Preventative Maintenance Facilities Managers
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Transcript of Preventative Maintenance Facilities Managers
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Preventative Maintenance for Facilities Managers
Choices you make today …impact the future
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What the customer does not see
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Behind the Scenes
Results of inspection in ceiling
Discuss alternative to not finding this
Benefit of preforming this Are PMs important?
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User Perspective
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Extend Life of Equipment See a failure or replacement coming – planned
replacement Be ready for Game Day – fully operation when most
important Federal, State and Local Code requirements Budgeting – time, man-hours, parts, replacement
cost Converting from Visionary (I want)
to Practical / Operations ( I do)
PM - Why
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Efficiency -Used by planner for parts, tools, inventory Scheduling – Routine planning of Equipment downtime
and employee work, reminder Safety – Work completed before failure and in
consistent documented trained method, protect building occupants
Consistency - regardless of employee, staff Eliminate outside contractors possibly – Schedule
outside contractors for less trip charge or annual reduced cost contract
Customer (user, member, congregant) Satisfaction Lower long term cost / expense
PM Benefits
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Clear Repeatable Facility / Campus specific Owner’s manual simplified Check list, check boxes, maps, color coded Wording / Language related to Reader / User Volunteers able to complete after reading Makes training easier
PM Format - Simple
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Simple
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Simple
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Inventory Begin folders / binders / naming system Calendar system Code system Consistent across campus Directly related or same as PM / attached to
PM
PM Format - Organized
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Organized
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Organized
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PM Format -Prioritized
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List and Audit Impact to campus / facility / building /
equipment Impact to customer / user Impact to operations / mission Overall cost
Prioritized
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Easy to get to Overcomes Language barrier – Understanding difference Laminated posted clipboard not removable Pictures – posted on wall Maps included - visual On-line… connected with PM - attachments Like SDS – in custodial closet where chemicals exist Location relevant… to tools, cart, building, classroom,
equip
PM Format - Accessible
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Accessible
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Accessible
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Preventative (PM) Predictive (PdM) Condition Based / Driven Deferred Run to Fail (RTF) Planned / Scheduled / Programmed
PM Types
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Facilities Specific: Operational Procedures / Checklist Fly system Baptismal Trailer Use checklist Coffee Station Sewage Pumping station Quarterly vs Semi-Annual HVAC cleaning and filter
change. Carpet Cleaning procedure and checklist
PM Opportunities
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Code Driven: Fire Alarm Testing Sprinkler System ADA equipment Grease Trap Kitchen Hood Emissions Waste Stream Event Management
PM Opportunities Cont.
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Example – Fly System
WC Stage Manual Rigging SystemDo Not Operate: Trained Authorized personnel only 1. Inspect area around winch
(winch mount, bolts, clew, wire rope clamps for signs of damage or loose connections)
2. Raise (clockwise) bar slightly to take load on to the winch and remove load from safety cables (Using 5/8” drive handle or strong electric drill with 5/8” socket drive)
3. Disconnect safety cables from Clew4. Lower bar (counterclockwise) checking
all areas clear – Ensure everyone stands clearBar height above floor should be no lower than 5’
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Example - Baptismal
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Example – Trailer Towing
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Example - GFCI
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Example – Complex… Sewage
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List every building component (parking lot, sidewalk, playground, wall, door, window, roof, plumbing, lighting, fan, etc.
List individual equipment or group similar List every tool List every step or procedure currently being
done (wax floors, unlock doors on Sunday, wipe down tables before food event, etc.)
List regulatory codes:
PMs at your campus
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Prioritize Numbering / Code System Template Approval or review step Training and communication / marketing Publishing Standardize / Institutionalize / New Normal Enforce / Audit / Review Improve / Report
PMs at your campus
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Template Name / Title Tools / equipment / Safety Time Location Steps Map / drawing / picture Sign Offs
Getting Started
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Standardizing In-Box or folder holders or posted calendar, e-
mail notifications of assignments Sign off Steps / checkboxes and supervisor
review Labor hours reported on as confirmation “Resolve” or “Execute” work in database with
login Training and practice with application Show benefits to team, have parts on hand
previously ordered per calendar, ease of use
Implementing
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What areas are the most critical / important to your operation or customer’s core business
What events / incidents in past point to a need for a PM to extend life or reduce failure
What can you change to a RTF without any impact
What PM can you create or improve on your campus starting today?
Discussion