January Operational Period

February 3rd, 2020

Sequim Operational Area

Emergency Preparedness Partnership

• Meet and Greet

• Presentations

– Video: Steps to Survive an Earthquake

– Organizational Charts

– Goals & Project Status

• Chief’s Roundtable

– Update on Items

• Technology Tools to Support CERT– Radio Selection

– Communication Mapping

Topics for the Day

Steps to Survive an Earthquake

Sequim Operational Area - CERT

Organization Charts - Announcements

Asst. Chief Dan Orr

–CERT Program

Commissioner Clallam Co. Fire District 3

Mike Gawley, Steve Chinn, Bill Miano

Chief Ben Andrews

Program Managers:

Blaine Zechenelly (CCFD3)

Linda Enger

Division

Deer Park

Division

“R” Corner

Division

CarlsborgDivision Chief

Charlie Meyer

Division

SequimDivision Chief

John Viada

Keith Koehler - Deputy

Division Miller Peninsula

Division Chief

Linda Enger

CERT 2

Diamond Pt

CERT 6

Discovery Bay

CERT 8

Gardiner

CERT 10

E Sequim Bay

CERT 7

Dungeness

Heights

CERT 4

Sunland

CERT 11

West Sequim

CERT 5

Bell Hill

CERT 9

Emerald

Highlands*

CERT 3

Carlsborg

CERT 9 West

Dungeness

Meadows

CERT 3

Parkwood

Squad 1/2

CERT 12

Dungeness

West

CERT 13

O’Brien

Citizens of Clallam County

CERT AdministratorCindy Zechenelly

Full Team

Squad for New Team

CERT 13

Agnew

CERT 13

GasmanCERT 13

Lazy J

Gerhke

CERT 3 West

Solmar

CERT 13

CERT 11

Oak Ridge

Carrie Blake

CERT 15

Sequim

Health/Rehab

Support

Functions

CERT 14

North

Woodcock

CERT 11

Port Williams

CERT 11

Cedar Ridge

CERT 16

East

Sequim

Winter 2019

CERT 9

McFarland

Happy Valley

*Includes 3rd Avenue /Dominion Terrace Squad

Dan Schold

CERT 11

Jennie’s

Meadows

CERT 13

Monterra

Map Your Neighborhood and CERT Team in Sequim Operational Area

MYN delivered 472 Individuals in 2019

CERT 16

Monterra

Captain CERT - Joyce (CCFD4) Bruce Leiper

Captain CERT 2 - Diamond Point Penny Weitendorf

Captain CERT 3 - Carlsborg Brian Pruiett

Captain CERT 4 - Sunland Susan Pressman

Captain CERT5 - Bell Hill Don Baron

Captain CERT 6 - Discovery Bay Linda Enger, Acting

Captain CERT 7- Brigadoon Keith Koehler, Acting

Captain CERT 8 – Gardiner Bob McCauley

Captain CERT 9 – Emerald Highlands Kris Ecklund

Captain CERT 10 – E.Sequim Bay Priscilla Hudson

Captain CERT 11 – Summer Breeze Deb Palmer

Captain CERT 12 – Dungeness West Barbara Slorah

Captain CERT 13 – Deer Park/Agnew Dan Schold

Captain CERT 14 – North Woodcock Vic Entrikin

Captain CERT 15 – Sequim H & R Ed Ebling

Captain CERT 16 – East Sequim Pat Baxter

Meet and Greet TIER 2 Teams

Division Chief Linda Enger Miller Peninsula (Diamond Pt/Gardiner)

John Viada Sequim

Charlie Meyer Carlsborg

Deputy Division Chief Keith Koehler Sequim

Dan Schold R Corner/Deer Park

Asst. Chief Dan Orr

CERT Program

Commissioner Clallam Co. Fire District 3

Mike Gawley, Steve Chinn, Bill Miano

Chief Ben Andrews

CERT Academy Medical Supply Policy/SOP/Annual

Report

Handbook/SOPAsst. Chief

D Orr – CCFD 3

Annual Report

Charlie Meyer

Blaine Zechenelly

CERT AdministrationAdministrator for Classes;

Meetings; Personnel;

Background; IDs; Calendars;

Reports

Cindy Zechenelly

Citizens of Clallam County

Program Manager:

Joel OgdenMYN Coordinator

Lynne SchlosserPrimary Facilitators:

Lynne Schlosser

Linda Entrikin

Vic Entrikin

Cyl & Bob HerbelinHelpers:

Genie Mixson

Marcia Fagin

Map Your

NeighborhoodDirector of Academy

Pat Baxter *Program Manager:

Blaine Zechenelly*

Linda Enger*

Pat Baxter *Instructors:

Nancy McGovern

Joel Ogden

Lynne Schlosser

Keith Koehler

Charlie Meyer

Butch Zaharis

Program Manager:

Nancy McGovern

Assistants:

Bob McGovern

Support Functions

GrantsCoordinator

Blaine Zechenelly

Dan OrrOthers:

Dick Bennett

Joel Ogden

CommunicationCoordinator

Keith Koehler

Blaine Zechenelly

Others:

Bob Lake – Mesh

Bill Peterson

4 others Geeks

Division Chiefs

Container &

Equipment

Program

TBD Division Chief CommitteeBlaine Zechenelly Blaine Zechenelly Charlie Meyer

Keith Koehler Linda EngerJohn Viada Dan Schold

Director of ITKeith KoehlerBlaine Zechenelly

IT Development

Red = Lead

TEAM

*Also instructors – All of our

Instructors are State Certified

Coroner

Task Force

(Policy)

Lynne SchlosserGary Lancaster

Sequim Operational Area CERT

Goals

Goals for 2020

• Work with County EM (CCEM) to provide Basic (Academy) CERT Instruction• Unified Relationship between CCFD3/CCEM• Expand the coverage area for both CERTs and MYNs • Increase the number of personnel by at least 100• Further improve existing member’s skillsets. • 1 to 2 additional teams for 2020• Integrated exercises with the City of Sequim personnel, CCFD3 and CERT.

(2019 CERT program held several large-scale integrated exercises with CCFD3)• Expand Concept of establishing gathering points for the teams using shipping containers.

• Would act as a base of operations for each team • Each container location will be equipped with an amateur radio and supplies• Location must be easily accessible, and relatively permanent • Public land when possible to avoid need for agreements with private landowners• Must have a reasonable amount of open flat land nearby to allow for expanded

operations, tents or other shelters, parking and other needs during an emergency • Five additional potential sites have been identified • Pursue a major foundation grant in 2020 to purchase containers and materials

• Update Pre-Plan for all teams including a communication map• Succession Planning – growing future leaders • Complete Handbook – Code of Conduct

2020 Goals

PROJECT STATUS COMMENTS

GIS MAPPING DONE – VERSON 1 ROLLED OUT TO DIVISION CHIEFS, LATER TO CAPTAINS, CLASS TO BE HELD TO TRAIN CAPTAINS ON USE, SHARED WITH MEMBERS

TRAINING LIBRARY DONE - VERSION 1 36 CLASSES AVAILABLE, WILL BE UPDATED TO 60 EARLY NEXT YEAR. CAPTAINS HAVE THUMBDRIVES!

ADMIN SYSTEMS DONE – VERSION 1 CREATES SEARCHABLE PERSONNEL DATABASE FOR ALL 606 CERT PERSONNEL INCLUDING ALL FORMS, I.D. CARDS, TRAINING, TIMECARDS, TRAINING AND MISSION NUMBERS AND UNIQUE SKILLS. STORES ALL INFORMATION IN THE STATE APPROVED FORMS FORMAT (EMD 024, 025, 077, 078, 079)

CONEX GRANT PROJECT 4 CONEX INSTALLED.MAJOR GRANT STILL TO DO

DIAMOND PT & GARDINER DONE; GERKHE & SUNLAND IN-PROCESS OF BEGIN OUTFITTING. BEGIN A MAJOR GRANT TO OBTAIN 8 MORE UNITS AND COMMUNICATION GEAR FOR 4 CURRENT AND 8 NEW UNITS.

PROVIDENCE HOSPITAL OCTOBER 31st First Pickup of Supplies

FIRST SUPPLIES TO BE GRANTED IN SEPTEMBER (Delayed). WILL NEED VOLUNTEERS TO GO OVER AND HAUL MATERIALS BACK & VOLUNTEERS TO SORT FOR DISTRIBUTION TO TEAMS – Contact Nancy McGovern

HANDBOOK (Code of Conduct)

DRAFT COMPLETED AWAITING REVISIONS BY ORR AND THEN READY FOR REVIEW BY DIVISION CHIEFS

LEADERSHIP STARTED – WILL BE ONGOING

ESTABLISHED NEW LEVEL OF MANAGEMENT – DIVISION CHIEFS TO ADDRESS THE SIZE OF THE ORGANIZATION. NEXT STEPS WILL BE TO IMPROVE TRAINING FOR LEADERS IN HOW TO LEAD AND WORK TOGETHER

COMMUNICATION PLAN (TECHNOLOGY DISCUSSION

TODAY)

NOT STARTED PRELIMINARY IDEA ONLY. NON- ARES EFFORT, INTERNAL TO OAC. GOAL TO INTEGRATE ALL OF OPERATIONAL AREA COMMUNCIATIONS INCLUDING HAM, CONEX FOBs, FIRE STATIONS AND OPERATIONAL AREA COMMMAND POST. DEMONSTRATE THAT IT WORKS.

PROJECTS FOR 2019 CERT PROGRAM

PROJECT STATUS COMMENTS

GIS MAPPING (1) DONE – VERSON 1 ROLLED OUT TO DIVISION CHIEFS, 2020 ROLL TO CAPTAINS. TRAINING CLASS ON USE, SHARED WITH MEMBERS

TRAINING LIBRARY UPDATE - VERSION 2 2020 VERSION 2 UPDATED TO 60 EARLY NEXT YEAR. CAPTAINS HAVE THUMBDRIVES!

ADMIN SYSTEMS UPDATE – VERSION 1A 2020 ADD TRACKING FOR ANY INDIVIDUAL WHO COMPLETED OR ATTENDED OUR PROGRAM.

TOOLS COMPLETE TOOLS 2020 PROVIDE 4 MORE SETS OF TOOLS

CONEX GRANT PROJECT 4 CONEX INSTALLED.MAJOR GRANT STILL TO DO

2020 CONTINUED EFFORT FOR BEYOND 4

PROVIDENCE HOSPITAL MEDICAL SUPPLIES FIRST SUPPLIES ARRIVED, NEED 2 MORE RUNS IN 2020 BEFORE TEAM DISBURSEMENTs.

HANDBOOK (Code of Conduct) DRAFT COMPLETED 2020 WE WILL HAVE A HANDBOOK

LEADERSHIP STARTED – WILL BE ONGOING

2020 WILL BE TO IMPROVE TRAINING FOR LEADERS IN HOW TO LEAD AND WORK TOGETHER, INCLUDING SQUAD LEVEL TRAINING. DEVELOP SUCESSION PLANNING AND TRAINING.

COMMUNICATION PLAN 2020 START MAP COMMUNICATIONS IN EVERY TEAM AREA.START DEPLOYMENT OF MESH NETWORK SYSTEM

PRE-PLANS PLANS UNDER WAY 2020 ALL TEAMS COMPLETE THEIR PRE-PLANS OR UPDATES

PROJECTS FOR 2020 CERT PROGRAM

• Chief’s Corner– Status of Paperwork/Tools/Medical Packs

• Tools/Medical Packs out to all teams except CERT 12, 13, 14, 15 and CERT 16

– MYN community team in place; +472 individuals in 2019; 1084 2017-2018

– Communications

• Identify 67 HAMs available to teams (60 on teams); Data will be used to assess gaps & where to recruit (more in progress)

• CERT Leadership working on comms teams to run ACC and ICPs. (FOB & Meshed Network)

– Grant Efforts

• 1 Small grant (filed with 1st Federal) DID NOT GET THE GRANT

– Goals

• NEW GOALS 2020 – TOP ONEs

* Provide Basic CERT Countywide * Succession Planning/Training

* Unified Relationship w/CCEM * Communications

* CONEX Boxes

– County Plans

• CEMP Basic Plan reviewed by all Operational Areas; submitted to State and approved next to County Commissioner for adoption; ESFs’ being started by county

• Hazard Mitigation Plan submitted to state and approved. BOC approved , in for Final Fed Approval

– New Recruits

• 45+ in January Class; 35+ February

Sequim Operational Area CERT – Future Vision

Presentation – Radio Selection & Mapping

WELCOMEClallam County Fire District 3

Community Emergency Response Teams CERT’s

Radio Communications

Beyond Basics

What Prevents You From

Getting Through?

Driven by:

What are the effects of????:

1)Radio Frequency Chosen

2)Distance Between Radios

3)Terrain

Visual 1.17Visual 1.17Visual 5.17

Sequim Operational Area Fire and CERTs

Types of Radios on Teams

Member

Price $10

Range 1Mile

FRS

Power: 0.5-1 Watt

No License

Purpose Tactical &

Inter-Squad/Team

Squad Leader

Price $17

Range 1-2 Miles

FRS

Power: 0.5-2 Watt

No License

Purpose-Tactical &

Inter-Squad/Team

Div. Chiefs/Captain/SL

Price $19*

Range 2-3 Miles

HAM/UHF/FRS/GMRS

Power: 2-3 Watt

License

Purpose-Tactical,

Team & ICP

*With Long Range

Antenna

RT-628

Division Chief/Fire

Price $65-$500

Range 2-8 Miles

FM/VHF/UHF/FRS/GMRS

Power: 4-8 Watts

License/Emergency Agency

Purpose- All including

Emergency Svcs/ICPs

and Fire

RT-27 BF-888s BF8/9-FS

Motorola

1250

Everyone on a team has one

Propagation & Band Characteristics Continued

• VHF Low Band(30‐50MHz)• Best propagation in undeveloped and hilly terrain - Poor building

penetration

• VHF High Band(150‐174MHz)• Very good propagation in undeveloped and hilly terrain – Moderate building

penetration

• UHF(450‐512MHz)• Good propagation in undeveloped and hilly terrain – Good building

penetration

• 700/800MHz• Poor propagation in undeveloped and hilly terrain – Very good building

penetration

• 700 currently subject to incumbent television stations in some areas

• 800currentlysubjecttointerferencefromcommercialcarriers

• 4.9GHz • Microwave propagation used for short range (Wi‐Fi type) or point‐to‐point

links

<<< CERT Operates Here at FRS Channel 5 or 462.6625MHz

<<< Primarily chosen for building penetration and No License

RADIO LINE of SIGHT

What is it?

From the Curvature of the Earth

For 6 foot antenna height in UHF frequency zone

about 2.99 miles each for total of 5.98 miles

With Added Terrain Hills Etc.

For 6 foot antenna height in UHF frequency zone

No Communications terrain blocks signal

$50 each $55 each

10+ Miles SAR 5 Miles 2.0 W MURS

$15 each

Options for Longer Distance –

SAR or MURS Frequencies

3 Miles

SEQUIM CARLSBORG

10 Miles

Mileage Distance 3 and 10 Mile Circles

3 Miles

MILLER PENINSULA

3 Miles

R- CORNER STN 32

R- CORNER STN 32

5 Miles

SEQUIM

5 Miles

E SEQUIM BAY RD

5 Miles

Mileage Distance 5 Mile Circles

RADIO LINE of SIGHT

We are not Flat terrain so lets map our Areas. Each Team will map their

area for Radio communications and Identify areas where radio

communications are good or not good. Maps will be Provided. Each team

should test with both the RT628’s and the RT27’s by marking and

labeling locations on the provided Map(s)

RADIO LINE of SIGHT (Team Maps)

Each Team’s map has addresses and the 10 and 50 foot lidar lines each

is labeled. Remember that the highest location in your area is likely

the best for radio communications.

addresses

Elevation in

feet

RADIO COMMUNICATIONS

LINE of SIGHT

Getting Through

1.When each team has mapped their areas, a team

can plan for communications. They can then set

locations of Captains for effective communications.

Document these spots in your Communication Map.

2.Once these areas are chosen they should be

reflected into your team’s Pre-Plan. (Update your

Pre-Plans)

3. If there are dead communications areas that

absolutely need communications, get help resolving

the issue(s) Blaine, Keith and Division Chiefs are

available to help.

Sequim Operational Area CERT

Communication

Sequim Operational Area Communication Plan

State

EOC

County &

Other EOC

Area

Command

Division P

Deer Park

Division Q

R Corner

Division R

Carlsborg

Division S

Sequim

Division T

Miller

Peninsula

Fire Law EMS CERT Fire Law EMS CERT

Fire Law EMS CERT

Fire Law EMS CERT Fire Law EMS CERT

ICP ICPICP ICP ICP

VHF

Simplex

VHF

Simplex

UHF

SimplexVHF

Simplex

VHF

Simplex

VHF

Simplex

UHF

SimplexVHF

Simplex

VHF

Simplex

VHF

Simplex

UHF

SimplexVHF

Simplex

VHF

Simplex

VHF

Simplex

UHF

SimplexVHF

Simplex

VHF

Simplex

VHF

Simplex

UHF

SimplexVHF

Simplex

AR

ES

Mobile Units w/Tactical

Radios: Fire/Law/EMS/PW/

CERT Simplex Radio

PW PW

PW

PW PW

Top Down

Bottoms Up

Unaddressed Middle

Other Area

Commands (4)

Station Person Call SignSequim Fire (Div) Bob Mills KE7HZB

Sequim City Transit Center (OAC)

Steve Baranowski NISB

Diamond Point Fire (Div) Jim Coulter (Non ARES) K7QCK

Gardiner Fire (Div) Barry Wood KE4YPZ

Carlsborg Fire (Div)

R-Corner Fire (Div)

Deer Park Fire

Olympic Medical Center Nita Lyman KE7DRT

Port Angeles Fire Herm Halbach W7HRM

Joyce Fire Steve Singhose KB7ZDD

American Red Cross Glenn Beach KI7FXE

Sequim Operational Area Communication Plan

Asst. Chief Dan Orr

–CERT Program

Commissioners Clallam Co. Fire District 3

Mike Gawley, Steve Chinn, Bill Miano

Chief Ben Andrews

Program Managers:

Blaine Zechenelly (CCFD3)

Linda Enger

Division

Deer Park

Division

“R” Corner

Division

CarlsborgDivision Chief

Charlie Meyer

Division

SequimDivision Chief

John Viada

Division Miller Peninsula

Division Chief

Linda Enger

Citizens of Eastern Clallam County

CERT AdministratorCindy Zechenelly

Communications HAM RADIO (71)

CERT 2 (6)Jim CoulterK7QCK

Mike McComb KC7KVR

Robert Rochon KG7PMC

George Suzuki KI7MZF

Randy Tangwell KI7RBM

Penny Weitendorf KI7RBU

CERT 8 (7)Robert McCauley NA7RM

Richard Bennett KD7RAB

Donald Devermann N7OU

Barry Wood KE4YPZ

Minerva Hodis KI7IMJ

James Obtinario WA7BBMA

Arelene Obtinario KE7NUW

CERT 10 (3)Denis Body KI7RBR

William Brigden KI7MZC

Lloyd Harveson KI7RBD

CERT 6 (4)Jackie Cairns

Mary Harrison KI7HEW

Linda Enger KI7HVY

Joann Garner KM4RBJ

CERT 7 (7)Art Dewey N7ALD

Judy Newbold WB7LEE

Mark Schildknect K7HFJ

Bruce Burris KB7BLB

Mike Bare KF6FII

Steven Pinnel KI7DWA

Kline Wilson W7CNN

CERT 9 (2)Robert Anundson KE7KVV

Gail Anundson KE7KVW

CERT 11(8)Doris Causey KG6TOG

Denise Cordero KI7RBN

Gary Hunter KC0QLQ

Roderic Lee KI7RBW

Neil Van Blaricom N7HBV

Deborah Palmer WJ7GNP

Craig Palmer WJ7GNL

Dale Fiorillo K7MPZ

CERT 5 (4)Karl Barnum

Johan Van Nimwegen

Randy Brown

Dan Mannisto

CERT 12(7)Jim Bess KI7WUT

Mickey Denny KI7IMV

Bob Herbelin KI7RBV

Cyl Maljan-Herbelin KI7RBA

Bob Holt KI7WUW

Carole Woods KI7TLS

Bill Woods KI7WVL

CERT 3 (11)Charles Meyer KI7WVH

Patricia Stone KE7DPI

Ron Dawson N7QOO

Brian Pruiett W7FIS

Ray Shook KE7AQP

Vasilij Shantalov KI7WUM

Shantalova Julia KI7WUR

Robert McGovern KI7DVT

Nancy McGovern KI7DVU

Peggy Green K7VYO

Johan Van Nimwegen Johan KO6I

CERT 14(1)Michael Sanborn KI7URU

CERT 13(6)Hearst Coen KI7IMI

Dan Schold KJ7GNW

Gary Lancaster KJ7GTJ

Dave Straub KJ7GNQ

Brian Berardo KJ7GNM

Pamela Berardo KJ7GNK

26 20196

As of July 1st ‘19

CERT 4 (4)

CERT 15Scot Muir KE7TTN

Disaster Planning World and What is happening:

• In March 2016 County Commissioners recognized that traditional management of

an emergency at the county seat would not work in a county 100 miles long with

only one road

• Passed a resolution that called for decentralized operations and the establishment

of area commands (now known as Operational Area Commands)

• June 2016 Cascadia Rising drill confirmed soundness of that decision

• June 2019 Commissioner approved preliminary draft of a modernized

Comprehensives Emergency Management Plan & Policy (Base only; ESFs to

follow) to support the March 2016 resolution

• Draft is being reviewed by each operational area. Done - Once complete the State

of Washington will review with the feedback. Package being prepared to forward

to State. ESFs started. Commissioners will finalize after State feedback.

• Plan recognizes Operational Areas will be directing “boots on the ground” for the

event and empowers them to develop detailed plans to meet the needs of their

area. County Emergency Management Division takes on a state interface, county

coordination and assist role for all of the Operational areas.

Clallam County Planning Effort - Updates

Sequim Operational Area Command (OAC)

Sequim’s early planning efforts included:

• Established Command Center (Transit Center) October 2016

• Developed Joint Agreement with CCFD3 & City of Sequim for

operations

• City continues to train staff to run the center 2017- present

• June 2019 struck agreement with Clallam County Public Transit to

modify the center to a dedicated Command Center and it will no longer

be available for public use.

• This included allowing the city to change the facility to meet that need

(new furniture, technology, communications, power systems, etc.)

• Sequim OAC is now working to develop its next level of detailed plans and

exercise those abilities to test and refine

• Tabletop of active shooter drill was done in the OAC only in June

(hence the agreement with Public Transit)

• September 28th Active shooter drill to test multi-agencies in both field

and command center operations. Drill Completed