SEM14-05

APPROVING YOUR DRAFT

ETSI Seminar© ETSI 2011. All rights reserved

SEM14-05

The ETSI standards process

2

Work Item

introduced

Approval of draft by technical

committee

PublicationIMMEDIATE

If Technical Specification or Technical

Report

Drafting Approval

6 – 12 MONTHS

If European Standard

NSO Enquiry

and Vote

90 DAYS

If ETSI Standard or ETSI Guide

ETSI Member

vote

Drafting in technical committee, working

group

or Specialist Task Force

SEM14-05

Who approves what?

Technical Body• ETSI Technical Reports (TR)• ETSI Technical Specifications (TS)

Members (60 day voting period)• ETSI Guides (EG)• ETSI Standards (ES)

Public (National Standards Organizations)• EN (telecommunications series)

• including Harmonized Standards and Community Specifications

Industry Specification Group• ETSI Group Specifications (GS)

3

SEM14-05

Public Approval

EN (telecommunications series)• involves National Standards Organizations• involves “Public Enquiry” and “public” Vote

• weighted national voting

Two-step procedure (TAP)• 11,5 months

One-step procedure (OAP)• 6 months• draft must be non-contentious

• suits conversion from ES to EN• or the deliverable has a high degree of maturity

New approval procedure combining them

4

SEM14-055

The Two-step approval procedure - for ENs

Drafting byTechnical

Body

ETSIprocessing

1 Month 2 Weeks 1 Month 2 Weeks

4 Months 2 Months 2 Months 2 Weeks

11,5 Months

Tech

nica

l Bod

y A

ppro

val

Dra

ft r

ecei

ved

by S

ecre

tari

at

Sta

rt o

f Pub

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nqui

ryE

nd o

f Pub

lic E

nqui

ry

Sta

rt o

f Vot

ing

End

of V

otin

g

Ado

ptio

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ublic

atio

n

PublicEnquiry

ETSIreview

TechnicalBody

review

ETSIprocessing

Voting

ETSIevaluation

Publication

SEM14-056

The One-step approval procedure - for ENs

Drafting byTechnical

Body

ETSIprocessing

1 Month 2 Weeks

4 Months 2 Weeks

Tech

nica

l Bod

y A

ppro

val

Dra

ft r

ecei

ved

by S

ecre

tari

atS

tart

of P

ublic

Enq

uiry

& V

otin

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nd o

f Pub

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nqui

ry &

Vot

ing

Ado

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Pub

licat

ion

ETSIevaluation

Publication

6 Months

CombinedPublic Enquiry

and Vote

SEM14-05

Why the EN approval procedure?

ETSI is acting on the proposal from ETSI NSOs to improve the EN approval procedure on the basis of the following statement and arguments:

ETSI supports the reform of the EU standardization system undertaken by the European Commission to make the standard making process more responsive.

•To ensure that technical comments from NSOs will be considered by the ETSI TB (not only in the case of a negative vote as is the case with the current OAP).

•To automatically select the shorter procedure if there are no technical comments. The TB is no longer required to predict if NSOs will comment.

•To improve the quality of deliverables and speed up the production of non-critical documents.

•To reduce the number of editions of ENs and of the associated procedures, which is particularly important in the case of Harmonized Standards needing to be published in the OJEU.

7 © ETSI 2012. All rights reserved

SEM14-05

ENAP procedure

© ETSI 2012. All rights reserved8

TB approval Editing30 days

120 daysEN approvalprocedure

EN approval procedure

The NSOs shall perform thePublic Enquiry in parallel with the National Voting (see Article 13.5)in a combined EN approval procedureover a period of 120 days andsubmit the resulting national commentsto the ETSI Secretariat

Extension of EN AP

The ETSI Secretariat may extendthe EN approval procedure period on receipt of a justified request from an NSO.

Preparation15 days

The ETSI Secretariat shall, within 15 days,prepare a compilation of the Public Enquirycomments received from NSOs and makethem available to the TB, the NSOs, the ETSI members, and the ETSI Counsellors

Editing30 days

60 days

VotePublication

15 days

The deliverable is sent for approvaland NSOs are requested to providecomments (general, technical oreditorial).A deliverable is approved whenthe percentage of positive votes isat least 71 % of the votes cast.

The quorum required for voting shall consist of atleast 50 % of the total number of weighted votes

TB resolution meeting60 days

Editing30 days

Publication15 days

60 days

Vote

Extension of vote

The ETSI Secretariat may extendthe voting period on receipt ofa justified request from an NSO.

Vote unsuccessful

The EN will not be published.The TB Chairman shall decideon how to proceed with the ETSI WI. The comments accompanying "no"votes shall be passed to the TB Chairmanfor eventual consideration

The deliverable is sent for approvaland NSOs are requested to providecomments (general, technical oreditorial).A deliverable is approved whenthe percentage of positive votes isat least 71 % of the votes cast.

The quorum required for voting shall consist of atleast 50 % of the total number of weighted votes

Vote successful!

The EN is published.

SEM14-05

Maintenance & withdrawal of documents

SEM14-0511

Standards are maintained typically:

in response to comments received with a formal vote, or

comments from a Technical Body,

comments received by the ETSI Secretariat

Maintenance

SEM14-0512

GSM or 3GPP Technical Specification (TS) or Technical Report (TR)

Maintenance is based on a system of formal Change Requests

the formal approval of a Change Request rests with the relevant Technical Specification Group (TSG)

the Support Team then produces a new version of the specification/report

SEM14-0513

A major event, not to be undertaken lightly

Standards are withdrawn typically: if their contents have been subsumed into a new standard, or where irreconcilable errors have been found

Withdrawal of standards which have been transposed into national standards may leave a vacuum...

Standards not maintained or used should not be withdrawn because of this

Grant them historical status

Withdrawal

SEM14-05

EN (including Harmonized Standards)

is the EN referenced in any regulatory text?is the EN normatively referenced in any ETSI deliverable? • if yes to either, all references must be revised first

Technical Body submits proposal to SecretariatSecretariat sends withdrawal proposal to NSOsNSOs conduct national consultations (2 months) and weighted national vote• vote may be taken at GA

if vote is successful, EN is withdrawn from public availability within 2 weeks

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