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Showcasing ICT Practices – Learning from State Experiences

Presentation On “EDUCATIONAL MANAGEMENT INFORMATION SYSTEM”

IN TAMILNADU

Dr. C.N. Mahesvaran, IAS.,State Project DirectorSarva Shiksha Abhiyan

TamilNadu

14-08-2013

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PRESENT SCENARIO

Tamil Nadu An Overview

Revenue Districts 32

Education Districts 66

Education Blocks 413

Educationally Backward Blocks

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STATE PROFILE

Area : 1.30 lakh Sq.km

Revenue Districts (SSA-30) : 32

Corporations : 10

Municipalities : 126

Community Development Blocks : 385

Village Panchayats : 12,524

Habitations (including urban) : 95,010

SCHOOLS

Source: U-DISE 2012

S. No School type Govt. / Local body

Private Aided

Self finance (incl.

Matriculation Schools)

Total

1 Primary Schools 23815 5066 6304 35184

2 Middle Schools 7307 1549 946 9802

3 High Schools 3096 640 1868 5604

4 Higher Secondary Schools 2595 1141 2247 5983

Total 36813 8395 11365 56,573

TEACHERS

Source: U-DISE 2012

S. No School type Govt. / Local body

Private Aided

Self finance (incl.

Matriculation Schools)

Total

1 Primary Schools 60941 23956 52251 137148

2 Middle Schools 49778 15547 12557 77882

3 High Schools 56131 28596 100168 184895

4 Higher Secondary Schools 47679 27153 88887 163719

Total 214529 95252 253863 5,63,644

STUDENTS

Source: U-DISE 2012

S. No School type Govt. / Local body

Private Aided

Self finance (incl.

Matriculation Schools)

Total

1 Primary Schools 1510111 791550 844410 3146071

2 Middle Schools 1272303 525152 260535 2057990

3 High Schools 720167 282222 914140 1916529

4 Higher Secondary Schools 2184441 1608851 2607122 6400414

Total 5687022 3207775 4626207 1,35,21,004

SecretarySchool Education

Directorates

Directorate of School Education

Directorate of Elementary Education

Directorate of Matriculation Schools

State Council for Educational, Research and Training

Directorate of Government Examination

Directorate of Public Libraries

Directorate of Non Formal and Adult Education

Project / Society

Rashtriya Madhyamik Shiksha Abhiyan

Sarva Shiksha Abhiyan

Corporation / Board

Teachers Recruitment Board

Tamil Nadu Textbook Corporation

Organizational structure

Rs. In Crores

Rs. In Crores

School Education Department –Highest Budget Allocation in the State

Scheme Standard Beneficiaries (in lakhs)

Cost(Rs. In crores)

Text books I - XII 92.28 257.41

Note books I – X 81.02 102.69

School bag I – XII 92.28 127.78

Uniform (4 sets) I – VIII 47.07 329.88

Footwear I – X 78.82 104.15

Bus pass I – XII 14.02 320.00

Colour pencil/Crayons

I – V 31.00 5.17

Geometry Box VI – X 46.00 16.37

Atlas VI – X 46.00 13.57

Laptops XII 5.35 898.00Spl.Cash Incentive X – XII 21.52 353.56

Welfare Schemes

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PRESENT SYSTEM• Manual collection of data from the schools• Manual maintenance of records of schools, students,

teachers • Manual Consolidation • Multiple Data handling• Communication through postal department / email

SHORTFALL IN PRESENT SYSTEM

• Accuracy of data regarding schools, teachers, and students not authentic

• Delay in communication(intra and inter department• Ineffective reporting mechanism• No effective system in place for tracking children both in

school and out of school• lack of effective monitoring of the schemes announced by

the Government• wastage of time in repeated data collection often resulting

in duplication of data• lack of integration with UDISE and AADHAR

MEASURE TO CURB SHORTFALL

• The above defects lead to a study to identify a suitable methodology

• In house study was taken up in coordination with the research division of Anna University namely, AU-KBC Research Centre

• Many rounds of meetings were held with all the Directorates by Anna University

• THE OUTCOME OF THE STUDY………

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EDUCATIONAL MANAGEMENT INFORMATION SYSTEM (EMIS) -

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Evolution of Educational Management Information System (EMIS)

The Hon’ble Chief Minister announced creating of an Educational Management Information System (EMIS) and the same came to existence in the academic year 2012-13

A pilot was taken up in five schools in Tiruchirapalli District

It is proposed to scale up the same to all the schools in 2013-2014.

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Hon’ble Chief Minister inaugurated the Educational Management Information System on 05.09.2012

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EMIS - COMPONENTS

EMIS – COMPONENTS

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Web Portal • www.tnschools.gov.in • State Education Portal

Database portal• www.emis.tnschools.gov.in• Database of all Schools, Students, teachers and officers

Intra Department communication• www.admin.tnschools.gov.in/communication/• Vertical and Horizontal communication• Linking with other departments

E – Content Server• www.ecs.tnschools.gov.in/• All educational contents to students, teachers

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EMIS - FEATURES

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EMIS - FEATURES

• Single Point Entry for State School Education Department• Unified, integrated, assimilated data of Schools, students,

teachers from U-DISE, Aadhar, etc..• Extensive Reporting Mechanism• Monitoring of teacher attendance • Smart Card for students with unique ID number integrated

with AADHAR• Education content server provides textbooks, interactive

videos, learning materials outside of the textbooks• Facilitates intra departmental communication

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State EMIS Cell

• A well equipped IT-cell has been established with – 6 Hi-End Servers – of 64 GB RAM 16 core dual processor (Xeon)

Capacity of HDD - 2 TB – 15 computers, – State of art infrastructure facilities – well furnished Conference room.

• 8 Technical persons (System Analysts and Programmers) and 3 Data Entry Operators from the districts were selected and trained to run the EMIS cell

• The Data Entry Operators at the field level have been trained to upload the data in to the EMIS

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FORMATS

• Formats were devised for capturing the required data with respect to– Schools– Teachers– Students

FORMAT – SCHOOL PROFILE – SNAPSHOT

FORMAT – TEACHER PROFILE – SNAPSHOT

FORMAT – STUDENT PROFILE – SNAPSHOT

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Work done so far

• Out of 56573 schools the details of 56336 schools have been uploaded

• For 5.5 lakhs teachers the details of 3.2 lakhs have been uploaded

• For 1.35 crores students the details of 1.17 crores students have been uploaded

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EMIS - OUTCOME

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OUTCOME - DEPARTMENT

• Quick Reporting Mechanism resulting better planning

• Reduce the duplication of work• Good communication between various

stakeholders viz Government, officials, teachers, students, parents and society

• Data migration, analysis, mining from macro to micro level

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OUTCOME - Schools

• Reporting Mechanism resulting better planning

• Reduce the maintenance of cumbersome registers

• Reduce the burden of work in teachers• Assisting in teaching with ECS

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OUTCOME - Students

• Tracking of student from birth to 12th standard• Monitors admissions, attendance and

performance of the student• Getting benefit on time• Enriched and flourished education contents to

enhances child’s knowledge, potentiality and talent

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OUTCOME - Teachers

• Maintenance of Service Registers• SMS based Monitoring to improve the quality• Timely getting benefits viz. salary, increments,

leave• Enhances the quality of teaching using ECS

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Thank You