SharePoint and Office 365 Power User Tips Tricks and Tools
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Transcript of SharePoint and Office 365 Power User Tips Tricks and Tools
Now … Let’s Talk About …Top SharePoint and Office 365 Tips, Tricks + Tools
Biz Dev DirectorKonica Minolta Business Solutions
@joeloleson
Joel Oleson Karim RoumaniDirector TekReach SolutionsFounder Tru Apps@karimspoint
Your Discussion Guide:SharePoint Joel@joeloleson
Top Tips and Tricks
• Search Power Techniques• Improved OneDrive• Durable Links and Moving Files• Blocked Files + Invalid Characters• Optimized Sharing• Keyboard Shortcuts• Office 365 App Store Insights• Tru Apps for SharePoint – What is it? Demo.
Power of SharePoint and Office 365
http://www.collabshow.com/?s=infographic
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http://www.collabshow.com/?s=infographic
Search User Tips
Free Text QueriesWord
Multi word (default will AND words)Phrase (in quotes)
Boolean operators or KQL
SharePoint Power Search using Boolean
AND (Require) Include Narrow your search results. dog AND bestfriend = +dog +men
OR (Include) Expand your search ResultsVB OR “Visual Basic” OR VBScript OR “VB Script”
NOT (Exclude)Ferrari NOT hotwheels = ferrari –hotwheels
NEARMice NEAR(n=4) Men
Does Case Matter? No, on term but Yes, on Boolean operators
Quiz… What is the difference
Social mediaSocial AND Media
“Social Media”Social NEAR media
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Search Tips Cont.Use WildCard search (SP 2013 & O365)
"micro*" finds documents that contain both "Microsoft" or "microchip“
“Joel Ol*” finds documents containing Joel Olson or Joel Oleson
Property Search (SP2013 & O365)author:“James Baker”
Filetype:pptxfilename:”Title”
title:”search”
Property Operators : = < > ..Keyword Query Language (KQL) to enter advanced queries directly in the search box,
like this: ("wind farms" OR "solar panels") AND (title:"innovations" OR title:"technologies")
The New Improved OneDriveConsumer
Search Autocomplete in OneDriveTags in OneDriveEnterprise
Upload a folder and filesRecycle Bin
Contextual MenuMDM
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Invalid File Name CharactersSharePoint 2013Tilde (~)Number sign (#)Percent (%)Ampersand (&)Asterisk (*)Braces ({ })Backslash (\)Colon (:)Angle brackets (< >)Question mark (?)Slash (/)Plus sign (+)Pipe (|)Quotation mark (")Files that begin with ~ or .
File System Blocked: \ / : * ? " < > |
Office 365 Blocked: \ / : * ? " < > |%#
SharePoint 2016Tilde (~)Number sign (#)Percent (%)Ampersand (&)Asterisk (*)Braces ({ })Backslash (\)Colon (:)Angle brackets (< >)Question mark (?)Slash (/)Plus sign (+)Pipe (|)Quotation mark (")
Understanding Sharing Options• External sharing…
guest links • Authenticated• Unathenticated
• Move, Rename, and Copy• Durable links• Expiration
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New Menu Keyboard Shortcuts
• Alt + N – New• Alt + U – Upload • Alt + Y – Synchronization• Alt + S – Share (when item checked)• Alt + M – More Menu (when item checked)
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App Store Analytics• More than half of all apps are free (but this is shrinking)• 1,750+ Office Store add-ins, with hundreds more mobile and call
Office data• 966 SharePoint add-ins: 559 Free, 407 Paid *• $69 - Average price of paid apps• 154 – 5 star apps (with at least 2 reviews)• 580 APPS have NO ratings• 477 different app-providers• * Sergey Shiroky
http://sharepoint-community.net/profiles/blogs/sharepoint-app-store-analytics15
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https://dev.office.com/app-awards-winners
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SharePoint Add-ins Compatibility Chart
App Type Deployment Add-in Type SharePoint Online (O365)
SharePoint 2013 SharePoint 2010 SharePoint 2007
SharePoint Add-in
SharePoint Store Provider Hosted
Requires setup.
SharePoint Hosted
App Catalog Provider Hosted
SharePoint Hosted
SharePoint Solution Server Side
TruApps Mission
To Provide SharePoint End Users with continuously enhanced tools and utilities that drastically improve productivity.
TruApps Road Map
TRU APPS (END USER)
File Operations (copy, move, etc..)
Conversions, PDF, Zipping
Batch Updates ?
Templates & Mail merge
? ? ?
An App that Keeps on Giving
Tru Copy / Paste DEMO
TRU APPS (END USER)
File Operations (copy, move, etc..)
Conversions, PDF, Zipping
Batch Updates ?
Templates & Mail merge
? ? ?
Help us lay the next brick
Summary• Download Search Power User Infographics (KQL, Wildcard, and
Boolean)• Save time with Search Power Techniques• Upload and Share documents with ease with keyboard shortcuts• Download and evaluate simple and powerful add-ins• Download trial of Tru Copy/Paste for SharePoint
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Questions?• Let’s connect!
• Twitter - http://twitter.com/joeloleson• LinkedIn - http://linkedin.com/in/joeloleson• Slides - http://slideshare.net/joeloleson
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