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School District of Osceola County

Facilities, Planning, Maintenance & Construction

Monthly Update – April 2007

Construction Workshop24 April 2007

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Report Contents1. Planning Services Division Update

Property Acquisition Summary School Concurrency Update

2. Permitting Services Division Update Activity Report – Permits, Inspections, C.O.’s General & Administrative Issues

3. Design and Construction Services Division Update 2006-2007 Goals Capital Outlay Planned Projects Update Major Projects Highlight Reports Projects in Design & Bidding Tax Savings Summary – New Schools General Issues Update

4. Maintenance 2007/2008 Initiatives Introduction 2007/2008 Initiatives Energy Management Update Consolidation of Job Descriptions Work Order Summary – (30, 60 & 90+ backlog) Computer Maintenance Management System Planning and Scheduling Matrix Addition of Planning/Scheduler position Organizational Structure Strategic Labor Allocation Model Summary

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Planning Services – Property Acquisitions1. Elementary I (Anthem Park)

Property acquisition has been closed. School is scheduled to open in August ’07. Annexation into City of St. Cloud pending.

2. Elementary J (Harmony) Closing for site acquisition is completed. Comprehensive Development Plan Application has been submitted to Osceola

County for Approval. Target Date for Commencement of Construction is July 1, 2007

3. Elementary K (Flora Ridge) Ownership of school site to be transferred from EFBD to SDOC after construction

of school.

4. Elementary L (Poinciana) Contract with Avatar Properties for acquisition of the school site is on tonight’s

agenda. Staff working to determine scope and budget for adjacent intersection

improvements required by Osceola County. Comprehensive Development Plan Application has been submitted to Osceola

County for Approval. Target Date for Commencement of Construction is July 1, 2007

5. Middle CC (Westside DRI) Site Conveyance Scheduled to Occur at May 22nd Workshop. Site Due Diligence Underway Coordination with Osceola County Parks and Recreation on Shared Park Facilities

is on-going Comprehensive Development Plan Application has been submitted to Osceola

County for Approval. Target Date for Commencement of Construction is July 1, 2007

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Permitting Services – Activity ReportActivity Report

3/15/07 – 4/15/07YTD

Inspections Performed 54 332

Inspection Hours 54 335

Certificates of Occupancy 1 46

Certificates of Completion 8 96

Permits Issued 20 79

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1. General Issues 761 Annual Portables inspections requests are complete and

inspections will commence starting 4/23/07. Public Shelter Inspections in progress eleven (11) school

sites to be inspected.

2. Administrative Issues All summer portables removal and placement are permitted,

exclusive of NCS which will be completed this week. L.P.Tank Inspections will commence of May 29th 2007.

Currently we have 60 L.P.Tanks located in the district requiring inspection.

Public Shelter Design Criteria will be complete for presentation to the Board for consideration and approval at the May workshop.

Permitting Services Update

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Design & Construction Services Goals1. Completion/Start of all Capital Outlay Planned Projects

within the fiscal year. Completion/Start of 90% of ’06-’07 projects by July Workshop.

2. Construction complete and open new schools for August ’07.

Substantially Complete HS “EEE” July ’07. Substantially Complete ES “I” July ‘07.

3. Design and start construction for new schools opening in ’08.

Start construction on ES “J” by July ’07. Start construction on ES “L” by July ’07, pending site acquisition and

approvals. Substantially Complete ES “K” October ’07. Start construction on Sports Authority Conversion in 3rd Quarter, pending

resolution on re-zoning with City of Kissimmee.

4. Implement Management Initiatives. Publish a Process & Procedures Manual; 50% 1st draft copy for January ’07. Development & implementation of programs to assist in department

operations and project administration.

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Capital Outlay Program Status – ’06-’07

• The data provided reflects Capital Outlay amounts based on Board approved budgets for planned projects for renovation, remodeling, and other cyclical renewal projects only.

• 97% of the Planned Project Capital Program is either completed or started. The Not Started Projects are planned Summer Projects.

$1,754,294 15% $35,000

0%

$382,000 3%

$9,648,206 82% 30 Completed Projects

40 Started & Not Completed5 Not Started1 On Hold

Capital Projects Update- 2006-2007

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Project Highlight – Sunrise ElementaryProject Name: Sunrise Elementary "E"Schedule

Date of Commencment or Notice to Proceed 5/25/2005Contract Substantial Completion Date: 3/24/2006Approved Time Extensions (work days): 0Projected Substantial Completion Date: 5/31/2006Projected Final Completion Date: 2/15/2007

FinancialOriginal GMP Contract Amount: 13,132,791.00$

Change Orders:CO#1 (3,000,878.53)$ CO#2 364,988.00$ CO#3 1,589,088.00$

Subtotal (1,046,802.53)$

Contingency Transfer Authorizations:Beginning Contingency 150,000.00$ CTA#1 (31,488.00)$ CTA#2 (21,068.00)$ CTA#3 (8,934.00)$ CTA#4 (20,643.00)$ CTA#5 (16,207.00)$ CTA#6 (3,625.00)$ CTA#7 (17,389.00)$ CTA#8 (5,998.00)$ CTA#9 (21,686.00)$ Current Contingency Balance 2,962.00$

Revised GMP Contract Amount: 12,085,988.47$

Value of Completed Payments: 11,363,678.00$

Percent Complete based on Completed Payments: 94%

Notes:1 Closeout of project is underway with discussions on final claims

recently made by CM for the building portion and for off-site related work required by the county.

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Project Highlight –Elementary KProject Name: Elementary K As of: 4/24/2007 11:19

ScheduleDate of Commencment or Notice to Proceed 11/13/2006Contract Substantial Completion Date: 10/13/2007Approved Time Extensions (work days): 0Projected Substantial Completion Date: 10/13/2007Projected Final Completion Date: 11/13/2007

FinancialOriginal GMP Contract Amount: 15,001,617.00$

Change Orders:Subtotal -$

Contingency Transfer Authorizations:Beginning Contingency 150,000.00$ Contingency Balance 150,000.00$

Revised GMP Contract Amount: 15,001,617.00$

Value of Completed Payments: 2,449,366.00$

Percent Complete based on Completed Payments: 16%

Notes:1

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Proposal expected for rescinding of site electrical, aluminum wiring, value engineering similar to Elementary I, for approximately $71,000 add.Construction progress is on schedule for contracted Substantial Completion. Progress: The Exterior has been painted the base color; low roofs have metal decking, insulation and peel and stick installed; the high roof has metal decking installed . All structural steel has been erected metal decking for the second floor is in progress. Spraying of fireproofing is in progress on the low roof areas. Interior masonry work is The original SFWMD permit is being used to excavate the pond on the north east corner, while the new permit, expected within 30 days, will be used for the wetland mitigation for the southwest pond.

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Project Highlight –Elementary IProject Name: Elementary "I" As of: 4/24/2007 11:35

ScheduleDate of Commencment or Notice to Proceed 6/28/2006Contract Substantial Completion Date: 6/30/2007Approved Time Extensions (work days): 0Projected Substantial Completion Date: 6/30/2007Projected Final Completion Date: 9/30/2007

FinancialOriginal GMP Contract Amount: 15,975,000.00$

Change Orders:CO#1 (2,617,288.23)$ CO#2 (931,906.30)$ CO#3 56,920.00$ CO#4 73,794.00$ CO#5 302,821.00$ CO#6 110,812.00$ CO#7 (483,059.74)$ Subtotal (3,487,907.27)$

Contingency Transfer Authorizations:Beginning Contingency 173,725.00$ CTA#1 (2,984.00)$ CTA#2 20,440.00$ CTA#3 1,321.00$ CTA#4 78,723.00$ Contingency Balance 76,225.00$

Revised GMP Contract Amount: 12,487,092.73$

Value of Completed Payments: 9,235,152.16$

Percent Complete based on Completed Payments: 74%

Notes:1

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Progress - Construction is currently on schedule. Casework has been installed intalled in the classrooms on the second floor, ceiling grid is installed in classrooms on the 1st and 2nd floors; classrooms on both floors have been painted; kitchen equipment has been delivered; ceramic tile is being installed in restrooms. Covered play area infrastructure consisting of masonry for the infill is complete waiting for the metal building to arrive to be erected. Site - Sidewalks have been installed, awaiting the delivery of the transformer to begin pulling secondary wires to switch gear, the transformer is scheduled to be set 4/25/07.Water useage clearance from FDEP is scheduled to be released for use by 5/4/07. A Fire Safety Plan has been implemented until clearance of the FDEP is received.

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Project Highlight – Elementary I

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Project Highlight – High School EEEProject Name: High School EEE As of: 4/24/2007 11:43

ScheduleDate of Commencement or Notice to Proceed 11/2/2005Contract Substantial Completion Date: 7/1/2007Approved Time Extensions (work days): 0Projected Substantial Completion Date: 7/1/2007Projected Final Completion Date: 10/1/2007

FinancialOriginal GMP Contract Amount: 46,950,000.00$

Change Orders:CO#1 (9,306,941.51)$ CO#2 56,970.00$ CO #3 486,886.00$ CO #4 748,503.00$ CO #5 121,064.75$ CO #6 129,147.52$ CO #7 83,913.00$ CO #8 198,074.00$ Subtotal (7,482,383.24)$

Contingency Transfer Authorizations:Beginning Contingency 278,887.00$ CTA#1 (29,417.00)$ CTA#2 48,300.00$ CTA#3 10,257.68$ CTA#4 6,590.91$ CTA#5 37,483.00$ CTA#6 20,129.00$ Current Contingency Balance 185,543.41$

Revised GMP Contract Amount: 39,467,616.76$

Value of Completed Payments: 25,705,079.51$

Percent Complete based on Completed Payments: 65%

Notes:1

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5 Substantial completion walk thru for Bldg 8 is scheduled for 4/24/07; walk thru for Bldg 7 is scheduled for 5/01/07.

Staff is pricing out an enhanced athletic area concession stand. Price is anticipated to be approximately $300,000.Staff and school administration are looking at an increased onsite security fencing plan.

Exposure on sports lighting as lease through Power Provider is not available. Costs are being evaluated. Expect Purchase Order submittal for approximately $600,000.Construction is on currently on Schedule for contracted Substantial Completion Date. Progress: Overall Project is 80% complete, Bldg. 1 is 90%, Bldg. 2&3 are 65%; Bldg. 4&5 are 80%; Bldg. 6 is 90%; Bldg.7 is 95%; Bldg.8 is 98%. Onsite parking and roads are 90%.

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Project Highlight – High School EEE

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Project Highlight – High School EEE

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Design & Construction – Request for Services

1. RFQ’s under development – to Purchasing April/May 2007 . Geotechnical & Materials Testing for: OCSA; MS CC. CM @ Risk for: OCSA; Schools Master Plan; MS CC. HVAC Test & Balance for: OCSA; MS CC. Design Build for: Classroom additions. A/E Design for: ES Prototype. Continuing Services for Real Estate Appraisal Continuing Services for Surveying Continuing Services for Permit/Plan Review and Building Code

Inspections

2. Advertised RFQ’s – April 2007. Continuing Services for Civil Engineering.

3. In Review/Selection Process – March/April 2007. CM @ Risk for: ES L A/E Design for: MS Prototype District Staff Augmentation Continuing Services CM for Minor Projects A/E Design for HVAC Systems at OCSA.

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Design & Construction – Owner Direct Purchase Program

Tax Savings Summary – New SchoolsA B C D E F

Facility Purchase Orders Estimated Tax

Savings Paid To Date Accumulated Tax

Savings P.O.'s reconciled

to GMPTax Savings

reconciled to GMPHigh School EEE 11,035,757$ 665,126$ 9,351,124$ 602,548$ 9,306,942$ 900,000$

Elementary I 4,012,812$ 243,037$ 2,605,220$ 115,630$ 4,012,812$ 241,701$

Elementary J -$ -$ -$ -$

Elementary K 1,707,453$ 102,570$ -$ -$ 150,000$

Totals: 16,756,023$ 1,010,733$ 11,956,344$ 718,178$

Report Legend:

A- Total Current Owner Direct Purchase Orders per facility.

B- Total Tax Savings estimated based on face value of Purchase Order.

C- Amount of Purchase Order paid through the end of the month.

D- Amount of Tax Savings accumulated based on C.

E- Amount of Purchase Orders that have been deducted via Change Order to the GMP.

F- Amount of Tax Savings that have been accounted/deducted in the GMP.

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Wrap Up