© Services GmbH

Project work plan

05/05/23 1

St. Petersburg, May 18, 2011Dr. Andrey Girenkowww.giraf-pm.com

© Services GmbH

Basic definitions

The work plan shall be broken into work packages (WPs)…

05/05/23 2

...A work package is a major sub-division (sub-project, building block) of the proposed project with a verifiable end-point – normally a deliverable or a milestone in the overall project...

© Services GmbH

Basic definitions

A deliverable represents a verifiable output of the project. Deliverables are often

• Reports (technical and formal)• Technologies (e.g. software, prototypes,

demonstrators)• Principle publications (e.g. White Paper,

website, database, etc.)• Etc.

05/05/23 3

© Services GmbH

Basic definitions

A milestone is a Control point where decisions are needed with regard to the next stage of the project.

Examples: • End of requirements analysis• End of evaluation trial • Moment of obtaining one of the core

technologies

05/05/23 4

© Services GmbH

Features of a WP

• Size of a WP shall correspond to the size of the project (STREP – 7-12 WPs, IP – 10-18, etc.)

• Reasonable number of deliverables (2-6)• Can/should be broken into TASKs• Size of WPs within a project shall be balanced (no super-WP,

no micro-WP)• Logics underpinned by the goals of the project• Do not forget standard WPs (MNG, DISS)• Try to avoid mono-participant WPs• Think of knowledge transfer and timing

05/05/23 5

© Services GmbH

Coming back to our “dummy” project…

The overall goal: To improve Math education in Europe, especially for transition from schools to Universities…

The basic idea: Game-based collaborative TEL tools for learning Math in social networks.

(A STREP project, with 8 partners, budget ca. 4 Meuro)

05/05/23 6

Start thinking – what is needed to make it happen?

© Services GmbH

Principle blocks…

1. Requirements analysis

05/05/23 72.

Pedagogical scenarios

3. Learner m

odeling

4.Flexible user

interfaces

5. A

ssessment

tools

6. Integration

7. Testing and Evaluation

8. Dissemination and exploitation

9. Managem

ent and Coordination

© Services GmbH

Connections…

Requirements analysis

05/05/23 8P

edagogical scenarios

Learner m

odeling

Flexible user interfaces

Assessm

ent tools

Integration

Testing and Evaluation

Dissemination and exploitationManagem

ent and Coordination

© Services GmbH

Pert Chart example: IP

05/05/23 9

© Services GmbH

Timing: Gantt Chart

05/05/23 10

Milestone

© Services GmbH

User centred design (optional)

05/05/23 11

ISO standardized approach

© Services GmbH

Gantt chart: IP using UCD (MS Office)

05/05/23 12

© Services GmbH

Conclusions…

• Be practical, try to imagine how you will run the project• While shaping WPs, try to make them easy-to-manage • WP titles – try to highlight most innovative aspects of the

project • Highlight complementarity of activities• For every WP try to keep in mind a Leader• Use eye-catching graphical presentations• Finally, try to get some “external” evaluation of the WP

structure

05/05/23 13

Work plan is one of the important aspects defining the overall success