Shs immunizations

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Student Health Services: Immunization and School Physical Requirements

Transcript of Shs immunizations

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Student Health Services: Immunization and School

Physical Requirements

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Objective:

• This section will review the District’s immunization

and school physical requirements.

• Entrance Policy SP6.132 outlines the immunization

and school physical requirements for students. The

policy is in compliance with Tennessee State law

and State Board of Education requirements.

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Entrance Requirements• All students entering MNPS MUST present proof of immunization,

physical examination from within the U.S. and record of birth prior to admission. Appointment cards showing scheduled physicals or immunizations will not be accepted.

• Exceptions:

- Students transferring from another school in Tennessee will be

given thirty (30) days or until the cumulative record is received

if sooner, to show proof of immunizations and a physical

examination.

- Students transferring from an out-of-state school will be given

thirty (30) days to complete their physical examination, however,

immunization records MUST be provided prior to admission.

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Immunizations

• Immunization is a simple, safe and effective way to

protect children from a wide variety of potentially

deadly diseases.

• According to TCA § 49-6-5001 children must be

immunized prior to attending any school.

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Immunization Certificates

• Schools can accept only an Official “Certificate of Immunization” provided by the Tn. Department of Health. It is to be completed and signed by a health care provider as proof of immunization for enrollment purposes.

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Immunization Certificates• An original is preferred

but schools may accept

properly completed and

legible, faxed copies of

the official Certificate of

Immunization or an e-

mailed, scanned

certificate.

• Schools may fax

certificates as part of the

routine of faxing student

records from one school

to another.

• Certificates are valid only

for the date and/or

grade level(s) as

documented on the

certificate & updated

certificates may be

required for continued

enrollment.

• Immunization Certificates

and attachments are to

be filed in the student’s

cumulative school

record.

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Immunization Certificates

• Immunization certificates can be any color paper

including white and on any weight paper.

• Schools should not provide parents or students with

blank immunization certificates. If a school

distributes a copy of the immunization certificate for

clarification purposes, SAMPLE must be written

across the identifying information section.

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Non-compliance of Immunizations

• According to TCA § 49-6-5001, students must be immunized prior to attending any school.

• If a student is identified as being out of compliance with the immunization standard, the principal is responsible for notifying the parent/guardian in writing of the deficiency.

• The letter should indicate that the parent has 5 school days to return the required Certificate of Immunization to the school. A copy of the dated letter shall be kept at the school. Following the allotted time period and to be in compliance with the law, the student should not be allowed to return to school until the immunization certificate is presented to the school.

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MNPS Policy Immunization

Letter

(Place on School Letterhead)

(Insert date)

Dear Parent/Guardian,

Our records show that a current Tennessee Certificate of Immunization is not on file at the school for (INSERT NAME).

If you have the updated certificate, please bring it or send it to school with your child immediately. If your child does not have the required form, please take your child to a private health provider or to the Metro Public Health Department immediately to obtain the certificate and/or immunizations. You have five school days from the date of this letter to provide the required form. After (Insert date), your child will not be allowed to return to school until the required certificate is provided per State law.

If your child has insurance that does not pay for vaccines and you cannot afford them, Metro Public Health Department can provide the vaccine. They may charge a small administration fee to give the free vaccine, which can be adjusted based on your income. Immunizations are available through the Metro Public Health Department at the Lentz, East and Woodbine Clinic locations. The clinics are open from 8:00 a.m. to 3:00 p.m. Monday through Friday for walk-in vaccinations. No appointments are necessary and families should carry their child’s shot record to confirm what immunizations are needed.

Please contact the school if you have any questions or need assistance in meeting this requirement.

Sincerely,

( Insert Name)

Principal

An updated form letter &

translations are sent to

Principals before school

opening each year & are

available on the Employee

Portal as well.

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Temporary Certificates

• Immunizations marked Temporary are valid for school

entry and attendance till the expiration date shown on

the certificate.

• Schools may want to develop an Excel log for

Temporary certificates with the student’s name and

expiration date.

• When a Temporary certificate expires, parents should be

notified using the “Immunization Letter” and given five

school days to provide an updated certificate. Students

cannot return after the five day grace period without an

updated Immunization Certificate.

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Medical or Religious Exemptions

• Medical: Healthcare provider must indicate which specific vaccines are medically exempted (because of risk of harm) on the new form. Other vaccines remain required.

• Religious: Requires only a signed statement by the parent/guardian that vaccination conflicts with their religious tenets or practices. The written statement should be dated and placed in the cumulative record. A form is available from Student Health Services that can be used for religious exemption but this specific form cannot be required as State law allows for simply a signed statement. Only parents that specifically request a religious exemption should be offered the form as it is not to be routinely provided.

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Immunization Requirement Summary

Children in Pre-School and Pre-Kindergarten

• Diphtheria-Tetanus-Pertussis (DTaP, or DT if appropriate)

• Hepatitis B (HBV)

• Poliomyelitis (IPV or OPV)

• Haemophilus influenzae type B (Hib): age younger than 5 years only)

• Pneumococcal conjugate vaccine (PCV): age younger than 5 years only

• Measles, Mumps, Rubella (1 dose of each, usually given together as MMR)

• Varicella (1 dose or history of disease)

• Hepatitis A (1 dose by 18 months of age)

• Children entering Kindergarten

• Diphtheria-Tetanus-Pertussis (DTaP, or DT if appropriate)

• Hepatitis B (HBV)

• Poliomyelitis (IPV or OPV): final dose on or after the 4th birthday

• Measles, Mumps, Rubella (2 doses of each, usually given together as MMR)

• Varicella (2 doses or history of disease):

• Hepatitis A (2 doses): effective July 1, 2011

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Immunization Summary (cont.)Children entering 7th grade

• Tetanus-diphtheria-pertussis booster (“Tdap”) regardless of TD history

• Verification of immunity to varicella (2 doses or history of disease)

Children who are new enrollees in a TN school in grades other than K or 7th:

• Diphtheria-Tetanus-Pertussis (DTaP, or DT if appropriate)

• Hepatitis B (HBV): previously only for Kindergarten, 7th grade entry

• Poliomyelitis (IPV or OPV): final dose on or after the 4th birthday

• Measles, Mumps, Rubella (2 doses of each, usually given together as MMR)

• Varicella (2 doses or history of disease): previously only one dose was required

Children with medical or religious exemption to requirements:

• Medical: Healthcare provider must indicate which specific vaccines are medically exempted (because of risk of harm) on the new form. Other vaccines remain required.

• Religious: Requires only a signed statement by the parent/guardian that vaccination conflicts with their religious tenets or practices. If documentation of a health examination is required, it must be noted by the health care provider on the immunization certificate. In that case, the provider may explain the absence of immunization information by checking that the parent has obtained a religious exemption.

Adult students new to the District

• Students who plan to attend Cohn Adult Learning Center and are new to the District are required to complete the Tennessee Certificate or Alternative Tennessee Adult Immunization form prior to admission. Forms are available on site at the school.

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Grade Level Specific Information

KindergartenTo enroll for Kindergarten in MNPS, a student needs:

(1) A Tennessee Immunization Certificate valid for

Kindergarten.

(2) Evidence of a physical exam within 12 months of

the start of school

Students are not to attend school without both being

on file at the school per MNPS policy. District policy is

in accord with State Law and State Board

requirements.

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Kindergarten Certificate

For students who attend Pre-k in MNPS:

• the Pre-k physical is valid for Kindergarten entry.

• the Pre-K Immunization Certificate is valid for kindergarten entry only if box D) Complete K-6 is checked as well as box C).

A valid certificate will

have checked:

• box D)Complete K-6

or

• box A) Temporary & an

Expiration date

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Grade Level Specific Information

7th Grade Immunizations- A student needs an official Tennessee Immunization Certificate showing proof of two additional immunizations.

• Tetanus-diphtheria-pertussis booster (“Tdap”); regardless of TD history

• Verification of Immunity to varicella; ( 2 doses or history of disease)

Only proof of the two additional immunizations is required on the new certificate which is to be stapled to the existing certificate in the educational/cum record.

School Physical- If the student was previously enrolled in MNPS, the original school physical that was provided upon initial enrollment is still valid. A new physical is not required.

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MNPS Immunization and Physical

Forms & Resources• Entrance Requirements (SP6.132) Provides

information regarding immunization and physical

requirements and details concerning transfer

exceptions.

http://www.mnps.org/files/_6VBqb_/317f0686cacc1

9883745a49013852ec4/Policy_Entrance_Requireme

nts_SP_6.132_.pdf

• Useful School Staff Information by Grade Levels is

available on the Employee Portal under Forms &

Resources.

https://employee.mnps.org/Page16503.aspx