Slide 1 FastFacts Feature Presentation October 4, 2011 We are using audio during this session, so...

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Slide 1 FastFacts Feature Presentation October 4, 2011 We are using audio during this session, so please dial in to our conference line… Phone number: 888-651-5908 Participant code: 182500 © 2011 The Johns Hopkins University. All rights reserved.

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Transcript of Slide 1 FastFacts Feature Presentation October 4, 2011 We are using audio during this session, so...

Page 1: Slide 1 FastFacts Feature Presentation October 4, 2011 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 1

FastFactsFeature Presentation

October 4, 2011

We are using audio during this session, so please dial in to our conference line…

Phone number: 888-651-5908 Participant code: 182500

© 2011 The Johns Hopkins University. All rights reserved.

Page 2: Slide 1 FastFacts Feature Presentation October 4, 2011 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 2

Today’s Topic

We’ll be taking a look at…

Changes to the Bonus Supplemental Pay ISR

Page 3: Slide 1 FastFacts Feature Presentation October 4, 2011 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 3

Today’s PresenterNikki Kameika Auditing/Reporting Specialist, HR/Payroll Shared Services

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Slide 4

Session Segments

PresentationNikki will address the changes to the Bonus Supplemental ISR and the new ISR lock down date process.During Nikki’s presentation, your phone will be muted.

Q&AAfter the presentation, we’ll hold a Q&A session. We’ll open up the phone lines, and you’ll be able to ask questions. Nikki will answer as many of your questions as time allows.

Page 5: Slide 1 FastFacts Feature Presentation October 4, 2011 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 5

Contact Us

If you would like to submit a question during the presentation or if you’re having technical difficulties, you can email us at: [email protected] can also send us an instant message!

GoogleTalk – [email protected] Instant Messenger – HopkinsFastFactsMSN – [email protected]

Page 6: Slide 1 FastFacts Feature Presentation October 4, 2011 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 6

How To View Full Screen

Click Here

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Slide 7

Survey

SurveyAt the end of this FastFacts session, we’ll ask you to complete a short survey. Your honest comments will help us to enhance and improve future FastFacts sessions.

Page 8: Slide 1 FastFacts Feature Presentation October 4, 2011 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 8

Changes to the Bonus Supplemental Pay ISR

Page 9: Slide 1 FastFacts Feature Presentation October 4, 2011 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 9

Agenda

Identify and discuss the new section added to the Bonus Supplemental Pay ISR- “Other FLSA Earnings”Identify ISR Report field additionsDiscuss updates and validations for premium overtime Discuss updates to the salary adjustment section Review the new ISR retro lock down date process

Page 10: Slide 1 FastFacts Feature Presentation October 4, 2011 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 10

New Section- Other FLSA Earnings

The new section is located below the premium overtime section and above the salary adjustment section of the Bonus Supplemental Pay ISR.

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Slide 11

New Section- Other FLSA Earnings

The wage types that are allowed in this section are those that are included in FLSA calculations.

University Shift Differential (WT2290)The hours and amount field must be filled inThis new wage type replaces any previous methods of paying out shift differential for University employees (205M)

University On Call Pay (WT3040)Hours are not entered for this wage type – just the total amount earned

Health System Supplemental Pay (WT3077)Wage type works the same as it has in the pastHours are not entered for this wage type – just the total amount earned

Page 12: Slide 1 FastFacts Feature Presentation October 4, 2011 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 12

New Section- Other FLSA Earnings

If employee received premium overtime pay and earned University Shift Differential and/or On Call Pay in the same week

An additional Bonus Supplemental Pay ISR needs to be completed

Wage Type 205MAmount- Difference in hourly rateSame # of hours that were previously paidExample

Week ending 9/18/11 employee received:$200 - Shift Diff

$50 - On Call Pay5 Hrs Premium Overtime @ 1.5 times hourly rate- $30

---------------------------------------------------------------------Take weekly working hours (37.5) x normal hourly rate ($20)= $750

$750 + total FLSA earnings ($250)= $1,000$1,000 / weekly working hours (37.5)= $26.67 (new hourly rate)

$26.67 x premium rate (1.5)= $40 (new FLSA rate)$40- normal premium rate ($30)= $10 difference--------------------------------------------------------------------

New Bonus Supplemental ISR-205M, 5 hours, 10/hr

Specific questions on how to calculate FLSA rate should be referred to Div HR/HR Manager

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Slide 13

ISR Report- Other FLSA EarningsViewing “Other FLSA Earnings” section on the ISR Report

In order to view this section you will have to scroll to the very bottom of the ISR Report

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Slide 14

Premium Overtime SectionWage types will now populate automatically on ISR (205A or 205M) based on whether hours only or hours and rate in effect fields are completed205A- 1.5 times employee hourly rate of pay

“OT Rate” column will automatically calculate and populate the 1.5 times employee hourly rate of payNo “Rate in Effect” amount should be entered

Page 15: Slide 1 FastFacts Feature Presentation October 4, 2011 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 15

Premium Overtime Section205M- Manually calculated and does not equal 1.5 times hourly rate of pay (primary position)

A “Rate in Effect” amount must be entered if OT is from a secondary positionThe “Rate in Effect” amount cannot be equal to the premium “OT Rate”

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Slide 16

Salary Adjustment Section (WT6560)

Reduction in pay (WT6560)- was previously only applicable for JHU semi monthly employeesIt can now be used for salaried employees of the Health System and EMS providers

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Slide 17

Lock Down Retro Dates Phase 1 will be effective - October 7th, 2011No longer able to process retro ISR’s earlier than the following dates:

S1: 01/01/2010B1: 12/20/2009W1: 12/28/2009The new retro lock down dates will be reset at the end of each fiscal year and will be set to the first pay period of the previous calendar year.A process has been developed for cases when the salary must be increased retro to these dates.Phase 2 will include the lock down of eforms and time entry and any infotypes that are directly updated (i.e. licensure, education, etc.) – start date TBD.

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Slide 18

Processing Retroactive Changes Effective Before Current Lock Down Dates

If a retro change occurs before the specified lock down dates:Initiate the appropriate ISR using the current retro lock down date for that employees pay area

Be sure to make a note of the ISR numberThen initiate a bonus supplemental pay ISR

Use a date in the current pay periodIn the one time payments section of ISR, use one of the following lock down wage types:

JHU- 3UF1 Health System- 3HF1

Enter the remainder of the money owed to the employee- to be paid out in a lump sum paymentCannot use a sponsored account number to pay retro funds (9XXXXXXX)Enter the retro ISR number and actual retro date

Not the effective date of ISRAdditional Notes:

Fellowship Recipients that are due retro funds prior to the lock down date; should be paid out using (WT3018) Lump Sum Fellowship Payment. If paying retro hours not associated with an action – contact HRSS for assistance

Page 19: Slide 1 FastFacts Feature Presentation October 4, 2011 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 19

Calculating Bonus Supplemental Amount (WT3UF1 & WT3HF1)

For S1 Salaried employees: Take difference in semi rate and multiply by the number of pay periods still owed. Example:

If the retro begin date is not on a pay period begin date, you will need to prorate the amount for that one pay period

•Actual Retro Date:1/1/2009•New Semi Rate ($3,000) minus by Old Semi Rate ($2,500)= $500 difference

•# of pay periods ee still due 24 (1/1/09 to 12/31/09)•$500 difference x 24 pay periods= $ 12,000 lump sum payment (JHU-3UF1)

Page 20: Slide 1 FastFacts Feature Presentation October 4, 2011 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 20

Calculating Bonus Supplemental Amount (WT3UF1 & WT3HF1)

For hourly paid employees: Take the difference between the old and new rate and multiply by the number of hours that have been paid out to the employee during the retro time frame. Example: •Actual Retro Date:1/1/2009•New Hourly Rate ($10.50) minus by the Old Hourly Rate ($10.00)= $.50

difference•# of hours paid out = 500 hrs (1/1/09 to 12/19/09) – use CADO to find hrs•500 hours x $.50 difference=$ 250 lump sum payment (JHH- 3HF1)

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Slide 21

Lock Down Retro Dates- ISR Example

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Slide 22

Lock Down Retro Dates- ISR Report

In the ISR Report, you will need to scroll to the right in the additional payments box to see all of the above information.

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Slide 23

Today we talked about the new section on the Bonus Supplemental Pay ISR-“Other FLSA Earnings.”We went over the updates and validations for the premium overtime and salary adjustment sections.We viewed the ISR Report and the new fields that have been added.We covered the ISR retro lock down date process.

SummarySummary

Page 24: Slide 1 FastFacts Feature Presentation October 4, 2011 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 24

We’re going to open the phone lines now!There will be a slight pause, and then a recorded voice will provide instructions on how to ask questions over this conference call line.We’ll be answering questions in the order that we receive them.We’ll also be answering the questions that were emailed to us during the presentation.If there’s a question that we can’t answer, we’ll do some research after this session, and then email the answer to all participants.

Q&A

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Slide 25

Thank You!

Thank you for participating!We would love to hear from you.

Are there certain topics that you would like us to cover in future FastFacts sessions?Would you like to be a FastFacts presenter?Please email us at: [email protected]

Page 26: Slide 1 FastFacts Feature Presentation October 4, 2011 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 26

Survey

Before we close, please take the time to complete a short survey.Your feedback will help us as we plan future FastFacts sessions.Click this link to access the survey… http://connect.johnshopkins.edu/fastfactssurvey/

Thanks again!


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We are using audio during this session, so please dial in to our conference line… Phone number: 877-322-9648 Participant code: 182500 FastFacts Feature.

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Slide 1 FastFacts Feature Presentation August 12, 2008 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 1 FastFacts Feature Presentation August 12, 2008 We are using audio during this session, so please dial in to our conference line… Phone number:

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Slide 1 FastFacts Feature Presentation February 7 th, 2008 We are using audio during this session, so please dial in to our conference line… Phone number:

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Slide 1 FastFacts Feature Presentation December 11 th, 2008 We are using audio during this session, so please dial in to our conference line… Phone number:

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Slide 1 FastFacts Feature Presentation January 13, 2011 We are using audio during this session, so please dial in to our conference line… Phone number: