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20 powerful waysto use Google Apps

in classMatt Miller

Turkey Run HS, Marshall, [email protected]

Twitter: @jmattmiller

What are Google Apps?Documents Drawings

Presentations Forms

Spreadsheets


What are Google Apps?


http://www.youtube.com/watch?v=BiWP_C7CX78



Today, we will …• Identify some of the most powerful Google Docs

features to use out of school

• Describe some ways to use those features to enhance learning and make your life easier!


Our areas of focus• Sharing• File management• Assessment• Instruction


Sharing


1. Distribute filesUse the “share” button

DitchThatTextbook.com/GoogleSHARE

1. Distribute files


2. Collaborate globallyAnyone all over the world can work on the same

document as you at any time.

We can all work on a document simultaneously.

Try it out: http://tinyurl.com/IANSummitDoc


http://tinyurl.com/IANSummitDoc

3. Shared presentationsA quick, easy way to do collaborative

writing/creation in class:

Create a Google presentation with a slide for every student. Make your sharing settings “Anyone with the link” and “Can edit.”



Check out an example (click here):

https://docs.google.com/presentation/d/1bZ4ygL4kzDeVcsZTnRjmuivNTFldxxdWOQhW1MpUiK8/edit?usp=sharing

https://docs.google.com/presentation/d/1bZ4ygL4kzDeVcsZTnRjmuivNTFldxxdWOQhW1MpUiK8/edit?usp=sharing

4. Embed docs in sitesAny Google Doc can be

embedded (i.e. placed on a page and still interactive) in another site.

Click “File” and “Publish to the web …”


4. Embed docs in sitesOnce you’re there, click “Start publishing” to make

it visible on the web and click “OK”.


4. Embed docs in sitesFind the “embed code” and copy all of it (highlight

and Edit > Copy or Ctrl+C).


4. Embed docs in sitesPaste that code into a “Custom HTML” or “Embed”

area and the file should display!


4. Embed docs in sitesThe finished

product!


Teaching with Google Docs


5. Create PDF files easilyTurn any document,

presentation, spreadsheet or drawing into an easy-to-access, easy-to-send PDF file.

Go to: File > Download as > PDF Document

DitchThatTextbook.com/GoogleTEACH

6. Sign-up sheetsCreate a spreadsheet and make slots for people

to use to sign up.


6. Sign-up sheets


Use the “Share” button and click “Change …”. Select “Anyone with the link” and “Can edit.”

6. Sign-up sheetsOnce everything’s set (“Anyone who has the link

can edit”), copy the blue link and share it with those who need to sign up.


6. Sign-up sheetsTry it! Let’s pretend we’re meeting for a party

tonight after the summit. What will you bring?

Go to: tinyurl.com/IANSummitSheet


7. Get student opinionsUse a Google form survey to gather student

opinions, interests or ideas. Add questions to a form (and add a place for their names if you’d like).

Use text fields to have students type their answers. There are also multiple-choice fields, scales (“on a scale of 1-5 …”), checkboxes and more.


7. Get student opinions


7. Get student opinionsShare the survey with students using the blue

“Send form” button at the top.


7. Get student opinions

When they’re done,you can view theirresponses with the button or Responses >Summary ofresponses


8. Collaborative notesStudents – AND teachers! – can share notes and

edit them at the same time. Great for: • Group projects• Researching• Lesson planning• Work in teacher committees


9. I-AM-STUDYING!The I-AM-STUDYING Blocker extension, when

activated, is a self-imposed blocker of your distracting websites.

Turn it on and it will stop you from checking Facebook, YouTube or any other site you choose.


9. I-AM-STUDYING!To activate:• Use the menu (hamburger)

button in top right• Select “Settings” and go

to “Extensions”.• At the bottom, select

“Get more extensions”.


9. I-AM-STUDYING!Search for “I-AM-STUDYING” and add it by

clicking “FREE”.


9. I-AM-STUDYING!Use the same Menu >

Settings > Extensions tofind I-AM-STUDYING tochange options and addnew sites to block whileyou are working.


10. Graphic organizersUse drawings to create graphic organizers


10. Graphic organizersSave them as picture files to include in

documentsEmbed drawings in websites, like e-portfolios of

student work


11. Flipped instructionFlipped instruction takes teaching that you

normally do during school and assigns it to the student outside of school.

The work that normally was done as homework is done in class, giving the teacher more opportunity to help students one-on-one.


11. Flipped instructionGoogle forms are a GREAT tool for delivering

videos for students to watch with a simple assessment tied to them.


11. Flipped instruction


11. Flipped instructionThe Google form collects student responses in a

spreadsheet. Grade them manually OR let Flubaroo do it for you! (More later …)


11. Flipped instructionCheck out this

example!

tinyurl.com/IANSummitForm


http://tinyurl.com/IANSummitForm




12. CYOA storiesCYOA = Choose Your Own Adventure

Reader makes choices for the characters in the story, and the characters’ outcome depends entirely on what the reader decides.


12. CYOA stories


12. CYOA storiesCreate a Google form and use multiple choice

questions. They will depend on the “Go to page based on answer” option a lot.


12. CYOA storiesCheck out an example here!

Screencast on how to do it: http://tinyurl.com/CYOAGoogleForm

Link to my example (which you can copy!): http://tinyurl.com/CYOAexample


https://docs.google.com/forms/d/1FJe0oV0GlgrguKJCTtOsXgRsuUZhk6GWxSSJRweuSxg/viewform

https://docs.google.com/forms/d/1FJe0oV0GlgrguKJCTtOsXgRsuUZhk6GWxSSJRweuSxg/viewform

http://tinyurl.com/CYOAGoogleForm



http://tinyurl.com/CYOAexample



Managing files in Google Docs


13. Access anywhereYou can store practically any file you want in

Google Drive (home of your Google Docs).

Think of it as your computer’s hard drive – but accessible anywhere with Internet access …

DitchThatTextbook.com/GoogleMANAGE

14. Access offline too!… or anywhere without Internet access too! Here’

s Google Drive “access files offline.”

DitchThatTextbook.com/GoogleMANAGEhttps://www.youtube.com/watch?v=TY4R2l-4xMI

https://www.youtube.com/watch?v=TY4R2l-4xMI

https://www.youtube.com/watch?v=TY4R2l-4xMI

15. Access from desktopThere’s no need to go online to find your files

once you’ve installed Drive for your desktop. Just use this icon.


16. gClassFoldersgClassFolders is the greatest invention to:• organize student work turned into the teacher• manage how files are shared between student

and teacher


16. gClassFoldersgClassFolders creates four folders for each of your

classes:• A set of assignment folders (one for each student)• A “view” folder where students can only view the

documents in it• An “edit” folder where students can edit the

documents in it• A top-secret “teacher” folder for all of your top-secret

teacher files ☺


17. Naming your filesSorting documents in folders is a great

organizational tool.

But it may not be the fastest way to find a file you really need.

For that, you need …


17. Naming your filesTHE SEARCH BAR!!!


17. Naming your filesHow I name files so I can find them FAST:• Code for each class (I, II, III, AP)• Code for each unit (U2, U4, U5)• Code for each chapter/week (S1, S3, S4)

Example: “I U3S1 Guía de estudiar”• Spanish 1 Unit 3 Week 1 Study Guide


17. Naming your files


The difference: More than TWICE AS FAST!• Digging the file out of folders: 15.01 seconds• Searching for the file: 6.65 seconds

Assessments in Google Docs


18. Rethink rough draftsRough drafts

of the past:

DitchThatTextbook.com/GoogleASSESSFlickr / Joel P

DitchThatTextbook.com/GoogleASSESS

19. Quick, easy do-nowsA fast way to figure out if students know your

content: a shared spreadsheet.

Make sure your spreadsheet is “Anyone with link” and “Can edit”

Go here: http://tinyurl.com/donowexample


http://tinyurl.com/donowexample

20. Assess with Flubaroo


20. Assess with FlubarooAs you set up questions for your quiz, make sure

to add a text field for:• Name• E-mail address**

Make an answer key by taking the quiz yourself. Use “ANSWER KEY” as your name.


Google Master yet?

DitchThatTextbook.com/GoogleASSESShttp://www.youtube.com/watch?v=bt9F7tKcZcU

http://www.youtube.com/watch?v=bt9F7tKcZcU

http://www.youtube.com/watch?v=bt9F7tKcZcU

Thank you!

Matt [email protected]

@jmattmillerDitchThatTextbook.com


mailto:[email protected]

mailto:[email protected]

session’s materials up for one at google.com •Check out...

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