SHIPBOARD OPERATIONS MANUAL (TANKER) · PDF file- Emergency Shut-down system - Cargo and...

ANNEX 3-CHECKLISTS

INDEX

From: GT 000 Familiarisation with Cargo handling Equipment and

Deck machinery

Form: GT 001 Pre-arrival Checklist

Form: GT 002 Ship/Shore Safety Check List

Form: GT 003 Checklist for Taking Over Cargo Watch/periodic

Checks

Form: GT 004 Ship to ship Transfer Check Lists

• Before operations commence

• Before run in, berthing and mooring

• Before cargo transfer

• Before unmooring

Form: GT 005 Master’s Safety Declaration

Form: GT 006 Gas Tankers – Cargo, Bunker and Ballast

Handling Arrangement

Form: GT 007 Statement of Facts – Loading

Form: GT 008 Statement of Facts – Unloading

Form: GT 009 Gas Tanker Arrival Information

Form: GT 010 Handling Agreement Supplement for Coolant

Loading, Purging and Cooling Down

Form: GT 011 Cargo Inhibitor Form

Form: GT 012 Notice of Readiness

Form: GT 013 Cargo Hold Space Inspection Report

1

Form: GT 000 Familiarisation with Cargo Handling Equipment and Deck Machinery

(Page 1 of 2)

The following check list shall be complied with:

EACH ITEM AS APPROPRIATE

• Are you familiar with the operation of:: -

- Emergency Shut-down system

- Cargo and ballast lines and valves system

- Deepwell pump (including starting stopping procedures and seal system)

- Booster pump (including starting stopping procedure and seal system)

- Ballast pump (including starting stopping procedure)

- Ballast eductor system

- Fixed Gas detecting system

- Cargo tank gauging system

- Ballast tank/draft gauging system

- Void space inerting and pressure monitoring system

- Cargo heater

- Remote controlled valves (including local operation)

- Portable HC detector

- Load computer

- Cargo reliquefaction system

- Windlass and mooring winch

- Hose handling crane

- Gangway

• Are you familiar with: -

- Anti pollution equipment and their use

- Cargo calculations (manual & computerized)

- Mooring arragement of the vessel

2

Form: GT 000

PAGE 2/2

- The contents of cargo handling system – operation & instruction manual (IP-2,

Vol 1)

- Monitoring various parameters of cargo machinery in the compressor/Motor room

Signature of Enjoining Officer ………………………………………………

Name of Enjoining Officer.. ………………………………………………….

Rank of Enjoining Officer……………………………………………………

Date……………………………………………………………………………

Signature of Chief Officer……………………………………………………..

Name of Chief Officer………………………………………………………..

Date……………………………………………………………………………

3

Form: GT 001 Pre-Arrival Checklist

This checklist shall be used for guidance

(page 1 of 2)

The following check list shall be complied with:


• Cargo plan prepared and placed in CCR.

• All cargo and ballast valves checked for satisfactory operation.

• All high level and high level alarms checked.

• All cargo and ballast valves tested and checked for closure.

• Timings of manifold valves and liquid fill valves (for automatic closing)

checked and confirmed to be within acceptable limits.

• All unused manifold lines blanked (OFF SHORE).

• Manifold drain valves shut.

• Ballast pumps checked with engine room.

• Cargo pumps electrically isolated.

• Cranes checked for proper operation.

• Fixed Gas Detection system calibrated and working.

• Water spray system checked and ready for use.

• EDS system tried out.

• Glycol pumps running.

• Overboard valves, not in use, shut and lashed.

• Condenser water running

• Reliquefaction plant ready.

• All cargo holds inerted with O2 content below 5% and positive pressure,

and all tank openings shut (for LPG cargo).

• Compressor room ventilation fans checked.

• Motor room/Air locker ventilation checked

• Control air on and pressure maintained.

• All cargo hydraulic and pneumatic systems checked.

4

(page 2 of 2)

• Is arrival ballast oil free.

• Deck machinery checked for satisfactory operation.

• Gangways and pilot ladders checked for readiness.

• Ballast tank level indicators checked.

• Cargo Tank level indicators checked.

• Load computer and printer checked.

• All walkie talkies and batteries checked.

• Inter-com system checked.

• Fire wires and mooring equipment ready.

• Duty chart for cargo operations ready.

REFRIGERATION OFFICER CHIEF OFFICER MASTER

5

Form: GT 002

SHIP/SHORE SAFETY CHECK LIST

(Page 1 of 6)

Ship’s

Name_____________________________________________________________

Berth__________________________________Port__________________________

____

Date of Arrival__________________________Time of

Arrival_____________________

INSTRUCTIONS FOR COMPLETION

The safety of operations requires that all questions shall be answered affirmatively.

If an affirmative answer is not possible, the reason shall be given and agreement

reached upon appropriate precautions to be taken between the ship and the terminal.

Where any question is not considered to be applicable, a note to that effect shall be

inserted in the remarks column.

- the presence of this symbol in the columns ‘ship’ and ‘terminal’ indicates that

checks shall be carried out by the party concerned.

The presence of the letter A and P in the column ‘Code’ indicates the following.

A – the mentioned procedures and agreements shall be in writing and signed by both

parties.

P – in the case of a negative answer the operation shall not be carried out without the

permission of the Port Authority.

R – indicates items to be revisited at intervals not exceeding that agreed in the

declaration.

6

Form: GT 002 SHIP/SHORE SAETY CHECK LIST

(Page 2 of 6)

PART A Bulk Liquids ---General

S H I P

T E R M I N A L

C O D E

REMARKS

A1. Is the ship securely moored? R A2. Are emergency towing wires correctly positioned? R A3. Is there safe access between ship and shore? PR A4. Is the ship ready to move under its own power? PR A5. Is there an effective deck watch in attendance on board

And adequate supervision on the terminal and on the R Ship?

A6. Is the agreed ship/shore communication system operative AR A7. Have the procedures for cargo, bunker and ballast Handling been agreed? AR A8. Has the emergency shut down procedure been agreed? A A9. Are fire hoses and fire fighting equipment on board and Ashore positioned and ready for immediate use? AR A10. Are cargo and bunker hoses/arms in good condition and

Properly rigged and, where appropriate, certificate Checked?

A11. Are drip trays in position? R A.12 Are unused cargo and bunker connections blanked? A13. Are sea and overboard discharge valves, when not in use,

Closed and lashed?

A14. Are all cargo and bunker tank lids closed? 100 A15. Is the agreed tank venting system being used? AR

A16. Are hand torches of an approved type?

A17. Are portable VHF/UHF transceivers of an approved type? 7

Form: GT 002

(Page 3 of 6)

A18. Are the ship’s main radio transmitter aerials earthed and

Radars switched off?

A19. Are electrical cables to portable electrical equipment Disconnected from power?

A20. Are air conditioning intakes which may permit the entry

Cargo vapours closed?

.

8

Form: GT 002 SHIP/SHORE SAETY CHECK LIST

(Page 4of 6)


S H I P

T E R M I N A L

C O D E

REMARKS

A21. Are doors and ports in the after accommodation leading

Onto or overlooking the tank deck closed? R A22. Are smoking requirements being observed? R

A.23 Are the requirements for the use of galley and other

Cooking appliances being observed? R A24. Are naked light requirements being observed?

A25. Is there provision for an emergency escape possibility?

A26. Are sufficient personnel on board and ashore to deal with R An emergency?

A27.Are adequate insulating means in place in the ship/shore

A28. Are ship emergency fire control plans located externally?

9

Form: GT 002

SHIP/SHORE SAETY CHECK LIST (Page 5of 6)


S H I P

T E R M I N A L

C O D E

REMARKS

C1. Is information available giving the necessary data for

The safe handling of the cargo including where

Applicable, a manufacturers inhibition certificate? C2. Is the water spray system ready for use? R C3. Is sufficient and suitable protective equipment

(including self contained breathing apparatus) and protective clothing ready for immediate use? R C4. Are void spaces properly inerted where required? R

C5. Are all remote control valves in working order? C6. Are cargo tank safety valves lined up to the ship’s

Venting system?

C7. Are the required cargo pumps and compressors in good Order and have the maximum working pressures been

Agreed between ship and shore? A C8. Is reliquefaction or boil off control equipment in good Order?

C9. Is gas detection equipment set for the cargo, calibrated

And in good order? C10. Are cargo system gauges and alarms correctly set and in

Good order?

C11. Are emergency shut down systems working properly? C12. Does shore know the closing rate of ship’s automatic

Valves: does ship have similar details of shore system? A 10

Form: GT 002

SHIP/SHORE SAFETY CHECK LIST (Page 6 of 6)

C13. Has information been exchanged between ship and shore On minimum working temperatures of the cargo system? A Declaration

We have checked where appropriate, the items on this check list, and have satisfied ourselves that the entries we have made are correct to the best of our knowledge, and

arrangements have been made to carry out repetitive checks as necessary.

FOR SHIP FOR TERMINAL

Name ______________________ Name_______________________

Rank_____________________ Position______________

Signature____________________ Signature___________________

Time_______________________ Date________________

11

GT 003

Checklist for taking over cargo watch/periodic checks This checklist shall be used for guidance

(Page 1 of 1)


• Check levels of all tanks, including those not being loaded/unloaded and those

completed.

• Check loading/unloading status is as per agreed cargo plan/instructions.

• Check hoses, loading/unloading arms and manifolds for pressure, safe support,

and not leaks.

• Check unused manifold blanks for leaks.

• Check overside for signs of leakage.

• Check Compressor room for signs of leakage (Entry Precautions shall be

observed).

• check tank pressure with allowable limits.

• Do watchkeepers know the loading/unloading plan including the arrangements

for topping off and emergency stop.

• Are there enough crew available to control the change over of tanks safely.

• Do they understand the procedure for change over of tanks.

• Are entries being made in CCR and Deck log books regularly of various

activities/checks conducted.

• Check moorings and gangway.

DUTY OFFICER HANDING OVER DUTY OFFICER TAKING OVER

DATE _______________ TIME _________________

12

Form GT 004 SHIP TO SHIP TRANSFER CHECK LIST (Vessel Compatibility) – I

(Page 1 of 8)

Discharging Receiving Remarks

Ship Ship

Checked Checked

1. Is center of cargo manifold arrangement 3.0 metres or less either forward or aft of mid length position?

2. Is center of cargo manifold at least 0.9 metre

above deck, or above working platform if fitted? 3. Is the height of the center of cargo manifold no

greater than 2.1 metres above the deck?

4. What is the horizontal spacing between manifold connections, measured center to center?

5. Is ship fitted with a hose support rail at the ship’s

side constructed of curved plate or piping having a diameter of not less than 200mm?

6. If a hose support rail is fitted is this at least

700mm below center of cargo manifold? 7.Is ship able to present 2 x 250 mm manifold

connections?

8. Is ship equipped with sufficient enclosed type fairleads on both sides to receive headlines,

sterlines and backsprings from the other ship?

9. If the answer to question 8 is ‘yes’, are the two fairleads which will receive the other ship’s

backsprings positioned not more than 35 metres

forward and not more than 3 metres aft of the midships position?

10. Are there bitts of sufficient strength and suitably

located inboard of enclosed fairleads to receive eyes of mooring ropes? 11.Are both sides clear of any overhanging projections? `

13

Form GT 004 SHIP TO SHIP TRANSFER CHECK LIST (Before operations commence) - II

(Page 2 of 8)


Ship Ship

Checked Checked

1. Has Checklist 1 been completed and ship compatibility established?

2.Are radio communications established?

3.Are all walkie-talkie sets in order? 4 Is language of operation agreed?

5.Has cathodic protection procedure been checked?

6.Has rendezvous position been agreed? 7.Have method of approach and mooring/unmooring

procedures been agreed and decision taken on

which ship shall provide moorings? 8.Is ship upright and at suitable trim?

9.Have engines, steering gear, controls and

navigational equipment been tested and found in good order?

10.Is Chief Engineer briefed on engine requirements?

11.Have weather forecasts for transfer area been obtained?

12.Has hose lifting equipment been checked and found ready

for use? 13.Are manifold connections ready and marked?

14.Have hoses been checked and found to be in good

order (where applicable)? 15.Have fenders and handling equipment been checked

and found to be in good order (where applicable)?

16.Is anchor on opposite side to transfer made ready for for dropping (where applicable)?

17.Are navigational signals ready?

14

Form GT 004 SHIP TO SHIP TRANSFER CHECK LIST (Before operations commence) – II

(contd.)

(Page 3 of 8) Discharging Receiving Remarks

Ship Ship

Checked Checked

18.Are mooring lines ready both fore and aft? 19.Are mooring winches in good order?

20.Are messengers, stoppers and heaving lines in place and

ready for use? 21.Has crew been briefed on mooring methods?

22.Has a contingency plan been prepared and agreed?

23.Have authorities been advised (where applicable)? 24.Has navigational warning been broadcast (where

applicable)?

25.Has other ship been advised that Check List II completed in the affirmative?

15

Form GT 004 SHIP TO SHIP TRANSFER CHECK LIST (Before run in, berthing and mooring) –

III (Page 4 of 8)


Ship Ship

Checked Checked

1. Has Checklist Ii been completed? 2. Are primary fenders floating in place? Have towing

and securing lines been checked and found in order?

Is handling gear retracted (where applicable)? 3. Are secondary fenders in place? Is handling gear

retracted (where applicable)

4. Have any protrusions on the outboard or side of berthing been retracted?

5. Are in-port smoking regulations now in force?

6. Is proficient helmsman at the wheel? 7. Are scuppers plugged and sealed?

8. Has area traffic (shipping) been checked?

9. Are navigational signals displayed? 10. Are accommodation doors and ports closed?

11. Is fire fighting and anti-pollution equipment checked

and ready for use? 12. Is adequate lighting available, especially overside in

vicinity of fenders?

13. Are hand torches to be used of an approved type? 14. Have portable transceiver sets been tested and are

they intrinsically safe?

15. Is power available on winches and windlass? 16. Are mooring gangs in position?

17.Have communications been established with

mooring crew? 18. Has other ship been advised that Check List III

Completed in the affirmative

16

Form GT 004 SHIP TO SHIP TRANSFER CHECK LIST (Before cargo transfer) – IV

(Page 5 of 8)


Ship Ship Checked Checked

1. Has communication system been established with Other ship?

2. Have emergency signals and shutdown procedures

been agreed? 3. Has bridge watch been established? Has anchor watch

been established (where applicable)?

4. Has efficient deck watch been established with particular attention to moorings, fenders, hoses and

manifold observation?

5. Is there an efficient engine room watch, and are main engines on standby?

6. Has initial loading rate been agreed with other ship?

7. Has maximum loading rate been agreed with other ship? 8. Has topping-off rate been agreed with other ship?

9. Are scuppers effectively plugged and drip trays in

position under the manifold connection? 10. Have hoses been tested after connection (where

applicable)?

11. Are hoses suspended efficiently? 12. Are tools located at manifold ready for rapid

disconnecting?

13. Are window type air conditioning units (where fitted) disconnected?

14. Are air conditioning intakes which may permit the

entry of cargo vapours closed? 15. Are fire axes in position fore and aft?

17

Form GT 004 SHIP TO SHIP TRANSFER CHECK LIST (Before cargo transfer) – IV

(Page 6 of 8)


Ship Ship

Checked Checked

16. Are all unused manifold connections closed and

blanked? 17. Is firefighting and anti-pollution equipment checked and

ready for use?

18. Is radio station closed down and are aerials earthed (grounded) where necessary?

19. Is information available giving the necessary data for

the safe handling of the cargo? 20. Is the water spray system ready for use?

18

Form GT 004 SHIP TO SHIP TRANSFER CHECK LIST (Before cargo transfer) – IV (contd.)

(Page 7 of 8)


Ship Ship

Checked Checked

21. Is sufficient and suitable protective equipment

(including SCBA’S and clothing) ready for use? 22. Are void spaces properly inerted where required?

23. Are all remote control valves in working order?

24. Are cargo system safety relief valves lined up to the ship venting system and are bypasses closed?

25. Is the required cargo machinery and cargo pipeline

system in good order to handle the cargo at the 26. Is reliquefaction equipment in good order?

27. Is gas detection equipment set for the cargo, calibrated

and in good order? 28. Are cargo system gauges and alarms correctly set and

in good order?

29. Are emergency shut down systems working properly? 30. Is the operating effect of cargo tank automatic shut

down valves acceptable?

31. Has information been exchanged between both vessels Regarding minimum working temperatures of the cargo

System?

32. Has other ship been advised that Check List IV completed in the affirmative?

19

Form GT004 SHIP TO SHIP TRANSFER CHECK LIST (Before unmooring) – V

(Page 8 of 8)

Discharging Receiving Remarks Ship Ship

Checked Checked

1. Are cargo hoses or manifolds blanked?

2. Is transfer side of ship clear of obstructions

including hose lifting equipment? 3. Has method of disengagement and of letting go

moorings been agreed with other ship?

4. Have fenders, including towing and securing lines, been checked in good order (where

applicable)?

5. Is power on winches and windlass available? 6. Are messengers, rope stoppers etc., at all mooring

stations?

7. Are crew at stations standing by? 8. Are communications established with the other

ship?

9. Are communications established with mooring gangs?

10. Has area traffic (shipping) been checked?

11. Have mooring crews been instructed to cast off only in the manner and when requested by the

manoeuvring ship?

12. Has other ship been advised that Check List 4 completed in the affirmative?

13. Has navigational warning been cancelled when clear

of other ship (if applicable)

MASTER , RECEIVING SHIP MASTER, DISCHARGING SHIP

20

Form GT 005 (Page 1 of 8) MASTER’S SAFETY DECLARATION

(Specimen Form)

I. DECLARE THAT WHEN MY VESSEL IS ALONGSIDE……………………………

1. MOORINGS AND ANCHORS – the vessel shall be moored in accordance with the

standards of the port and the anchors shall be secured in the hawsepipes. 2. TOWING WIRES – towing wires for emergency use shall be rigged at the forward

and after ends of the vessel in accordance with the standards of the port . The eyes of

the towing wires shall be maintained at a height of three to six feet (one to two metres) above the water at all times.

3. GANGWAYS – the gangway shall be tended and maintained in a safe condition

throughout. 4. MAIN ENGINES – the main engines shall be ready for use at short notice to leave

the berth in the event of an emergency condition. A suitable trim shall be maintained

for the same purpose. 5. DECK WATCH – an effective deck watch shall be maintained.

6. COMMUNICATIONS – effective ship/shore communication system shall be agreed

to efficiently control the cargo handling and bunkering operations throughout. 7. CARGO, BUNKER AND BALLAST OPERATIONS – the procedures for cargo,

bunker and ballast handling operations shall be agreed with the Terminal

representative. 8. EMERGENCY SHUTDOWN – the emergency shutdown procedures shall be

agreed with the Terminal representative.

9. FIREFIGHTING EQUIPMENT – all firefighting equipment shall be ready for immediate use and fire hoses equipped with jet/spray nozzles shall be prepared for

use one forward and one abaft the manifold.

10. CARGO AND BUNKER CONNECTIONS – cargo and bunker hoses or arms shall be inspected to confirm that they are in good condition and correctly connected.

11. SCUPPERS AND DRIP TRAYS – drip trays shall be in position.

12. UNUSED CARGO AND BUNKER CONNECTIONS – all unused cargo and bunker connections shall be effectively blanked.

13. SEA AND OVERBOARD DISCHARGE VALVES – all sea and overboard

discharge valves when not in use shall be effectively closed and blanked.

21

Form GT 005 (Page 2 of 8)

MASTER’S SAFETY DECLARATION (Specimen Form) contd.

14. CARGO, BUNKER AND BALLAST TANK LIDS – all cargo, bunker and ballast tank

lids shall be closed and secured except as may be permitted by the Terminal

representative. 15. VENTING AND INERT GAS

A) Venting Agreement – the method by which tanks shall be vented during cargo and

ballast operations shall be in accordance with that contained in the written agreement with the Terminal representative.

b) Flame Arrestors – flame arrestors shall be employed in accordance with the design

features of the venting system. c) Inert Gas – the cargo tanks shall be inerted and/or purged.

16. HAND TORCHES – hand torches shall be in good condition and approved for use

in hazardous zones. 17. PORTABLE TRANSCEIVERS – portable UHF/VHF transceivers shall be in good

condition and certified as being intrinsically safe.

18. RADIO AND RADAR AERIALS – radio transmitting aerials shall be earthed and radar scanners shall be switched off. The servicing of such equipment shall not be

undertaken without the permission of the Terminal representative.

19.PORTABLE ELECTRICAL EQUIPMENT – all portable electrical equipment on deck shall be disconnected from the power supply.

20.DOORS AND PORTS AMIDSHIP ACCOMMODATION – all external doors and

ports in the amidship accommodation shall be closed and every effort shall be made to prevent the entry of dangerous gas.

21. DOORS AND PORTS AFTER ACCOMMODATION – all doors and ports in the

after accommodation, which overlook or are adjacent to the tank deck or other potentially hazardous zones, shall be maintained in the closed position.

22. CENTRAL AIR CONDITIONING – any central air conditioning or fresh intakes

which may permit the entry of petroleum gas shall be closed. 23. WINDOW TYPE AIR CONDITIONING UNITS – all window type air conditioning

units shall be disconnected from the power supply. (if any fitted)

24. SMOKING – smoking shall be prohibited except in those spaces which have been jointly approved with the Terminal Representative.

22

Form GT 005 (page 3 of 8)

MASTER’S SAFETY DECLARATION (Specimen Form) Contd.

25. GALLEY AND COOKING APPLIANCES – the use of cooking appliances wherever

situated shall require the approval of the Terminal representative.

26. NAKED LIGHTS – naked lights shall not be used on the tank deck or in other hazardous zones.

27. EMERGENCY ESCAPE – provision for emergency escape shall be provided.

28. GAS FREEING – gas freeing shall not be undertaken under any circumstances. 29.WATER BALLAST – water ballast discharged shall be free of oil or any other

contaminant which may pollute the waters of the port.

30. REPAIRS – repairs or maintenance of any kind which may produce a source of ignition shall not be undertaken without the agreement in writing of the Terminal

representative.

31. BOILER TUBE CLEANING – boiler tubes shall not be cleaned and every precaution shall be taken to prevent the emission of sparks from the funnel.

32. EMERGENCY SIGNAL – in the event of a fire or other emergency arising, the

emergency arising, the emergency signal consisting of TEN (10) SHORT BLASTS shall be sounded on the ship’s whistle.

33. PENALTIES – any failure to observe the safety requirements contained in this

declaration shall entail the following penalties: a) A suspension of all cargo handling, bunkering and ballast operations, and

b) the vessel may be required to vacate the berth till such time as corrective action

has been undertaken to the satisfaction of the Terminal representative. All infringements shall be brought to the attention of the vessel’s owners, operators

and/or charterers.

____________________

MASTER

23

Form GT 005 (page 4 of 8) MASTER’S SAFETY DECLARATION(GAS TANKER SUPPLEMENT)

(Specimen form) Contd.

Note: This form applies only to gas tankers and is additional to the MASTER’S

SAFETY DECLARATION which shall also be completed.

Paragraphs marked by an asterisk(*)may be deleted by the Master when appropriate.

I DECLARE THAT WHEN MY VESSEL IS AT BERTH:

GT.1 SAFE HANDLING DATA: The crew shall have access to information giving

necessary data for the safe handling and containment of cargo including: (a) A plan displaying the existing and proposed stowage of cargo.

(b) A full description of the physical and chemical properties necessary for the safe

containment of cargo. © Action to be taken in the event of spills or leaks

(d) Counter measures against accidental personal contact

(e) Fire fighting procedures and fire fighting media (f) Procedures for loading RLPG

(g) Special equipment needed for the safe handling of cargo

(h) Safe limits of the cargo system in respect of pressure, cargo temperature, maximum filling levels and loading rates; and safe conditions of the vessel in

respect of structural stresses, stability, list (angle of heel) and trim.

GT.2. WATER SPRAY SYSTEM: The water spray system shall be kept ready for immediate use.

*Due to design limitations of the vessel, live pressure cannot be maintained on

the water spray system at all times. The water spray system has been regularly tested and was tested on

(date)_____and found in good working order.

24


MASTER’S SAFETY DECLARATION(GAS TANKER SUPPLEMENT) (Specimen form) Contd.

GT.3. PROTECTIVE EQUIPMENT: Suitable protective equipment, including at least

three sets of self contained breathing apparatus and protective clothing, appropriate to the specific dangers of cargo on board, shall be readily available

in clearly marked stowage places and in sufficient numbers for operational crew

members. Physically fit and trained crew members shall be available to use the breathing apparatus if required.

GT.4. INERT GAS: The atmosphere of the hold space shall be maintained in the

required condition and inert gas generator shall be isolated from the cargo system by approved means.

The hold spaces were last checked on (date) and found to contain:

*(i) a maximum oxygen content of ________percent by volume with a minimum pressure of ________.

*(ii) a gas free atmosphere

The vessel shall provide an inert gas supply to the cargo loading connections if required.

GT.5. REMOTE CONTROL VALVES: Failure or malfunction of any cargo system

remote control valves or position indicator required shall be brought to the immediate attention of the terminal representative

The remote control valves and position indicators were last tested on

_________(date)………….and fond in good working order.

GT.6. SAFETY RELIEF VALVES: Safety relief valve by-passes shall be closed except as may be permitted by the terminal representatives and shall be appropriately

lined up with the vessel’s venting system, which shall be appropriately lined up

with the vessel’s venting system, which shall be segregated to prevent any dangerous reaction between different grades of cargo. Cargo tank safety relief

valve settings shall not be altered and the MARVS shall be clearly displayed on

board.

25


(Specimen form) Contd. GT.7. CARGO SYSTEM PRESSURES: Cargo system pressures shall be contained

at or below the required levels consistent with the design and condition of the

required cargo machinery and cargo line system. Failure or malfunction of any required cargo machinery or cargo line system shall be brought to the

immediate attention of the terminal representative.

GT.8. RELIQUEFACTION SYSTEM: Not less than one reliquefaction unit of sufficient capacity to control cargo boil off vapour at or below the maximum cargo tank

pressure permitted by the terminal representative shall be readily available at

all times for each grade of cargo. GT.9. GAS DETENTION EQUIPMENT:

*(a) The permanent installation gas detection equipment shall be in continuous

operation. This equipment was last calibrated for (cargo) on (date) and its alarm

function tested and found in good working order.

(b) (number) portable gas detection instruments calibrated and suitable for use with (cargo) shall be available.

© Span gas shall be available to re-calibrate gas detection instruments if

necessary. GT.10.CARGO SYSTEM GAUGES AND ALARMS: All cargo system gauges and

alarms shall be correctly set at the required levels when appropriate and a

failure or malfunction of any gauge or alarm shall be immediately reported to the terminal representative.

The cargo system gauges and alarms have been regularly checked and were

last tested on (date) and found in good working order. GT.11. EMERGENCY SHUT

DOWN SYSTEM: The emergency shut down system shall only be used in

accordance with the procedures agreed with the terminal representative and the Crew shall be so instructed.

The emergency shut down system has been regularly tested so as to include as

many elements of the cargo transfer system as possible and was last tested on (date) and found in good working order.

26


MASTER’S SAFETY DECLARATION(GAS TANKER SUPPLEMENT) (Specimen form) Contd.

GT.12. CARGO TANKS AUTOMATIC SHUT DOWN VALVES: A loading rate compatible with the

prevention of dangerous pressure surge and as agreed with the terminal

representative shall be requested whenever a cargo tank provided with automatic shut down valve is being loaded and the cargo tank filling level

reaches ________percent of the cargo tank volume.

GT.13 CARGO SYSTEM WORKING TEMPERATURE: The terminal representative

shall be immediately advised and loading shall be stopped, shall the

temperature of any cargo on board exceed the safe working temperature of the cargo system or result in generation of pressure which cannot be safely

contained on board.

GT.14 ELECTRICIAL BONDING: The electrical bonding of cargo tanks, cargo pipelines, gasketed pipe joints and hose connections, shall be maintained in

the required condition.

GT.15. MECHANICAL VENTILATION: The mechanical ventilating systems for the cargo machinery spaces and if provided, the cargo control room shall be in

continuous operation.

GT.16. ELECTRICAL INSTALLATION SPACES: Air locks and other arrangements provided to prevent the entry of flammable gas to electrical motor spaces or

other spaces in the cargo area, containing electrical equipment, shall be

maintained in efficient condition and correctly used. GT.17. CARGO HANDLING SUPERVISION: Cargo handling operations on board

shall be controlled and monitored from:

*(a) The cargo control room which shall be continuously manned by a responsible or skilled person.

*(b) The cargo area deck which shall be continuously manned by at least (number)

responsible or skilled persons.

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(Specimen form) Contd. GT.18. CAROG PUMPS AND MOTORS: Cargo pumps and motors in the cargo area

which are not required for cargo handling operation shall be isolated from the

electricity supply at the main switchboard and if appropriate, the keys to any safety inter-lock system shall be retained under my direct control.

GT.19. PENALTIES: Any failure to observe the safety requirements contained in this

declaration shall entail the following penalties: (a) A suspension of all cargo, bunker and ballast handling operations, and

(b) the vessel may be required to vacate the berth until such time as corrective

action has been undertaken to the satisfaction of the terminal representative. All infringements shall be brought to the attention of the vessel’s owners,

operators and/or charterers.

The information I have provided on this form is correct to the best of my knowledge

Gas Tanker_______________ Berth ____________ Date___________

Time______________

___________________

Master

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GAS TANKERS – Cargo, Bunkers and Ballast handling Agreement (Specimen Form)

Gas Tanker________________________________ Berth_____________________

Date_____________ Time_____________

LOADING PARAMETERS

Cargo Tanks Maximum Allowable Relief Valve Settings (MARVS)

Maximum permitted cargo tank pressure: (Not more than 70% MARVS)

Advise Terminal when cargo tank pressure is: (Not more than 60% MARVS)

Permitted rate cargo tank pressure rise: (No recorder = 1.0 psig/h max)

Maximum Allowable Tank Filling Level (MATFL) Volume percent

Maximum permitted manifold pressure psig F.O. D.O.

Maximum permitted Loading rate Bbls/hour

F.O. D.O.

Berth loading line temperature Degrees

F

F.O. D.O.

AT THIS CARGO TANK PRESSURE ALL LOADING OPERATIONS SHALL BE

STOPPED

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GAS TANKERS – Cargo, Bunkers and Ballast handling Agreement (Specimen Form)

LOADING DATA: *Coolant Loading: Cargo Loading

Quantities: Net Barrels (US Petroleum)

Load Rates: Net Barrels Per Hour Propane

Butane

Fuel Diesel

Nominated Quantity

Permitted Variation±% of Nomination

Quantity requested by Vessel

Cargo Tanks to be loaded: Numbers

Start loading rate: Vessel request

Maximum loading rate: Vessel request

Topping off rate: Vessel request

Estimated start: date/time

Estimated completion: date/time

Completion of loading STOP given

by:Ship/Terminal

Reliq capacity available: Units/Mkcals/Hr.

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Form CP 006 (Page 3 of 4)

GAS TANKERS – Cargo, Bunkers and Ballast Handling Agreement (Specimen Form) Contd.

MANIFOLD UTILISATION:

Function

Forward/Aft Forward/Aft

Presentation Flange

EXCEPT IN EMERGENCY VESSEL SHALL GIVE_________ minutes notices to reduce

rates or stop loading.

Concurrent handling is permitted for: PROPANE:BUTANE:*FUEL OIL:*DIESEL: *BALLAST

CONDITIONS OF AGREEMENT: 1. The Cargo System shall be lined up to prevent hazardous mixtures of cargo products.

2. *A vapour recover system is available

for____________________________________________

3. Except as in (2) the Vapour Return System is restricted to EMERGENCY USE at vessel’s discretion. Vessel shall advise Terminal when system is used.

4. The vessel*WILL/SHALL NOT provide inert gas at manifold for

connection/disconnection. 5. Vessel shall advise Terminal when venting of non-combustibles to atmosphere from

reliquefaction plant is required.

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Form CP 006 (Page 4 of 4)

GAS TANKERS – Cargo, Bunkers and Ballast Handling Agreement (Specimen Form) Contd.

Remarks:_________________________________________________________________

_________________________________________________________________________

______________________

The content of this Handling Agreement has been discussed and agreed by the undersigned.

The loading procedures are in accordance with TERMINAL requirements* and the vessel’s Operating Manual. In the event of any deviation from this agreement loading shall be stopped

if necessary and new procedures agreed.

*Delete as appropriate.

____________________________ _____________________________

Signature of Master Signature of Terminal Representative

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To be sent immediately upon departure from loadport

Form GT 007

STATEMENT OF FACTS

LOADING

AA Arvd. Port Limits : BB Nor Tendered : CC NOR Accepted : DD POB Arvl. : EE 1st Line Ashore : FF All Fast SBM/Berth/Vsl : GG Hose/Chick. Connected : HH Pr.Testing/N2 purging of arm/Hose : II Initial Cargo (coolant) Calculation : JJ Commenced Loading : KK Completed Loading : LL Hot Vapour purging commenced : MM Hot Vapour purging completed : NN Hose/Chick. Disconnected : OO Cargo Calculation completed : PP Comm’d Unmooring : QQ Vsl All Clear : RR Pilot Away : SS Loading rate requested/achieved : (Further sailing information, ROB, ETA next port, Cargo/B/L particulars/protests shall also be sent)

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To be sent immediately upon departure from unloading port.

Form GT 008

STATEMENT OF FACTS

UNLOADING AA. Arvd. Port Limits :

BB NOR Tendered :

CC NOR Accepted :

DD POB Arvl. :

EE 1st Line Ashore :

FF All Fast SBM/Berh/Vsl :

GG Hose/Chick. Connected :

HH Pr. Testing/N2 purging of arm/Hose :

II Initial Cargo Calculation :

JJ Commenced Unloading :

KK Completed Unloading :

LL Hot Vapour purging commenced :

MM Hot Vapour purging completed :

NN Hose/Chick. Disconnected :

OO Cargo (coolant Cal. Completed :

PP Comm’d Unmooring :

QQ Vsl All Clear :

RR Pilot Away :

SS Unloading rate requested/achieved :

(Further sailing information, ROB, ETA next port, Cargo/B/L particulars/ bunkers

required/protests served or received)

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GAS TANKER ARRIVAL INFORMATION

(Specimen Form)

Gas Tanker ____________________ Berth______________________ Date ________________ Cargo Tanks arrival condition

Tank Number

Tank Contents

( )

Cargo Quantity Include Vapour

Part/ Residue

Cargo Tank Temperatures Tank Oxygen Previous Top ( )

Middle ( )

Bottom ( )

Pressure ( )

%Vol Cargo

The following items are to be discussed with the master or designated Cargo officer: Yes/No Yes/No 1 Is there a valid Certificate of Fitness or

Approval for Propane/Butane cargoes 11 Is a life support system provided

In the vessel?

2 Has the vessel reported any defects or deficiencies?

12 Special procedure for entering air- locks?

3 Do any PRV’s discharge to other than the main venting system?

13 Are cargo loading lines provided With filters?

4 Any liquid PRV’s discharging to other than cargo tanks?

14 If purge hoses required, are special certificates provided?

5 Are any manually operated cargo PRV’s or PRV by-passes provided?

15 Is the vessel provided with: 16 Port information Book

6 Are Cargo tanks C/L bulkheads provided With cross flow valves?

17 an Approved Operating Manual? 18 Vessel Emergency Response Manual?

7 Is the means of relieving cargo tank Negative pressures acceptable?

19 Any conflicts between vessel’s manuals and requirements?

8 Does a certificate of inhibition apply to any Cargo on board?

19 Do the manifold arrangements Comply with OCIMF recommendations?

9 Is a cargo tank pressure recorder provided? 20 Do the manifold arrangements Comply with OCIMF Recommendations?

9 Shall IMO recommended principles for Watchkeeping be observed?

Remarks and/or comment _____________________________________________________________________________________________ I declare that the information I have provided as a pre-condition to the acceptance of my vessel for handling at this berth is correct in all respects.

________________________ (Master’s Signature)

*This vessel is accepted for loading *This vessel is only accepted for handling subject to the condition stated on the attached Supplementary Letter *This vessel is not accepted for loading for the reasons stated on the attached Supplementary Letter

___________________________ (Terminal Representative)

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GAS Tankers – Handling Agreement Supplement for Coolant Loading; Purging and Cooling Down

(specimen Form)

Gas Tanker: ______________ Berth:______________ Date:_____________ Time:___________ NOTE: Permission to load coolant, purge or cool down cargo tanks at the berth is subject to prior agreement with TERMINAL obtained by the vessel prior to arrival. COOLANT LOADING: 1. The vessel’s designated deck tank*IS/IS NOT accepted for loading. 2. Coolant shall only be loaded into cargo tank number____________ 3. Coolant loading rates shall be controlled by ______________________________________ ___________________________________________________________________________ 4. Coolant loading procedure:___________________________________________________ ___________________________________________________________________________ 5. The vessel shall advise the terminal when coolant loading is completed and the vessel *WILL/SHALL NOT be required to leave the berth to complete cargo system preparation. PURGING: Subject to the inert condition of all cargo tanks being acceptable. Propane(C3) Butane(C4) Cargo tanks to be purged at berth: Numbers Total cargo tank volume to be purged; Cubic metres Estimated quantity required: Net barrels LPG/other cargo Vessel’s vaporizer capacity: Net barrels per hour LPG/other Cargo

Estimated start: Date/Time Estimated completion: Date/Time Purging completed when tank atmosphere contains: Volume%

Purging Procedure: ALL GASES RETURNED DURING PURGING SHALL BE SENT TO THE FLARE. *Delete as appropriate

Form GT 010 36

GASES TANKERS – Handling Agreement Supplement for Coolant Loading: Purging and Cooling Down (Contd.)

(Specimen Form)

(Page 2 of 2) COOLING DOWN: Subject to acceptable PURGING PREPARATION. Propane(C3) Butane(C4) Cargo tanks to be cooled down: Numbers Reliq capacity available: Units of MK cals/Hour Estimated rate of cooling down: Temp Degrees/Hour *°F/°C

Estimated start: Date/Time Estimated completion: Date/Time Cargo pumps required for cooling down: Yes/No Cooling down Procedure: ___________________________________________________________________________ CONDITIONS OF AGREEMENT: SUPPLEMENTARY 6. At or off the berth the vessel shall advise the Terminal when loading preparations are

completed. 7. Cargo loading is not permitted when coolant loading, purging or cooling down operations

are in progress. Remarks: ______________________________________________________________________________________________________________________________________________________ The content of this Handling Agreement has been discussed and agreed by the undersigned. The loading procedures are in accordance with TERMINAL requirements* and the vessel’s Operating Manual. In the event of any deviation from this agreement loading shall be stopped if necessary and new procedures agreed. *Delete as appropriate. _________________________ ______________________________ Signature of Master Signature of Terminal Representative

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Form GT 011 LIQUEFIED GAS – INHIBITOR INFORMATION FORM

(Specimen Form) To be completed before loading an inhibited cargo

(Page 1 of 1) SHIP_____________________ DATE_______________________ PORT_____________________ TIME________________________ 1. CORRECT TECHINCAL NAME OF CARGO ________________________________

2. CORRECT TECHNICAL NAME OF INHIBITOR _____________________________

3. AMOUNT OF INHIBITOR ADDED_________________________________________

4. DATE ADDED __________________________________________________________

5. EXPECTED LIFETIME OF INHIBITOR_____________________________________

6. ANY TEMPERATURE LIMITATIONS AFFECTING INHIBITOR _______________

_______________________________________________________________________

6. ACTION TO BE TAKEN IF VOYAGE EXCEEDS EFFECTIVE LIFETIME OF INHIBITOR_____________________________________________________

______________________________________________________________

______________________________________________________________

IF ABOVE INFORMATION NOT SUPPLIED, CARGO SHALL BE REFUSED. (Refer IMO IGC Code) FOR SHIP____________________________ FOR SHORE__________________________ (Signed) (Signed)

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Form GT 012 Fleet Management Limited

Name of Vessel: ……………………..

Port of ……………………… Date………………………

NOTICE OF READINESS

To: ……………………….. …………………………….. …………………………….. Dear Sirs, Please be advised of the arrival of the above vessel at the port of……………. at ………….hrs. today the……………………… The vessel is in all respects ready to commence LOADING/DISCHARGING a full cargo of ……………….MT of ……………………. In bulk. Time to commence in accordance with the terms and conditions of the Governing Charter Party Date……………………. Place ……………………. Please acknowledge receipt of this Notice of Readiness by signing and returning dupli Yours truly,

Signature………………………

Master Rubber Stamp of Ship Received By/Accepted By:…………………… ………………………………………………… ………………………………………………… ………………………………………………… Signature……………………………………… (Seal) Date and Hour: ……………… AT …………………… HOURS SUBJECT TO ALL TERMS CONDITIONS AND OR EXCEPTIONS OF THE GOVERNING CHARTER PARTY.

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SHIPBOARD OPERATIONS MANUAL (TANKER) · PDF file- Emergency Shut-down system - Cargo and...

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