SCOOTERS INDIA LIMITED Sarojini Nagar,

Lucknow - 226008

(Phones: 0522-2476090, 2476242 (Exchange) Direct: 0522-2476139) Fax: 91-522-2476190 Email: materials@scoootersindia.com

NOTICE INVITING TENDER Limited Tender in Single Bid System for Two Years Quantity of “Sheet Metal Brackets” (5 Items)

M/s. ……………………………… …………………………………… …………………………………… ……………………………………

Tender Enquiry No: 2000123 Due Date: 18.01.2018 Tender Enquiry Date: 29.12.2017

Dear Sir, Please submit your quotation in sealed cover in prescribed tender documents. The sealed envelop should be super scribed with Tender Enquiry No. and due date. The quotation submitted shall be subject to our terms and conditions enclosed for the supply of materials as per Annexure-I. The tender shall reach us on or before the due date by 02:00 pm. The tenders will be opened at 3.00 P.M on the same day Please give reference of Tender Enquiry No. date and due date in all your correspondence for prompt action. The Bidder’s name and address to be mentioned over the sealed cover for clear identification. In case if you are not submitting the offer please post a regret letter and return the documents. Thanking you,

NOTE:

1. FOR HARD COPIES OF DRAWING CONTACT IN THE OFFICE OF Sr. MANAGER (MATLS.) AT ADDRESS MENTIONED ABOVE BETWEEN 10.00 AM TO 3.00 PM ON ANY WORKING DAY. Important:

Taxes & Duties quoted by you will be taken for cost evaluation for order placement and no change will be entertained at a later stage except in the case of revision made by the Government. changes in Taxes and Duties because of the changes in Turnover etc. shall also be to the supplier's account. In case no tax/duty is included, a self declaration for the exemption may be attached along with the offer.

Please fill up vendor registration form( In case of New vendor) which is available on our website (www.scootersindia.com) and send it along with your quotation, otherwise your quotation will not be

considered. (Ignore this if you have already submitted this form) *Conflict among other Terms and Conditions

In case of conflict between these General Terms and Conditions and any other special or typed conditions agreed to for a particular Purchase order, the later shall prevail. *Enclosures:-

1. Material Details= Annexure-I 2. General terms & conditions=Annexure-II 3. Check-list=Annexure-III 4. Price-Bid=Annexure-IV 5. Cost Sheet= Annexure-V 6. Special terms & conditions=Annexure-VI 7. BEC (BID EVALUATION CRITERIA)=Annexure-VII. 8. Integrity Pact=Annexure-VIII

Annexure-I

Details of Material

Sl. No.

SIL Material Code

Description Quantity Required (in nos.)

Specifications Main Drawing

No.

1 44132124 Support Bkt.

For Link Rod 21800

As per enclosed SIL drawing

44132124

2 44150047 Bkt IS5986

21800

As per enclosed SIL drawing

44150047

3 44156197 Bkt for Fuel

Tank 21800

As per enclosed SIL drawing

44156197

4

44315004 Support Plate for D compression 21800

As per enclosed SIL drawing

44315004

5 43444040 Lock Plate 21800

As per enclosed SIL drawing

43444040

Annexure-III

CHECK LIST (Tender No. 2000123 and due date 18.01.2018 )

(Please ensure that following documents/details have been enclosed /accepted)

Sl. No. Particulars Status Please tick (√)

1 Every page of tender duly signed, stamped and attached. Yes

2 Validity of offer 90 days from the tender opening date Yes

3 Quoted prices (tick one option only and cross other) Shall be firm during the period of supply - Accepted

Yes

4

Following declarations on party letterhead enclosed

a) We hereby certify that we have not been blacklisted by any Public Sector Undertaking/Public Department.

b)We have gone through the terms and conditions given in your above tender form, is accepted and agreed by us

Yes

5

PRICE BID :As per Govt. Notification – Vendor should indicate GST/ Service Tax, whatever applicable.

- All column of price bid filled up in the price bid

Yes

6 Price quoted shall be in figure and also in words in price bid Yes

7 The delivery term shall be “FOR SIL Stores”, Yes

8 The Payment term shall be “45 days direct credit from the date of

receipt of material at SIL”. Yes

9 S.I.L. reserves the right to reject any offer due to non-compliance with the above conditions and/or non-receipt of this form in duly filled condition - Agreed

Yes

10 For delivery term FOR SIL, Transit insurance shall be at party’s end and it should be included in quoted basic rate.

Yes

11 Integrity Pact document accepted and Signed by Party Yes

12 Cost Sheet ( As per Annexure-VI) filled & attached Yes

13 Declaration that the party is the manufacturer of the items

Enclosed Yes

14 vendor’s declaration on letter head to supply the materials

uninterruptedly as per SIL monthly / fort-nightly schedules Yes

15 Development period (maximum 3 months) i.e. time required to submit the samples & execution of trial lot etc. from the date of intimation/letter.

Yes

Annexure-IV Price Bid

Supplier’s name:

Sl. No.

Material Code

Description Quantity Required (in nos.)

To Be filled by vendor

Basic Rate /piece (exclusive taxes) ( in Rupees) IGST

(%) CGST

(%) SGST

(%) In digits In words

1

44132124 Support Bkt. For Link Rod

21800

2 44150047 Bkt

IS5986

21800

3

44156197 Bkt for Fuel Tank

21800

4

44315004 Support Plate for D compression

21800

5 43444040

Lock Plate

21800

Dated: Signature of Supplier

Seal:

COST SHEET Annexure V

Name of the Party : Enquiry No.: Date : Page :

Address of the Party :

Assembly No. :

Part No. :

Item Description :

Drawing No. :

Product (Model) :

(A) Material Cost Per Piece:

Description Details

Raw Material Specification

Raw Material Rate Per Unit

Raw Material Input Weight

Gross Material Cost

Finished Weight

Scrap Weight/Part

Scrap Rate

Credit Scrap Recovery

Process Loss

Other Directly Purchased Items

Number, Quantity & Rate

Cost of the above items

Net Material Cost per piece

(B) Conversion Cost Per Piece:

Opn. No.

Process Name

Machine Rate/ Unit

Base Unit

No. of Strokes

Conversion Cost(Rs)

Net Conversion Cost Per Piece :

Other Overheads

Description Details

Labour Overhead Cost

Inventory Carrying Cost

Profit

Packing & Forwarding

Transportation

IGST

CGST

SGST

Net Rate of the Part

Strike off where not Applicable.

Assembly No. to be filled by SIL.

Annexure-VI

SIL – SPECIAL TERMS AND CONDITIONS

Criteria for quantity distribution shall be as follows:-

The following Special Conditions without any deviation needs to be adhered to:

1. Check list must be filled up and enclosed by vendors.

2. Vendors will have to submit their offer on firm rate basis.

3. The distribution shall be in the ratio of 70:30 % between L1:L2. However SIL reserves

the right not to place order on L2, if they do not match their rates with L1. If only L1

vendor qualify for the item, 100% order qty shall be placed on L1 source.

4. The payment terms shall be 45 days direct credit from the date of receipt of material at SIL.

5. The supply shall be strictly as per SIL drawings enclosed.

6. No Development Cost/ tooling advance shall be given by SIL. Offers submitted with request of

advance amount in this respect shall be treated as rejected.

7. New vendors who will participate first time in tender for subject items shall be dealt by SIL vendor

development department as per policy.

8. Those bids/ rates which are from undeveloped source and still become L1, shall be treated

separately by Vendor development Department.

9. The sealed tender document of all new vendors shall be handed over to vendor development

department immediately by the tender committee on the date of opening of tender.

However the quantity considered for developmental orders through new vendors will be 25% of the SIL annual requirement. The short listing of suitable / capable parties among new vendors shall be done by the committee constituted by the management of Scooters India Limited. The vendors are required to submit price offer with delivery term on “For SIL STORE” basis only. In case of response by startups without prior turnover and prior experience, the suitability on quality and technical specifications shall be evaluated under vendor development route of the company and if found suitable shall be considered for participation in the future tenders.

Item Sl. No. Distribution (in %)

L1 Source

1 to 5 70 30

Annexure-VII

PRICE-BID EVALUATION CRITERIA

(1) Bid shall be evaluated on the basis of cost to SIL (as per the basis given below), subject to

fulfillment of special terms & conditions for items:-

Sr. No. Factor

1 Basic 1.00

2 Discount

3 Packing & Forwarding

4 Others

5 Freight

(a) Ex-works

(b) FOR SIL

6 Transit Insurance

7 GST

(a) CGST

(b) SGST

(c) IGST

8 Payment Terms (From Table)

9 GST Credit (i.e. total of 7)

Total

Note:

(i) Cost to SIL= 1-2 + [ 3+4+5+6+8]

(ii) Landed cost= Cost to SIL+7-8

(iii) Payment terms = Factor applicable x Landed cost (refer table)

The following loading factors shall be applicable w.r.t. different payment terms in number of days for relative evaluation purpose.

Payment Term (in days) (Multicipation factor landed cost)

Credit days Credit

(standard) Credit days

Against

delivery Advance*

75 70 60 45 30 20 15 0 -45

-0.01344 -0.01120 -0.00672 0.00000 0.00672 0.01120 0.01344 0.02016 0.04032

* For illustration only. The loading factor shall be based on no. of days for delivery after advance committed by party.

(2) Quantity distribution shall be made in the ratio of 70:30 between L1 & L2. However SIL

reserves the right not to place order on L2, if they do not match their rates with L1, otherwise 100%

order quantity shall be placed on L1.

Annexure VIII