Seismic Mitigation

Seismic Mitigation

Division of the State ArchitectOffice of Public School Construction

September 29, 2011

Seismic Mitigation Program

Funding• Assembly Bill 127• Proposition 1D (2006)• Up to $199.5 million originally

approved by the voters– From New Construction funding– State Allocation Board (SAB)

granted the maximum• $194.8 million currently remaining

Amended Regulations• SAB adopted on June 22, 2011 • Effective September 8, 2011• The amendments allow for an

increased number of qualifying projects.

Amended RegulationsFormer Program New Program

Ground shaking:1.68g or higher

Ground shaking:No requirement

Category 2 building types: 7

Category 2 building types: All 14

Seismic Program Qualifier:Ground shaking

Seismic Program Qualifiers: • Ground shaking• Faulting• Liquefaction• Landslide

“No-Cost” Seismic Eligibility Evaluation


• Basic evaluation to determine the Seismic Mitigation Program (SMP) eligibility of the district’s buildings

• Required evaluation is completed by a State contractor at no cost to the district

• Submitted to DSA for the review of seismic projects


• Only identifies risks related to ground shaking

• Risks due to faulting, liquefaction or landslide potential are not covered

• Does not identify the necessary mitigation measures

• Districts are still required to hire a structural engineer for an in-depth analysis of the unacceptable risk of injury and the minimum mitigation measures needed


• $127,347 allocated on a first-come, first-served basis

• Currently, OPSC may have received sufficient requests to exhaust the allocation


Submit a request letter including:• Building specifics• How the district identified the Category

2 buildings• Statement that the Category 2

buildings were designed for occupancy by students and staff

• Intention to participate in the SMP• Name and contact information of the

district representative


Building Specifications listmust include:• Site • DSA number • Building identifier (i.e. Bldg A) • Square footage • Current use • Original use (if applicable) • Category 2 construction type


Building Specification ExampleSite

NameDSA

#Original

UseCurrent

UseRoom No. Sq. Ft.

Cat. 2

type

ABC Elem 00001 Admin. Bldg Admin.

BldgSchool Office 1728 RM1

ABC Elem 00002 Classroom

Building

Computer Lab and Custodian

Bldg A 4928 S1B

DGF Middle 00003 Classroom

BuildingClassroom Building Bldg G 1984 PC1


Please send “No-Cost” Evaluation requests to:

Alan ShoemakerOffice of Public School Construction P.O. Box 980610 West Sacramento, CA 95798-0610 Phone Number: (916) 376-5359


Project Approval

Division of the State Architect

Overview

• Project submittal & review by DSA & OPSC: 5 PHASES

• Oversight: DSA Headquarters & Regional Office

• Applicable Documents/References:– Procedure 08-03 (Rev. 9-15-2011)– Eligibility Evaluation Template (Rapid

Evaluation)– DSA-4 (Application for Review of Eligibility

Evaluation)

Project Review

Phase 1. Verify EligibilityPhase 2. Replacement Option Analysis

(not required for Rehabilitation projects)Phase 3. Seismic Rehabilitation:

Pre-Application(not required for Replacement projects)

Phase 4. Project Application to DSAPhase 5. Application for Funding to OPSC

BuildingEligibility

Site Hazard

+Building Type

+Structural Deficiencies

Collapse Potential

Phase 1:Verify EligibilityEligibility Determination

Phase 1: Verify Eligibility

Site Hazard:• Ground Shaking

Documentation:• Eligibility Evaluation Template (based on

evaluation standard ASCE/SEI 31-03)

Site Hazard:• Liquefaction • Faulting• Landslide

Documentation:• Geologic analysis to California Geological

Survey (CGS) for review• Eligibility Evaluation Template


Eligible Building Type:• 13 non-wood frame building types (see

PR 08-03) based on standard classifications & definitions in AB 300 Report (all Category 2 buildings)

• Mixed construction containing at least one of the eligible building types

• Consult with structural engineer to determine building type


Structural Deficiencies:• Must identify one or more

deficiency• Use the list of potential

deficiencies in Eligibility Evaluation Template; if identifying “other,” provide explanation


Structural Deficiencies:• Rapid evaluation: additional

deficiencies to be identified in detailed structural engineer’s report


Collapse Potential:Determined by structural engineer’s analysis based on the combination of site hazard, building type and identified deficiencies


Required Submittals:• DSA-4 (Application)• $500 Fee• Eligibility Evaluation Report

(template & appendices)• Geologic hazard analysis & CGS

concurrence (not required to document ground shaking)


DSA Review:• Designated staff: DSA

Headquarters• Review for completeness • Review analysis & findings,

coordinate with CGS concurrence (if applicable)

• DSA letter of concurrence required for Phase 2/Phase 3


Phase 2: Replacement AnalysisGoal:

Establish eligibility for replacement funding by estimating scope of seismic rehabilitation & code required upgrades to mitigate the hazard

Not required for Rehabilitation Projects

DSA Review:• DSA Headquarters• If mitigation addresses

liquefaction/landslide conditions, geologic analysis & CGS concurrence must be obtained

• DSA Findings: Concurrence Letter

Phase 2: Replacement Analysis

Special conditions:Eligible buildings located within 50 feet of an active fault must be replaced (per Education Code 17212.5 & CCR Title 24 Part 1, Section 4-317)

Contact DSA HQ to obtain concurrence letter.

Phase 2: Replacement Analysis

Phase 3:Pre-Application

Goal: Establish criteria for evaluation, design, material testing, condition assessment requirements for rehabilitation projects & obtain DSA concurrence prior to project design

Not Required for Replacement Projects

Required Submittals:• DSA-1.REH (Application)• $2,000 Retainer• Evaluation & Design Criteria

Report (based on CBC Chapter 34 & design standards)

DSA Review:• Regional Office• Report approval with DSA stamp

Phase 3:Pre-Application

Phase 4:Project Application

Goal:DSA approval of construction documents for a replacement or rehabilitation - for compliance with structural, fire life safety & accessibility building standards

DSA Review:• Regional Office• DSA Plan Approval letter

Required Submittals:• All standard requirements apply• Design phase consultation with

DSA encouragedPlus, for Rehabilitation projects:• Evaluation & Design Criteria

Report approved by the DSA • Cost Estimate for seismic

rehabilitation work & code required upgrades

Phase 4:Project Application

General Procedures

Tracking: use PTN & DSA A#Communication: DSA approval lettersProcessing Timelines: Phase & project

specific, based on workload Contact for inquiries:Masha Lutsuk ([email protected])

Terence Fong ([email protected])

QUESTIONS?


Funding Approval

Office of Public School Construction


• Subset of the Facility Hardship Program

• State Funding for Qualifying– Repair– Reconstruction– Replacement

Qualifying Seismic Factors

• Ground shaking• Faulting• Liquefaction• Landslide

Qualifying School Facility

• Eligible construction type– Defined in School Facility Program

regulations– Confirmed by DSA

• Designed for occupancy by students and staff

• Facility demonstrates an unacceptable risk of injury to occupants in a seismic event

Qualifying Project

District must demonstrate:• Unmet and ongoing need for pupil

housing• Site and/or Facility pose an

unacceptable risk of injury in a seismic event

• Construction contracts signed on or after May 20, 2006

Structural DeficienciesDistrict must obtain:• Eligibility Evaluation Report

– Determines the potential risk of collapse

• Structural Engineer’s Report – Identifies the minimum mitigation

work required • DSA Letter of Concurrence

Site Deficiencies

Potential for:• Faulting• Liquefaction• Landslide PotentialDistrict must obtain:• Geological professional report

– Outlines the minimum mitigation work required

• CGS Letter of Concurrence

SiteDeficiencies

• Site issue must be affecting an eligible building

• Building eligibility is determined by DSA

Types of RequestsTwo types of requests:• Conceptual• Funding

OPSC Application Process

Seismic Project

FundingApplication

SAB Approval

SAB Approval

ConceptualApplication

Conceptual Application

• District has obtained– Eligibility Evaluation Report – Structural and/or geological

professional’s report • District does not yet have DSA-

approved plans


Required Documents:• Facility Hardship Request Sheet

(Recommended)

• Structural Engineer’s Report• DSA concurrence letter(s)

1. States that the building(s) meets SMP qualifying criteria

2. Concurs with the industry specialist’s report on minimum mitigation work


Required Documents:• Geological Report with CGS

concurrence letter (if applicable)

• Detailed Cost Estimate of minimum work required

• Cost benefit analysis of rehabilitation vs. replacement

• Photos• Site Diagram

Conceptual Approval

• Preliminary approval by the SAB• After a conceptual approval:

– 18 months to submit funding application, or

– 24 months to submit funding application if the project includes site acquisition

Conceptual Approval

There is no bond authority or place on the unfunded list reserved for Conceptually

Approved applications.

FundingApplication

Required Documents:• Application for Funding (Form

SAB 50-04)• DSA Final Plan Approval Letter• DSA approved plans• CDE Final Plan Approval Letter• Career Technical Education Letter• Site Development Worksheet (if

applicable)

FundingApplication

Required Documents:• If Site Acquisition is included:

– CDE final site approval letter– Site Development Worksheet– Required Real Estate Documents

Real Estate questions contact:Alan Shoemaker at (916) 376-5359 [email protected] Samuel Smith at (916) 375-6726 [email protected]

mailto:[email protected]


FundingApproval

An approved Funding Application will reserve

bond authority and a place on the unfunded list.

Cost Benefit Analysis

• Prepared by district, submitted to OPSC

• Determines if the project is eligible for Rehabilitation or Replacement

• Compares:– Costs to mitigate the deficiencies– Current replacement cost

• Subject to review for conformance with Saylor’s Current Construction Costs and, at the OPSC’s discretion, the DSA.


Rehabilitation Cost to mitigate is less than 50% of the current replacement cost

Replacement Cost to mitigate is greater than 50% of the current replacement cost


• Multiply the square footage by current CCI amount ($296, or $535 for toilet facilities)

• Divide the mitigation costs by the replacement costs

• Less than 50% = Rehabilitation• Greater than or equal to 50% =

Replacement


Example using 5,000 square foot building with no toilet area:

Mitigation Cost $500,000

Replacement Costs

5,000 sq. ft. X $296 = $1,480,000

$500,000 / $1,480,000 = 34%

Project Qualifies as Rehabilitation

Eligible Project CostsThe only project costsconsidered in reviewing,calculating, and approving anapplication:• Minimum work to mitigate the

unacceptable risk of injury• Work required by DSA to receive

DSA approval on the project

Application Review• OPSC Reviewers

– Facility Hardship analysts – Project Manager (PM)

• Time sensitive letters requesting additional documentation may be sent

• Following review, project processed to the next available SAB meeting

• Projects will be processed until the bond authority is exhausted

Returned Applications• Incomplete applications will be

returned• Resubmit when all required

documents obtained and the application is complete

Application Approval• SAB approved projects are added

to the unfunded list• Seismic Mitigation projects are

added to the top of the unfunded list with other Facility Hardship projects in order of: – SAB date, then– Application receipt date

Unfunded Approval List

Common SMP Questions

COMMON QUESTION Are SMP projects 100% funded?

NOStatute requires a local match of 50%

of total project costs for all SMP projects

Unless… Financial Hardship projects can be

funded up to 100%

COMMON QUESTION How long is the SMP application

process?

With a complete conceptual approval and/or funding application, the

process should take approximately 120 days.

COMMON QUESTION Can the district demolish the building prior

to SMP approval?

Not Recommended• If demolition takes place before OPSC

receives documentation substantiating the unacceptable risk of injury, it may delay application processing or result in possible denial of the project.

(continued)

COMMON QUESTION • If expedited demolition is

necessary, the district may proceed once the OPSC has confirmed receipt of the complete application package.

• However, there is no guarantee of funding and the district moves forward at its own risk.

COMMON QUESTION When should the district contact

OPSC?

• As soon as the district may have a qualifying project

• Any time there is a question about the SMP

COMMON QUESTION If the district receives insurance proceeds or money from the sale of the site during the course of the SMP project, will the SMP grant

be affected?

Yes• 50% of the amount collectable will be

reduced from the SMP grant • Up to 100% of the amount collectable

for Financial Hardship projects

COMMON QUESTION Is an additional allowance provided

for SMP interim housing?

No• SMP does not provide additional

funding for interim housing. • However, interim housing costs are

eligible expenditures for SMP projects.

COMMON QUESTION Can the district submit an application

to reimburse seismic work already completed?

Yes, if…• All required documents are

submitted • Construction contracts were signed

on or after May 20, 2006

The Facility Hardship Team:

Karen MandellFacility Hardship [email protected](916) 376-8959

Darlene NewmanFacility Hardship [email protected](916) 375-4269

Jennifer Maestretti (main contact)

Facility Hardship [email protected](916) 376-5338

Anetria TurnerFacility Hardship [email protected](916) 375-4318





No Cost Seismic Evaluation

Contact:Alan Shoemaker [email protected] (916) 376-5359


Questions?

Seismic Mitigation

Documents

Transcript of Seismic Mitigation