KHSAAForm -1-76REV,10/09

KHSM TITLE IX RE-VISITFINAL AUDIT REPORT

(For schools re-visited during the 2009-2010 school year)

School: Daviess County High SchoolPrepared By: Gary W . LawsonDate of Re-visit: December 9, 2009Telephone Number of Reviewer: (859) 299-5472Reviewed By: Darren Bilberry, Asst. Com missioner

Completed Required Forms

Verification of Forms (Form GE-5O) Yes X No (Z1

Participation Opportunities Summary Chart (Form T-70) Yes XNO E1

Benefits Summary Chads (Forms T-71 & T-72) Yes XNO IZI

Benefits Publicity (Form T-73) Yes XNO C1

Corrective Action Plan Summary Charts (Form T-74) Yes X No D

Oppodunities Component of Title IX Compliance

Afea of Compliance:(Check One or More)

A Substantial Propodionality

B History and Continuing Practice Of Programs Expansion

X C Full and Effective Accommodation of lnterest and Abilities

A). Was tte Substantial Propodionality Test (T-1) an area in which the school met Title IXOpportunities com pliance?Yes IZI No X

Comments: According to data and calculations submitted by the school, it has not met thestandard established in Test 1 for the provision of athletic oppodunities during any of the pastthree school years.

B). Was the History and Continuing Practice of Program Expansion Test (T-2) an area in whichthe school met Title IX Opportunities com pliance?Yes E1 N9 IZI

Comments: According to the data and calculations submitted by the school, it has not met thestandard established in Test 2 for provision of athletic opportunities during any of the pastthree school years.

C). Was the Full and Esective Accommodations of Interest and Abilities Test(T-3) an area in which the school met Tiile IX Opportunities compliance?Yes X No (:1

Comments: Although indications on Test 3 show thai interest exists in two non-sanctionedrt hich a#e not offered in their competitive area, it does appear that the standardspo s w

established in Test 3 for provision of athletic oppodunities is currently being met.

3. Is the schooi's most recent Student lnterest Survey accurale in relation to the assessment ofInterests & Abilities?Yes X No D

Comments: According to the school's 2007-08 annual repod, it received a 91% return rate onits most recent student athletic interest survey.

4. Checklist of the Title IX Components of the lnterscholastic Pro ramBenefit to Satisfaciory Deficient Comment:StudentsAccom modation X The count of student athletic participants asof lnterests and submitted by the school appears to beAbilities incorrect for one or more of the past three

school years. This situation makes a totalevaluation in this area very difficult. (SeeKHSAA Recommended Action.) It does appearfrom the data provided that the standardsestablished in Tests 1 and 2 are not currentlybeing met. The school's T-3 forms alsoindicate Test 3 has not been met during thepast three school years. The two sports inwhich an interest is indicated (slow pitchsoftball and bowling) are non-sanctioned at thistime and there are few, if any, teams in theschool's competitive area which offer thesespods. The school offers a1I sanctioned spodsfor girls at the varsity ievel and 21 total teamopportunities for girls while there are 22 teamopportunities for boys. Based on these facts, itwould appear that the standard established inTest 3 is currenlly being met. KHSAA officialsreviewed the school's Title IX file. It was foundto contain the original Title IX repod from May14, 2001 , alI the annual repods to KHSAA forthe past five years, a board approved salaryschedule for coaches, sample jame schedulesfor aI1 spods, school djstrict planningdocuments relating to gender equity, writtenfacility usage schedules for al1 shared faciiities,written team practice schedules, very limitedguidelines relating to rewards and recognition,written designation of Iocker space and storagespace assigned each team, and writtenminutes for aII Gender Equity ReviewComm ittee meetings for the past three years.School officials were encouraged to continueto buiid a com prehensive and functional TitleIX file. (See Equipment and Supplies andTravel and Per Diem in the body of this report.)

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Equipment and X The May 14, 2001 audit repod rendered thisSupplies area satisfactory but suggested that a uniform

review and/or replacement plan be developedand implemented. The recent school visitrevealed ihat this plan had not beendeveloped. (See KHSAA RecommendedAction.) According to the school's 2008-09annual repod and its re-visit report, it wasspending approximately $288 per femaleathlete and $349 per male athlete for theprovision of equipment and supplies. AII theuniforms reviewed during the visit appeared tobe of high quality. There was an advantage toboys basketball in a ''Iike'' sport comparison.

Scheduling of X According to the school's re-submitted re-visitGames and form, the num ber of com petitive evenlsPractice Time scheduled for ''like'' spods appears to be

comqarable, The school's shared athleticfacilitles seem to be assigned equitably. Primetime playing opportunities for girl's spods werediscussed. The school's 2008-09 girlsbasketball resuits posted on the KHSAA website indicate that 50% (6/12) of the girl's homegames were played on prime dates. A reviewof game times shows that the standardrequested for prime time is also being met. Theschool's 2009-10 girls basketball scheduleposted on the KHSAA web site indicates that50% (6/12) of their games will be played onprime dates.

Travel and Per X This area was impossible to evaluate due toDiem Allowances the school's failure to subm it accurate data

relating to travel and per diem on the 7--35 and7-36 forms and the lack of development ofwritten guidelines for the provision of travel andper diem.

Coaching X According to the May 14, 2001 audit report,male athletes had an advantage in tbis areadue to the provision of more coaches forbaseball than softball. This situation seems tohave been addressed. According to theschool's re-visit form, the num ber of coachesprovided for ''Iike'' teams is comparable and thetotal amount expended for coaches' salariesfor ''like'' spods a ears e uitable. A review of

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the school district's extra service pay schedulefor coaches shows parity. According to the

Coaching school's re-visit repod, 44D/0 (4/9) of the girlshead coaches are on-campus employees while

continued 70% (7/10) of the boys coaches are employedOn Cam pus.

Locker Rooms, X According to the May 14, 2001 audit repod,Practice and there was a com parative shodage of lockerCompetitive space for girls projrams and the girl's softballFacilities dugouts were infenor to those provided at the

baseball field. Although :0th of these issueshave been addressed (upjraded dugouts andconstruction of one new glrls dressing room),there is still a rather wide dlsparity in b0thcategories. The amenities provided at thebaseball field are superior to those at thesoftbail field. (See KHSAA RecommendedAction.) This inequity in amenities includes, butis not limited to provision of a baseball:dressing room adlacent to the field and theindoor hitting facility, a field tarp for baseball,and ''boxed in'' seating for baseball fans. Thepress box and backstop at the baseball fieldare also of superior quality to those at thesoftball field. ln the area of locker room s, theboys have at least five exclusive dressingrooms-the girls have one. (See KHSAARecommended Action.) AII other practice andcom petitive facilities appeared to becomparable and most are very weli appointed.The storage areas provided for athleticequipment show parity.

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X edicai and X The school provides access to an athleticTraining Facilities trainer on an equitable basis three days perand Services week through a contract with Orthopedics and

Sports Medicine of Owensborp. Tbe schoolhas a Iarge and well equipped training roomand a weight training room accessible to aIIstudent athletes. The weight room hasequipment that is suitabie for use by femaleathletes. An equitable usage schedule isposted at the facility and is a pad of theschool's Title IX file.

Publicity X According to the school's re-visit form, it hasone cheerleading squad that cheers at alIhome and away football games. This squadsplits in parts for cheering at boys and girlsbasketball games. It was impossible toascertain from the informatîon given how thecheerleaders are assigned for boys and girlsbasketbail. (See KHSAA RecommendedAction.) The school's band and dance teamperform at aIl home football and boys and girlsbasketball games. According to the re-visitreport, spending for publicity for ''Iike'' spodsappears comparable.

Support Services X This area was difficult to evaluate becausethere was no written documentation (oragreement) regarding the role of the school'sbooster club. Interviews with schooladministrators and coaches gave differentexplanations of the methods of oversight forbooster contributions related to equitableprovision of benefits, In addition, the school'sdata and calculations on the 7--35 and 7--36forms appeared to be in error. (See KHSAARecommended Action.)

Athletic NAScholarships

Tutoring NA

Housing and NADining Faciiitiesand Services

Recruiiment of NAStudenl Athletes

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Brief Summar/Analysis of the Corrective Action Plan (Form T-60)

The school's most recent Correctlve Action plans call for the following:

. provision of two new female Iocker rooms;* provision of practice area for wrestliog;. re-surfacing tennis couds;* provision of indoor hitting cage for baseball and softball',* provision of office space for coaches of female athletes',* upgrading of the softball field.

6, Observed Deficiencies in Overall Girls and Boys Athletics Programs

The major deficiencies designated as a result of the recent visit are related to theschool's failure to properly submit data and calculations relating to the provision of bothopportunities and benefits. (See KHSAA Recommended Action.)

Other areas of concem that are not currently deemed deficient are in regard to theprovision of amenities at the softball field, provision of equiiable suppod by cheerieaders;proper counting of student athletes, and provision of a uniform review and/orreplacement plan which supports eguity.

KHSM Recom mended Action ln relation to new deficiencies

(TRAVEL AND PER DIEM)

On or before April 1, 2010, the school is to submit to KHSM corrected 1--35 and 1--36forms for the 2008-09 school year (forms were due by 4/15/09) showing correct travelexpenditures for aII sports.

On or before April 1, 2010, the school is to submil to KHSAA written guidelines for theequitable provision of travel and per diem allotments. These guidelines should include,but not be Iimited to, mode of transportation and provision of per diem for meals as wellas lodging.

(SUPPORT SERVICES)

On or before Anril 1 , 2010, the school is to submlt to KHSAA a written description of therole of the school's athletic beoster club, how the club is allowed to provide suppod andbenefits for student athletes, and the methods by which school administrators monilorbooster tpending for the provision of equivalence. This written description is to be signedby the principal and school Title IX coordinator.

On or before Anril 1 , 2010, the school is to subm it to KHSAA corrected 7--35 and 7--36forms for the 2008-09 school year (forms that were due by April 15, 2009) with correctexpenditures in aII requested categories and correct totals and percentages at thebottom of the 7--36 form .

Although not currently designated as deficient, the followingaddressed in order to maintain a non-deficient status:

(ACCOMMODATION OF INTERESTS AND ABILITIES) Prior to April, 201 % thehool's Title IX coordinator is to review the T-1 forms for 2006-07, 2007-08, and 2008-sc

09 to check the accuracy of data in regard to the number of student athletic padicipantsreported. The school is to submit the corrected T-1 and T-2 forms on or before April 1,2Q1O.

areas m ust be

(EQUIPMENT AND SUPPLIES) On or before Anril 1, 2010, the school is to submit toKHSAA a written uniform review and/or replacement plan which shows equity ofprovision in this area. This plan should also be a pad of the schooi's Anril 15. 2010Corrective Action Plan.

(LOCKER ROOMS, PRACTICE AND COMPETITIVE FACILITIES)

On or before April 1 , 201 0, the school is to submit to KHSAA a written plan for upgradingamenities at the softball field in order to be more equitable with those provided at thebaseball field. This plan should include realistic timelines for completion of theseimprovements and this documentation should also be a part of the school's Anril 15,2010 Correctlve Aclion Plan.

On or before April 1, 2010, the school should subm it to KHSAA a written plan to providemore equitable provision of Iocker room space for female athletes. This plan, which mayinclude re-assignm ent of locker space currently provided, is to be signed by the principaland school Title IX coordinator.

(PUBLICITY)

On or before Anril 1 , 2010, the school is to submit to KHSAA a written description ofhow the cheerleading squad is divided and assigned to cheer at boys and girls baskeiballgames. This description should be concise and clear and signed by the school Title IXcoordinator and cheerleading coach.

Cons'idering the type of deficiencies designated and the num ber of areas of concernidentified on this repod, the school-based personts) who are responsible for submittal ofTitle IX data and repods to KHSAA should attend the next available KHSAAsponsorpd Tltlq IX wprkshop,

8 . KHSAA Recommended Action in relation to reoccurring deficiencies

No deficiencies were designated by the May 14, 2001 audit report.

9. PERSONNEL IN ATTENDANCE AT AUDIT MEETING

High School Title IX Coordinator: Doug Sandifer, 4255 New Hartford Rd., Owensboro, KY 42303(270) 852-7300

Dislrict Level Title IX Coordinator:Mark Owens,1622 Southeastern Pkwy., Owensboro, KY 42303270 852-7000

Name Title Tele honeGa W . Lawson KHSAA 5O2 875-3817Brandon Dennis Baseball Coach 270 852-7300Dou Sandifer Athletic Director 270 852-7300Ga Badlett Assistant Athletic Director 270 852-7300Mark Owens District Title IX Coordinator 27O 852-7000Anthony Sparks Princi al 270 302-5748Lillie Brunson Girls Track and Field Coach 270 275-1 152C nthia Rock Athletic Secreta 270 852-7300Scott Kramer Parent 270 852-7300Jenn W ilson Assistant Princi al 270 852-7300John Ed Dunn School Board Member 270 684-3035

Comments

No one from the community attended the Public Comments session. The meeting wasadjourned at 5:20 pm CST.

: D aviess County Public SchoolsPreparing Students to Succeedfor L#

1672 Southeastern ParkwayOwensboro? Kentucky 42503www.dcps.org

Mark OwensDlrector of PersonnelPhone (270) 852-7090 .Email; mowens@dcps-org

Tom SheltonSuperintendent

Phone) (770) 852-7000

October 8, 2Q1o

Mr. Gary Lawson, Xtle IX AuditorKentucky High School Athletlc Association2280 Eyecutive DriveLexington, Kentucky 40505

Dear Gary,

Tbe purposeof this letter ls to address the status of upgrades to the Daviess County HighSchool Softball Complex. As discussed during out-ritle IX Gender Equity Re-viskt? at that time,our ability to make physical changes to that complex was limited because the property is ownedby the Owensboro Community and Technfjal Eollege. However, and as discussed prevlously,bave been involved in ongoing discuss3jns witb that agency regarding atquisition of thatwe

property Our lntention has been to either acquire or lease that propertyy which is adjacent tothe Davless County High School campus, and to upgrade the facillty to standards that aryequitable to the DCHS Baseball complex.

Until just recently, OC.TC was In the process df searching for and naming a new Presid4nty whichstalled our distussions with them. OCTC is now under new Ieadership, with tbe appointment ofDr- Jim Klauber as thelr new President. Since Dr. Klauber has taken that leadership tole, ourdistrict has re-started discussions concernlng acquisition of thatprcperty. Just recently, OCTChas agreed to allow us to build on that property. Our Director of Mafntenance, DavidHumphrey? is planning to ask our Boatd of Education for approval to advertise for an archltectat their October meeting, scheduled for October z1. W e should be ready to open bjds for thlsproject by late November or early December. Providing our Board approves the bids, and toavoid intedering witb tbe 2011 soflball senson) we plin to gtart constructkng the buildings bynext summer. I have also attachedthe tentative pfan and tîm eline, which was previouslysubmitted for your revîew. Please Iet me know if I can provfde further information. Thanks.

Slncerely,

K#

Mark OwensDirector of Personnel and DistrictTitle IX Coordinator

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Daviess County High School

Softball Field Upgrades and New Am enities

Plans'are currently belng developed to upgrade the softball field complex at DCHS- Plans include adaptingexistlng areas of the complex as well as new ctmstrtzctlon. The following lis't of items furtherexplain details of

current statns. Ieadership involvement, goals and expected llmelines.

Current status/l-eaderxhlp Involvement

The DCHS principal and atbletic director recently condqcled meetîogs with the DCPS Diredor ofMalntenance (David Humphrey) to communicate needs and to asslst in developing tbe improvementgroceis.The current 9C8S softball coach (John Blggs) hBs been involved in the process by participating in additlonalmeetings with the principal and athletic dlrector and providing specific feedback concerning general needs.

3. Coach Blggs presented sketches/general dpmensions pertaining to q new hitting f'acility, concessitm area?restrooms and f'press box''.

4. Mr. Htlmphrey, acting on behalf of the DCPS Board of Education, is in &he negotiation phase to acqulre thesoftball cnmplex property. Optlons on the table intlude purchasëng the softbull complex property and

adlacent community and technical college structures, purchasing the softball complex pfoperty separatelyor acquisition of a long-term lease of the softball compleg property (preferably 20 years/.

5. Dr. John Ed Dunn, current DCPS Board Chair, serves on the Title IX committee and is aware of the current

needs of the DCHS softball team.

Goals

1, To provide a new hltting faclllty (comparable to the DCBS baseball team)2. To provide a new concession stand (comparable to the DCHS baseball team)3. To provide new restroom and press box areas (comparable to tlle DCHS baseball tedm)4. To provid: Impmvements to the backstop arew fencing and field condltions (comparable to 1he DPHS

basebail team) .

Expeded Timellnes

(ast Updated on March 28, 20.10

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: D aviess County Public SchoolsPreparing Students to Succeedfor Lfe

1622 Southeastern ParkwayOwensboro, Kentucky 42505www-dcpg.org

Mark OwensDîrector of PersonnelPhone (z7o) 8$2-7000EmaIl; mowens@dcps.org

Tom SheltonSupqrintendent

Phone: (270) 852-7005

October 8, 2o1o

M r. Gary Lawson, Title IX AuditorKentucky High School Athletlc Associatlon2280 Executive DriveLexington, Kentucky 40505

Dear Gary,

The putpose of this letter is to address the status of upgrades to the Daviess County HighSchool Softball Complex. As dlscussed during out Title IX Gender Equity Re-visit, at that time,our abillty to make physical changes to that compiex was Izmited because the property is ownedby the Owensboro Community and Technijal College. However, and as discussed previously,have been involved in ongoing discussitns with that agency regarding acquisition of thatWe

property. Our intention has been to either acquire or lease that propertyt whicb is adlacenttothe Daviess County Hjgh School campus, and to upgrade the facility to standards that arqequitable to the DCHS Baseball com plex,

Until Just recently, OCTC was in the process o'f searchlngfor and naming a new Presidënt, whichstalled our discussions with them, OCTC is now under new Ieadership, with the appùintment ofDrmlim Klauber as fhelr new President. slnce Dr. Klauber has taken that leadership fole, ourdistrict has re-started discussions concernlng acquisition of that property. Just recently, OCTEhas agreed to allow us to build on that property. Our Director of Maintenance, DavidHumphrey, is planning to ask our Boatd of Education for approval to advertise for an architectat their October meeting, scheduled for October 21. We should be ready to open bids for thisproject by late November or early December. Providîng our Board approves the bids, and toavold lnterfering witb tbe 2011 softball Season, we plan to start constructing the buildings bynext summer. l hpve elso attached the tentative plan and timeline, which was previouslysubmitted for yourreview. Please Iet me know if 1 can provide further informatjon. Thanks.

Sincerely,

4JDX.Mark OwensDirector of Personnel and District Title IX Cootdinator

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Daviess Coun'y High School

Softball Field Upgrades and New Am enities

Plans'are currently' being developed to upgsade the softball field complex at DCHS. Plans include adaptingexisting areas of the complex as well as new constructlon, The following list of ltêms further explain details of

current statns, leadership lnvolvement, goals and expeded timelines.

Current Status/keadeesblp Involvement

1. The DCHS principal and athletk director recently ccnducyed meetings with the DCPS Director ofMaintenance (David Humphrey) to communlcate needs and to assist in developing the improvement

PCOCOSS.2- The current DCHS softball coach (John Bpggs) has been involved ln the ptocess by participating in additional

meetings with the prlncipaf and athietic director and providing specific feedback concernlng general needs.

3. Coach Biggs presented sketches/general dimensions pertaining to a new hitting façility, concession area,restrooms and 'Tpress box''

4. Mr. Humphrey, acting on behalf of the DCPS Board of Education, ls in the negotiation phase to acqulre thesoftball complex pfoperty. Options on the table intlude purchasing the softball complex property andadjacent community and technital colfege slructures, purchasing the softball complex property separatelyor acqaisition of a Iong-term lease of the softball complex property (preferably 20 years).Dr. John Ed Dtlnn, current DCPS Board Chair, servos on the Tltle IX committee and Is aware of the current

needs of the DCHS softbali team.

Goals

1. To provlde a new hltting facllity (comparable to the DCHS baseball team)2. To provide a new concesslon stand fcomparable to the DCHS baseball team)3. To provide new restroom and press box areas (comparable to the DCHS baseball team)4. To provide improvements to the backstop arca, fencing and field conditbns (comparable to the DUHS

baseball team) .

Expeded Tlmel3nes

Purchase Prppe June 2011

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Begln Improvements To Fencing And Backstop Arel lun'e 2011

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Complete Construçtion On Hitting Fatili . Contession standz Restrooms aflts Press Bo: Ocober 201.1

(ast Updated on March 28, 29.10

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D aviess Collnty Public Sçhools''Preparing Students to Succeedfor L f/'e ''

1622 Soe easfern ParkwayP.O. Box215l0Owensboro, Kentucky 42304-1519wwm dcps.org

DCPSDeveloping, Challenging, Pmparing, Suoceeding!

Tom SheltonSuperintendent

Phone: (270) 852-7000Fax: (270) 852-7030

FAcjTMu,E cou R SHEET

No. of Pages (Including Cover slleet) Being Transmitted:

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Z un-uFrom:Daviess County Public Schools1622 Southemsterh ParkwayP.O. Box 21510Owensboro, KY 42304-1510

Confdendality Ngtice: 'I'he materials enclesed with th.is facsimlle kansmission are private and consdentialand are tl)e property of the sender. The informauon contained in the material is privileged a'ad is intended onlyfor the use of the individualls) or entitjrties) named above. If you are not the intended recipient) be advised thatany unautlmrized disclosure, copying, distribution or the taking of any action in reliance on the contems of tbistelecopied informaion is skictly prohibited. lf you have received this facsimile fzansrnission in error, pleaseimmediately pottfy' us by telephone to arrange for retum of the forwarded document to us.

Board lf Edumtion: John Ef1 Duln 1l2pby Chairpersoa * Frank G.lœ ey, m , Vitwchnirman * Mtnitt Bates-n :m%Alhen B. Slpockley, M . D * Diahne BvMackey

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: D aviess County Public Schools: Preparing students to Succeedfor fayè.

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16zz Southeastern ParkwayOwensboro, Kentucky 42303www.dcps-org

M ark OwensDirector of PersonnelPhone (270) 852-7000Emàîl: mowens@dcps.org

Tom SheltonSuperintendent

Phone: (z7o) 852-7000

October 8, 2010

M r. Gary Law son, Title IX AuditorKentucky High School Athletic Association2280 Executive DriveLexington, Kentucky 40505

Dear Gary,

. i!The purpose of this Ietter is to address the status of upgràdes to the Daviess County HighSchool Softball Complex. As discussed during out Title IX Gender Equity Re-visit, at that time,our ability to make physical changes to that complex was Iimited because the property is ownedby the Owensboro Community and Technical College. However, ànd as discussed previously,we have beèn involved in ongoing discussions with that agency regarding acquisition of thatproperty. Our intention has been to eitheracquire or Iease that property, which is adjacent tothe Daviess County High School campus, and to upgrade the facility to standards that areequitable to the DCHS Baseball complex.

Until just recently, OCTC was in the process of searching for and naming a new President, whichstalled our discussions with them. OCTC is now under new Ieadership, with the appointment ofDrvlim Klauber as their new President. Since Dr. Klauber has taken that leadership role, ourdlstrict has re-started discussions concerning acquisition of that propedy. Just recently, OCTChas agreed to allow us to build on that property. Our Director of Maintenance, DavidHumphrey, is planning to ask our Board of Education for approval to advertise for an architectat their October meeting, scheduled for October 21. W e should be ready to open bids forthisproject by Iate November or early December. Providing our Board approves the bids, and toavoid interfering with the 2011 softball season, we plan to start constructing the buildings bynext summer. l have also attached the tentative plan and timeline, which was previouslysubmitted for your review. Please let me know if I can provide further information. Thanks.

Sincerely,

Mark OwensDirector of Personnel ahd District Title IX Coordinator

Board of Kducatien: elohn Ed Dunn Ed. D., Chairnian . Frank G. Itiney 111, Vice-cllairman * Alben B. Sboclcley, M. D, @ Diânne B. Mackey . Mtrrltt Bates-Tllemas

Daviess County High School

Softball Field Upgrades and New Am enities

Plans are currently belng developed to upgrade the softball fîeld complex at DCHS. Plans include adaptingexisting areas of the complex as well as new construction, The following list of items further explain details ofcurrent status, Ieadership involvement, goals and expected timelines.

Cuerent Status/Leadership Involvement

The DCHS principal and athletic director recently conducted meetings with the DCLPS Director of

Maintenance (David Humphrey) to communicate needs and to assist in developing the improvementPI-OEQSS.

2. The current DCHS softball coach (John Bîggs) has been involved in the process by participating in additionalmeetings with the principal and athletic director and providing specific feedback concerning general needs.

3. Coach Biggs presented sketches/genesal dimensions pertaining to a new hitting facility, concession area,t d O ' bOXMreS rOOmS 313 press .

Mr. Humphrey, acting on behalf of the DCPS Board of Education, is in the negotiation phase to acquire thesoftball complex property. Options on the table include purchasing the softball com' plex property and

adjacent community and technical college structures, purchaslng the softball complex property separatelyor acquisition of a long-term lease of the softball complex property (preferably 20 years).

5. Dr. John Ed Dunn, current DCPS Board Chair, serves on the Title IX committee and is aware of the current

needs of the DCHS softball team.:

Goals

To provide a nqw hitting facility (comparable to the DCHS baseball team)To provide a new concession stand (comparable to the DCHS baseball team)

3. To proyide new restroom and press box areas (comparable to the DCHS baseball team)4. ' To'piovlde improvements to the backstöp area, fencing and field conditions (comparablé to the DCHS

baseball team)

Expected Timelines

Last Updnted on March J8, 2010

l.cst Updated on March 2à, 2010

Anthony Sparks aHpme 4/?Ae.Pz- ;Ae#*#mPrincipal

Matt M asen soturdop, M omh 27, 20.1,0Assistant Priqcipal

Jenny W ilsen Brigid t. Devries: KHSAA CommissionerAssistarit Principal ' Darren Bllberry, KHSAA Assistant Commissioner

2280 Executive DriveBrian Benjamin#th Grafle Dean of Students Lexlngtonz KY 40505

Doug Sandifer near Madam and Sîr,Athldio Director

M arcia carpenter The following pages sepresent the requested responses because of our recent KHSAAcounselortl-ast names E-J) I'itle lX Re-visit Audit. The re-visit occurred on W ednesday, December 9, 2009.

I'at Hume Specifically, you should find the attached documents:counstlor (Last namcs R-z)

Sue Koett t. corrected 1--35 and T-36 forms for tbe 2008-2009 sthool yearcounstlortbast names A-D) 4. sujdellnes for Travel and Per Diem Allotments

Kristie Miller Descrlption of Athletic Boostet Club Rolecounselor (Last names K-Q) 1* Correded T-1 and T-2 Forms (Student Participation, 06-07/07-08/08-09)

* Guidelines for uniform Rekiew and/or Replatement PlanKaren Gaddis Plan for Upgrading Softball Field Amenities

Mass Communication/visual/performing Arts Dean .* Plan for Equitable Provision of Additional Locker Space for Female Athletes

sj 4* Description of Cheerleading Asslgnment for Boys and Girls BasketballJason SmithIndustsial and AgriculturalTechnolor rxan W hen firm dates ase available for the western Kentucky areaz plans will be made for

administrators to attend of the next Title IX workshop.Jackie Revlett ,Bnsiness Dzan 'Due to personnel changes in recent years, various interpretations contributed to inconsistencyoebbie Sparks and inaccurate number reportîng otn some reposts (most notably with the T-35 and T-36Liberal Arts Dtan forms). In addition, accounting procedures ln all facets of the sports programs have been

carefully studied and will be modified to allow for more accurate reportlng.Barbara St. Johnscienct Dean

Please do not hesitate to contact us with any questions or concerns you might have.Carrie W hitmerMath Dean sincerely

,

Jim W ilsonHuman ServicGs/ 'Wtllnôss Dean Anthony S ks Doug San lfer

Principa! Athletlc Directorcarrie KimbrellYouth service center Daviess Eoun'y High Scbool Daviess county High Schoolcootdinator

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%.E7 oaviess p -County High School

Cheerleader Assignm ent for Girls and Boys Basketball

2009-2010

For boys and girls basketball support, the following process governs the assignment of cheerleading

squads.

1. Two squads are formed according to grade Ievel distribution, not skill Ievel.2. Junior and senior members cheer at boys' basketball games. Freshmen and sophomore

members cheer at girls' basketball games.3. Both squads are comprised of mem bers from the competition cheerleading squad, where

mem bers are selected based upon individual talent. The competition squad is

comprised of members from each class level at DCHS (freshmen, sophomores, juniors andseniors). These members typically have experience in tumbling and/or gymnastics.

4. The squads cheer at an equal number of games throughout the season for boys and girls

basketball teams.

The following excerpt is Iifted from a memorandum (sent by Brigid Devries) to aIl cheerleading coaches

(Ju1y 23, 2009).

A?: there diffefences in tàe sklll levql Qf the differqnt cheerleailàg squads? If theanswer Ss yes, hcys' and girls' athbtics teams should recèik: ccverage on an equal hésis.

Because we have competition team members assigned to b0th squads, wefeel thnt coverage is on anequal basis.

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Last Updsle: on M arch 28. 2010

Daviess County High School '' / -#o. . tj-

Athletic Departm ent Travel and Per Diem Guidelines

2009-2010

The following descriptions shall serve as the official guideline for athletic travel and per diem at DCHS' Please see Doug

sorld//er (DCHS AD) or Tummy Hoflmun (DCHS Bookkeeper) if you have anv questions concerning the information Iistedbelow.

DCHS administration generally provides fundlng for aII athletic team transportation. Special or extended trips mayrequire additlonal or complete funding from team budgets or other sources. A negative impatt on the edutation of

student athletes will be a fattor in approval for travel or participation in any athletlc event. KHSAA W laws specifitallygovern interruptions to class time.

At the end ofthese guidelines, please review the section entitled ''Generul Plyrhls/ng ProceduresJ'.

Mode of Transportation

4* DCPS transportation (busses or vans) should be the main option for most travel situations. For trips with fewerstudents, school vans fowned by DCPS) may be requested. The requests must be made through our DCHS

i Iick '/Faculty/staff'' then click ''DCHS Van Reservation'')webste. (C ,

4* Upon approval, your event will appear in the online calendar. Mr. Benjamin (Freshman Academy Dean) willconsider alI requests for school vans. After approval, Robin Knight (Student Services Assistant) will assign keysand gas cards.

4* Several factors may determine final approval for mode of transportation. The principal (or designee) and ADshall make the final decision. Distance of trips mav also determine mode of transportation. See chart below.

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charter Busses (due to time restraints or Team or Group (school administration maycharter availability, school busses may be subsidize based on intent or opportunity for

approved) students)

Last Upduted on M urch 28, 2010

rql?-'--- --,k,A)ZTrevql fer 0ut of stefq/Regiqnel Tournaments

, clinics and Cam ps

4+ Certain benefits are available for students outside of our local area; therefore, careful consideration

will be given to alI requests for those opportunities.

4* Travel approval outside the immediate KFISAA region (region 3) or out-of-state must be approved firstthrough the AD# then through Jenny Wilson (Assistant Principal) and finally, through DCPStransportation officials and the DCPS Board of Education.

4+ Trlps required as plrt ofcontracts with (f/str/r; opponents (recognîzed by KHSM alignment) shall beapproved.

4* Travel for regional tournament participation tbrough KHSAA competition shall be approved.

*1* Travel for state Ievel eom petition shall be approved, however, depending upon mode of

transportation; multiple funding sources may be required.

*1* Each head coach must give careful consideration to distance traveled for clinics and camps. Preferenceis for DCHS student athletes to participate in clinics and camps within a loo-mile radius of Owensboro.Requests for farther distances may be approved; however, funding for transportation may be Iimited.

Additional fund sources may be necessary to subsidize total costs.

*)* District transportation guidelines (see ''PAWSJ' handbook) may also restsict mode of transportation forclinics and cam ps.

4* AII travel must be approved prior to enrollment and snbsequent departure. Equity across gender for

Iike teams and total travel opportunities for dissimilar teams will also be fadors in consideration for

approval.

Meals (Restaurants or Boosters Groups)

%* M eals may be provided to students through various methods. Time restraints, booster support and

the possibility of obtaining meals at the competition site alI are factors for consideration.

4+ For purchase on the day of the event, the recommended price range is $5.00-$6.00 per student.

4+ If food is purchased prior to departure, payment must be secured through the school bookkeeper

through the associated school activity account.

4+ If school cafeteria staff is involved in providing the pre-game mealsz payment must also be arranged

through the scbool activity account.

kust Updated on March 28, 2010

Accom modations for Overniaht Stavs

*)* Ovesnight stays will not be allowed during normal school sessions. Exceptions ma# be made for state

tournament Ievel tompetition.

*1* On weekend trips, strong consideration m ust be given to arrival tim e back to school.

4* If overnight stay is required: no more than four students may be assigned to any room. Suites that

hold more students are not recommended.

4+ A three-star hotel is recommended for necessary overnigbt stays. Availability will ultimately determine

the particular accommodation. AlI coaches should work to keep costs below $20.00 per student, pernight.

4* All overnight stays MUST be approved through the principal (or designee), transportation diredor andschool board.

4+ AlI coaches (at aI1 Ievels) must receive training by no Iater than July IW 2010 on tbe new T'DCPS#Guidelines for Overnight Trips'' (See revised version of ''PAWS Handbook'', available online 6-28-2010)

General Purchasinc and Financial Account Guidelines

Each athletic team has a corresponding activity account at Daviess County High School. lnform ation

concerning these accounts is Iisted below.

1. Regular reports and updates are available and are provided by our school bookkeeper (TammyHoffman).

The principal and SBDM council receive updated reports on aIl accounts at each monthly council

meeting.

3. All deposits must be made on a timely manner to the school bookkeeper. (See ''PAWS'' handbook for

more details).

4. AII purchases must be formally requested. New athletic department purchase requisitionjorms areavailable JnJ must be used starting on M Jy 1, 2010. AtL purchase requests m ust be made with the

electronit version (excel file) beginningluly 1, 2010.

5. A1I purchasing paperwork must fsow according to the following sequence:AD, Principal, andBookkeeper. Therefore, coaches m ust submit official purchase request form s only to the AD.

Lnst Updlted on March 28, 2010

6. M aterials, equipmentsg services m ay not be approved by any coach or booster representative prior to

authorization from the AD and principal.

7. Coaches m ust be aware of available account balances at all tim es. Additional funding requests m ust be

first requested through the AD.

Last Updated on M arch 28, 2010

Daviess County High School

Athletic Booster Club Guidelines

2009-2010

The DCFIS Athletic Booster Club is a support organization for aII the athletic teams at Daviess

County High School. The Club is comprised of parents and suppofters of DCHS. The roles of the

organization are as follows:

Provide a representative from each athletic team to secure and organize volunteers to

work in the concession stands at our athletic eventsHelp organize and participate in any fundraisers that are to directly benefit the general

athletic fund and the athletic teams at DCHS

The DCHS Athletic Booster Club is under the direct supervision of the Athletic Director and

Principal and any decisions require the approval of the Athletic Director and Principal.

AII concession purchases and funds are administered through the Athletic Booster Club Account

that only the Alhletic Dlrector and P i ci al can approve for deposits or withd s. Theaccount is used to supplement the general athletic fund at t e end of the fiscal year and/orpurchase any athletic equipm ent or facility improvements approved by the Athletic Director

and Principal. As requests are made by coaches, or as general needs arise, the athletic directorand principal consider a quick response. Sometimes, requests for additional support are made

to officials with the Daviess County Central Office Administration. Generally, when support is

provided (from any Ievel), consideration is given to the possibility of a similar need by thecomparable sport of the opposite gender. In the future, the school bookkeeper, athletic

director, principal and the Title IX com mittee will periodically analyze and evaluate

expenditures of this account to ensure equivalence in spending.

j2.Anthon SparksPrincipalDaviess county High Sthool

Last Updated on March 2% 2010

Do Sa erAthletic DirectorDaviess county High School

Daviess County High School-i?

,h4Athletic uniform puichase/Replacement Rotation

Beginning w ith the 2010-11school year, all athletic teams w ill be placed on a 4-

year uniform purchase rotation. Coaches can request to purchase uniforms from

their budget within the 4-year period based on need. The request will be

submitted to the Principal and Athletic Director for approval. The total set of

uniforms in current use sbould be equal in comparable sports (boys/girls).

tast Updated on Murch 28, 2010

Daviess County High p/' oSchool &/- ( --/

Softball Field Upgrades and New Am enities

Plans are currently being developed to upgrade the softball field complex at DCHS. Plans include adaptingexisting areas of the complex as well as new construction. The following list of items further explain details of

current status, legdership involvement, goals and expected timelines.

Current Status/Leadership lnvolvement

The DCHS principal and athletic director recently conducted meetings with the DCPS Director of

Maintenance (David Htlmpbrey) to communicate needs and to assist in developing the improvementPrOCOSS,

2. The current DCHS softball coach (John Biggs) has been involved in the process by participating in additionalmeetings with the principal and athletic director and providing specific feedback concerning general needs.

Coach Biggs presented sketches/general dimensions pertaining to a new hitting facility, concession area,restrooms and ''press box''M r. Htlmphrey, acting on behalf of the DCPS Board of Education, is in the negotiation phase to acquire thesoftball complex property. Options on the table include purchasing the softball complex property andadjacent community and technical college structures, purchasing the softball complex property separatelyor acqtlisition of a long-term lease of the softball complex property (preferably 20 years).Dr. John Ed Dunn, ctlrrent DCPS Board Chair, serves on the Title IX committee and is aware of the current

needs of the DCHS softball team.

Goals

1. To provide a new hitting facility (comparable to the DCHS baseball team)2. To provide a new concession stand (comparable to the DCHS baseball team)3. To provide new restroom and press box areas (comparable to the DCHS baseball team)4. To provide improvements to the backstop area, fencing and field conditions (comparable to the DCHS

baseball team)

Expeded Tim elines

Purtbase Property June 2011

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Complete Eonstruttion On Hitting Facility, Concession Stand, Restrooms and Press Box Ottober 2011

Lust Updnted orl Mcrch 28, 2010

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Daviess County High School

Athletic Locker/changing Rooms

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**l-ocker room areas have been assigned or re-assigned to increase space for fem ale athletes.

tast Updated on M nrch 28, JW O