School Census Autumn 2010 Preparation Jim Haywood Product Manager for Statutory Returns Version1.0...
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Transcript of School Census Autumn 2010 Preparation Jim Haywood Product Manager for Statutory Returns Version1.0...
School Census Autumn 2010
Preparation
Jim HaywoodProduct Manager for Statutory Returns
Version1.0
1
School Census Autumn 2010
Learning Aims(Schools with 6th Forms only)
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Step 1: Ensure that any new post 16 classes defined in Nova-6 have the same subject and level combination as existing classes delivering the same course.
Step 2: Run Curriculum Matching in Nova-6. This will use the subject and level combination to link the new classes to existing courses or to create new courses as necessary.
Learning Aims
A. Taking account of any new classes
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Step 1: Identify which courses have members that will continue taking the course beyond the current academic year, these would include courses for International Baccalaureate and Diploma Learning Aims.
Step 2: Ensure that End Date and Planned End Date are correct for these courses and that they are protected from Update Course Membership.
Learning Aims
B. Taking account of multi-year Learning Aims
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Step 1: Make sure that the membership of classes reflects reality in terms of who is a member of the class and when their membership begins and ends (or is expected to end)
Step 2: Run Update Course Membership to ensure that course memberships reflects class memberships.
Step 3: Use Maintain Courses to update courses and course memberships that have been protected from the timetable and/or class membership (2 year courses).
Learning Aims
C. Maintaining Course Membership information
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Step 4: Take account of Re-sits by using Maintain Courses to add students and give them End Dates in line with the date of the examination – don’t forget to protect from Update Course Membership.
Step 5: Enter the completion status for any course membership that has finished prematurely – actual and planned end dates should have been calculated automatically be Update Course Membership
Learning Aims
C. Maintaining Course Membership information
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Step 1: Check students courses using Focus | Student | Courses or Focus | Student | Student Details (Courses Link)
Step 2: Use the links in the above functionality to open the relevant course in Maintain Course and update as necessary
Learning Aims
D. Check/Update Students’ Course Information
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Step 1: Download latest files from DfE QWS site https://data.dcsf.gov.uk/qwsweb/(S(fmajzr3pmtmb0045pctxjkmm))/default.aspx
Step 2: Use the downloaded files to update the QAN catalogue (Statutory Return Tools | Update DCSF QAN Catalogue). Ensuring that you import the Current.xml last.
Step 3: Use Exams base data to update course classifications (Statutory Return Tools | Update Course Classifications from Examinations Data)
Learning Aims
E. Take Account of QAN/Discount Code Changes
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Step 4: Import any QANs and Discount Codes that are needed but have not been put in place by Step 3 above (Statutory Return Tools | Import QAN and Discount Codes for Course Manager)
Learning Aims
E. Take Account of QAN/Discount Code Changes
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School Census Autumn 2010
Bulk Update Course End Dates
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New to the Autumn Census
Bulk Update for Course End DatesNew functionality to allow bulk updating of course end dates to avoid August end dates and to take account of mistakes in expected
end dates for leavers
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Bulk Update Course End Dates provides the best
solution for multiple Learning End Date
errors
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This first panel is about ensuring that courses don’t finish in August. Obviously, courses
don’t actually finish in August, but more important, if a DfE
school indicates that Learning Aims are
completed in August they are likely to lose
funding.
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Click to run a report to show the changes that
would be made if this bulk update is carried out
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Click to run a report to show the changes that would be made if this bulk update is
carried out
The Learning Aims End Dates would change from
31/08/2011 to the 31/07/2011 which would then
meet DfE requirements
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Click to carry out the bulk update and to obtain a report of the changes
made
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These changes should be marked as sent in error by
the previous Census
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Not only have the course membership end dates been
updated, but the new end dates have been applied to the class membership end dates. This ensures that Update Course
Memberships will not undo the changes made to course membership end dates.
You can still back out even at this late stage.
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This second panel is about ensuring that pupils who leave between May and August are recorded as having completed the course. This is necessary where schools have used Nova T6 and/or Academic Management to set class membership end dates that are later than is actually planned.
Click to run a report to show the changes that
would be made if this bulk update is carried out
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Click to run a report to show the changes that would be made if this bulk update is
carried out
The Learning Aims Planned End Dates would be brought
in line with the date the student left and the
Completion Statuses would change from Withdrawn to
Completed
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Click to carry out the bulk update and to obtain a report of the changes
made
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These changes should be marked as sent in error by
the previous Census
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You can still back out even at this late stage.
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Click to close the bulk update facilities
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This is the last chance to back out the changes
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School Census Autumn 2010
Duplicate QANs
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Click to run the Duplicate QAN report
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The report includes a row for each course with a
QAN/Discount Code that has also been used by one or
more other courses.
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In this case the same QAN/Discount Code has
been used for AS English as for AS English Language,
which is unlikely to be correct.
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In this case there are two types of issue as the
QAN/Discount Code has been used for different
subjects and different levels.
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In this case the same QAN/Discount Code has
been used for an A-level and an AS-level, which incorrect.
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In this case the same QAN/Discount Code has
been used for CDT Design & Comm and CDT Design &
Real, which is unlikely to be correct.
School Census Autumn 2010
Reconcile Learning Aims & Results
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New to the Autumn Census
Reconcile Learning Aims and ResultsNew functionality to help schools gauge if the information used for declaring Learning Aims
could result in under funding
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We don’t claim to know exactly how the DfE will use the Learning Aims information provided in the Census for allocation funding, but we have worked with the (old) LSC to identify possible issues with a school’s Exams and Learning
Aims information that could make it difficult for the DfE to match Learning Aims with results.
Without such matches the DfE will be unable to reflect success rates in funding.
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Click to create the reconciliation reports.
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Click for a drop down of the available years
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Click to choose the folder to hold the CSV files
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Click to create the CSV files
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Message indicates that the CSV files have been
generated and saved successfully
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This CSV file has been designed to show instances of Learning Aims that will be declared in a Census, but for which we have
not been able to find a corresponding exam result.
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This CSV file has been designed to show instances of exam results
where we have not been able to find a corresponding instance of a
Learning Aim that will be declared in a Census
.
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This CSV file has been designed to indicate where exam results are
matched with Learning Aims on all factors other than QANs.
.
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Exam QAN is 5002640 ..
.
.. while Learning Aim QAN is 1003630
.
The QANs don’t
match
.
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Exam QAN is 10008342 ..
... and Learning Aim QAN is also
10008432
.
The QANs match
.
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This CSV file has been designed to indicate exam results with QANs that don’t exist for Learning Aims or exist
for Learning Aims where those Learning don’t match with exam results
for other factors.
.
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School Census Summer 2010
Hours at Setting
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Click to update hours for 3 year olds
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2.55
Autumn is is the first term of the Academic Year so no attempt is
made to default to hours entered for the Summer
Term
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Double click to enter the hours for an individual pupil
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Type the number of hours as a
decimal
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Entering 12.6 is not allowed as only
increments of 0.5 are allowed
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Right Click for options
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Reset All will zero all of the Hours at
Setting in the browse
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Right Click for options
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Select All will select all pupils
displayed
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Click to enter the same number of
hours for all highlighted
pupils
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Enter the number in the same way
as for an individual entry
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The number is automatically entered for all the highlighted
pupils
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Click and then Shift Click can be used to highlight a
group of consecutive pupils
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2.6767
Control Click can be used to
highlight a group of non-
consecutive pupils
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Click to save the changes
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Autumn has been auto selected, which means that the list will include
all pupils who were three years of age on
the 31/08/2010.
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We can filter by Year Group
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By Reg/Class
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Status can be particularly helpful as it provides a way to
identify pupils with no Hours at Setting
entered
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The blank display indicates that we
have entered hours for all of the 3 year
olds
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The approach for 2 and 4 year olds
is exactly the same
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School Census Summer 2010
Class Type(Primary School only)
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Click Update Class Type
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The interface works in the same way as
Update Hours at Setting
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School Census Autumn 2010
End of Preparation Presentation
Thank you for your time
Jim HaywoodProduct Manager for Statutory Returns
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