flee to

avoid agency intervention and/or the family refuses

access to the child to assess for serious harm.


no.

Parent/Legal Guardian or Caregiver is not meeting the

child’s essential medical needs AND the child is has

already been seriously harmed or will be serious

harmed.


no.

Child shows serious emotional symptoms requiring

intervention and/or lacks behavioral control and/or

exhibits self-destructive behavior that the

Parent/Legal Guardian or Caregiver are unwilling or

unable to manage to keep the child safe.


no.

Parent/Legal Guardian or Caregiver is violent,

impulsive, cannot or will not control behavior or is

acting dangerously in ways that have seriously

harmed the child or will be seriously harm to the

child.


no.

Parent/Legal Guardian or Caregiver is not meeting

child’s basic and essential needs for food, clothing,

and/or supervision AND the child is/has already

been seriously harmed or will be seriously harmed.


no.

Parent/Legal Guardian or Caregiver is threatening

to seriously harm the child.


no. And/or parent/legal guardian

or caregiver is fearful he/she will

seriously harm the child.

Parent/Legal Guardian or Caregiver views Child

and/or acts toward the child in extremely negative

ways AND parent/legal guardian or caregiver

behavior is indicative of the child being seriously

harmed emotionally and/or the child has been

seriously harmed or will be seriously harmed.


no.

Other Indicates if "Other" Danger Threat

is yes or no.

Other. Explain Captures information if "Other"

Danger Threat is present.

_____________________________________________________________________________________________


Topic Paper of 48

Group

Box

Danger Statement Contains the overall evaluation and

assessment of the danger threats.

Field Danger Statement Text Box Captures the danger statement of

overall evaluation and assessment

of the danger threats collectively,

which is developed in

collaboration with the family.


• N/A


• N/A

_____________________________________________________________________________________________


Topic Paper of 48

2.9 Tab – Child Needs

2.9.1 Tab Overview

The Child Needs tab provides the user with the ability to identify a rating for each of the child needs and

then specify for each of the needs, which were rated either C or D, if they should be included in the Case

Plan. The indication as to whether each need rated C or D should be included in the Case Plan or not is

based on whether or not the parent is meeting the need, or needs support or assistance to meet the need.

For those needs that the user identifies ”Yes” to Include in Case Plan, the system will automatically

include those needs in the Case Plan. Furthermore, the user is able to document the actions the parent is

taking in order satisfy the C and D needs as having been met.




Group Box Child Needs Captures the Child Needs, whether the parent is meeting

the needs and additional information regarding those

needs identified as being met

Child Needs Captures the Child Needs for the children, displaying a

column for each child, and with child names running

horizontally

_____________________________________________________________________________________________


Topic Paper of 48

Child Participant Name/DOB Name and Date of Birth column for each child

Field Needs Listing of Child Needs Types

Emotional/ Trauma Indicates rating for EACH child's Need Type- Emotional/

Trauma

Behavioral (for example risk

taking behavior or runaway)

Indicates rating for EACH child's Need Type- Behavioral

Development Indicates rating for EACH child's Need Type-

Development

Education Indicates rating for EACH child's Need Type- Education

Physical Health/ Disability Indicates rating for EACH child's Need Type- Physical

Health/ Disability

Family Relationships Indicates rating for EACH child's Need Type- Family

Relationships

Peer/ Adult Relationships Indicates rating for EACH child's Need Type- Peer/

Adult Relationships

Cultural Identity Indicates rating for EACH child's Need Type- Cultural

Identity

Substance Awareness Indicates rating for EACH child's Need Type- Substance

Awareness

Life Skills

Development

Indicates rating for EACH child's Need Type- Life Skills

Development

Group Box Priority Need(s) Contains the priority needs being met by the parents

based on the identified child needs responses

Field Assess the needs with a C or

D rating to determine the

parent’s ability to

independently meet the

needs of the child.

Informational text for Priority Need(s) Group Box.

Child Participant Name Pre-fills child name that has ratings C & D from Child

Needs.

Group Box Child's group box

Field Need Type Column displays the priority need types for the child.

Rating Column displays the Rating for Need Types that are a

priority for the child.

Include in Case Plan? Indicates if the need should be included in the Case Plan,

which is based on whether or not the parent is meeting

the need. If Yes is selected the Need will automatically

pre-fill the Case Plan Worksheet.

If the parent is meeting the

need, describe their

actions. If the parent

needs support or

assistance to meet the

needs of the child, the

need will be addressed in

the Case Plan.

Captures the details regarding needs that are being met

by the parents, as well as those for which they need

assistance. Alphanumeric Text Box; 32,000 characters

_____________________________________________________________________________________________


Topic Paper of 48


• Upon clicking Save, if a change to the Child Needs was made, the system will generate the


o “A change has been made to a child’s age or Child Needs or Protective Capacities.

Please refresh the page in order to update the applicable sections before saving.” <Close>

• Upon selecting the page level “Refresh” button, if a change to the Child Needs was made,

resulting in a change to the Priority Need(s) group box, the system refreshes the Priority Need(s)

group box accordingly. Therefore, if a C changed to D or D to C, and Yes or No was selected to

“Include in Case Plan?” the selection nulls due to the change in rating and the user must re-select

the applicable Yes or No response.


• N/A

_____________________________________________________________________________________________


Topic Paper of 48

2.10 Tab - Protective Capacity Analysis and Family Change Strategy

_____________________________________________________________________________________________


Topic Paper of 48

2.10.1 Tab Overview

The Protective Capacity Analysis and Family Change Strategy tab provides the user the ability to analyze

the protective capacities for the participants in a caregiving role. If the FFA-Ongoing was created and

pre-filled from an identified FFA – Investigation, FFA-Ongoing or Progress Update, the user will have

the ability to analyze the previously identified protective capacities and, based on their assessment of the

family, make the necessary updates. Once the protective capacities have been identified, those which

have been rated a C or D are classified as priority needs and the user is able to identify which will be

included in the Case Plan.

In addition to the protective capacities of the participants in a caregiving role, the user is able to document

the goal of the family which is developed in collaboration with the family, the collective ideas of

everyone involved as to how te family can achieve the identified goal and identify any potential barriers

that may interfere with achieving the identified goal.

Finally, the user is able to identify, for those participant’s with priority needs, their motivation for change.




Group

Box

Protective Capacity

Analysis and Family

Change Strategy

Captures the analysis of each of the participants in a

care giving role and their ability relative to protective

capacities, as well as the Family Change Strategy,

including barriers to achieving their goal as well as

motivations for change

Group Box Protective Capacities Contains the Protective Capacities for the persons in a

care giving role, displaying each person in a vertical

column, running horizontally

Participant Name/ DOB Name and Date of Birth column for each participant in a

care giving role

Behavioral Protective Capacity - Behavioral Category

Controls Impulses Indicates rating for EACH caregiver's Protective

Capacity - Behavioral Category - Controls Impulses

Takes Action Indicates rating for EACH caregiver's Protective

Capacity - Behavioral Category - Takes Action

_____________________________________________________________________________________________


Topic Paper of 48

Sets aside own needs for

child

Indicates rating for EACH caregiver's Protective

Capacity - Behavioral Category - Sets aside own needs

for child

Demonstrates adequate skills Indicates rating for EACH caregiver's Protective

Capacity - Behavioral Category - Demonstrates adequate

skills

Adaptive as a Parent/Legal

Guardian

Protective Capacity

History of Protecting Indicates rating for EACH caregiver's Protective

Capacity - Behavioral Category - History of Protecting

Cognitive Protective Capacity - Cognitive Category

Is self-aware Indicates rating for EACH caregiver's Protective

Capacity - Cognitive Category -Is self-aware

Is intellectually able Indicates rating for EACH caregiver's Protective

Capacity - Cognitive Category - Is intellectually able

Recognizes threats Indicates rating for EACH caregiver's Protective

Capacity - Cognitive Category -Recognizes threats

Recognizes child's needs Indicates rating for EACH caregiver's Protective

Capacity - Cognitive Category -Recognizes child's needs

Understands protective role Indicates rating for EACH caregiver's Protective

Capacity - Cognitive Category -Understands protective

role

Plans and articulates plans for

protection


Capacity Cognitive Category - Plans and articulates

plans for protection

Emotional Protective Capacity - Emotional Category

Meets own emotional needs Indicates rating for EACH caregiver's Protective

Capacity - Emotional Category - Meets own emotional

needs

Is resilient Indicates rating for EACH caregiver's Protective

Capacity - Emotional Category - Is resilient

Is tolerant Indicates rating for EACH caregiver's Protective

Capacity - Emotional Category - Is tolerant

Is stable Indicates rating for EACH caregiver's Protective

Capacity - Emotional Category -Is stable

Expresses love, empathy,

sensitivity to the child


Capacity - Emotional Category - Expresses love,

empathy, sensitivity to the child

Is aligned and supports the

child


Capacity - Emotional Category - Is aligned and supports

the child

Group Box Priority Need(s) Contains the priority needs based on the protective

capacity responses for each caregiver

Field Assess the diminished

protective capacities to

determine the priority needs

Informational text for Priority Needs Group Box.

_____________________________________________________________________________________________


Topic Paper of 48

to be included in the Case

Plan.

Group Box Participant Name Contains the priority needs for the caregiver

Field Protective Capacities Column displays the Protective Capacities that are a

priority for the caregiver

Rating Column displays the Rating for Protective Capacities

that are a priority for the caregiver

Include in Case Plan? Indicates if the need should be included in the Case Plan

or not

Group Box Priority Needs

Field If a diminished protective

capacity will not be

addressed in the Case Plan,

describe the assessment

process to reach this

conclusion.

Captures the details regarding any protective capacities

which were a C or D but were identified as "not" being

included in the Case Plan. Alphanumeric Text Box;

32,000 characters

Group Box Family Change Strategy Captures the Family Goal, Ideas on how to meet goal(s)

and Potential Barriers that exist

Field Family Goal: Describe how

the family will be functioning

when the children are safe

and the family is able to

independently meet the needs

of their children. (Developed

in collaboration with the

family.)

Captures the Family Goal which is developed in

collaboration with the family

Ideas: Describe ideas

parent/legal guardian,

worker, child or other

network members have for

moving toward the Family

Goal.

Captures the collective ideas for moving toward the

Family Goal

Potential Barriers: Describe

things that can get in the way

of change from the family’s

perspective and/or the family

team’s perspective.

Captures the potential barriers toward achieving the

family goal

Group Box Motivation for Change Captures the motivation for change for each of the

persons in a care giving role

Field For each person who must

take action in this area,

show his/her motivation for

change

Informational text for Motivation for Change Group Box

Participant Name Captures the participant names

_____________________________________________________________________________________________


Topic Paper of 48

Motivation for Change Radio

Buttons

Indicates the motivation level for change for the

caregiver.


• Upon clicking Save, if a change to the Protective Capacities was made, the system will generate

the following validation message:

o “A change has been made to a child’s age or Child Needs or Protective Capacities.

Please refresh the page in order to update the applicable sections before saving.” <Close>

• Upon selecting the page level “Refresh” button, if a change to the Protective Capacities was

made, resulting in a change to the Priority Needs group box, the system will refresh the Priority

Needs group box accordingly. Therefore, if a C changed to D or D to C, and Yes or No was

selected to “Include in Case Plan?” the selection will be nulled out due to the change in rating and

the user must re-select the applicable Yes or No response.

• Upon selecting the page level “Refresh” button, if a change to the Protective Capacities was

made, resulting in a change to the Motivation for Change group box, the system will refresh the

Motivation for Change group box accordingly. Therefore, if a C changed to A or D to B, or vice

versa, and the participant is therefore no longer included in the Motivation for Change group box

or is NOW included in the Motivation for Change group box, the user will have to identify and

select the applicable radio button.


• N/A

_____________________________________________________________________________________________


Topic Paper of 48

2.11 Safety Summary and Planning

2.11.1 Tab Overview

The Safety Summary and Planning tab assists the user in the safety analysis of the parent/caregiver’s

home, whether children are in an In-Home or Out-of-Home placement. It assists users in determining if a

Safety Plan should be created, and assists users in analyzing existing Safety Plans, enabling users to

determine if the existing Safety Plan is sufficient, if changes are needed to the Safety Plan, or if the Safety

Plan is no longer needed.

For children in an In-Home placement, this safety analysis can be used to determine whether children can

stay in the home or be removed. For children in an Out-of-Home Placement, the safety analysis can be

_____________________________________________________________________________________________


Topic Paper of 48

used to determine if placement of children back into the home is a viable solution or if continued Out-of-

Home Placement is necessary.




Group Box In-Home Safety Analysis and Planning Captures the safety analysis of the

parent/caregiver’s home, whether children

included in the FFA-Ongoing are in an In-Home

or Out-of-Home Placement. FFA-Ongoing

Fields The Parent/Legal Guardians are willing

for an In-Home Safety Plan to be

developed and implemented and have

demonstrated that they will cooperate

with the identified safety service

providers.

Safety analysis statement. Enabled; required;

user selected; not defaulted; the selection of Yes

or No is required.

The home environment is calm and

consistent enough for an In-Home

Safety Plan to be implemented and for

safety service providers to be in the

home safely.



or No is required.

Safety services are available at a

sufficient level and to the degree

necessary in order to manage the way

in which impending danger is

manifested in the home.



or No is required.

An In-Home Safety Plan and the use of

In-Home safety services can

sufficiently manage impending danger

without the results of scheduled

professional evaluations.



or No is required.

The Parent/Legal Guardians have a

physical location in which to

implement an In-Home Safety Plan.

Safety analysis statement.

Enabled; required; user selected; not defaulted;

the selection of Yes or No is required.

If “Yes” to all of IN-HOME SAFETY

ANALYSIS AND PLANNING

above.....(see page image for full text)

Informational text for group box. This field is

displayed if Yes is selected for ALL of the

above In-Home Safety Analysis questions.

In-Home Safety Plan is determined.

Summarize the conditions that have

changed since last safety analysis to

support reunification with an In-Home

Safety Plan.

Captures a summary of the conditions that have

changed. This field is displayed if Yes is

selected for ALL of the above In-Home Safety

Analysis questions; otherwise, disabled.

Alphanumeric text box; allows up to 32K

characters.

_____________________________________________________________________________________________


Topic Paper of 48

If “No” to any of the criteria for IN-

HOME SAFETY ANYALYSIS AND

PLANNING above - Out-of-Home

Safety Plan is the only protective

intervention possible for one or more

children (whether family designated

arrangement or removal/placement).

Informational text for group box. This field is

displayed if No is selected for ANY of the

above In-Home Safety Analysis questions;

otherwise, disabled.

Summarize reason for Out-of-Home

Safety Plan or Removal/Placement (if

applicable), and Conditions for Return.

Conditions for return should indicate

what must change for an In-Home

Safety Plan to be executed which

would allow a child to return home

with the use of in-home safety services

in order to manage the way in which

impending danger is manifested in the

home while treatment and safety

management services are implemented.

Captures the reason for Out-of-Home Safety

Plan or Removal/Placement (if applicable), and

Conditions for Return. Conditions for return

should indicate what must change for an In-

Home Safety Plan to be executed which would

allow a child to return home with the use of in-

home safety services in order to manage the

way in which impending danger is manifested in

the home while treatment and safety

management services are implemented. This

field is displayed if No is selected for ANY of

the above In-Home Safety Analysis questions;

otherwise, disabled. Alphanumeric text box;

allows up to 32K characters

Group Box Current Safety Plan Assessment for

Sufficiency

Captures the assessment of the Safety Plan for

sufficiency, whether children included in the

FFA-Ongoing are in an In-Home or Out-of-

Home Placement. For the three statements

contained in this group box, selection of 1 of the

3 radio buttons is required.

Fields Most Recent Safety Plan Launches the most recent Safety Plan page

within the associated FSFN Case, based on

completed date. The hyperlink only displays if

there is an existing Safety Plan page in the

associated FSFN Case. Note that the most

recent Safety Plan may be at the family level or

child level.

The FFA - Ongoing Safety Summary and

Planning tab will no longer display the Most

Recent Safety Plan hyperlink

on all FFA - Ongoing pages whether existing or

new.

If the Safety Plan page is not completed, and

user has appropriate security, and the FFA-

Ongoing page is accessed via the Desktop (via

Case Book or Person Book) the Safety Plan

page displays in Edit mode; otherwise, the

Safety Plan page displays in View Only mode.

_____________________________________________________________________________________________


Topic Paper of 48

Safety plan is sufficient, no need for

changes to the plan at this time

Indicates the Safety Plan is sufficient. Enabled;

user selected; not defaulted. One of the three

Safety Plan radio buttons must be selected

(required).

Safety plan is not sufficient, not

controlling for child safety or no longer

applicable; change in safety plan is

needed.

Indicates the Safety Plan is not sufficient.

Enabled; user selected; not defaulted. One of the

three Safety Plan radio buttons must be selected

(required).

Safety plan is no longer needed. Indicates the Safety Plan is no longer needed.

Enabled; user selected; not defaulted. One of the

three Safety Plan radio buttons must be selected

(required).

Based on the determination selected

above, describe the assessment process

to reach this conclusion.

Captures the assessment process used to reach

the conclusion indicated by the Safety Plan

selection above. Alphanumeric text box; allows

up to 32K characters.


• N/A


• N/A

_____________________________________________________________________________________________


Topic Paper of 48

3 Inventories

3.1 CRUD Matrix

Window (JSP)

Path/URL

Security Resource Security Resource

Description

/SM06D_FFAOnGoing CREATE CREATE

/SM06D_FFAOnGoing EDIT Edit

/SM06D_FFAOnGoing VIEW View

/SM06D_FFAOnGoing UPDATE Update

/SM06D_FFAOnGoing INSERT Insert

/SM06D_FFAOnGoing OpenDocument1011668 OpenDocument1011668

3.2 Reference Data

None

3.3 Automated Messages

None

3.4 Checklists

None

3.5 Task Due

3.5.1 <Family Functioning Assessment (FFA) – Ongoing Due>

Category: Family Functioning Assessment (FFA) - Ongoing

Type: Family Functioning Assessment (FFA) – Ongoing Due

Summary Description: Task Due displayed indicating the Family Functioning Assessment

(FFA) – Ongoing is due

Creation Date: Created once a Meeting page is created with the Meeting Type “Case Transfer

Staffing” AND the Case Accepted check box is selected and displays on the Desktop of the most

recent, active Primary Worker assigned to the FSFN Case

_____________________________________________________________________________________________


Topic Paper of 48

Due Date: 38 calendar days from the Date Accepted documented within the “Case Transfer

Staffing Acceptance” group box on the Meeting page

Deletion: Once an FFA-Ongoing page is created and the Create Date of the FFA-Ongoing is

equal to or greater than the Date Accepted <OR> once the FSFN Case is approved for closure, if

not deleted prior based on the applicable action.

Launches the following page: N/A (the completion of the Task is the creation of the piece of

work)

The Task Due displays as follows in plain black text instead of a hyperlink:

Family Functioning Assessment (FFA) – Ongoing Due Task Due Date Investigation ID/

Case ID Case Name Profile Name

3.5.2 <Family Functioning Assessment (FFA) – Ongoing Follow-up Supervisor

Consultation Due>

Category: Family Functioning Assessment (FFA) – Ongoing Supervisor Consultation

Type: Follow-up Consultation Required

Summary Description: Task Due displayed indicating that a follow-up consultation is required

Creation Date: Created once a Follow-up Consultation Date is entered and saved on the

Supervisor Consultation page and displays on the Desktop of the most recent, active Primary

Worker assigned to the FSFN Case

Due Date: Date entered in the Follow-up Consultation Required date field

Deletion: Once a subsequent Supervisor Consultation page is documented for the applicable

FFA-Ongoing page regardless of the Type of Consultation <OR> once the FFA-Ongoing receives

final approval and becomes frozen <OR> once the FSFN Case is approved for closure, if not

deleted prior based on the applicable action.

Launches the following page: FFA-Ongoing page

The Task Due displays as follows in plain black text instead of a hyperlink:

Family Functioning Assessment (FFA) – Ongoing Follow-up Supervisor Consultation Due

Task Due Date Investigation ID/ Case ID Case Name Profile Name

3.6 Notifications

• None

3.7 Text Templates

• Family Functioning Assessment (FFA) - Ongoing Template

3.8 Reports

• Reports for all functional areas are noted in the Reports specification document.

3.9 Triggers

• None

_____________________________________________________________________________________________


Topic Paper of 48

3.10 Batch Programs

• N/A

3.11 Requirements Covered In This Paper

REQ

Number

Requirement Description

REQT1.35 The system must provide the fields necessary to document the FFA-Ongoing within the

application as defined within the "FFA-Ongoing - Final" document, as well as the

business rules associated with each field.

Please note that the design changed throughout the course of design sessions, as well as

subsequent design review session, and the final, agreed upon design is reflected within

this document.

REQT1.46.5 The system must link the six information domain sections to the person ID.

REQT1.56 The system must provide the ability for the Case Manager to create the FFA-Ongoing and

associate it to the FFA - Investigation.

REQT1.56.1 The system must provide the ability for the FFA-Ongoing to be started even if FFA

Investigation is not finished. The FFA-Ongoing will only pre-fill with whatever

information is in FFA-Investigation at time of creation based on business rules identified

within the "FFA-Ongoing - Final" document.

REQ

Number

Requirement Description

REQT1.56.4 The system must provide the ability for the user to print the FFA-Ongoing document and

populate directly from the page.

REQT1.56.5 The system must support the Initial FFA-Ongoing being due 30 days from case transfer

assignment.

Please note that this was changed to 38 days due to calendar versus business days.

REQT1.56.10 The system must include the standard "approval" process on the FFA-Ongoing page.

REQT1.57 The system must provide, on the FFA-Ongoing, users the ability to add additional FFA

Ongoing participants as well as remove participants that pre-filled but are no longer

involved in the Case.

_____________________________________________________________________________________________


Topic Paper of 48

REQT1.59 The system must allow the user to create the FFA-Ongoing and complete it without

having created a Case Plan Worksheet.

REQT1.60 The system must provide the means to allow the worker to select a date range and types to

print out case notes on an Assessment when printing the Family Assessment Initial or

Update.

NOTE: This requirement is asking that upon printing the FFA-Ongoing, the user must

have the ability to include within the print out, the selected Case Note Types within a

specified date range.

Please note that during design review sessions, in an effort to reduce the level of effort,

etc. this requirement was identified to be documented as a Change Request for potential

future enhancement. Furthermore, users currently have the ability to filter on the Case

Note Search Criteria page and print the search results returned at one time. Therefore this

can be accomplished by printing from the Case Note Search Criteria page and attaching it

to the FFA-Ongoing output generated.

SM06f: Family Functioning Assessment (FFA) -...

Documents

Transcript of SM06f: Family Functioning Assessment (FFA) -...