SharePoint 2010Content Types

Sharon RichardsonJoining Dots May 2010

This presentation assumes you have already seen SharePoint 2010

and the new user interface…

If you haven’t, check out ‘SharePoint 2010: What’s New’

What is a Content Type?

That’s a content type

Every time you click ‘New’ in a list or library, you use a Content Type to create a new item.

The default content types don’t do much.

In a document library, they provide you with a blank Word template and basic

metadata – the document Title.

Create your own Content Types

• Apply a template• Define metadata (columns)• Configure retention and auditing• Set-up a workflow

Configure your document library to use content types

• Go to Library Settings and select Advanced Settings• Switch ‘Allow management of content types?’ to ‘Yes’

Now you can add your own content types to the library

A library with multiple content types

SharePoint 2010 includesnew Content Types

Document Set Content Type

• A folder containing multiple items

• Items can be managed individually by their own content type or as a set

Document Setcontent type

Example: Project File

6 content types for the different project documents.All content can be managed (and archived) as a single set

• Describes structure of an external application(fields, methods, connection)

• Used by Business Connectivity Services to integrate external application data into SharePoint and Office

• Requires SharePoint 2010 Enterprise Edition

Enterprise Content Type

Example: Case Management

Office Client

SharePoint Server

External System

Case ManagementIssue tracking

Client data

Single user interfaceContent Management

Electronic FormsSearch

Offline accessAuthoring content

Email, Diary

SharePoint 2010 new feature:

Content Type Hub Syndication

Content Types can be created per site or per site collection

…so far, so same as SharePoint 2007

Content Type Syndication Hub

• Assign one (and only one) site collection as the hub• All content types created in the hub are available for

re-use across all other site collections

…new to SharePoint 2010

Content Type Syndication Hub

• Configured under Central Admin in the Managed Metadata Service (MMS) properties

• Once configured, cannot be changed (without creating a new MMS)

Tip: Create a dedicated site collection for the hub

In a nutshell… well, 20 slides

That’s Content Types

For more information, questions and comments…

Slides by: Sharon RichardsonWeb: http://www.joiningdots.comTwitter: @joiningdots

SharePoint Guide: http://www.sharepointsharon.com