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Senate Governance Committee Monday, December 07, 2015

Senate Governance Committee

Monday, December 7, 2015 4 -6 pm

Surrey Campus, Cedar 2110

A G E N D A

1. Call to Order ....................................................................................................Patrick Donahoe

2. Confirmation of Agenda

3. Approval of Minutes (October 5, 2015)

4. Pending Business

5. Chair's Report ..................................................................................................Patrick Donahoe

6. Faculty of Educational Support and Development: Faculty Governance .................... Jane Fee

7. Senate and Senate Standing Committee Cover Template ................................ Natalie Walker

8. Qualification Revision: Biology faculty ......................................................... Andrea Sussmann

9. Document Revision: Election Rules .......................................................................... Jennifer Au

10. Items for Discussion

11. Adjournment

Next Meeting

Monday, January 11, 2016 4 -6 pm Surrey Campus, Cedar 2110

SGC November 2, 2015 Page 1

MINUTES

Senate Governance Committee (SGC)

Monday, November 2, 2015, 4pm

Surrey Campus, Cedar Building, 2110

Present:

Jennifer Au, Chair Adnan Hifzur Connie Klimek Don McGonigal

Guests:

Deborah Carmichael Michael Coombes Robert Wood

Ex-Officio / Non-voting

Natalie Walker

Regrets:

Alan Davis Patrick Donahoe Salvador Ferreras Zena Mitchell

Recorder

Lori Scanlan, University Secretariat

1. Call to Order

The Vice Chair of Senate, Jennifer Au, chaired the meeting in the absence of Patrick Donahoe. The meeting was called to order at 4:00pm.

2. Confirmation of Agenda

The agenda was amended to add Faculty Governance for the Faculty of Educational Support and Development to the agenda.

Moved by Don McGonigal; seconded by Connie Klimek: THAT the agenda be confirmed as amended. Motion Carried

3. Approval of Minutes of October 5, 2015

Moved by Connie Klimek; seconded by Don McGonigal: THAT the minutes of October 5, 2015 be approved. Motion Carried

4. Pending Business

The following action items from the October 5, 2015 Minutes were addressed:

Action Item #7: Natalie Walker discussed AD031 Naming Academic Units Policy with the University Registrar. Feedback is pending.

Action Item #8: added to this meeting’s agenda as #7.

5. Chair’s Report

The Chair informed the committee that at the October 26, 2015 Senate meeting the Memberships and Mandates of the Senate Nominating Committee and the Senate Standing Committee on University Budget were approved. Senate questioned the addition of one faculty member to the membership of the Senate Standing Committee on Policy Review


(SSC Policy) and referred the revised mandate and membership to SSC Policy for further consideration.

6. Agenda Item 9: Bylaw Revision: Faculty of Business

Robert Wood, faculty member in the Faculty of Business presented the Faculty of Business bylaw revision. SGC requested the following amendment:

Change the word “sought” to “solicited” in item B of the Governance Opportunity section on page 18.

Moved by Chamkaur Cheema; seconded by Don McGonigal: THAT the Senate Governance Committee recommend the Faculty of Business bylaw revision as amended to Senate for approval. Motion Carried

7. Agenda Item 8: Bylaw Revision: Faculty of Science and Horticulture (FSH)

Michael Coombes, Chair, Faculty Council for FSH, presented the FSH bylaw revision. SGC requested the following amendment:

Format item “6.1.2” so that it is in line with “6.1.1”

Action: the University Secretariat Administrative Assistant will make the requested amendment and send the revised FSH bylaws to Michael Coombes.

Moved by Don McGonigal; seconded by Adnan Hifzur: THAT the Senate Governance Committee recommend the Faculty of Science and Horticulture bylaw revision as amended to Senate for approval. Motion Carried

8. Review of Senate Standing Committee Mandate and Membership Composition

8.1. Mandate and Membership Revision: Senate Standing Committee on Academic Planning and Priorities (SSCAPP)

The Chair presented the SSCAPP mandate and membership revision and explained that the changes to the SSCAPP mandate were made to better reflect the role of the Senate under the University Act, as well as the role of SSCAPP in relation to other Senate Standing Committees. In order to ensure SSCAPP has the support that it needs to fulfill its mandate, the committee recommended the addition of a few ex-officio non-voting members. Other changes were made to align the language in SSCAPP’s mandate and membership with that of other Senate Standing Committees.

The committee requested that points two, three, six and seven be amended to have the word “following” at the beginning of each sentence replaced with “In”.

Moved by Adnan Hifzur; seconded by Don McGonigal: THAT the Senate Governance Committee recommend the Senate Standing Committee on Academic Planning and Priorities mandate and membership revision as amended to Senate. Motion Carried

8.2. Mandate Revision: Senate Standing Committee on Curriculum (SSCC)

The Chair presented the SSCC mandate revision and explained that point five in the SSCC mandate was being removed so that it does not conflict with the mandate of the Senate Standing Committee on Program Review.

Moved by Connie Klimek; seconded by Don McGonigal:


THAT the Senate Governance Committee recommend the Senate Standing Committee on Curriculum mandate revision to Senate. Motion Carried

9. Mandate and Membership Review: Senate Governance Committee

The Chair presented SGC with its mandate and membership and pointed out that the one revision would align the SGC language regarding committee member absences with that of other Senate Standing Committees.

Moved by Don McGonigal; seconded by Adnan Hifzur: THAT the Senate Governance Committee recommend its mandate and membership revision to Senate. Motion Carried

10. Faculty Governance for the Faculty of Educational Support and Development (FESD)

The Chair clarified that the question of Governance for FESD was being brought to SGC for its recommendations on how FESD could proceed with its Faculty business in the absence of a Faculty Council. She advised the committee that the powers of the Faculty as provided in Section 40 of the University Act is vested in the Faculty as a whole, of which the Chair is the Dean. Should there be a need to nominate faculty members from FESD to serve on Senate Standing Committees or University Search Advisory Committees, the Dean of FESD could make a call out to the Faculty as a whole for nominations. If there is only one nominee, then the nominee could be acclaimed, and if there is more than one nominee, then an election may be held. Alternatively, the Dean of FESD could call a Faculty meeting to nominate faculty members and conduct elections. The committee agreed with the Chair’s assessment and asked that this recommendation be forwarded to the Dean of FESD.

Action: The Executive Secretary to Senate will forward SGC’s recommendations to the Dean of FESD.

11. Proposal: 2016 Governance Retreat

Natalie Walker presented the 2016 Governance retreat proposal. The committee provided the following feedback:

Theme: include an employer as a guest speaker.

Date: change the date to the following week and, in order to not conflict with any welcome back activities, have the retreat as an evening or Saturday event.

Guest Speaker(s): invite someone who understands the polytechnic world better than administrators of research schools? Possibly someone from Thompson Rivers University.

Workshops:

Robert’s Rules: add governance orientation to Robert’s Rules.

Paperless Governance: expanding this topic beyond the iPad and paperless packages to include web casting, webinar style meetings. Possibly a workshop on BlueJeans run through BlueJeans.

Additional workshop suggestions:

Committee Structure: Include a workshop to describe how Senate Committees and their mandates relate to each other, to Senate and to the Board of Governors.


Provide a type of a “map” tool to illustrate the legislative process (show where entry points for submissions exist, clarify deadlines, etc.

What does applied education mean: How does the non-traditional applied education happen in traditional Faculties.

Community Campus Connection: How can Senate and its committees, as a governing body, help our KPU community to understand what we do, how it relates to the education process and how it feeds into AVED.

Program Approval Process: Using the workflow chart from Policy AC10, explain the entire process from conception to approval for new and revised curriculum.

12. Items for Discussion

No items were brought forward.

13. Adjournment

The meeting adjourned at 5:18pm.

Senate Meeting Agenda Item Meeting Date: Presenter(s):

~ 1 ~

Agenda Item:

Action Requested:

Motion to Approve Discussion Information Education

Recommended Resolution:

THAT …[Resolution in proper form for consideration by the full Senate. The recommendation should state clearly and concisely what is being recommended and the effective date, if applicable.]

Context & Background:

[Reasons for bringing this item forward, related previous Senate and Senate Standing Committee discussions and/or decisions. What is the relationship of this item to University planning initiatives and/or to other projects?]

Resource Requirements:

[A summary of any operational, financial, human resources, or capital resource requirements of this proposal, and the source(s) of funding.]

Implications / Risks:

[A summary of any health, environmental, legal, reputational or other implications of this proposal.]

Consultations: [Delete if not applicable] [What other bodies or officers have reviewed this proposal? Has there been adequate consultation with those who might be affected by this proposal?] [Include a brief chronology of events leading to the recommendation, if required.]

Attachments: [List attachments here]

Submitted by: [Name of person submitting proposal]

Date submitted: [Date sent to Senate Office] Note: Submit to Vice Chair, Senate and Executive Secretary to Senate as a MS Word document

Key Messages: [maximum of three]

1. 2. 3.

MEMORANDUM

To: Faculty Council of the Faculty of Science and Horticulture From: Ann Marie Davison and Andrea Sussmann, Biology Department Co-Chairs Date: June 9, 2015

RE: Change to Qualifications for Biology Faculty Members On April 21, 2015 the biology department faculty members met and voted on and approved changes to the minimum qualifications for faculty. The current section of the attachment to Policy G7 (Qualifications for Faculty) reads:

Discipline / Program Academic Professional Teaching (Where not a requirement, it is a preference)

Experience

Biology Master's Degree in appropriate specialization, PhD preferred, subject matter specialization may be required

appropriate professional designation (where applicable)

Post-secondary

The newly approved would read:


Experience

Biology / BSc in Biology and BSc in Health Science

Doctoral degree in biology or a related field, subject matter specialization may be required

and/or appropriate accredited professional designation (where applicable)

Post-secondary preferred

According to Policy G7, this change must be approved at Faculty Council prior to approval at Senate, so the Biology Department is submitting this for approval.

The rationale for the change is: 1. This more accurately reflects the current Search Committee process. Only applicants with a PhD have

been shortlisted for teaching in Biology for the past few years.

2. There are no current NR1 or NR2 faculty whose employment status would be negatively affected by this change.

3. As the upper levels of the BSc’s in Biology and Health Science are being offered starting Fall 2015, the biology department faculty want all new hires to be well prepared to supervise student research projects.

4. The word accredited was added to the Professional category because there may be specialized courses in Health Science for which a PhD is not required, but the requirement is a licensed heath professional.

This update to the faculty qualifications is a change the department sees as a positive step in ensuring the quality of our degree programs.

of 2 Policy No. BD013 (G7)

Policy History Policy No. BD013 (G7)

Revised: 12 01 25

Approving Jurisdiction Board of Governors

Reviewed:

Signed By Gord Schoberg, Chair

Effective:

12 01 25

Administrative Responsibility Senate / Administration

Approved: 12 01 25

Qualifications for Faculty Members

Policy

CONTEXT AND PURPOSE This Policy exists in order to guide Kwantlen Polytechnic University in the appointment of faculty with the appropriate credentials, scholarly records and experience commensurate with the academic and professional standards of their disciplines, and the educational programs, courses, research activities, and / or services of which they are comprised. SCOPE AND LIMITS This Policy applies to the appointment of all faculty at Kwantlen Polytechnic University. STATEMENT OF POLICY PRINCIPLES

(1) The University is committed to the continuous assurance of program quality and the success of its students through graduation and mobility into areas of further study.

(2) The credibility and sustainability of the University’s programs require faculty who are appropriately qualified and who possess the necessary scholarly preparation and currency to meet external peer expectations of accreditation, program approval and program review bodies.

(3) Faculty qualification standards will vary in accordance with the academic and professional expectations appropriate to the University’s diverse disciplines and departments, and the specific educational program, course, research, and / or service responsibilities of any particular faculty appointment.

DEFINITIONS Refer to the related Procedures document for definitions which will enhance the reader’s interpretation of this Policy.

of 2 Policy No. BD013 (G7)

RELATED POLICIES & LEGISLATION B12 Program Review L10 Principles of Program Prioritization

University Act RSBC 1996 Chapter 468

Section 35.2 (6) “The senate of a special purpose, teaching university must advise the board, and the board must seek advice from the senate, on the development of educational policy for the following matters: (i) the qualifications for faculty members” Section 40 “A Faculty has the following powers and duties:

(e) subject to an order of the president to the contrary, to prohibit lecturing and teaching in the faculty by persons other than appointed members of the teaching staff of the faculty and persons authorized by the faculty, and to prevent lecturing or teaching so prohibited (f) subject to the approval of the senate, to appoint for the examinations in each faculty examiners who, subject to an appeal to the senate, must conduct examinations and determine the results;”

RELATED PROCEDURES Refer to Qualifications for Faculty Members Procedure BD013 (G7)

of 2 Procedure No. BD013 (G7)

Procedure History Procedure No. BD013 (G7)

Revised: 12 01 25

Approving Jurisdiction Board of Governors

Reviewed:

Signed By Gord Schoberg / Chair

Effective:

12 01 25

Administrative Responsibility Senate / Administration

Approved: 12 01 25

Qualifications for Faculty Members

Procedure

DEFINITIONS Educational administrative division: Any unit of activity within the University which offers either teaching or research activities: for example, Faculties, departments, schools, colleges, institutes. PROCEDURES

1. In keeping with appropriate academic and professional standards of their disciplines, all

departments and programs within an educational administrative division will recommend the qualifications required for faculty appointments.

2. For educational administrative divisions operating under the authority of a Faculty Council, these recommendations will be reviewed by the Faculty Council. If endorsed by the Faculty Council, the Dean’s office will send the recommendations to the Senate for approval.

3. For educational administrative divisions not operating under the authority of a Faculty Council, these recommendations will be reviewed by the educational administrative division authority and administrative head that normally deal with such matters.

4. Each educational administrative division or its Faculty Council will review its list of qualifications for faculty positions within its area of jurisdiction on an annual basis and present any changes to the Senate for its consideration. Information to be provided should include, but is not limited to, the following:

- Name of Educational administrative division - Name of Department - Name of Program - Qualifications Required

5. Lists of general qualifications for all initial appointments to faculty positions within any educational administrative division require Senate approval; however, determinations of required credentials, scholarly experiences and areas of expertise necessary for specific faculty appointments and assignments are the purview of the educational administrative divisions and their search committees.

of 2 Procedure No. BD013 (G7)

6. The Human Resources Department will make the current list of qualifications for faculty members in each educational administrative division available for viewing on the University’s web-site. (Minimum Qualifications for Faculty Members)

RELATED POLICY Refer to Qualifications for Faculty Members Policy BD013 (G7)


Experience

Academic and Career Preparation

Bachelor's Degree in a teaching area (Master's preferred) ENGQ 1099 - Relevant Master's Degree

Experience requiredENGQ 1099 - Experience teaching adults

Related work experience

Access Programs for Students with Disabilities

Master's Degree in Special Education or related field

Experience in an instructional capacity

Recent related work experience

Accounting (ACCT) PhD preferred, Master's Degree required

accounting designation (CA, CGA, CMA, or equivalent)


5 years accounting experience

Anthropology PhD preferred

Applied Business Technology

Master's Degree required

Secondary or Post-secondary

3 years related work experience

Applied Communications (CMNS)

Master's in English, Communications, Journalism, or equivalent field

Post-secondary 3 years directly related work experience. Familiarity with current business communications technology.

Applied Science Master's Degree in Engineering or Physics. Must have specialization in both engineering and physics over the undergraduate / graduate degrees held

registration as a Professional Engineer in BC or eligibility for same (to be achieved in a specified period)

Post-secondary

Arts Master's Degree in an appropriate discipline

and/or appropriate professional designation

Post-secondary

Asian Studies Terminal Degree in the discipline determined by the program search committee at the time of posting

Bachelor of Psychiatric Nursing (BPN)

Master's Degree (PhD preferred)

eligible for practicing membership with CRPNBC and/or CRNBC

Post-secondary teaching experience preferred


Bachelor of Science in Nursing (BSN)

Master's Degree (PhD preferred - one degree in nursing)

eligible for practicing membership with CRNBC


Bachelor of Science in Nursing Post-Baccalaureate (BSN-PB)

Master's Degree (PhD preferred - one degree in nursing)



POLICY

MINIMUM QUALIFICATIONS - FACULTY POSITIONS

Attachment to Policy No. BD013 (G7)Qualifications for Faculty Members

Revised: 12 Sept 2008, 16 April 2009,1 June 2009, 24 June 2009, 31 July 2009, 22 Oct 2009,9 June 2010, 27 June 2011, 27 Feb 2012, 29 Oct 2012, 26 Nov 2012, 25 Mar 2013, 28 Oct 2013, 26 May 2014

BD013 (g7) attachment Page 1 of 6


Experience

Biology Master's Degree in appropriate specialization, PhD preferred, subject matter specialization may be required


Post-secondary

Business Management MBA or equivalent (PhD preferred)


5 years related management experience

Career Choices & Life Success (CCLS)

Master's Degree preferred in: Adult Education, Social Work, or related discipline

Experience teaching adult learners. Post-secondary preferred

Related work experience and personal history of successful career transition. Experience in administration of standardized assessment instruments.

Community Service Support Worker

On Hiatus

Computer Business Systems (CBSY)

Master's Degree required

appropriate professional designation in computing


3 years directly related work experience

Co-operative Education

Bachelor's Degree (Master's preferred)


Counsellor Master's Degree in Counselling Psychology. Specialist positions require Master's in the specialty area.

Recent counselling experience in a post-secondary institution

Creative Writing Master's Degree or equivalent in Creative Writing or a related discipline

two professionally published books (for positions in fiction, poetry, or creative non-fiction) or two major projects or productions (for positions in screenplay, drama, or new media) with a preference given to those genres taught by the department

Post-secondary teaching experience within a creative and/or interdisciplinary domain

Criminology PhD or LLM or equivalent combination of graduate work, research publication, and experience


CSIS Computing Sciences and Information Systems

Master's Degree in Computer Science or related discipline (PhD preferred)


Related professional experience

Drafting:- Core & Specialties- CAD Related Programming

- Drafting or Technology diploma- Bachelor's Degree preferred

Post-secondary preferredPost secondary preferred



Economics Master's Degree in Economics (PhD preferred)




Experience

Educational Studies Doctorate in Education, Humanities, or Social Sciences

Strong evidence of excellence in teaching in an academic discipline and a minimum of five years experience teaching at post-secondary institutions

Knowledge and experience related to specific course required (i.e. experience teaching undergraduates in academic discipline for LCOM 1100; experience as student athlete and/or coach for LCOM 1101; Aboriginal heritage and knowledge of Aboriginal culture for LCOM 1102; experience working with adolescents and/or strong knowledge of adolescent development for LCOM 1190; knowledge of labour market and/or graduate school application process for LCOM 4100)

ELST Master's Degree in TESOL or related discipline (completed or in progress)

TESL Training, including a supervised practicum. Native-like English fluency in both spoken & written language required. BC TEAL/TESL Canada certification recommended.

Extensive experience (minimum 2 years) teaching a variety of ELT and ESP courses to adults at all levels of ESL

ESL curriculum development. Knowledge of computer-assisted language learning.

English Master's Degree in English, PhD in English preferred

Relevant teaching experience at the post-secondary level

Environmental Protection Technology


appropriate professional designation desired


Fashion and Technology

Bachelor Degree in Fashion or related disciplines or academic credentials and experience appropriate to areas of responsibility (Bachelor's Degree is preferred for full-time faculty)

eligible for professional designation

Post-secondary teaching experience, minimum 3 years preferred or a teaching credential


Fashion Marketing Bachelor Degree in Fashion Marketing or related disciplines or academic credentials and experience appropriate to areas of responsibility (Bachelor's Degree is preferred for full-time faculty)


Post-secondary teaching experience, minimum 3 years preferred or a teaching credential


Fine Arts / Art History / Theory (ARTH)

PhD (or equivalent) in Art History with specialization

additional related areas of research beneficial

Post-secondary Active and current record of publications

Fine Arts / Visual Arts (FINA)

Master's Degree in Fine Arts


Post-secondary Active and current exhibition record



Experience

Foundations in Design Bachelor's Degree from design program or related field


Minimum 2 years teaching experience required. Post-secondary preferred.

Minimum of 5 years of Multi / Inter / Trans-disciplinary design experience preferred

Geography PhD preferred or professional accreditation

Gerontology Based Recreation (GBTR)

On Hiatus

Graduate Nurse with English as an Additional Language (GNEAL)

Master's Degree - Theory Courses.Bachelor's Degree (Master's preferred - clinical and lab)

eligible for RNABC membership


Graduate Nurse Internationally Educated (GNIE)

Master's Degree - Theory Courses.Bachelor's Degree (Master's preferred)



Graduate Nurse Re-Entry (GNUR)




Graphic Design for Marketing

Bachelor's Degree (Master's preferred) from a Graphic Design program, preferably Graphic Design for Marketing or related disciplines


Minimum 5 years teaching experience. Post-secondary preferred.

Minimum of 5 years of active professional design practice that includes business, marketing, and/or relevant domains

Health Care Assistant Program (HCAP)


eligible for practicing membership with CRPNBC and/or CRNBC


Health Unit Coordinator (HAUC)

Health Unit Coordinator certificate and provincial instructor diploma or diploma in nursing

Post-secondary teaching preferred

Minimum of 5 years experience as a Health Unit Clerk or nurse in an acute hospital setting

History PhD preferred

Horticulture- core science courses- other

Master's Degree

Technology Diploma

and/or professional designation

and/or professional designation


Post secondary preferred

5 years of related work experience

5 years of related work experience

Human Resources Management

MBA or equivalentPhD preferred

CHRP or equivalent designation

Required. Post-secondary preferred

5 years related Human Resources Management experience

Interior Design Bachelor's Degree in Interior Design, or related disciplines or academic credentials and experience appropriate to areas of responsibility

(Master's Degree preferred for full-time faculty)

Full-time faculty and faculty teaching in studio courses require: NCIDQ certification or equivalent certification appropriate to discipline

Membership/or eligible for membership/in appropriate professional association / organization (to discipline)

Minimum 2 years teaching experience required. Post-secondary experience preferred.

Substantial Professional Portfolio reflecting a minimum of 8 - 10 years diverse experience related to the build environment, and evidence of experience or expertise appropriate to specific course content



Experience

Journalism Bachelor's Degree (Master's preferred) or equivalent industry experience

Post-secondary desirable

Considerable related and diverse work

Librarian Master's Degree or equivalent in Library Science

minimum 1 year professional experience in college / academic / public / special libraries

Should have considerable experience in library orientation

Experience in reference and material selection. Demonstrated knowledge in on-line searching and CD-ROM's

Marketing (MRKT) Master's Degree required (PhD preferred)


5 years experience in marketing

Mathematics Master's in Mathematics or Statistics, PhD preferred, subject matter specialization may be required

Post-secondary

Modern Languages Master's Degree in language of teaching (PhD preferred); Master's Degree in generative linguistics (PhD preferred)

2 years of post-secondary credit course teaching experience, preferably using a western academic approach

Music Bachelor's Degree (Master's preferred) in PerformanceMaster's Degree (PhD preferred) in Theory & History

Related performance or teaching experience

Philosophy Master's Degree or ABD in Philosophy

Post-secondary

Political Science PhD preferred

Product Design Bachelor's Degree

preferably Master's Degreein Product Design, Industrial


Minimum of 5 years at post-secondary level

Minimum 5 years experience / practice in product design, or relevant field, or published evidence of scholarly research in a design-related subject

Psychology PhD in Psychology or an area approved by the Psychology Department

Public Relations Bachelor's Degree or equivalent industry experience


Post-secondary desirable

Considerable related and diverse work in professional Public Relations. Teaching experience desirable.

Public Safety Communications

Post-secondary Post-secondary desirable

Minimum of 7 years communications experience in appropriate discipline

Science Master's Degree in appropriate specialization


Post-secondary

Sociology Graduate degree in Sociology, PhD preferred

Special Education Teacher Assistant (SETA)

Master's Degree preferred; Bachelor's required for education focused courses

Teacher's certificate preferred or Provincial Instructor Diploma

Teaching experience in K-12 system; post-secondary or related teaching experience



Experience

Technical Apparel, Post-Baccalaureate Diploma

Master's Degree in Apparel Design, Product Design, Industrial Design, or related disciplinesORAcademic credentials and experience appropriate to areas of responsibility (Master's Degree preferred for full-time faculty)


Post-secondary teaching experience preferred

Minimum of 8 - 10 years diverse experience related to Technical Apparel DesignANDEvidence of experience or expertise appropriate to specific course contentANDDemonstrate a clear understanding of Technical Apparel or related fields

University Transitions Doctorate required in education, social science, or humanities

Strong evidence of excellence in teaching in an academic discipline and a minimum of five years experience teaching at post-secondary institutions. Experience teaching content areas contributing to post-secondary success (e.g. study skills and strategies, academic writing, personal and career development.

Knowledge, experience, and sensitivity related to first-year and senior year post-secondary student transitions, engagement and challenges to student retention and success. Knowledge and experience administering and interpreting standardized measures for use in academic development, including the MBTI and the Strong Interest Inventory. Proven expertise in academic field demonstrated through a strong record of scholarly publications and presentations. Current engagement in scholarly research and/or writing projects preferred.

Vocational/Trades Journeyed status or equivalent

trades qualification Considerable related experience. Post certification including supervision


SENATE GOVERNANCE COMMITTEE

MEETING DATE: December 7, 2015

AGENDA #: 9

PRESENTED BY: Jennifer Au

Issue: Clarification of Election Rules for Eligibility of Student Nominations

For Information: An amendment was made to the election rules back in September 2012 to ensure professional support staff (BCGEU and excluded staff) and faculty members cannot also run as a student in Senate and Board of Governor elections. This was to ensure these employee groups do not take up a student seat. This change to the election rules was not meant to prevent student assistants from running as a student in Senate and Board of Governors elections. From the September 2012 Senate Governance Committee meeting minutes (item #5, second bullet): http://www.kpu.ca/sites/default/files/Senate/senate-governance/SGC%20MIN%2012%2009%2010.pdf

• Are employees eligible to run as students in Senate and Board elections?

o Discussion regarding the disadvantage of students over professional support staff and faculty who wish to have input into institutional decisions was raised. If professional support staff and faculty taking courses were able to run as students, then one more avenue for student involvement is blocked. However, a counter argument was made questioning the role of student assistants and their ability to run in elections. It was decided that student assistants do not count as professional support staff as their role is more contractual.

Action: Changes will be made to the Election Rules removing the phrase “or a student” from the Faculty (page 4) and Professional Support Staff (page 5) language as it pertains to positions on Board and Senate. A further change will be added into the language governing student positions on page 5 stating “and shall not be an employee of the University.”

The amendment made in the action item, “and shall not be an employee of the University” could be interpreted as inclusive of student assistants, which would result in student assistants being disenfranchised in Senate and Board of Governors elections. Attached: Election Rules

For Discussion: Are student assistants disenfranchised from Senate and Board of Governors elections, and if so, how can the election rules be amended to rectify this?

http://www.kpu.ca/sites/default/files/Senate/senate-governance/SGC%20MIN%2012%2009%2010.pdf

University Board of Governors & Senate. – Rules & Regulations Page 1 of 7 Senate approved Jan 26, 2009 Revised January 20, 2010 for consistency with the University Act

Revised June 25, 2012

Revised September 24, 2012

Revised January 27, 2013 Housekeeping Revisions re New Faculty June 3, 2015

ELECTION OF REPRESENTATIVES TO THE UNIVERSITY BOARD AND SENATE

RULES AND REGULATIONS

___________________________________________________________________________

REPRESENTATION

BOARD OF GOVERNORS

The University Act provides for the election or appointment of representatives to the Board of Governors as follows:

Member Number Term Membership By

Category (Years) Chancellor 1 3 First Chancellor

appointed by Board 2008

President 1 Indefinite

Community representatives 6 up to 3 Appointed by the

Lieutenant Governor in

Council

Students 2 1 Election

Professional Support Staff 1 3 Election

Faculty Members 2 3 Election

Alumni Association Nominees 2 up to 3 Appointed by the

Lieutenant Governor in

Council

SENATE

The University Act provides for the establishment of a Senate, comprised of the following voting members:

Member Number Term Membership by

Category (Years) Chancellor 1 3 Legislated

President 1 Indefinite Chair of Senate, Legislated

Academic Vice President 1 Indefinite Legislated

Deans of Faculties 8 Indefinite Legislated

Chief Librarian 1 Indefinite Legislated

Registrar 1 Indefinite Legislated (non-voting)

Faculty Members 16 3 Election

Students 4 1 Election

Professional Support Staff 2 3 Election

Alumni Member 1 3 Appointed by President on

nomination by the alumni

association

Board Appointee 1 1 Appointed by the Board (non-voting)





DEFINITIONS

“Professional Support staff” means employees of the University who are not officers of the University, deans, chief

librarian or faculty members (from the University Act).

“Faculty” means an educational administrative division of a university constituted by the board as a Faculty, or the

dean and faculty members of a Faculty, as the context requires (from the University Act).

“Officers” of Kwantlen Polytechnic University includes the President, Vice Presidents, Associate Vice Presidents,

and the University Secretary.

“Faculty Member” means a person employed by the university as an instructor, lecturer, assistant professor, associate

professor, professor or in an equivalent position designated by the Senate (from the University Act).

ELECTIONS

The Registrar is responsible for conducting all elections, as specified in the University Act. Decisions made by the Registrar

concerning the enforcement of the election rules and regulations are final. The election of faculty, professional support staff

and student representatives shall normally be scheduled in the spring of each year.

The elections shall be conducted by an on-line ballot.

Candidates shall not be present when eligible voters are voting and shall not provide an electronic device to voters for the

purpose of voting.

TERMS OF OFFICE

BOARD The term of office of faculty and professional support staff representatives on the Board shall be three (3) years,

normally commencing on September 1 of the year in which they were elected until a successor is elected or

appointed. The term of office of student representatives on the Board shall be one (1) year, commencing on

September 1 of the year in which they are elected.

A faculty member elected to the University Board must have an appointment, consistent with the term of office from

the faculty. If an elected faculty member’s appointment with the University is terminated for any reason, the position

will be declared vacant.

A professional support staff member elected to the University Board must be employed continuously for the entire

three (3) year term of office. The term of employment must be for at least ten (10) months each year. If an elected

professional support staff member’s employment with the University is terminated for any reason, the position will

be declared vacant.

A student elected to the University Board must be enrolled in good standing for a period consistent with the term of

office. Good standing is defined as having no current notations on the student’s records related to academic standing,

student conduct or outstanding fees that would prevent a student from being enrolled. If an elected student’s

enrollment is terminated for any reason, the position will be declared vacant.

SENATE The term of office of faculty and professional support staff representatives on the Senate shall be three (3) years,

normally commencing on September 1 of the year in which they were elected until a successor is elected or

appointed. The term of office of student representatives on the Senate shall be one (1) year, commencing on

September 1 of the year in which they were elected.

A faculty member elected to the Senate must have an appointment, consistent with the term of office, within an

educational administrative division of the University constituted by the board as a Faculty. If an elected faculty

member’s appointment with the University is terminated for any reason, the position will be declared vacant.





A professional support staff member elected to the Senate must be employed continuously for the entire three (3)

year term of office. The term of employment must be for at least ten (10) months each year. If an elected

professional support staff member’s employment with the University is terminated for any reason, the position will

be declared vacant.

A student elected to Senate must be enrolled in good standing for a period consistent with the term of office. Good

standing is defined as having no current notations on the student’s record related to academic standing or student

conduct or outstanding fees that would prevent a student from being enrolled. If an elected student’s enrollment is

terminated for any reason, the position will be declared vacant.

VOTERS LIST

FACULTY

BOARD The voters list shall be comprised of all faculty members. All faculty members with a current appointment during the

period of election will be eligible to vote.

The voters list for a faculty election will be provided by Human Resource Services. The voters list will be arranged

alphabetically by surname. A copy of the voters list will be available for viewing at Surrey, Richmond and Langley

campus Offices of the Registrar, as well as in the Dean’s Office on the Cloverdale campus once an election or by-

election has been called.

FACULTY

SENATE The voters list shall be comprised of all faculty members with appointments within educational administrative

divisions of the University constituted by the board as a Faculty. All faculty members with a current appointment

during the period of election will be eligible to vote.

The voters list for a faculty election will be provided by Human Resource Services. The voters list will be arranged

alphabetically by surname. A copy of the voters list will be available for viewing at Surrey, Richmond and Langley

campus Offices of the Registrar, as well as in the Dean’s Office on the Cloverdale campus once an election or by-

election has been called.

PROFESSIONAL SUPPORT STAFF

BOARD AND SENATE The voters list shall be comprised of all professional support staff who are not officers of the University, deans, chief

librarian or faculty members. Professional support staff who have an appointment consistent with the term of office

will be eligible to vote. The term of employment must be for at least ten (10) months each year.

The voters list for a professional support staff election will be provided by Human Resource Services. The voters list

will be arranged alphabetically by surname. A copy of the voters list will be available for viewing at Surrey,

Richmond and Langley campus Offices of the Registrar, as well as in the Dean’s Office on the Cloverdale campus

once an election or by-election has been called.

STUDENTS

BOARD AND SENATE The voters list shall be comprised of all students in credit programs who are registered in at least one (1)

course and/or enrolled in a recognized program and whose tuition and other fees are paid in full at the time of

the call for election.





The voters list for a student election will be provided by the Registrar. The voters list will be arranged numerically by

student number. A copy of the voters list will be available for viewing at ALL campus Offices of the Registrar once

an election or by-election has been called.

ELIGIBILITY TO RUN FOR OFFICE OR VOTE

FACULTY

BOARD

The faculty representatives shall be elected from the faculty at large, with all faculty members who have

appointments consistent with the term of office entitled to stand for election.

SENATE

Two (2) faculty members, whose appointment is consistent with the term of office, from each Faculty will be elected

by the members of that Faculty. Elections for each representative shall be limited to faculty members in that

particular Faculty.

A faculty member whose appointment crosses two (2) or more Faculties may only be nominated to represent one (1)

of the Faculties. Faculty members must declare to the Registrar in which Faculty they wish to stand for election and

vote.

There are seven Faculties for purposes of these elections:

Faculties Faculty of Arts

Faculty of Design

Faculty of Business

Faculty of Academic and Career Advancement

Faculty of Community and Health Studies

Faculty of Science and Horticulture

Faculty of Trades and Technology


BOARD

One (1) professional support staff representative shall be elected from the membership at large, with all staff

members on the voters list being entitled to stand for election.

SENATE

Two (2) positions shall be elected to represent the membership at large. Any professional support staff member on

the voters list may stand for election.

STUDENTS

BOARD

Two (2) positions shall be elected to represent the membership at large. A student elected to the Board must be

enrolled in good standing for a period consistent with the term of office. Good standing is defined as having no

current notations on the student’s record related to academic standing or student conduct or outstanding fees that

would prevent a student from being enrolled. If an elected student’s enrollment is terminated for any reason, the

position will be declared vacant.

SENATE

Four (4) positions shall be elected to represent the membership at large. A student elected to Senate must be enrolled

in good standing for a period consistent with the term of office and shall not be an employee of the University. Good

standing is defined as having no current notations on the student’s record related to academic standing or student





conduct or outstanding fees that would prevent a student from being enrolled. If an elected student’s enrollment is

terminated for any reason, the position will be declared vacant.

NOMINATIONS

Nomination papers will be available from the Office of the Registrar on all campuses once a call for election has been made.

Instructions and deadlines for the receipt of nominations will be made available at the same time. The nomination period is

typically two weeks. The close of nominations shall be four weeks prior to the date of the election. Original copies of the

nomination must be in the hands of the Registrar by the date and time established for the close of nominations. No exceptions

will be made.

If only as many candidates are nominated for the senate as are required to be elected, the candidates are declared to have been

elected.

The election will be held no less than four weeks after the close of nominations.

A nomination paper is not valid unless at least four weeks before the date of the election it is delivered to the office of the

Registrar, or if sent by mail, is received by the Registrar.

FACULTY

Each candidate shall be nominated in writing, the nomination to be signed by three (3) persons from that Faculty

entitled to vote in the election of the senate. Nominations for persons who are not on the voters list or for whom

there are not at least three (3) co-signers who are on the voters list will be disallowed. The registrar will immediately

send a written notice of nomination to each person nominated as a candidate for membership in the senate, with a

request that the candidate forward to the registrar information about the following:

(a) The candidate’s degrees and the dates of them

(b) The candidate’s occupation and credentials

(c) Offices held by the candidate at a university or any other organization

(d) The candidate’s other professional or business interests

(e) The candidate’s publications


Each candidate shall be nominated in writing, the nomination to be signed by three (3) professional support staff

members on the voters list and by the nominee indicating a willingness to run for election. Nominations for persons

who are not on the voters list or for whom there are not at least three (3) co-signers who are on the voters list will be

disallowed.

STUDENTS

Each candidate shall be nominated in writing, the nomination to be signed by three (3) students on the voters list and

by the nominee indicating a willingness to run for election. Nominations for persons who are not on the voters list or

for whom there are not at least three (3) co-signers who are on the voters list will be disallowed.

CANDIDATE LISTS

Candidate lists for each election will be posted on all campuses and on-line where applicable no later than three (3) working

days following the close of nominations.

CAMPAIGNING

Candidates may campaign from the day the candidate list is posted until the close of polling. All candidates are required to act

with honesty and integrity and conduct themselves in a professional and dignified manner in their campaigns. Fair play rules





will apply. Campaigning must be done on the individual’s own time and the cost of the campaign materials must be borne by

the candidate. The Registrar as Chief Returning Officer has the necessary authority to take action as is deemed appropriate.

Candidates shall not be present when eligible voters are voting nor provide an electronic device to voters for the purpose of

voting. Candidates are responsible for the removal of all posters and other campaign material immediately following the close

of the elections.

COUNTING OF BALLOTS

For on-line elections, the counting of ballots occurs automatically by the system.

In the event of a tie between two or more candidates for an office, the Senate must cast the deciding vote. Random selection

will occur in the event of a tie for the Board of Governors election.

DECLARATION OF ELECTION

BOARD

FACULTY

The successful candidate shall be the candidate with the greatest number of votes. If only as many candidates are

nominated as are required to be elected, the candidates are declared to have been acclaimed.


The successful candidate shall be the candidate with the greatest number of votes. If only as many candidates are


STUDENTS

The successful candidates shall be the two (2) candidates with the greatest number of votes. If only as many

candidates are nominated as are required to be elected, the candidates are declared to have been acclaimed.

SENATE

FACULTY

The successful candidate for each position shall be the candidate with the greatest number of votes for their

Faculty. If only as many candidates are nominated as are required to be elected, the candidates are declared to have

been acclaimed.


The successful candidates shall be the candidate with the greatest number of votes. If only as many candidates are


STUDENTS

The successful candidates shall be the four (4) candidates with the greatest number of votes. If only as many

candidates are nominated as are required to be elected, the candidates are declared to have been acclaimed.

ANNOUNCEMENT OF RESULTS

The names and voting counts for all candidates will be publicized. The results of each election will be posted on bulletin

boards on all campuses and on-line through myKwantlen. The registrar will report the results of the senate election(s) to the

senate at it first meeting following the election.

COMPLAINTS/APPEALS





Any complaint or appeal with respect to election procedures or results must be made to the Registrar within 7 days of the

announcement of election results. Complaints and appeals will be considered by a three-member Elections committee of the

Senate as to what action, if any, should be taken. In addition to the three members from the Senate, the Registrar will be a non-

voting member and act as its Chair. Decisions of the Elections Appeal Committee are final and binding.

VACANCIES DURING A TERM OF OFFICE

BOARD

If a vacancy arises on the board before the end of the term of office for which a member has been appointed or

elected, the secretary of the board must enter a declaration of the vacancy in the minutes of the board. A declaration

is conclusive evidence of the vacancy.

If a vacancy exists in respect of an appointed member, the Lieutenant Governor in Council must appoint a person to

fill the vacancy. If a vacancy exists in respect of an elected member, the appropriate body must elect a replacement.

A vacancy on the board does not impair the authority of the remaining members of the board to act.

SENATE

If a vacancy arises on the senate, the vacancy will be filled, in the case of an appointed member, by the body

possessing the power of appointment, or in the case of an elected member, in the manner specified below.

If a vacancy occurs on senate, in the case of an elected member it shall be filled by the candidate who received the

most votes among those who were nominated but not elected in the most recent election. In the event the seat was

filled by acclamation, the following steps will occur. If the seat is declared vacant between the months of February

and September, a by-election will take place in the fall to find a replacement. If the seat is declared vacant between

the months of October and January and the remainder of the term is less than one year in length, a regular election

will occur in the spring and the outstanding months remaining on the vacant term will be added to term of office for

the seat up for election. If all the seats in a given constituency are acclaimed, a random selection from the acclaimed

candidates will occur to assign the remaining term of office. If more than one seat is being elected in this grouping,

then the candidate who receives the most votes will be awarded the extended term of office. If the remainder of the

term is more than one year, a by-election will occur.

The secretary of the senate (the Registrar) must enter a declaration of the vacancy in the minutes of the senate. A

declaration under subsection 36(6) is conclusive evidence of the vacancy.

A person appointed or elected to fill a vacancy holds office for the remainder of the term for which the person’s

predecessor was appointed or elected. A vacancy on the senate does not impair the authority of the remaining

members of the senate to act.

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