SAP Project Systems ( PS ) Study Material - 137 Pages

Project Functionality of - SAP-PS (Project System)

The Project System module of SAP (PS) is specifically designed to provide comprehensive and fully integrated project management functionality for SAP customers. When it was originally designed and developed its core functionality was borrowed from and shared with the PP and CO modules.

So most of the PS objects (WBS elements, networks, activities, activity elements) are cost objects similar to cost centers in CO, while networks have scheduling and resource management capabilities that are very similar to PP. Whenever you need flexibility and frequent user interaction for resource loaded scheduling activities, you still feel the remnants of an architecture and user interface that was originally designed for the more static context of PP.

Shortcomings include user-friendliness since SAP did not manage to satisfactorily put the end user in control to easily manipulate the data. In that respect, SAP's unsurpassed enterprise functionality often is perceived as an issue by end-users. Also, and somewhat ironically, PS and PP are not seamlessly integrated. This means that costs or dates do not roll up or cannot be pushed down between PS &PP.

What is SAP PS?

Projects are generally part of the internal processes of a company. To be able to control all tasks in project execution, you need an organizational form that is specific to the project and which is shared by all departments involved. Before you can carry out a project in its entirety, the project goals must be precisely described and the project activities to be carried out must be structured. A clear, unambiguous project structure is the basis for successful project planning, monitoring, and control.

The high degree of integration between the Project System (PS) and other R/3 application components means that you can plan, execute, and account for projects as part of your normal commercial procedures. This means the Project System has constant access to data in all the departments involved in the project.

The R/3 PS guarantees close and constant monitoring of all aspects of your project including both technical and commercial aspects of the project.

Versions in Project Systems

Explain the type of version in SAP Project Systems. Basically, there are different kinds of versions in PS. They are:

1. Project versions - these are basically snapshots of a project at different stages of a project. Based on how the system is set up, a version could be created everytime the system status of a project object is changed, for example. Or, you could manually create a project version in transaction CNS41 or the like. You could create a version with a key and then you could compare the different snapshots of a project against each other or against version 0 (operative project).

2. Simulation versions - these are essentially "play around with" versions. Meaning that you could use them to try "what if" kind of scenario by changing dates, structure, milestones, etc... and compare results with the operative version. For example, you may want to determine what

the impact is going to be of a certain change to the project before making the actual change to the operative project. Then, you could create a simulation version, play around with it to make sure it does what you want it to do, then make the actual change to the operative change or you could convert the simulation version to the operative version also. I am not sure if they are hidden issues in doing this, but to make the point here, the simulation version is a "play ground" for "what if" scenarii for the project. The main difference, I believe, between the project and simulation versions is that project versions cannot be changed/modified once they are copied, while simulation versions can be. Also, you cannot copy a project version to an operative version, but you can copy a simulation version to an operative version.

3. Planning/Controlling versions - these are the versions used for storing different kinds of planning details for the project. Essentially, these versions are also "operational" and can be changed as needed. For example, you may want to keep the operative version (version 0) always for actual costs, while you will use planning version P1 to store planned values from ECP, then version P2 for Unit Costing values, etc... Unlike simulation versions however, you cannot copy a planned version to the operational project (I don't think). You can however, copy one plan version to the other.

4. Progress Versions - These versions are used for carrying out Earned Value Analysis and other measurements against project progress based on POC, etc. Progress version is controlling area specific and defines the control data for POC and earned values. It is mandatory to maintain progress version along with method of calculation. The system records progress analysis data in the progress version. That is why you can get the result only if you maintain it in the progress tab of WBS.

SPRO -> Project System -> Progress-> Progress Analysis -> Define Measurement Method as Default.

Here you define the Version, Object Type, Plan/Actual, Default Measurement Method.

After that Version would be defaulted for the object in the hierarchy.

SAP PS – Basics of Project System- http://www.sap-basis-abap.com/sapps.htm

This course covers basic SAP Project System in 10 lessons, including master data, project planning, acquisitions, network activities and settlements using the new Project Builder. This is an interactive simulation course and includes simulated SAP screens. This allows you to interact with the screens just like a real SAP system, including entering data in fields and clicking on buttons or links.

SAP PS Training Goals- This course will help you become familiar with SAP’s PS (Project System) module using the Project Builder. You will learn how to:

Create a Project with Work Breakdown Structures (WBS) & Network Activities Create Project Plans with Easy Cost Planning and Project Planning Board

Create Requisitions and Purchase Orders for WBS

Run Settlements

Run Project Reports

This SAP PS training uses ECC 6.0 (newest SAP release) and includes 420+ training slides, study guide for each lesson, 60+ pages of additional SAP documentation and email support.

“The training is very clear and easy to understand. The fact that it can be done anytime is a “great” feature as I could do it at home with no interruptions. Also having the capability to back up and repeat a process is extremely helpful. With no set time limits, when I was ready to book an asset, I could review just that section and get pointers right on the spot.”Pat Z., Whirlpool Corporation

Training Content

Lesson 1 Create Project Structure & Work Breakdown StructuresLesson 2 Create Network ActivityLesson 3 Create Project Plan (Cost Planning & Project Planning Board)Lesson 4 Create Requisitions & Purchase Orders for WBSLesson 5 Complete Network ActivityLesson 6 Settle Network Activity to WBSLesson 7 Settlement to Asset under ConstructionLesson 8 Run Project ReportsLesson 9 Create Final Settlement RulesLesson 10 Project Closeout and Final Settlement

Transaction Codes

CJ** are mainly Project Definition and WBS related,CN** are mainly Network and activity related and theOP** are mainly PS Configuration / Customization related.

There are other codes which is not on the list, but this is a good platform to start and build up your own list of PS transactions as per your requirements:

CJ01 Create Work Breakdown StructureCJ02 Change Work Breakdown StructureCJ03 Display Work Breakdown StructureCJ06 Create Project DefinitionCJ07 Change Project DefinitionCJ08 Display Project DefinitionCJ11 Create WBS Element

http://www.sapprojectsystem.com/sap-ps-transaction-codes/

CJ12 Change WBS ElementCJ13 Display WBS ElementCJ14 Display WBS Element (From DMS)CJ20 Structure planningCJ20N Project BuilderCJ21 Change Basic DatesCJ22 Display Basic DatesCJ23 Change Forecast DatesCJ24 Display Forecast DatesCJ25 Change Actual DatesCJ26 Display Actual DatesCJ27 Project planning boardCJ29 Update WBS (Forecast)CJ2A Display structure planningCJ2B Change project planning boardCJ2C Display project planning boardCJ2D Structure planningCJ30 Change Project Original BudgetCJ31 Display Project Original BudgetCJ32 Change Project ReleaseCJ33 Display Project ReleaseCJ34 Project Budget TransferCJ35 Budget Return from ProjectCJ36 Budget Supplement to ProjectCJ37 Budget Supplement in ProjectCJ38 Budget Return in ProjectCJ3A Change Budget DocumentCJ3B Display Budget DocumentCJ40 Change Project PlanCJ41 Display Project PlanCJ42 Change Project RevenuesCJ43 Display Project RevenuesCJ44 Act. overhd: Projects, ind. process.CJ45 Act. ovhd: Projects, coll. process.CJ46 Plnd ovrhd: Projects, ind. process.CJ47 Pld Overhead: Projects, Coll.ProcssgCJ48 Change Payment Planning: Init.ScreenCJ49 Display Payment Planning: Init.ScrnCJ70 Maintain Project Settlement LIsCJ72 Project: Act. amt. line item settlmtCJ74 Project Actual Cost Line ItemsCJ76 Project Commitment Line ItemsCJ7E Plan Data Transfer: ProjectsCJ7G Plan Data Transfer: ProjectsCJ7M Project Plan Cost Line ItemsCJ7N Maint. DRG inv.projects for retmt.

CJ80 Availability Control - OverviewCJ81 Update Report ListCJ88 Settle Projects and NetworksCJ8A Act.-setlmt: Proj. retirmt. from IMCJ8G Actual Settlement: Projects/NetworksCJ8V Period Close for Project SelectionCJ91 Create Standard WBSCJ92 Change Standard WBSCJ93 Display Standard WBSCJ9B Copy WBS Plan to Plan (Collective)CJ9B_OLD Copy Project Cost Planning (old)CJ9BS Copy WBS Plan to Plan (Indiv.)CJ9C Copy WBS Actual to Plan (Collective)CJ9C_OLD Copy Project Revenue Planning (old)CJ9CS Copy WBS Actual to Plan (Indiv.)CJ9D Copy Plan VersionsCJ9E Plan Settlement: ProjectsCJ9ECP Project System: Easy Cost PlanningCJ9F Copy Project Costing (Collective)CJ9FS Copy Project Costing (Indiv.)CJ9G Plan Settlement: ProjectsCJ9K Network CostingCJ9L Forecast Costs: Individual ProjectsCJ9M Forecast Costs: Coll.Project Proc.CJ9Q Integrated Planning for Ntwks(Coll.)CJ9QS Integrated Planning for Ntwks (Ind.)CJA1 Proj.Rel.Order Receipts: Coll.Proc.CJA2 Proj.Rel. Order Receipts: Ind.Proc.CJAL Send projectCJB1 Generate Settmt Rule: Coll.Proc.CJB2 Generate Settmt Rule: Indiv.Proc.CJBBS1 Planning Board Report AssignmentCJBBS2 Structure Overview Report AsstCJBN Reconstruct Availability ControlCJBV Activate Project Availabilty ControlCJBW Deactivate Project Availabilty CntrlCJC1 Maintenance Dialog for Stat.by Per.CJC2 Maintain Planned Status ChangesCJCD Change documents: WBSCJCF Carry Forward Project CommitmentsCJCO Carry Forward Project BudgetCJCS Standard WBSCJE0 Run Hierarchy ReportCJE1 Create Hierarchy ReportCJE2 Change Hierarchy ReportCJE3 Display Hierarchy Report

CJE4 Create Project Report LayoutCJE5 Change Project Report LayoutCJE6 Display Project Report LayoutCJEA Call Hierarchy ReportCJEB Background Processing, Hier.ReportsCJEC Maintain Project Crcy Trans.TypeCJEK Copy Interfaces/ReportsCJEM Project Reports: Test MonitorCJEN Reconstruct: Summarized Proj.DataCJEO Transport ReportsCJEP Transport FormsCJEQ Import Reports from ClientCJET Translation Tool - DrilldownCJEV Maintain Global VariableCJEX Reorganize Drilldown ReportsCJEY Reorganize Report DataCJEZ Reorganize FormsCJF1 Create Transfer Price AgreementCJF2 Change Transfer Price AgreementCJF3 Display Transfer Price AgreementCJF4 Transfer Price Agreement ListCJFA Analysis of Data Trans. into PS CashCJFN CBM Payment ConverterCJG1 Enter Transfer Price AllocationCJG3 Display Transfer Price AllocationCJG4 Enter Trsfr Price Allocation: ListCJG5 Cancel Transfer Price AllocationCJH1 Reconstruct Project InheritanceCJH2 Project Inheritance LogCJI1 Project Budget Line ItemsCJI2 Budget Line Items: Document ChainCJI3 Project Actual Cost Line ItemsCJI4 Project Plan Cost Line ItemsCJI5 Project Commitment Line ItemsCJI8 Project Budget Line ItemsCJI9 Project Struct.Pld Costs Line ItemsCJIA Project Actual and Commt Paymt LIsCJIB Project Plan Payment Line ItemsCJIC Maintain Project Settlement LIsCJID Display Project Settlement Line ItmsCJIE Projects: Retirement LI SettlementCJIF Projects: Profitability Analysis LICJIG Display PS Cash DocumentsCJJ2 Change Statistical Key FiguresCJJ3 Display Statistical Key FiguresCJK2 Change Statistical Key Figures

CJK3 Display Statistical Key FiguresCJL2 Collective AgreementCJN1 Reval. ACT: Projects Ind.Pro.CJN2 Reval. ACT: Projects Col.Pro.CJNO Number range maintenance: FMCJ_BELNRCJO8 Overhead COMM: Projects Ind.Pro.CJO9 Overhead COMM: Projects Col.Pro.CJP1 Create Project Plan AdjustmentCJP2 Change Project Plan AdjustmentCJP3 Display Project Plan AdjustmentCJP4 Delete Project Plan AdjustmentCJPN Number Range Maintenance: Proj.ItemsCJPU Execute Project Plan AdjustmentCJR2 PS: Change plan CElem/Activ. inputCJR3 PS: Display plan CElem/Activ. inputCJR4 PS: Change plan primary cost elementCJR5 PS: Display plan primary cost elem.CJR6 PS: Change activity input planningCJR7 PS: Display activity input planningCJR8 PS: Change revenue type planningCJR9 PS: Display Revenue Element PlanningCJS2 PS: Change stat. key figure planningCJS3 PS: Display stat. key fig. planningCJS4 PS: Change stat. key figure planningCJS5 PS: Display stat. key fig. planningCJSA Data Transfer to SAP-EISCJSB Select Key Figure and CharacteristicCJSG Generate WBS Element GroupCJSN Number Range Maintenance: ProjectsCJT2 Project Actual Payment Line ItemsCJV1 Create project version (simulation)CJV2 Change project version (simulation)CJV3 Display project version (simulation)CJV4 Transfer projectCJV5 Delete simulation versionCJV6 Maintenance: Version administrationCJV7 Display transfer logCJVC Value Category Checking ProgramCJW1 EURO: Adjust Project BudgetCJZ1 Act. Int Calc.: Projects Coll. Proc.CJZ2 Actual Int.Calc.: Project Indiv.Prc.CJZ3 Plan Int.Calc.: Project Indiv.Prc.CJZ5 Plan Int.Calc.: Project Coll.Prc.CJZ6 Actual Int.Calc.: Indiv.CO Order PrcCJZ7 Planned Int.Calc: Indiv.CO Ord.Proc.

CJZ8 Actual Int.Calc.: Coll.CO Order Prc.CJZ9 Plan Int.Calc.: Coll.CO Order Prc.

Network and activity related transaction codes:

CN01 Create Standard NetworkCN02 Change Standard NetworkCN03 Display Standard NetworkCN04 Edit PS Text CatalogCN05 Display PS Text CatalogCN06 MPX Download: Standard NetworkCN07 MPX Upload: Standard NetworkCN08 Allocate material -> stand. networkCN09 Allocate material -> stand. networkCN11 Create standard milestoneCN12 Change standard milestoneCN13 Display standard milestoneCN19 Display Activity (From DMS)CN20 Dsply network/act.bsc data init.scrnCN21 Create NetworkCN22 Change NetworkCN23 Display NetworkCN24 Overall Network SchedulingCN24N Overall Network SchedulingCN25 Confirm Completions in NetworkCN26 Display Mat.Comp/Init: Ntwk,Acty,ItmCN26N Display Mat. Components (From DMS)CN27 Collective confirm.CN28 Display Network ConfirmationsCN29 Cancel Network ConfirmationCN2X Confirm Completions in NetworkCN30 Processing PDC error recordsCN33 PDM-PS interfaceCN34 Maintain release table TCNRLCN35 Control stock / account assignmentCN36 BOM Transfer ProfileCN37 BOM Allocation Field SelectionCN38 Maintain Flexible Reference PointCN40 Project OverviewCN41 Structure OverviewCN42 Overview: Project DefinitionsCN42N Overview: Project DefinitionsCN43 Overview: WBS ElementsCN43N Overview: WBS ElementsCN44 Overview: Planned OrdersCN44N Overview: Planned Orders

CN45 Overview: OrdersCN45N Overview: OrdersCN46 Overview: NetworksCN46N Overview: NetworksCN47 Overview: Activities/ElementsCN47N Overview: Activities/ElementsCN48 Overview: ConfirmationsCN48N Overview: ConfirmationsCN49 Overview: RelationshipsCN49N Overview: RelationshipsCN50 Overview: Capacity RequirementsCN50N Overview: Capacity RequirementsCN51 Overview: PRTsCN51N Overview: PRTsCN52 Overview: ComponentsCN52N Overview: ComponentsCN53 Overview: MilestonesCN53N Overview: MilestonesCN54N Overview: Sales DocumentCN55N Overview: Sales and Dist. Doc. ItemsCN60 Change Documents for Projects/Netw.CN61 Standard networkCN65 Change documents order /networkCN70 Overview: Batch variantsCN71 Create versionsCN72 Create Project VersionCN80 Archiving project structuresCN81 PS: Archiving project - preliminaryCN82 PS: Archiving project structuresCN83 PS: Archiving project - Info SystemCN84 PS: Archiving project - admin.CN85 PS: Delete operative structuresCN98 Delete Standard NetworksCN99 Archiving Standard NetworksCNB1 Purchase requisitions for projectCNB2 Purchase orders for projectCNC4 Consistency checks for WBSCNC5 Consistency checks sales order/proj.CNE1 Project Progress (Individual Proc.)CNE2 Project Progress (Collective Proc.)CNE5 Progress AnalysisCNG1 Netw./Hier.: Maintain frame typesCNG2 Netw./Hier.: Maintain form def.CNG3 Netw./hier.: maintain color definit.CNG4 Netw./Hier.: Maintain graph. profileCNG5 Netw./Hier: Maintain options profile

CNG6 Netw./hier.: Maintain node typeCNG7 Netw./Hier.: Maintain link typesCNG8 Netw./Hier.: Maintain field def.CNG9 Graph. Cust. Netw./Hierarchy Graph.CNL1 Create delivery informationCNL2 Change delivery informationCNL3 Display delivery informationCNMASS Mass Changes in Project SystemCNMASSPROT Display log f. mass changes PSCNMM Project-Oriented ProcurementCNMT Milestone Trend AnalysisCNN0 Number Range for Library NetworkCNN1 Number range maint.: ROUTING_0CNPAR Partner OverviewCNPRG Network ProgressCNR1 Create Work CenterCNR2 Change Work CenterCNR3 Display Work CenterCNS0 Create deleivry from projectCNS40 Project OverviewCNS41 Structure OverviewCNS42 Overview: Project DefinitionsCNS43 Overview: WBS ElementsCNS44 Overview: Planned OrdersCNS45 Overview: OrdersCNS46 Overview: NetworksCNS47 Overview: Activities/ElementsCNS48 Overview: ConfirmationsCNS49 Overview: RelationshipsCNS50 Overview: Capacity RequirementsCNS51 Overview: PRTsCNS52 Overview: ComponentsCNS53 Overview: MilestonesCNS54 Overview: Sales DocumentCNS55 Overview: Sales and Dist. Doc. ItemsCNS60 Change Documents for Projects/Netw.CNS71 Create versionsCNS83 PS: Archiving project - Info SystemCNSE5 Progress AnalysisCNVL Variable OverviewsCNW1 WWW: ConfirmationCNW4 Project Documents

PS Configuration / Customization related Transactions codes:

OP00 Maintain Operation Control KeyOP01 Customizing Routing/Work CenterOP03 Factory Calendar COP04 Word ProcessingOP07 Standard TextOP08 Standard TextOP09 Maintain Alternative Activity Desc.OP10 Maintain Person ResponsibleOP11 Maintain Period Pattern KeyOP12 Maintain LocationOP13 Maintain Screen SequenceOP14 Maintain Type of Std. Value DeterminOP15 Production User ProfileOP16 Maintain Period PatternOP17 Formula ParametersOP18 Maintain Setup Group/Setup Group CatOP19 Standard Value KeyOP20 Maintain Setup Type KeyOP21 Define FormulaOP22 Maintain Wage GroupsOP23 Maintain LocationOP24 Maintain period dependent oper. val.OP26 Maintain suitabilityOP28 Maintain Perf. Efficiency Rate KeyOP30 Maintain Move Time MatrixOP31 Maintain Time Segment (Per. Pattern)OP32 Maintain Capacity CategoryOP34 Maintain Work Center Planner GroupOP35 Maintain Perf. Efficiency Rate KeyOP36 Maintain Capacity Default ValuesOP37 Maintain Available Capacity VersionOP38 Maintain Setup Type KeyOP39 Maintain Graphics ProfileOP40 Maintain Work Center CategoryOP41 Matchcode for work centerOP42 Default work centerOP43 Maintain Setup Group CategoriesOP44 Maintain Task List UsageOP45 Maintain UsageOP46 Maintain Task List StatusOP47 Maintain PRT UsageOP48 Maintain Planner GroupOP49 Matchcode for Routings/Ref. Op. SetsOP4A Maintain Shift Sequences

OP4B Overview variant: RoutingOP4C Overview variant: Ref. oper. setOP4D Overview variant: Rate routingOP4E Overview variant: Ref. rate routingOP4F Overview var.:Scheduling of routingsOP4G Overview var.:Scheduling ref.op.setOP4H Overview var.:Scheduling of rate rtgOP4I Overview var.:Scheduling RefRateRtgsOP50 Assign Material TypesOP51 Formula ParametersOP52 Formula ParametersOP53 Formula ParametersOP54 Define FormulaOP55 Define FormulaOP56 Define FormulaOP57 Define FormulaOP58 Maintain Default Value ProfilesOP59 Formula ParametersOP5A Field Selection: Task List OverviewOP5B Field Selection: Task List HeaderOP5C Field Selection: Task List SequenceOP5D Field Selection: Task List DetailsOP5E Field selection task list overviewOP5F Field selection std network -> PRTOP5H Field sel. insp.plan characteristicsOP61 Number range maintenance: ROUTING_3OP62 Number ranges for routingsOP63 Number Ranges for Ref.Operation SetsOP64 Maintain Setup Group KeyOP65 Formula ParametersOP66 Maintain Location GroupOP67 Maintain Operation Control KeyOP68 Maintain Move Time MatrixOP69 Maintain wage typeOP70 Maintain PRT Control KeyOP71 Maintain Wage GroupOP72 PRT Control KeyOP73 PRT Authorization GroupOP74 Maintain PRT Group KeyOP76 Define suitabilityOP77 Engineering Workbench for Task ListsOP78 Maintain Type of Std. Value DeterminOP7A Customizing matchcode for PRTsOP7B Define ParametersOP80 Maintain PRT StatusOP82 Define Formula

OP84 Profiles: Default Values for Rtgs.OP85 Profiles: Default Values for QMOP87 Maintain Routing/Ref.Op.Set UsageOP88 Maintain Assignmt. of Task List TypeOP8A Maintain operation value descriptionOP8B Maintain standard value textsOP8C Record layout for background (APL)OP8D Data transfer APLOP8E Command file task lists Rel. 2.2AOP8F Maintain production schedulerOP8H Profiles: Default Values for Rtgs.OP91 Maintain Object Overview VersionOP95 Assign Work Center Cat. to ApplicatnOP96 Maintain Work Center CategoryOP97 Maintain Performance Efficiency RateOP98 Maintain Validity of Perf.Effic.RateOPA0 Status selection profilesOPA1 Maintain combination definitionsOPA2 Define selection profileOPA3 Define option profileOPA4 Define list profileOPA5 Define graphics profileOPA6 Define overall profileOPA7 Define columnsOPA9 Maintain selection profilesOPB1 Define list versionsOPB2 Define distribution functionOPB3 Specify distribution functionsOPB4 Specify distribution strategiesOPB5 Specify distribution keyOPC0 Axis representation selectionOPC1 Maintain axis representationOPC2 Curve representation selectionOPC3 Maintain curve representationOPC5 Max. no. of data recordsOPCD Capacity categoryOPCE Capacity plannerOPCF Time unitsOPCG Maintain Operation Control KeyOPCH Maintain production schedulerOPCI Setup group key/categoryOPCL Scheduling typeOPCM Standard value keyOPCN Maintain move time matrixOPCQ Efficiency rateOPCR Formula parameters

OPCS Define formulaOPCT StrategiesOPCU Strategy levelsOPCW Planned order parametersOPCX Formula parametersOPCY Define formulaOPD0 Resource planning overall profileOPD1 Resource planning selection profileOPD2 Capacity leveling - time profileOPD3 Resource planning evaluation profileOPD4 Resource planning period profileOPD5 Flow control definitionOPD6 Flow control control tableOPD7 Flow control statusesOPD8 Flow Control ActionsOPD9 Flow Control MessagesOPDA Transition matrix (setup matrix)OPDB Capacity Leveling Strategy ProfileOPDD Factory calendarOPDE Resource planning control profileOPDF Define requirements groupingOPDH Capacity leveling - list profileOPDJ Define layoutOPDK Define standard overviewOPDL Cap. plan. detailed cap.list maint.OPDM Define detail list (leveling)OPDQ Profile for planning table (tab.)OPDR Define layout keyOPDT Define detail listOPDU Maintain perf. efficiency rate keyOPDV Com-file (Rel-Info/OLPK) KOP. Set´sOPDW Com-file (Rel-Info/OLPK) KOP. Set´sOPE0 Maintain Sort StringOPE1 Maintain Value TypeOPE2 Maintain Machine TypeOPE3 Maintain Planner GroupOPE4 Maintain Control ParametersOPE5 Maintain rounding categoriesOPE6 Maintain Rounding CategoryOPE7 Maintain overhead keyOPE8 Maint. Roundg. and Add.Val.Key (Def)OPE9 Maintain User ProfileOPEA User selectionOPEB Automatic selectionOPEC PP user fieldsOPENPS Download Activities to Palm Pilot

OPF0 Maintain UserOPF1 Authorizations for CAPPOPFA Field selection: Work centerOPFP Configuring the Fixed Price VersionOPFR01 RPUCORF0PBS : IMG LinkOPG0 Profile for planning tableOPG1 Chart sequence - selectionOPG2 Line representationOPG3 Scale time axisOPG4 Time scale profileOPG5 Graphic obj.type sel./repr.profileOPG6 Transition matrix setup fam.keyOPG7 Line display selectionOPG9 Graphical object type/obj.represent.OPGD Ref. Oper. Set-All Task Lists (PP)OPGE Ref. Oper. Set - Rate Routings (PP)OPGF Work Center - All Task Lists (PP)OPGG Work Center - Rate Routings (PP)OPGH Document PRT - All Task ListsOPGI Equipment PRT - All Task ListsOPGJ Material PRT - All Task ListsOPGK Misc. PRT - All Task ListsOPGL Resource - Master Recipes (PI)OPGM Process Instr. Cat. - Master RecipeOPGN Document PRT - Maintenance Task ListOPGO Equipment PRT-Maintenance Task ListsOPGP Material PRT - Maintenance Task ListOPGQ Misc. PRT - Maintenance Task ListsOPGR Work Center - Standard Network (PS)OPGS Document PRT - Standard Network (PS)OPGT Equipment PRT - Standard Network(PS)OPGU Material PRT - Standard Network (PS)OPGV Misc. PRT - Standard Network (PS)OPH1 CO Cash Bgt Mgmt: Delete Actual DataOPH2 PS Cash Management: Delete Plan DataOPH3 CO Cash Bgt Mgmt: Delete Master DataOPH4 CO Cash Bgt Mgmt: MM Data TransferOPH5 CO CBM: Successive FI Data TransferOPH6 CO CBM: Take Over FI CompletelyOPH7 CO-CBM: Take Over All DataOPI1 Maintain Value CategoriesOPI2 Value Categories for Cost ElementsOPI3 Update Control: File RPSCOOPI4 Commitment Item Value CategoriesOPI5 Value Categories for Stag.Key FigsOPI6 Activate CO Cash Budget Management

OPI8 Display Value CategoryOPIA Interest Profile for ProjectsOPIB Maintain Interest ProfileOPIC Intrst Relevance: Cost Els/Cmmt ItmsOPID Proj.Int Calc: Account DeterminationOPIE Interest IndicatorOPIF View Maintenance:Compound Int.Cont.OPIG View Maint.: Compound Int. PeriodsOPIH Interest Scale, General ConditionsOPIN Number range maintnce: VHU_PINSTOPJ2 Production order stock determinationOPJ4 Schedule batch function requestOPJ6 Maintain Status ProfilesOPJ7 Maintain Routing UsageOPJ8 Maintain Operation Control KeyOPJ9 Maintain prod. scheduler groupOPJA Maintain setup group/group categoryOPJB Specify system messagesOPJC Maintain Wage GroupsOPJD Item CategoriesOPJE User SelectionOPJF Automatic SelectionOPJG Maintain Default ValuesOPJH Order types production orderOPJI BOM Usage PrioritiesOPJJ Maintain Scope of CheckOPJK Maintain ControlOPJL Maintain Checking RuleOPJM Application-Specific CriteriaOPJN Maintain Scheduling TypeOPJO C MM-BD units of measurementOPJP Maint. acct.assgnm.types for ordersOPJQ Standard Value KeyOPJR Maintain move time matrixOPJS PP: Maintain reduction strategiesOPJT Maintain Strategy LevelsOPJU Production order control parametersOPJV Maintain Capacity CategoryOPJW Maintain Capa.Planr.Grp for WrkCentrOPJX Factory Calendar COPJY Maintain perf. efficiency rate keyOPJZ Maintain Release PeriodsOPK0 Confirmation Parameters PPOPK0T Confirmation ParametersOPK1 Confirmation Parameters PP-PIOPK1T Confirmation Parameters

OPK2 Formula ParametersOPK3 Define FormulaOPK4 Confirmation ParametersOPK5 Maintain variancesOPK6 List LayoutOPK7 Accessing Customizing PDC transferOPK8 Maintain print control prod. ordersOPK9 Maintain Goods Receipt ValuationOPKA Maintain Movement TypesOPKB Control parallel confirmationOPKC Control confirmation process chainOPKD Control confirmation process chainOPKE Screen Sequence for ComponentsOPKF Control parallel confirmationOPKG Maintain MessagesOPKH Maintain BreakpointsOPKI Maintain Collective ConfirmationOPKJ Maintain PRT Control KeyOPKK Standard TextOPKL Formula ParametersOPKM Define FormulaOPKN Overview variant production controlOPKO Command File for Production OrdersOPKP Shop floor control profileOPKQ Customizing: Matchcode for Proc.Ord.OPKR Print flagOPKS Maintain Origins for CO ObjectOPKT Initial Screen: Settlement StructureOPKU Maintain Collective ConfirmationOPKV Print FlagOPKW Print shop papersOPKX Deletion Flag/IndicatorOPKZ Customizing Matchcode for ProdOrderOPL1 Costing Variants: PP Prod. OrderOPL2 Maintain trigger point groupOPL3 Trigger point usageOPL4 Profile for missing parts listOPL5 Order type LIS parametersOPL6 Profile for documented goods mvmtsOPL7 Order change management profileOPL8 Order type parameters: OverviewOPL9 Parameters for order change mgmtOPLA Conditions: V_T682F for H COOPLB CondTab: Create (batch, prod.)OPLC CondTab: Change (batchs, prod.)OPLD CondTab: Display (batches, prod.)

OPLE Strategy types: Batch determ. (prod)OPLF Access: Maintain batch determ.(prod)OPLG Batch determ.: Procedure for prod.OPLH Overview variant - production ordersOPLI Background job for goods movementsOPLJ Job “Fast entry confirmation”OPLK Overall profile for order prog. rep.OPLL Order progress: Displayed fieldsOPLM Order progress: Displayed fieldsOPLO maintain selection profileOPLP Job “Convert planned order”OPLQ maintain filter for control keysOPLR Maintain filter for capacity versionOPLS Parallel processing controlOPLT Target System for Data TransferOPLV Maintain Filter for Task List UsageOPLW Maintain Filter for Task List StatusOPLX Maintain Filter for BOM UsageOPLY Maintain Filter for BOM StatusOPLZ Maintain POI Planned Order SelectionOPM0 Maintain profile - field selectionOPM1 Costing Variants - Production OrderOPM2 Maintain Detail Screen Control Oper.OPM3 Maintain Detail Scrn Control HeaderOPMF Field Selection - BOM TransferOPMI Import models activitiesOPMJ Determine progress valuesOPN0 Master Recipe ProfileOPN1 Maintain Profiles for Master RecipesOPN2 Valuation Variants - Prod. OrderOPN3 Overv.Var.: Master Recipe SchedulingOPN5 Field Seln: Std Network OverviewOPN6 Field Selection Standard Network HdrOPN7 Field Sel.:Std Ntwk Activity DetailOPN8 Field Sel.:Std.Ntwk Comp.OverviewOPN9 Field Sel. Std Ntwk Comp.DetailOPO1 Create Cost Element Planning LayoutOPO2 Change Cost Element Planning LayoutOPO3 Display Cost Element Planning LayoutOPO4 Create Stat. KF Planning LayoutOPO5 Change Stat. KF Planning LayoutOPO6 Display Stat. KF Planning LayoutOPO7 View Maintenance V_TCJ41_7OPO8 View Maintenance V_TCJ41_8OPO9 View Maintenance V_TCJ41_9OPOA View Maintenance V_T003O_N0

OPOB View Maintenance V_T003O_N1OPOC View Maintenance V_T399X_N0OPOD View Maintenance V_T399X_N1OPOE View Maintenance T_T399X_N2OPP1 Customizing MRPOPP2 MPSOPP3 Customizing Repetitive ManufacturingOPP5 List Profile Component ListOPPA PP/MRP Customizing ExplosionOPPB Direct ProcurementOPPC Period GroupingOPPD Customizing Planning Time FenceOPPE Conversion Plnnd Order -> Prod.OrderOPPE01 General iPPE CustomizingOPPE02 Define iPPE Node TypeOPPE03 Define iPPE Variant TypesOPPE04 Define iPPE Alternative TypesOPPE05 Define iPPE Relationship TypesOPPE06 Customer-Spec. Model Assgts (iPPE)OPPE07 Time Analysis: Partner Products iPPEOPPE11 Profiles: iPPE WB ProfessionalOPPE12 Tabs: iPPE Workbench ProfessionalOPPE13 User Assgmt: iPPE WB ProfessionalOPPE14 Define Reports for iPPE WB Prof.OPPE15 Define Interface for iPPE WorkbenchOPPE20 Profile Maintenance iPPE PSOPPEACT01 Define Std Val. Determin. TypeOPPEACT02 Object Dependency in Process Struct.OPPECHK01 Customizing: Consistency CheckOPPEDOK DocumentationOPPELUI01 Profile Definition: iPPE WB ExpressOPPELUI02 User Assignment: iPPE WB ExpressOPPERES01 Customizing for Production ResourcesOPPESCMPV Object Dependent Status ManagementOPPESTATUS Cross-Application Status ManagementOPPF Customizing for Order ReportOPPH Customizing Purchase Req. ConversionOPPI Available StockOPPJ MRP Checking RuleOPPK Hierarchy ElementOPPL MRPOPPM Evaluation ProfilesOPPN LayoutOPPO Hierarchy ElementOPPP Customizing Direct ProcurementOPPQ C M MRP Plant Parameters for MRP

OPPR C M MRP MRP GroupOPPS StrategyOPPT Strategy GroupOPPU Strategy Group for MRP GroupOPPZ MRP GroupOPR1 Area of Responsibility <-> MessageOPR3 Definition of BreakpointsOPR4_ACT Multilevel Actual SettlementOPR4_CK Material Cost EstimateOPR4_CKMC Mass Costing - Sales DocumentsOPR4_CKML Closing and Calc. of Periodic PriceOPR4_CKPF Price UpdateOPR4_FCO Collective Processing: VariancesOPR4_KKA WIP CalculationOPR4_KKP Repetitive Mfg and Process MfgOPR4_KKS Collective Processing: VariancesOPR4_KKS1 Individual Processing: VariancesOPR4_PPCO Production Order: Cost CalculationOPR5 Definition of Error Mgmt IDs (SAP)OPR6 Definition of Object IDs (SAP)OPR7 Def. of Areas of ResponsibilityOPR8 Def. of Minimum Message Types (SAP)OPR9 Def. of Reference Objects (SAP)OPRCMFE User-Defined MessagesOPRF Maintain Quotation PrefixesOPS Customizing for Project SystemOPS0 Maintain print control for networksOPS1 Maintain User FieldsOPS2 Maintain Relationship TextsOPS3 Maintain PS Text TypesOPS4 maintain simulation profileOPS5 Maintain Standard Network ProfileOPS6 Maintain Project ManagerOPS7 Maintain ApplicantOPS8 Materialflow networkOPS9 Budget Management ProfileOPSA Maintain Project ProfileOPSB Cost Planning ProfileOPSC Create network typesOPSCAS Command File Payments (PS)OPSCOS Command File Costs (PS)OPSD Maintain Profile for Report LinesOPSE Maintain Report GroupsOPSF Maintain Report VariationsOPSG Order change management profileOPSH Maintain ctrl. key for activity (PS)

OPSI Edit PS validation rulesOPSINS Command File Info System (PS-F)OPSJ Maintain Project CodingOPSK Maintain Special CharactersOPSL Project Info System Overview Maint.OPSM Maintain Overall Profile PS InfoSysOPSN Edit PS substitution rulesOPSO Maintain Project TypesOPSP Capacity availability checkOPSPAR1 Maintain Partner FunctionsOPSPAR2 Define Lang.-Dep.Partner FunctionsOPSPAR3 WBS Partner ProfileOPSQ Intervals for Cost/Revenue TypesOPSR Maintain milestonesOPSREV Command File Revenues (PS)OPSS Maintain milestonesOPST Network Confirmation ParametersOPSU Maintain Activity Control KeyOPSV Cost object ind.OPSW Info System ProfileOPSX PS: Reset “Budgeted” StatusOPT1 Maintain PS Transaction TypesOPT2 Matchcode for project definitionOPT3 Matchcode for WBS elementsOPT4 Matchcode for standard networkOPT5 Customizing matchcode for networkOPT6 Maintain std. milestone groupOPT7 Project planning board profileOPT8 Maintain hierarchy graphic / datesOPT9 Network parameters for PS-SDOPTA Command file for PS -> FI areaOPTB Command file for WBSOPTC Command file for networkOPTD Command file for standard networkOPTE Command file for PS info systemOPTF Command file for PS graphicOPTG Maintain PS Info Summztn CriteriaOPTH PS info system maintenanceOPTI Maintain Progrss Analysis OverviewOPTJ Maintain PS Info Unit ConversionOPTK Exclude Cost Elems from Avlbty CntrlOPTL Maintain PS Info Comparison CriteriaOPTM Fincl Budgeting Profile for ProjectsOPTN Maintain prioritiesOPTO Change costing variantsOPTP Sub-network parameters

OPTQ Maintain WBS scheduling parametersOPTR Strategies for settlement rulesOPTS Maintain project version profileOPTT Maint. acct.assgnm.types for ordersOPTU Maint. PS Info System field settingsOPTV Maint. PS Info System sort criteriaOPTW Maint.PS Info System group. criteriaOPTX Maint. PS Info System database set.OPTY Capacity leveling - Time profile/PSOPTZ Matchcode for standard WBS elementsOPU0 Matchcode for standard project def.OPU3 Production order control parametersOPU4 Maintain Capacity Planning (SOP)OPU5 Parameter long term planning PlndOrdOPU6 Production order control parametersOPU7 Control parameters plant maintenanceOPU8 Overview Var.: Header Line Info Sys.OPU9 Overview Variant: Item LineOPUA Field selection: Network: HeaderOPUB Field selection: Network: OverviewOPUC Field selection: Network: DetailsOPUD Field selection:Network confirmationOPUH Field sel: Std. project definitionOPUI Field selection: Std. WBS elementsOPUJ Field selection: Project definitionOPUK Field selection: WBS elementOPUL PS: Maintain reduction strategiesOPUM Maintain SubprojectsOPUN Capacity overviewsOPUO Project schedule overviewsOPUP Subnetwork schedule overviewOPUQ Overall network scheduling overviewOPUR Info System: Structure overviewOPUS Maintain Version Number Entry MaskOPUT Maintain overview variantsOPUU Maintain Network ProfileOPUV Network Type ParametersOPUW Standard Network StatusOPUX Maintain overview variants std netwkOPUY Overview var.:Std.ntwrk schedulingOPUZ Control parameters plant maintenanceOPVC Convert Avlability Cntrl Tol.LimitsOPVP Collective availibility checkProfile

Transaction For PS Module

What are those standard project system tcodes?

No Transaction Code Description 1. CJ20n Creation of Project 2. CJ20n Creation of WBS Elements 3. CJ20n Creation of Activities 4. CJ20n Assigning relationships to activities 5. CJ20n Assigning of milestones to activities/WBS Elements 6. CJ20n Assigning of materials of activities 7. CJ40 Planning of costs to project 8. IMCCP3 Copy Planned cost to budget 9. CJBV Availability Control of budget 10. CJ30 Assigning Budget to Project 11. CJ20n Release of Project/WBS Elements/activities 12. CN25 Confirmation of activities 13. CJ20n Maintain actual dates to milestones of WBS Elements/activities 14. CJ37 Supplement in project 15. CJ38 Return in project 16. KB21n Direct Activity Allocation 17. CNL1 Create Delivery Information 18. CNL2 Change Delivery Information 19. CNS0 Delivery from project 20. CNL3 Display Delivery Information 21. CJ2c/CJ20N Display Project 22. CJ41 Display cost planning 23. CJ31 Display Budget 24. CN28 Display Confirmations 25. CJ3B Display Document (BUDGET) 26. CN29 Cancel/Reverse of Confirmations 27. CN41 Structure Overview 28. CN42N Overview of Project Definition 29. CN43N Overview of WBS Elements 30. CN46N Overview of Networks 31. CN47N Overview of Activities 32. CN55N Overview of Sales Document items 33. CN53N Overview of Milestones 34. CN52N Components Overview 35. CN42 Enhanced Overview of Project definition 36. CN43 Enhanced Overview of WBS Elements 37. CN44 Enhanced Overview of Planned Orders 38. CN45 Enhanced Overview of Orders 39. CN46 Enhanced Overview of Networks 40. CN47 Enhanced Overview of Activities 41. CN48 Enhanced Overview of Confirmations

42. CN52 Enhanced Overview of Components 43. CN53 Enhanced Overview of Milestones 44. CNS54 Enhanced Overview of Sales and Distribution Documents 45. CNS55 Enhanced Overview of Sales Document items 46. ME5J Purchase requisitions for Project 47. ME2J Purchase Orders for Project 48. CNMM Project Oriented Procurement 49. CN60 Display change documents 50. S_ALR_87013542 Actual/Commitment/Total/Plan in Control Area Currency 51. S_ALR_87013557 Budget/Actual/Variance 52. S_ALR_87013560 Budget Updates 53. S_ALR_87013532 Plan/Actual/Variance 54. S_ALR_87013533 Plan/Actual/Commitment/Rem.Plan/Assigned 55. S_ALR_87013534 Plan1/Plan2/Act/Commitment

SAP Project System SPRO Tcodes List 1

CJ20N is basic Tcode most of the functions can be accessed with this.

Usually it involves: - Create proj definition -- cj20n - Create wbs elements (more than one wbs can be defined for a project) -- cj20n - Create network -- cj20n - Define activity for network -- cj20n - Assign component to the activity - Post a goods issue for the component -- MIGO mvt type 281

T-Codes List Used In SAP-PS For Customization Part 1

OP00 Maintain Operation Control Key OP01 Customizing Routing/Work Center OP03 Factory Calendar C OP04 Word Processing OP07 Standard Text OP08 Standard Text OP09 Maintain Alternative Activity Desc. OP10 Maintain Person Responsible OP11 Maintain Period Pattern Key OP12 Maintain Location OP13 Maintain Screen Sequence OP14 Maintain Type of Std. Value Determin OP15 Production User Profile OP16 Maintain Period Pattern OP17 Formula Parameters OP18 Maintain Setup Group/Setup Group Cat OP19 Standard Value Key

OP20 Maintain Setup Type Key OP21 Define Formula OP22 Maintain Wage Groups OP23 Maintain Location OP24 Maintain period dependent oper. val. OP26 Maintain suitability OP28 Maintain Perf. Efficiency Rate Key OP30 Maintain Move Time Matrix OP31 Maintain Time Segment (Per. Pattern) OP32 Maintain Capacity Category OP34 Maintain Work Center Planner Group OP35 Maintain Perf. Efficiency Rate Key OP36 Maintain Capacity Default Values OP37 Maintain Available Capacity Version OP38 Maintain Setup Type Key OP39 Maintain Graphics Profile OP40 Maintain Work Center Category OP41 Matchcode for work center OP42 Default work center OP43 Maintain Setup Group Categories OP44 Maintain Task List Usage OP45 Maintain Usage OP46 Maintain Task List Status OP47 Maintain PRT Usage OP48 Maintain Planner Group OP49 Matchcode for Routings/Ref. Op. Sets OP4A Maintain Shift Sequences OP4B Overview variant: Routing OP4C Overview variant: Ref. oper. set OP4D Overview variant: Rate routing OP4E Overview variant: Ref. rate routing OP4F Overview var.:Scheduling of routings OP4G Overview var.:Scheduling ref.op.set OP4H Overview var.:Scheduling of rate rtg OP4I Overview var.:Scheduling RefRateRtgs OP50 Assign Material Types OP51 Formula Parameters OP52 Formula Parameters OP53 Formula Parameters OP54 Define Formula OP55 Define Formula OP56 Define Formula OP57 Define Formula OP58 Maintain Default Value Profiles OP59 Formula Parameters OP5A Field Selection: Task List Overview

OP5B Field Selection: Task List Header OP5C Field Selection: Task List Sequence OP5D Field Selection: Task List Details OP5E Field selection task list overview OP5F Field selection std network -> PRT OP5H Field sel. insp.plan characteristics OP61 Number range maintenance: ROUTING_3 OP62 Number ranges for routings OP63 Number Ranges for Ref.Operation Sets OP64 Maintain Setup Group Key OP65 Formula Parameters OP66 Maintain Location Group OP67 Maintain Operation Control Key OP68 Maintain Move Time Matrix OP69 Maintain wage type OP70 Maintain PRT Control Key OP71 Maintain Wage Group OP72 PRT Control Key OP73 PRT Authorization Group OP74 Maintain PRT Group Key OP76 Define suitability OP77 Engineering Workbench for Task Lists OP78 Maintain Type of Std. Value Determin OP7A Customizing matchcode for PRTs OP7B Define Parameters OP80 Maintain PRT Status OP82 Define Formula OP84 Profiles: Default Values for Rtgs. OP85 Profiles: Default Values for QM OP87 Maintain Routing/Ref.Op.Set Usage OP88 Maintain Assignmt. of Task List Type OP8A Maintain operation value description OP8B Maintain standard value texts OP8C Record layout for background (APL) OP8D Data transfer APL OP8E Command file task lists Rel. 2.2A OP8F Maintain production scheduler OP8H Profiles: Default Values for Rtgs. OP91 Maintain Object Overview Version OP95 Assign Work Center Cat. to Applicatn OP96 Maintain Work Center Category OP97 Maintain Performance Efficiency Rate OP98 Maintain Validity of Perf.Effic.Rate


How to delete PS master data and transaction data?

This is a complex one. SAP usually does not allow you to delete anything. You will have to archive and then delete the objects. If there are "bad" projects without any transactional activity, you can mark the projects with status DLFL. To archive, use transaction code SARA.

You will have to get your entire functional team - MM, SD, FI, CO, PS - and decide on a module-by-module and transaction-by-transaction basis on the best approach to purge this data. You will also have to think about auditing and retrieval if this is production data.

Solution is Archiving. It's a seperate process better consult you basis consultants for this.

Archiving object you should be looking at is PS_PROJECT (T Code SARA)


OPA0 Status selection profiles OPA1 Maintain combination definitions OPA2 Define selection profile OPA3 Define option profile OPA4 Define list profile OPA5 Define graphics profile OPA6 Define overall profile OPA7 Define columns OPA9 Maintain selection profiles OPB1 Define list versions OPB2 Define distribution function OPB3 Specify distribution functions OPB4 Specify distribution strategies OPB5 Specify distribution key OPC0 Axis representation selection OPC1 Maintain axis representation OPC2 Curve representation selection OPC3 Maintain curve representation OPC5 Max. no. of data records OPCD Capacity category OPCE Capacity planner OPCF Time units OPCG Maintain Operation Control Key OPCH Maintain production scheduler OPCI Setup group key/category OPCL Scheduling type OPCM Standard value key OPCN Maintain move time matrix

OPCQ Efficiency rate OPCR Formula parameters OPCS Define formula OPCT Strategies OPCU Strategy levels OPCW Planned order parameters OPCX Formula parameters OPCY Define formula OPD0 Resource planning overall profile OPD1 Resource planning selection profile OPD2 Capacity leveling - time profile OPD3 Resource planning evaluation profile OPD4 Resource planning period profile OPD5 Flow control definition OPD6 Flow control control table OPD7 Flow control statuses OPD8 Flow Control Actions OPD9 Flow Control Messages OPDA Transition matrix (setup matrix) OPDB Capacity Leveling Strategy Profile OPDD Factory calendar OPDE Resource planning control profile OPDF Define requirements grouping OPDH Capacity leveling - list profile OPDJ Define layout OPDK Define standard overview OPDL Cap. plan. detailed cap.list maint. OPDM Define detail list (leveling) OPDQ Profile for planning table (tab.) OPDR Define layout key OPDT Define detail list OPDU Maintain perf. efficiency rate key OPDV Com-file (Rel-Info/OLPK) KOP. Set´s OPDW Com-file (Rel-Info/OLPK) KOP. Set´s OPE0 Maintain Sort String OPE1 Maintain Value Type OPE2 Maintain Machine Type OPE3 Maintain Planner Group OPE4 Maintain Control Parameters OPE5 Maintain rounding categories OPE6 Maintain Rounding Category OPE7 Maintain overhead key OPE8 Maint. Roundg. and Add.Val.Key (Def) OPE9 Maintain User Profile OPEA User selection OPEB Automatic selection

OPEC PP user fields OPENPS Download Activities to Palm Pilot OPF0 Maintain User OPF1 Authorizations for CAPP OPFA Field selection: Work center OPFP Configuring the Fixed Price Version OPFR01 RPUCORF0PBS : IMG Link OPG0 Profile for planning table OPG1 Chart sequence - selection OPG2 Line representation OPG3 Scale time axis OPG4 Time scale profile OPG5 Graphic obj.type sel./repr.profile OPG6 Transition matrix setup fam.key OPG7 Line display selection OPG9 Graphical object type/obj.represent. OPGD Ref. Oper. Set-All Task Lists (PP) OPGE Ref. Oper. Set - Rate Routings (PP) OPGF Work Center - All Task Lists (PP) OPGG Work Center - Rate Routings (PP) OPGH Document PRT - All Task Lists OPGI Equipment PRT - All Task Lists OPGJ Material PRT - All Task Lists OPGK Misc. PRT - All Task Lists OPGL Resource - Master Recipes (PI) OPGM Process Instr. Cat. - Master Recipe OPGN Document PRT - Maintenance Task List OPGO Equipment PRT-Maintenance Task Lists OPGP Material PRT - Maintenance Task List OPGQ Misc. PRT - Maintenance Task Lists OPGR Work Center - Standard Network (PS) OPGS Document PRT - Standard Network (PS) OPGT Equipment PRT - Standard Network(PS) OPGU Material PRT - Standard Network (PS) OPGV Misc. PRT - Standard Network (PS) OPH1 CO Cash Bgt Mgmt: Delete Actual Data OPH2 PS Cash Management: Delete Plan Data OPH3 CO Cash Bgt Mgmt: Delete Master Data OPH4 CO Cash Bgt Mgmt: MM Data Transfer OPH5 CO CBM: Successive FI Data Transfer OPH6 CO CBM: Take Over FI Completely OPH7 CO-CBM: Take Over All Data OPI1 Maintain Value Categories OPI2 Value Categories for Cost Elements OPI3 Update Control: File RPSCO OPI4 Commitment Item Value Categories

OPI5 Value Categories for Stag.Key Figs OPI6 Activate CO Cash Budget Management OPI8 Display Value Category OPIA Interest Profile for Projects OPIB Maintain Interest Profile OPIC Intrst Relevance: Cost Els/Cmmt Itms OPID Proj.Int Calc: Account Determination OPIE Interest Indicator OPIF View Maintenance:Compound Int.Cont. OPIG View Maint.: Compound Int. Periods OPIH Interest Scale, General Conditions OPIN Number range maintnce: VHU_PINST OPJ2 Production order stock determination OPJ4 Schedule batch function request OPJ6 Maintain Status Profiles OPJ7 Maintain Routing Usage OPJ8 Maintain Operation Control Key OPJ9 Maintain prod. scheduler group OPJA Maintain setup group/group category OPJB Specify system messages OPJC Maintain Wage Groups OPJD Item Categories OPJE User Selection OPJF Automatic Selection OPJG Maintain Default Values OPJH Order types production order OPJI BOM Usage Priorities OPJJ Maintain Scope of Check OPJK Maintain Control OPJL Maintain Checking Rule OPJM Application-Specific Criteria OPJN Maintain Scheduling Type OPJO C MM-BD units of measurement OPJP Maint. acct.assgnm.types for orders OPJQ Standard Value Key OPJR Maintain move time matrix OPJS PP: Maintain reduction strategies OPJT Maintain Strategy Levels OPJU Production order control parameters OPJV Maintain Capacity Category OPJW Maintain Capa.Planr.Grp for WrkCentr OPJX Factory Calendar C OPJY Maintain perf. efficiency rate key OPJZ Maintain Release Periods OPK0 Confirmation Parameters PP OPK0T Confirmation Parameters

OPK1 Confirmation Parameters PP-PI OPK1T Confirmation Parameters OPK2 Formula Parameters OPK3 Define Formula OPK4 Confirmation Parameters OPK5 Maintain variances OPK6 List Layout OPK7 Accessing Customizing PDC transfer OPK8 Maintain print control prod. orders OPK9 Maintain Goods Receipt Valuation OPKA Maintain Movement Types OPKB Control parallel confirmation OPKC Control confirmation process chain OPKD Control confirmation process chain OPKE Screen Sequence for Components OPKF Control parallel confirmation OPKG Maintain Messages OPKH Maintain Breakpoints OPKI Maintain Collective Confirmation OPKJ Maintain PRT Control Key OPKK Standard Text OPKL Formula Parameters OPKM Define Formula OPKN Overview variant production control OPKO Command File for Production Orders OPKP Shop floor control profile OPKQ Customizing: Matchcode for Proc.Ord. OPKR Print flag OPKS Maintain Origins for CO Object OPKT Initial Screen: Settlement Structure OPKU Maintain Collective Confirmation OPKV Print Flag OPKW Print shop papers OPKX Deletion Flag/Indicator OPKZ Customizing Matchcode for ProdOrder OPL1 Costing Variants: PP Prod. Order OPL2 Maintain trigger point group OPL3 Trigger point usage OPL4 Profile for missing parts list OPL5 Order type LIS parameters OPL6 Profile for documented goods mvmts OPL7 Order change management profile OPL8 Order type parameters: Overview OPL9 Parameters for order change mgmt OPLA Conditions: V_T682F for H CO OPLB CondTab: Create (batch, prod.)

OPLC CondTab: Change (batchs, prod.) OPLD CondTab: Display (batches, prod.) OPLE Strategy types: Batch determ. (prod) OPLF Access: Maintain batch determ.(prod) OPLG Batch determ.: Procedure for prod. OPLH Overview variant - production orders OPLI Background job for goods movements OPLJ Job "Fast entry confirmation" OPLK Overall profile for order prog. rep. OPLL Order progress: Displayed fields OPLM Order progress: Displayed fields OPLO maintain selection profile OPLP Job "Convert planned order" OPLQ maintain filter for control keys OPLR Maintain filter for capacity version OPLS Parallel processing control OPLT Target System for Data Transfer OPLV Maintain Filter for Task List Usage OPLW Maintain Filter for Task List Status OPLX Maintain Filter for BOM Usage OPLY Maintain Filter for BOM Status OPLZ Maintain POI Planned Order Selection OPM0 Maintain profile - field selection OPM1 Costing Variants - Production Order OPM2 Maintain Detail Screen Control Oper. OPM3 Maintain Detail Scrn Control Header OPMF Field Selection - BOM Transfer OPMI Import models activities OPMJ Determine progress values


How to schedule the network within the dates provided in the network header? The problem is that every time I schedule the network, scheduling happens as per the date given in assigned WBSE & not as per the dates specified in NTW Header.

Go to Project Planning Board. Click on the "Options" icon. - Select the "Scheduling" option. - On the tab "Scheduling parameters for activities", the "Scheduling method" selected should be "X Network determines dates". In your case I believe it is "WBS determines dates".

You can set this in SPRO-->Project System-->Dates-->Date Planning in WBS-->Define parameters for WBS scheduling--> Select Scheduing method as "X Network determines dates"


OPN0 Master Recipe Profile OPN1 Maintain Profiles for Master Recipes OPN2 Valuation Variants - Prod. Order OPN3 Overv.Var.: Master Recipe Scheduling OPN5 Field Seln: Std Network Overview OPN6 Field Selection Standard Network Hdr OPN7 Field Sel.:Std Ntwk Activity Detail OPN8 Field Sel.:Std.Ntwk Comp.Overview OPN9 Field Sel. Std Ntwk Comp.Detail OPO1 Create Cost Element Planning Layout OPO2 Change Cost Element Planning Layout OPO3 Display Cost Element Planning Layout OPO4 Create Stat. KF Planning Layout OPO5 Change Stat. KF Planning Layout OPO6 Display Stat. KF Planning Layout OPO7 View Maintenance V_TCJ41_7 OPO8 View Maintenance V_TCJ41_8 OPO9 View Maintenance V_TCJ41_9 OPOA View Maintenance V_T003O_N0 OPOB View Maintenance V_T003O_N1 OPOC View Maintenance V_T399X_N0 OPOD View Maintenance V_T399X_N1 OPOE View Maintenance T_T399X_N2 OPP1 Customizing MRP OPP2 MPS OPP3 Customizing Repetitive Manufacturing OPP5 List Profile Component List OPPA PP/MRP Customizing Explosion OPPB Direct Procurement OPPC Period Grouping OPPD Customizing Planning Time Fence OPPE Conversion Plnnd Order -> Prod.Order OPPE01 General iPPE Customizing OPPE02 Define iPPE Node Type OPPE03 Define iPPE Variant Types OPPE04 Define iPPE Alternative Types OPPE05 Define iPPE Relationship Types OPPE06 Customer-Spec. Model Assgts (iPPE) OPPE07 Time Analysis: Partner Products iPPE OPPE11 Profiles: iPPE WB Professional OPPE12 Tabs: iPPE Workbench Professional OPPE13 User Assgmt: iPPE WB Professional OPPE14 Define Reports for iPPE WB Prof. OPPE15 Define Interface for iPPE Workbench

OPPE20 Profile Maintenance iPPE PS OPPEACT01 Define Std Val. Determin. Type OPPEACT02 Object Dependency in Process Struct. OPPECHK01 Customizing: Consistency Check OPPEDOK Documentation OPPELUI01 Profile Definition: iPPE WB Express OPPELUI02 User Assignment: iPPE WB Express OPPERES01 Customizing for Production Resources OPPESCMPV Object Dependent Status Management OPPESTATUS Cross-Application Status Management OPPF Customizing for Order Report OPPH Customizing Purchase Req. Conversion OPPI Available Stock OPPJ MRP Checking Rule OPPK Hierarchy Element OPPL MRP OPPM Evaluation Profiles OPPN Layout OPPO Hierarchy Element OPPP Customizing Direct Procurement OPPQ C M MRP Plant Parameters for MRP OPPR C M MRP MRP Group OPPS Strategy OPPT Strategy Group OPPU Strategy Group for MRP Group OPPZ MRP Group OPR1 Area of Responsibility <-> Message OPR3 Definition of Breakpoints OPR4_ACT Multilevel Actual Settlement OPR4_CK Material Cost Estimate OPR4_CKMC Mass Costing - Sales Documents OPR4_CKML Closing and Calc. of Periodic Price OPR4_CKPF Price Update OPR4_FCO Collective Processing: Variances OPR4_KKA WIP Calculation OPR4_KKP Repetitive Mfg and Process Mfg OPR4_KKS Collective Processing: Variances OPR4_KKS1 Individual Processing: Variances OPR4_PPCO Production Order: Cost Calculation OPR5 Definition of Error Mgmt IDs (SAP) OPR6 Definition of Object IDs (SAP) OPR7 Def. of Areas of Responsibility OPR8 Def. of Minimum Message Types (SAP) OPR9 Def. of Reference Objects (SAP) OPRCMFE User-Defined Messages OPRF Maintain Quotation Prefixes

OPS Customizing for Project System OPS0 Maintain print control for networks OPS1 Maintain User Fields OPS2 Maintain Relationship Texts OPS3 Maintain PS Text Types OPS4 Maintain simulation profile OPS5 Maintain Standard Network Profile OPS6 Maintain Project Manager OPS7 Maintain Applicant OPS8 Materialflow network OPS9 Budget Management Profile OPSA Maintain Project Profile OPSB Cost Planning Profile OPSC Create network types OPSCAS Command File Payments (PS) OPSCOS Command File Costs (PS) OPSD Maintain Profile for Report Lines OPSE Maintain Report Groups OPSF Maintain Report Variations OPSG Order change management profile OPSH Maintain ctrl. key for activity (PS) OPSI Edit PS validation rules OPSINS Command File Info System (PS-F) OPSJ Maintain Project Coding OPSK Maintain Special Characters OPSL Project Info System Overview Maint. OPSM Maintain Overall Profile PS InfoSys OPSN Edit PS substitution rules OPSO Maintain Project Types OPSP Capacity availability check OPSPAR1 Maintain Partner Functions OPSPAR2 Define Lang.-Dep.Partner Functions OPSPAR3 WBS Partner Profile OPSQ Intervals for Cost/Revenue Types OPSR Maintain milestones OPSREV Command File Revenues (PS) OPSS Maintain milestones OPST Network Confirmation Parameters OPSU Maintain Activity Control Key OPSV Cost object ind. OPSW Info System Profile OPSX PS: Reset "Budgeted" Status OPT1 Maintain PS Transaction Types OPT2 Matchcode for project definition OPT3 Matchcode for WBS elements OPT4 Matchcode for standard network

OPT5 Customizing matchcode for network OPT6 Maintain std. milestone group OPT7 Project planning board profile OPT8 Maintain hierarchy graphic / dates OPT9 Network parameters for PS-SD OPTA Command file for PS -> FI area OPTB Command file for WBS OPTC Command file for network OPTD Command file for standard network OPTE Command file for PS info system OPTF Command file for PS graphic OPTG Maintain PS Info Summztn Criteria OPTH PS info system maintenance OPTI Maintain Progrss Analysis Overview OPTJ Maintain PS Info Unit Conversion OPTK Exclude Cost Elems from Avlbty Cntrl OPTL Maintain PS Info Comparison Criteria OPTM Fincl Budgeting Profile for Projects OPTN Maintain priorities OPTO Change costing variants OPTP Sub-network parameters OPTQ Maintain WBS scheduling parameters OPTR Strategies for settlement rules OPTS Maintain project version profile OPTT Maint. acct.assgnm.types for orders OPTU Maint. PS Info System field settings OPTV Maint. PS Info System sort criteria OPTW Maint.PS Info System group. criteria OPTX Maint. PS Info System database set. OPTY Capacity leveling - Time profile/PS OPTZ Matchcode for standard WBS elements OPU0 Matchcode for standard project def. OPU3 Production order control parameters OPU4 Maintain Capacity Planning (SOP) OPU5 Parameter long term planning PlndOrd OPU6 Production order control parameters OPU7 Control parameters plant maintenance OPU8 Overview Var.: Header Line Info Sys. OPU9 Overview Variant: Item Line OPUA Field selection: Network: Header OPUB Field selection: Network: Overview OPUC Field selection: Network: Details OPUD Field selection:Network confirmation OPUH Field sel: Std. project definition OPUI Field selection: Std. WBS elements OPUJ Field selection: Project definition

OPUK Field selection: WBS element OPUL PS: Maintain reduction strategies OPUM Maintain Subprojects OPUN Capacity overviews OPUO Project schedule overviews OPUP Subnetwork schedule overview OPUQ Overall network scheduling overview OPUR Info System: Structure overview OPUS Maintain Version Number Entry Mask OPUT Maintain overview variants OPUU Maintain Network Profile OPUV Network Type Parameters OPUW Standard Network Status OPUX Maintain overview variants std netwk OPUY Overview var.:Std.ntwrk scheduling OPUZ Control parameters plant maintenance OPVC Convert Avlability Cntrl Tol.Limits OPVP Collective availibility checkProfile

Planned Cost Differs from Actual Cost

Question : I have a problem. I have a standard activity which the price is $1 / hr. I have created a project in which a activity has a planned hr of qty 1. But my planned cost comes in as '$0.83'. But when I comfirm my activity, the actual cost comes in as '$1'.

Why is my planned cost differing? What is the cause of the $0.83 instead of $1. Where can i check and change this.

Answer : I guess that you use different costing (and valuation) variants. so the system might valuate plan and actuals differently.

Question : Where and how do i control it?

Answer : In the network header are two fields: one for the plan costing variant and one for the actual costing variant.

You maintain the costing variants in the customizing: PS -> Costs -> Planned Costs -> Automatic

Costing in Networks -> Costing -> Define Costing Variants. Display the costing variant and jump to the valuation variant. There you find how the determines the costs.

Validations in PS

Question : I am trying to use validation in the Project. Can any one tell when are the call up points 110 and 120 trigerred ?

I want to validate one of the user defined fields in WBS.

Everything is working fine when I simulate the validation. But when I enter a value in the user defined field and save the project then I do not get the error message as expected.

Does anybody have an idea what could be wrong ??

Answer : Please see if you have checked the check box for Automatic validation in the relevant project profile.

Question : I want to validate the customer number in one of the user fields in WBS. The formula builder in the validation screen, it seems, does not support table fields other than fields from PRPS. Can this be done thru some user exits ?? If yes how ?? Can u guide me in this ??

Answer : To use a user exit in validations, you have to perform following steps;

- copy SAP standard program GGBS002 to ZGGBS002 - create a user exit in this program (such as U902, U903 etc) - the user exit you defined in the above mentioned program will be visible in validations on screen tab 'Exits' - configure your validation with 'User exit' as option

WBS description doesn´t appear completely in hierarchical

Question : In the hierarchical reports in PS de WBS description is not showed completely. Do you know a way to make this appear completely?

Answer :-

We are on 4.6B and this is what you can do. :- 1) Execute report 2) Expand your results, if necessary 3) Click on any WBS line description 4) Follow the menu path Settings/Characteristic display 5) Choose lead column 6) Move object short description to the value set side of the panel 7) Move object long description to the lead column side of the panel

Save (if you have authorization). Note you can use this procedure for any other object that may show up on the report display. i.e. navigation characteristics change the objects displayed.

Anyway to put checks before setting to TECO?

Question : Can anyone pl let me know about the followings: Is there any way to put checks (in the form of tick mark etc) before setting the system status to "TECO"- e.g. some documents are received or not etc.

Answer : You can set the system status to Technically completed TECO which can be later on withdrawn. The necessary changes are reflected in the system status on saving the Network

With the setup of user statusses (tr. OIBS), you have the ability to disable the 'TECO' as long as a certain user status 'e.g. waiting for documents' is active

Links to documents stored on the Web

Question : Is there a way to create a document (under a project) which refers to a URL and not to a document stored on a content server?

Answer : Yes you can, but you need define in DMS customizing some points.

1.- Inner "Define Data Carriers" in Define data carrier type external "DMS" a record with this information: TYP = IE, Description = That you want, Check ONLINE and EX, the inside this in Define External DMS create a record with DATACAR = INTERNET, TYP = IE, Description = That you want, Check EX.

2.- Inner "Define Workstation Applications" define an application for web pages without file format, inside this in "Define Workstation applications in network" create records for options 1, 2, 3, the path of location of your navigator in your PC or you can put "%AUTO% iexplore.exe %f". Then when you create a document in the Original field you can put the URL and in the Data Carrier field put the name that you define in the customizing.

How to settlement auc to asset in PS?

Question : The cost of project have settled to auc(investment asset), but when the project is finished, in AM or in PS i can't settle auc to asset?

Pls give me some suggestion! Any idea is appreciation!

Answer : You must set technically complete for your WBS & NW before settle AUC to Assets.

Updating the current Order cost plan

Question : We are in 46C. Starting a project, we establish an Order cost plan. We plan the amount of work (in hours) and specify the work center for each of the activities. For material components, we enter the forecast material costs in the field "Material planning". We see the total and detailed by activity cost plan in CNS41 (Structure overview) in the column "Order cost plan 000". At some point in time, the project advancement shows that we have to reconsider the original cost plan, for instance because the actual costs collected so far are much higher than foreseen at start-up. Management decides to change the cost plan 000 to reflect the new forecasted budget. Management already told that they would like to be able to specify a new total value for the Order cost plan 000 of the activity rather then to play with the amount of work (hours) in the activity. They say it should be something like this (for labor): (actual cost) + (number of hours to do * cost of work center) = order cost plan 000.

What options do we have to modify the "Order cost plan 000"??

Answer : There is a functionality called cost forecast (transaction CJ9L/CJ9M). I think this is exactly what you require. The forecasted costs are saved in a separate CO version. You could try to display this version in CNS41.

Create network from Sales Order

Question :

We are currently running 4.6C and have implemented SD and PS. The situation is we want to be able to create a network automatically from the sales order during creation.

I've assigned the strategy group 85 to the material master and I've defined the network parameters from sales order (via transaction CN08).

The result...

During creation of the sales order (transaction VA01), the network is created successfully but the components are not transferred to the network. Is it supposed to or not? If so, what additional configuration should I look at?

I'm not very familiar with the standard functionality so I'm hoping someone out there has experience with this topic.

Answer : The components in assembly processing remain on the sales order only.

In case you are working with reasonably complex scenario on BOM and procurement, where material items have their own dependencies schedulewise e.g to design, you should put the materials on the network. The best way to accomplish this is to do the BOM allocation (transfer) to activities and have only the invoicing item at sales order.

IM and FM

Question : Is that possible to use IM to control investment projects and FM to control general costs? What is needed to be done in order to avoid conflicts between IM and PS ?

Answer : Investment Management() IM Module is highly integrated with controlling(CO) , project system(PS), and Asset Management(FI-AA) components.

IF you would like to implement IM & PS you might ask yourself what additional advantages are offered by using IM .

These Include: 1- in PS you can represent the planned and the budgeted values of all projects . using IM you can

represent the budgeting process from the organization pointview. IM helps you track of budget amounts that you carry forward for projects that were approved in prior fisical year.

2- Using AR in IM CAN help you decide what budget will be assigned to your organization Unit. IM Handles Cost Planning & Budget Approval and PS Manages Project Execution with AVAC for the Budget for each project.

Multiple Root WBS

Question : Can any one tell me in detail of advantages and Dis-advantages of Multiples Root WBS in the project.And one more why do you using the same coding Mask for PD and Root WBS.

Answer : Multiple Root WBSEs helps in budgeting scenarios where these WBSEs are funded from different sources say a customer project has part scope of R&D (funded by R&D).

You may also want to fund these root WBSEs from IM programs (linking to position IDs.)

Question : Subject : PS Assets under Construction

I know that I can maintain the Plant for the WBS Element, what I would like to know is if it is also possible to maintain the Location as well? I've heard that it is not possible but I would like to hear other opinions. Any suggestions? We are on version 4.0B.

I would like to know since the Asset Management people here are asking if it's possible to maintain it in PS or if this can only be done in AM.

MM is not included in this implementation, but we did set up the Plants and Locations.

Reply : Subject : PS Assets under Construction

you can maintain a location for a WBS element as well. Select WBS element, follow path Details > Orgainsation. This screen has a field called Functional Location, apart from other orgainsation details such as Controlling Area, Company Code, Business Area, Plant, Calender etc

Question : Subject : PS Network Status's & Confirmations

Is there a status that can be set for a network activity that will stop time confirmations from being processed? TECO stops changes to the basic data, but allows further time confirmations.

Reply : Subject : PS Network Status's & Confirmations

you can lock account assignment for the network/activity in consideration depending on whether the network is header/activity assigned. This disallows the confirmation of the activities.

Any Variant Capabilities in CM07 Report

I am executing the CM07 report whuich is the Variable Capacity Planning Report.

Out of which, I like the results because I obtain the fields I need by going thru the individual ''choose fields'' button.

However in 4,6c) it does seem to have any variant capabilities ???

I have to reenter the fields selection every item I back out of the report ... Which is a bit anoying !!!

Anyone has any recipes for this so that columns/criterias selected can be save guarded for the next time ???

There are Variant list capabilities for CM07 Capacity report.

Mainly via PS-> Information Systems->Resources->Tools->Resources->Selection->General Profile (OPA6) and also via PS-> Information Systems->Resources->Tools->Resources->Selection-> Variant List Poifile Details (OPDT).

You create a new ''Z'' Variant Profile list with all the fields that you want to select and show in yopur CM0? report .

Be carefull to click correctly on the greenish/yellowish arrow to bring up the field selections pop up window...

Than associate this new Z Variant Profile to a newly defined ''Z'' General Profile...

Then after you can override with othe Variant Lists in the profile selection of the CM07 report txn. itself if needed

Change Documents in SAP Project

In the Customising for Create Project Profile (OPSA) there are 2 fields for "Change Documents".

Where and how is this useful during implemenation?

There are 2 outcomes for change documents and they should both be implemented if it's important that you keep track of changes made to a project: General changes (the one at the top)

- any field content changes made to a project WBS after it was first saved will be recorded in a file. eg. if you changes the WBS description, the old value and the new value will be recorded, or if you changed a person responsible, it would also be recorded etc. This information can be reviewed in Info Systems report CN60 to old/new values and who/when. Status Managment (the one checked in Status Management)

- any changes to System and User Status will be recorded, including the status history and who/when. Changes can be seen in any project maintenance transaction (eg. CJ02, CJ20N) by clicking on the "i" icon for a PD or WBS, then following the internal pull-down menu path: Extras>Change Documents> For Status/All.You can then drill-down on the satus to see its history.

SAP PS Interview Questions

Q1. For raising Client billing, is there any possibility of linking line items in SD module with Activities / WBS in PS module?

A1. It can be linked through DIP Profile and do Resource Related Billing for raising billing.

Q2. Can Revenues be linked with Activities?

A2. No, it can be done at WBS level with 'Billing' operative indicator.

Q3. Can progress be updated in WBS elements?

A3. Yes, You can use Progress Analysis (EVA) for this.

Q4. We would like to compare the planned cost, actual cost & revenue for line items in SD module. For this as what object should we consider the line item in PS module.

A4. You can use Billing level WBS in PS module.

Q5. In easy cost planning/ cost models, the resource requirement details (quantity and rate) are given to get the cost of each line item. But to get planned cost of each activity, the consultant is asking us to assign resources separately again in activities. If we consider the line items as activities, should we assign the resources again or the same in easy cost planning / cost models can be linked to get the resources assignment in a simpler method.

A5. Instead of this, you can use costing variant for Easy Cost Planning (not for the activities)

Is there any way by which we can lock two specific wbs elements say overheads and other expenses, so that the user cannot release PR?

The easiest way would be to define the project release process in the bottom-up fashion. That means, you will only release the activities/WBS elements that you need from time to time during the course of the project. That way, charges won't be accrued on a WBS element until it's released (so, don't release it until it's ready for collecting costs).

Is there any way by which we can stop the network from attaching further materials after it is released?

This is controlled through the change profile, which is assigned to the network profile. In the change profile, under the Component tab, you can define the release status of the activity at which you can create/change/delete material components.

How can we set the options for capacity reports CM01?

This will possible depend on your config, but the options I use are: Settings>General> Tick, Cumulation of reqmts, Dyn. capacity cumul. and then select the hierarchy you have set up. I then select the financial year (as we are budget driven) using Entry type A and the start/finish of the financial year. I select period Month. Then click tick. I then select the work centre I require. or arm of the hierarchy. You can then select standard overview and also select graphs or if you need a detailed list press that button. *-- Jim Carter

Short Interview Q& As on SAP PS

Project Calculations

When we confirm activities and see it in cns41 report we can see that the POC is aggregated at the Network,WBS and project level. How does the system calculate this.. i.e on what factors and criteria?

PS, like, other Projects Programs used the Pondered advance has a project and structural (WBS) phisical advance. IF you have a Project with only 1 activitie. The 100% phisical advance of the activitie is passed to the Project. If you have a Prj. with 2 activities and both had 100% phisical advance. The project has 200%? NO!, PS calculated this

Percent complete Activity A = 100 = A-POC Percent complete Activity B =100 B-POC Weigth or contribution of A = 30% A-Wgt Weigth or Contribution of B =70% B-Wgt (The sum of the weigth need to be 100%)

The Project Advance will be A-POC*A-wgt + B-POC*B-Wgt This implies = 100*30% + 100*70% = 30 + 70 =100

The weigth is a function of Men-Hours, Cost or Special-Weigth.

User Status Report

In the business scenario used here a status profile containing different User statuses with authorisation controls has been set up in the Project Definition for controlling the process of Project creation & approval. The process flow is as follows - The project is created by the design team, after which it is sent to pre-audit team for approval, the pre-audit team approves it, on approval the project is released and the rest of the process flows on. Each of the above phases is marked by an user status and on completion of a phase the user sets the next user status for the object.

Requirement : An ABAP report is required to be developed which shows the date and time at which each of the user staus was set and released.

Go to transaction SE38, and enter RBSVCDOC in the field "Program". Select the Execute button. Insert your WBS's object number, and select the tick box "SHOW_ALL" Execute the program.

If the results is what you are looking for, then follow these steps to have your required report on User Status Change Log:

1. Ask your ABAP program to copy function RBSVCDOC to a Z-Program, and 2. assign a Z-transaction code this copied Z-program. 3. You can also ask the programmer if he is able to design a user defined input screen to this program.

Creating an Internal Activity at the Network Level

Trying to create an internal activity at the network level and whenever I go to the menu to add an internal activity, the level moves up to the project level instead of remaining at the nework level. This of course prevents me from creating the internal activity. Why this is happening?

Work out the following path : 1) Go to "Structure Tree" (Top-left pane of Project Builder), click on Network Header. 2) In "Work Area" (Right pane) click on "Activities Overview" icon. Go to "Int. Processing Tab" and define activity with relevant field details and Confirm.

This will create Int activity in the selected Network only. *-- Nabada More

Time calculation in work Center

My requirement is to calculate the time taken for a component which contains 4 Operations. Using Work Centers in PS Module.

Details of the Operations: 1. Chain cutting 2. Soldering 3. Lock fitting 4. Assembly

Time taken for soldering operation = 15 sec/soldering operation One component contains = 20 soldering operation Total time taken to finish one component = 300 sec In one day we can make = 8 hr(28800sec)/300sec=96 nos.

How we can calculate this in the system Using Work Center.

You need to do folowing.... 1) Define 4 activity type with these names and give the unit of operation as second - and assign it to a cost center in kp26 with cost 2) Define a work center in CNR1...using usage project management 0006 3) Assign formulae SAP004 in the other formulae in scheduling tab and SAP008 in capacity Tab. 4) Assign working hours for your WC in capacity tab header data as 8 hours and put number of available capacity (no.of people in Work center) 5) Assign all the activity types in the Work center costing tab 6) Give duration for all these activity in your project 7) Schedule the project and do costing.... *-- Ritesh Bhushan

FAQ on SAP PS

Workforce Planning and Project Status

When a project status is set back to REL from TECO or CLSD status, the work force planning done is getting deleted completly at the activity.

Run cmp9(Evaluation again) and you will have workforce planning back.

WorkForce Planning

We are using CMP2 for doing workforce planning in our Org, we attach reources to activities, now the issue is we want to put an end date to the resource attached so that the particluar resource does not appear in cmp2 . P.S - we have tried by attaching resource to WBS too, it doesn't work.

In CMP2 - mark the relevant line - press the bottom with the pencil - make a new end date and save. Next time you enter CMP2 the start date has to be after the end date you entered. Be aware that the end date affect the work list for the person in CATS.

Table for System status (wbs)

I am trying to create one query to find out wbs status assigned Open PO. I have located the relevant file for PO but not able to get table which stores system status.

The table names are JEST, TJ02T Pass the OBJNR to the table JEST you will get System Status Number. Once you get System Status Number pass it to table TJO2T you will get System Status text.

WBS and company codes Is it possible to have two different company code within the same WBS structure?

For a single WBS element - NO Within the structure - YES provided company codes belong to same controlling area

ISBD system status

Does anyone know if system status ISBD should be set if a budget tolerance with action "warning" is exceeded, however the total budget is not exceeded. We have the following set up: 80% Warning 90% Warning with mail 100% Error message At 80% the system status ISBD (Insufficient budgeting) is set; is this correct.

You are right. The status ISBD (Insufficient budgeting) is set once the tolerence limit 1 is exceeded.

Project version: Can I go back to a previous version?

Can I go back to a previous version of a project? For instance, a new project version is created automatically on release of the project. Is it possible to go back to the previous version in order to "undo" the release?

Project versions are used as snapshots of projects at different status or manually triggered points. You would not be able to go back to versions because the version is not the operative project. You will not be able to undo a REL status.

Close the Project

How can I close the project, after closing any PRs and PO no Processing?

Open the project in CJ20N. Go to menu bar path: Edit-> status-> Close. Save project. Please note that you must first have gone through the normal progression of status moves from CRTD to REL to TECO before you will be able to close.

List Of SAP PS Reports

No.Transaction code Description 1. CN42N Overview of Project Definition 2. CN43N Overview of WBS Elements 3. CN41 Structure Overview 4. CN53N Overview of Milestones 5. CN52N Components Overview 6. ME5J Purchase requisitions for Project 7. ME2J Purchase Orders for Project 8. CNMM Project Oriented Procurement 9. CN60 Display change documents 10. S_ALR_87100185 Actual Costs for Each Month (Current Fiscal Year) 11. S_ALR_87100186 Planned Costs for Each Month (Current Fiscal Year) 12. S_ALR_87100187 Commitments for Each Month (Current Fiscal Year) 13. S_ALR_87013532 Plan/Actual/Variance 14. S_ALR_87013533 Plan/Actual/Commitment/Rem.Plan/Assigned 15. S_ALR_87013534 Plan1/Plan2/Act/Commitment 16. S_ALR_87013537 Commitment Detail 17. S_ALR_87013542 Actual/Commitment/Total/Plan in Control Area Currency 18. S_ALR_87013557 Budget/Actual/Variance 19. S_ALR_87013558 Budget/Actual/Commitment/Rem Plan/Assigned 20. S_ALR_87013560 Budget Updates

Project Functionality of SAP-PM (Plant Maintenance)

The SAP Plant Maintenance module (PM) is designed to handle the management and execution of integrated maintenance processes. Such processes include preventative, routine and turnaround maintenance, all fully integrated with purchasing, MRP, controlling and financial accounting performed in SAP. The main objects used in PM are work orders, a series of which (often grouped by revisions) are what typically is thought of as a "project". Such maintenance projects are planned by describing the

estimated work effort per "operation" (activity) and work center performing that work effort. By linking operations inside work orders or across them a generic project schedule is created.

Unfortunately SAP-PM has only limited scheduling capabilities. Therefore effective enterprise project scheduling for maintenance purposes requires either the use of the SAP PS module, the integration with external scheduling tools like Primavera or MS Project, or for less complex projects the use of external tools like GWOS (for more information about these tools please search this web site).

The basic master records used by Plant Maintenance are:

- Maintenance Notifications;

- Maintenance Orders;

- Functional Locations;

- Equipments;

- Materials; and

- Work Centers (Resources).

Functional Locations and Equipments contain fields that allow grouping by units, locations, or plant locations.

Project Functionality of SAP-CO (Controlling)

There are several important touchpoints between SAP projects and the SAP Controlling module (CO). All SAP cost planning and budgeting (in SAP terminology: budget = approved cost plan) functions are handled using standard CO functionality. Objects relevant to project management in SAP are cost objects. This means that planned, committed and actual costs can be charged to them like to a cost center or an internal order in CO. Among these cost objects are WBS elements, networks, activities, activity elements, maintenance orders, operations and suboperations.

Costs may be planned on many levels and in many ways, starting as investment management (IM) level or WBS structure level cost planning, through primary cost element planning, and going on to purchase requisitions, planned allocations, planned hourly use of resources with associated standard cost rates, and many more.

Actual costs may be charged to SAP project objects in many ways, typically through goods or service receipts, accounts payable invoices, general ledger (GL) postings, cost allocations or settlements. The SAP system will automatically perform the relevant controlling postings in the background so that CO plan-actual or plan-commitment-actual reports can be run in PS or PM.

Standard costing using standard cost rates associated with work centers (resources) are defined in SAP CO, either internally calculated or manually assigned. This then means that cost center-based controlling transactions have a direct impact on project costing. The moment you say "costs" in SAP, you say "CO" automatically, even when dealing with projects in PS or PM.

Project Functionality of SAP-PP (Production Planning)

Production planning and project management in SAP have many touchpoints. They intersect particularly in a make-to-order environment involving sales-driven projects. In principle there are a lot of similarities between the production planning module (PP) of SAP and the Project System (PS) or even Plant Maintenance (PM). Production orders are very similar to networks or maintenance orders/work orders.

The main difference is that PP deals with ongoing operational aspects while PS and PM deal with projects. Projects are defined as a series of activities with a start and finish date in order to complete clearly specified deliverables at a high quality standard. From that perspective the main conceptual difference to PP is the limitation in time. PP, PS and PM all define a series of tasks, link them through relationships with each other, assign work centers to them to define where and by whom the tasks are supposed to be completed, and then schedule and cost these tasks out.

Even the tools used in SAP are very similar or often the same (like work centers, definition of relationships, resource leveling). This should not be surprising as particularly the PS module, and also to some degree PM, has been built by combining PP and controlling (CO) functionality. It does indeed seem that one reason why project management in SAP often is perceived as not user-friendly is due to that fact. Many of the "logistics" functions of the dynamically changing PS and PM modules are rooted in the much more static PP module. The result is great functional power but often clumsy screens and transactions.

The assignment of internally produced materials (components) to projects in PS or PM reflects another area where these modules intersect. In that case PP provides input to PS or PM, and the timing of this input is synchronized through scheduling and MRP (materials requirements planning) transactions.

There are a number of limitations in the way PP on the one side and PS and PM on the other side interact. At least in the standard SAP R/3 system costs and dates are not naturally rolling up or synchronizing between these modules.

Project Functionality of SAP-SD (Sales & Distribution)

What does Sales and Distribution (SD) functionality have to do with the management of enterprise projects? It does for more companies than may seem obvious at a first glance. For contractors using their own SAP system to manage and deliver capital investment projects the SD module is where the billable deliverables of their projects are defined. The same is true for everybody who uses the SAP project system (PS) to manage the make-to-order production of complex products, whether they are powerplants, aircraft parts, or the concrete bridges.

SAP has functionality that allows to tie reference (template) project structures to product codes so that at the time of sales order creation the setup of a project structure can automatically be triggered. This does then link SD and PS seamlessly, at least on a high level. As the project progresses, milestone billing set up in SAP-PS can then trigger payments in SD, which again results in revenue postings in the SAP financial accounting module (FI). There are a number of other reasons where SD can interact with projects managedf in SAP. Mostly, however, it does so only when you take a comprehensive look at the overall process, trying to ensure full integration. Not doing so may lead to inconsistencies between what sales people or customer relationship personnel sees in SD and the actual status of the delivery of products. One may just consider a situation where SD data from a suppliers' system needs to be tied into a project master schedule managed by a general contractor. To overcome the latter it is helpful to mirror and match purchase orders and sales orders between supplier and customer, also in line with the way the general project is managed.

Project Functionality of SAP-IM (Investment Management)

The potential significance of SAP's Investment Management module (IM) is too often overlooked when considering the management of complex enterprise projects. Nevertheless it should in most cases be considered when designing scalable project management solution that center around SAP.

SAP IM is a tool designed to enable program management in SAP. Program management as defined by SAP in that context means the process of defining a hierarchy on top of many projects with the purpose of planning and controlling costs, including project appropriation management and budget authorizations. Its strongest integration points, besides PS, are with the SAP Controlling (CO) and Asset Management (AM) modules.

While IM was originally developed for the budgeting and high-level management of capital investment initiatives, its functionality has been extended to allow its use for similar functions. It simply is a tool that can perform such functions on top of any kind of PS projects.

Preferred Project Management Tool is...

SAP Project System (PS)

Primavera Enterprise/P3e

Microsoft Project

SAP with Primavera

Difference between SAP PS and PM?

The SAP world makes an important distinction between "PS" and "PM". The acronym "PM" is a source of frequent confusion. For many project management professionals it simply stands for "Project Management", while in the SAP community it is the abbreviation for the "Plant Maintenance" module of SAP.

The SAP PM module was not designed as a project management module. It still contains a lot of components very similar to the SAP PS module, which is the project management module called "Project System". SAP define their modules by function more so than by the process they cover.

The Process Building Blocks for Projects with SAP

Forget about technology and do not pay attention to modules: The key process blocks of Enterprise Projects deal with functional aspects! To set up an effective project management system, these functional aspects need to be clearly defined. If multiple tools are used, responsibilities per functional aspect and project management layer need to be assigned to one tool only, for each layer of the enterprise project (enterprise, project, and contractor).

Key process blocks or functions are:

1. Structures (WBS in SAP-PS)

2. Schedule (Network)

3. Cost Plan (Budgeting)

4. Resources (Work Centers)

5. Actuals / T&E

6. Progress / Completion

http://sap-centric-projects.com/index.php/Table/SAP-PS-Project-Functionality-Project-System/

Accounting :

Budget Exceeded Even When There is Amount Available

WBS element budget exceeded even when there is amount available. Is there any percentage between the amount available and amount to be paid that the system determines before paying an invoice. Where is this configuration made?

Check your budget profile in the IMG (trx. OPS9).

Select the F1 help function on the following fields:

1. "Total values" in the Timeframe block 2. "Annual values" in the Timeframe block 3. All five fields in the "Availability Control" block Verify then if any conflict exist in the logic of your settings.

Secondly, go to your configuration settings in the IMG regarding the Tolerance limits for Availability control.

Check your SPRO setting under Project System>Costs>Budget>Define Tolerance Limits.

As per the setting in spro for budget tolerance limit, system gives you the message. Here you set at what %age of releases budget, system will give you message and the type of message also like warning or error along with the area where you want to put this budget check.

The column "Activity" stipulates the action to be taken by the system when you reach the percentage of expenditure as stipulated in the column "Usage".

Example: Activity = 1 (Warning) Usage = 95 (percentage)

In this example, the system will issue a warning when your total expenditure (actual costs) reach 95% of the budget amount. This is checked by the system, based on the settings in the budget profile as stated above.

CLOSING A PROJECT

Subject: CLOSING A PROJECT

I tried to close a project # 2600000089. I am getting an error message " There is still WIP for WBS 2600000089 ".

The long text suggests that " Calculate the WIP for WBS 2600000089 so that it can be cleared. Then settle WBS 2600000089, including the cleared WIP in the settlement ".

I am not clear with this information. What should I do for this ??

We went from 3.1H to 3.1I about 20 days back. In 3.1H I have never come across like this..

-----Reply Message----- Subject: RE: CLOSING A PROJECT

Typically this occurs for one of two reasons: - You have costs on the WBS that need to be settled to a cost center or other WBS - You have RA that still needs to be run and settled This can get comlicated if you are not doing full settlement as you will have to open up the past periods to fix it.

-----Reply Message----- Subject: RE: CLOSING A PROJECT

You cannot close the project if you have a WIP value in it. It's because:

1. No invoice has been generated for that project. (fully invoiced status hasn't been reached). If you generate the invoice, the WIP value will be transferred to cost of sales.

2. Invoice has been generated but the WIP value is not yet settled fully due to some provision as provided by the difference between your plan values and actual values. Have both values equal and run the RA and settlement again. Once WIP is zero, then change the status to CLOSED.

Investment Management

Subject: Investment Management - Urgent! Urgent !

We wish to incorporate monthly spending plans in IM(Investment Management). Has anybody had any success in implementing this in conjunction with having Annual and Overall Budget Management.

-----Reply Message----- Subject: Re: Investment Management - Urgent! Urgent !

Have not tried using monthly plans in IM, but have used multiple plan versions in PS (all IM measures in my co. are linked to projects). PS reporting allows selection of the plan version for comparison to budget. Most effective use is for cumulative monthly cost plans. Also suggest that you would want to use a unique identifier for monthly plans vs. overall project plans in your naming/numbering conventions.

Settlement Rule For a WBS Element

What is meant by WBS element and in what scenario, PM orders settlement rule created with category as WBS?

Budget: Amount of resources allocated under a particular head in a financial year.

Budget Control: Having/ creating a control on the resources allocated in a financial year.

Original Budget: The initial budget that you have allocated to a WBS element.

Supplement of Budget: One time/ discrete increment in the original budget.

Return of Budget: Taking out the unutilized portion of the budget.

Transfer of Budget: Transferring the budget among two or more expense heads.

Project Definition: A framework for a business undertaking with a fixed goal to achieve with given resources. The project definition contains dates and organizational information that are binding for the entire project. WBS Element: Individual structural element in a work breakdown structure (WBS) representing the hierarchical organization of an R/3 project. Describes either a concrete task or a partial one that can be further subdivided.

Proposed Business Process : Assume there are seven expense heads in maintenance department. There may be addition of expense head in near future. Based on the maintenance heads, maintenance department will create a project in project system. This project will be used for statistical purpose only & will not have any financial implication.

Upon creation of a project, WBS elements will be created as per the expense heads. So for each expense head, there will be one top level WBS element. Again these WBS elements will be divided in twelve WBS elements. These twelve WBS elements represent twelve calendar months. Budget will be allocated to each WBS element & the WBS element will be released from the project.

Maintenance department will create maintenance orders as per their work requirements. These orders will be settled to cost centre, which is maintained in the settlement rule. Also WBS element will have to be mentioned in each order so that the budget control can take place. So as to capture cost from each maintenance order, the WBS element field will be made ?mandatory field? in maintenance order.

So when a maintenance order is released, system will do a budget check against the WBS element mentioned. If the budget check status is OK, order is released or else it will stopped from release. If the order is stopped from release, maintenance department will have to supplement the budget. Upon supplementing, the order is released again & the maintenance cost such as, labour, material costs can be booked on the order. Again the order cost is settled to cost centre & at the same time, budget is consumed from the respective WBS element.

Every year, maintenance department will copy the previous years project so as to save time & efforts to create project & WBS elements. And the maintenance department will assign the budget allocated to each WBS element in a financial year. It is also possible to return the unutilised budget or, transfer of budget from one WBS element to another.

- Create a project CJ20N - Create WBS element CJ20N - Assign Budget to WBS elementsKO22 - Display assigned Budget KO23 - Supplement Budget KO24 - Display Supplement budget KO25 - Return Budget KO26 - Display Return budget KO27 - Transfer of budget CJ34

Settlement From WBS to AUC that was created from other WBS

How can make a settlement from a WBS to an AUC that was created from other WBS ?. The system send me a message AA 311 You cannot posted to the AUC ( Investment Support Measure ). The Help told me that I need flag a WBS like a Capital Investment Measure, I search in all fields of the structure but I dont found nothing.

Go to the WBS element Control data tab and enter the investment profile field. Then it will allow you to create an AUC.

What is the correct procedure for settling the WBS element costs to an AuC & then to as asset? For settlement to AUC settlement rule is not required. Follow the steps: 1) For WBS element where the asset has to be created, AUC willbe created automatically when the WBS element is in release status to get this investment profile should be assigned to WBS element in Control Tab 2) You can see in the syatem status show as AUC to see the AUC number follow the path EDIT---> WBS element ----> Investment program----> Asset under Construction where you can see the AUc which is created automatically 3) Once the above two steps are throughfor settlement to AUC goto transaction CJ88 give the WBS element number select the processing type as partial captalization and execute all the costs pertaining to that WBS elements will be automatically settled to the AUC which is created for that WBS element

Project Objects

Subject: Project Objects

We have found that there are more than one WBS for an object. This is supposed to be a unique relationship i.e. one to one. On doing an object find for a Project Characteristic you obtain the

object numbers (that is WBS elements internal numbers) of the objects that contain the characteristics. Using T.code SE16 you can find the WBS element number of the object. On doing this search we have found multiple WBS elements for the same object number. On investigating the situation, we found that in most instances the "other" object another WBS element in the same structure or one created shortly after the correct WBS element.

We have not yet found out why this happens, what the solution is or if we have found all occurrences.

-----Reply Message----- Subject: RE: Project Objects

In PRPS, there is 4 fields that refer to an SAP object: POSID is the WBS element identifyer the user see on the screen PSPNR is the internal SAP project item number (which IS unique) OBJNR is the SAP object number (made out prefix 'PR' and the internal project item number. It is also the number that is stored in the Costs tables. PSPHI is the internal current number of the project the WBS element belongs to.

All these numbers are absolutely unique. But all WBS elements in the same project will share the same PSPHI, which indicates the project (from the PROJ database).

The reason why you have an internal SAP number (PSPNR) and an external number (POSID) is to allow the user to change the WBS element identifyer without losing all the history.

Check to make sure you were looking at the right object number.

Various Cost Planning Methods in PS

I have come across various cost Planning methods like: (1) Easy Cost Planning (2) Unit Costing (3) Detailed Cost Planning (4) Network Costing When do we go for each of these methods, practically. In general implementation, which Cost Planning would be used?

Here is a very brief overview for you: Easy Cost Planning(ECP) is really Unit Costing with a pretty face (MysapCom). It is used in Transaction CJ20N (Project Builder) only.

You can set up 'Cost Models' in ECP using Characteristics which can be used to calculate values and automatically create Cost Plan Line Items - this is useful for companies who have pre-set planning methods (eg. Planning costs for building a bicycle, or a chemical test that requires known materials, labour, services and general costs.). It is a very flexible tool.

An extention to ECP is Execution Services, which allows you to automatically generate Material Reservations, Purchase Requisitions and Activity Allocations. Its disadvantages (versus Networks) is that the planned costs are all aggregated to one WBS (unless you split your WBS's up to reflect the work you are doing - Labour, Materials, Equipment etc).

Therefore, actual costs hit the WBS itself, not the line-item to which you planned. Disadvantages of ECP is that it does not distribute planned costs across time (no distribution rule). Also, there is no scheduling (start-finish, dependencies). Configuration for ECP is relatively straight forward. Costs for ECP can be planned against any Plan Version (default is Plan Version 0). Networks allow you to plan costs via objects called Network Activities. They can be maintained not only in CJ20N, but also in CJ2D. They are a little more complex to use, but they allow you to have a networked structure. Each Network Activity can have planned costs for Work Centre/Activity Type, Stock/Non-stock Materials, Services and General Costs by Cost Element. Activities can have a list of Material Components.

Networks will generate Material Reservations and/or Purchase Requisitions automatically. Configuration can be very complex. All costs for Networks are sent to Plan Version 0. Distribution of costs across time is supported. Detailed Cost Planning is used when you simply want to plan your costs via Cost Elements. You can plan these costs against any Plan Version. For a quick, easy planning method, ECP cannot be beaten as long as you don't want complex scheduling. It is impossible to list all the feature/advantages/disadvantages to the planning methods in this.

Asset Value Date in Settlement

We are doing line item settlement in our system. As the settlement is done at the WBS level, all the assets capitalized would have the same asset value date. Is it possible to have different asset value date for different line items?

Yes, provided you do the settlement run on different dates. Also check the FI settings for settlement strategy.

SAP Standard defaults the following scenario:

An asset can only be capitalized when the asset is in use/productive. This means the deliverable/asset must be completed.

This is the same as the status TECO (technically complete). When you capitalize (settle to asset), then the system takes the date when the WBS status changed to TECO, and defaults this date as the asset value. All the line items in the WBS will therefore assume the TECO date of the WBS and that is why all the line items in the WBS have the same asset value date.

All the individual line items contributes together to one unique asset, and all have the same value date of the unique asset, which was derived, from the TECO date of the WBS.

This can be adjusted and changed in the FI-AA module, but make sure you understand the implications. The asset value date is used to derive the start date for depreciation, and depreciation is normally governed externally by a governmental institution, and your company must adhere to this external requirements. Consult with your company's auditor/financial executive to get the applicable rules and make sure your settings faals within this requirements.

Logistics :

PS Substitutions

We have configured Partner funcitons to used at PD and WBS element level. We want to enter the 'customer number' as partner at the PD level and then want to copy it automatically in all the WBS elements under the project.

Is it possible to do such a thing? We are unable to use substitutions coz Partner fields do not occur in the substitution fields.

This is reasonably easy to achieve with substitution exit, where you can retrieve data from any logically linked objects and use these as substitution source data. This is described in note 440186, chapter 4.

However, with this technique you can only maintain the fields of PRPS, e.g. user fields USR*.

If your intention is to substitute corresponding Partner role in each level of WBS, I think that will not be possible with this technique directly.

You should additionally check if there is a user exit at partner maintenance to complete the scenario.

Normally you can use user exit RGGBS00 to insert a user specific into subsititution.

But in your case, it's a little complex, because the partner is in another table (not in PRPS). however you can try to insert your own field into table GB01 and regenerate with program RGUGBR00 (note 42615).

Progress Analysis to measure EVA

Q- I am currently working on a Chemical industry Re-implementation. My client wants to implement Progress Analysis to measure EVA. They current use WBS elements (No Networks). I have been trying to find an instance where progress analysis (EVA) has been implemented for WBS so I can decide what needs to be in place. Anyone who has some imformation on these should please give me an insight or documentation. This would be greatly appreciated.

Tony

A-Unfortunately, from my experience, I can say that Progress analysis/ EVA Earned Value Analysis in PS cannot be done without the activities and of course withouth the networks. We had the same problem, as in our company as we had before only WBS and we needed EVA. For EVA PS has the Transaction CNE5 and in this kind of reports (see also CN41) values of rhe the field "actual work" will be "built up" on basis of activities confirmations. As I can suggest you, if the company does not want to change the current structure of the projects, a soulution would be to i! ntegrate PS with BW, if they have BW there, and to generate the needed reports for analysing the EVA in BW. Otherwise I have not heard to be possible to have Progress Analisys without activities in SAP Standard.

Elena Manole

Thanks for the reply. It is very helpful. It confirms what I thought.

Tony

Progress analysis at WBS level is also possible., Use estimation method and put the ACTUAL WORK DONE.

Mukesh

I agree with Mr Mukesh. We are using the EVA method estimation and actual work done for WBS. Please create a new "Z" method of EVA which will allow confirmation of WBS in a similar way as being allowed for activities. You can then confirm the WBS for actual progress of work and enter the % completion of actual work to get schedule vs actual curve.

Salim Mohsin Shakir

Using the Estimation method with WBS means you are not really doing EVM in SAP. You would need to calculate the percentage using another tool. Also, since your WBS schedule dates are not dynamic, the forecasts would be very difficult to create. If the company is re-imiplementing, have them implement Networks Activities, at a minimum of one Activity per WBS.

Sequence Of Operations To Get EVA

In my project system I want project progress analysis on the basis of only time proportionality. Cost will not be consider for progress andtheir are different units used like m, m3, km & hr for work in internal & external activities, so is it possible to do such setting on the basis of confirmation in customisation?

Yes it is possible do through activity confirmation. It all depends on EV basis, their you need to set time proportionality.

You need to perform sequence of operations to get EVA. for time prop. you need to maintain scheduling, activity confirmation etc. Define default meas method as Time prop for objects in customising. You need to do customization settings for EVA for progress version, statistical key figures, value catagories, progress cost element etc. You can go the following customizing steps... this will help you to configure as per your needs. This is not as per your need, as only you can understand what all the customizations you need to do........ 1. Create Progress Version 101 with exclusive use 'Progress Analysis'. I have selected Plan & Actual check boxes. 2. Settings for Progress Version- a) Plan version - '0' b) EV basis - Cost plan (active project, annual values) c) POC weighting - Cost plan (active project, annual values) d) Planning type - Basic dates e) Early / Late - earliest possible f) Both reference boxes selected

3. SKFs- I created three SKFs 10 (Non-Aggregated POC), 20 (Aggregated POC) and 30 (POC for RA) with unit of measure '%' and selected the Key value category 'Total values'.

4. I need to assign these SKFs to different value categories. I created three value category 10, 20 & 30 with selection 'SKF with total values' and unit of measure '%'. Then I assigned SKF 10 to VC 10, SKF 20 to VC 20, SKF 30 to VC 30

5. I assigned measurement method as default value: a) WBS (Plan) - Cost Proportional b) WBS (Actual) - Cost Proportional c) Internal Activity (Plan) - Cost Proportional d) Internal Activity (Actual) - Degree of Processing

c) Exernal activity(Plan) - Cost Proportional d) Exernal Activity (Actual) - Degree of Processing

6. I made progress cost element '6511100' (Secondary cost element) with Cost element category as 61.

7. I maintain a value catagory 6511100 with Cost radio button selected. And assigned the progress cost element to the value catagory. i.e Cost element 6511100 to value catagory 6511100.

8. I maintain the assignment of cost element group. ie. I assigned progress cost elemnt to cost element group with default radio button selected. In the cost element group, I have selected certain cost elements which we regularly used (cost elements for project materials, project manhours, project contracts, spares etc) Run CJEN first then CNE1 and CNE5

Milestones

Subject: Milestones

We don't use networks and activities.

The same time we want to use milestones only with WBS-elements for basic POC evaluation.

For instance for WBS we can attach several milestones with different POC, like 10%, 50%, 80%.

What is the tool in the system to confirm that particular milestone is reached? How can I change milestone status?

-----Reply Message----- Subject: RE: Milestones

each milestone attached to a WBS element will have an actual date field open for entery when u release the WBS element. this will determine if the milestone has been achieved or not.

the %age entered in the milestone for POC will be considered in the progress analysis.

Project profile

-----Original Message----- Subject: Project profile

We have decided not to allow creation of projects with certain project profiles.how can we prevent using the project profiles. If we delete the project profiles will it affect the existing projects or completed projects made of those profiles.

-----Reply Message----- Subject: RE: Project profile

Hi there,

Have you ever used validations rules. That may work well in such a situation. You could use a rule like this : "If profile ID is ABC then error message 333". If you heve not used these rules before tell us about that and we may help you.

-----Reply Message----- Subject: RE: Project profile

You can delete the profiles but you may encounter problems creating new WBS elements in the old projects. The profile is only used to provide defualts to these elements, so you will have to enter the values manually (e.g. Project Type).

The other probelm area that comes to mind are any reports that use the profile as part of dynamic selections.

Capacity Planning in PS module; Calendar like in MS Projects

With Pool Capacity we can generally define capacity for a group of expertise in a given Work Center. Meaning that if I have 10 peoples working at 40 hours a week each, my total capacity on a weekly basis is 400 hours. If the demands from activities in my various projects using that Work Center exceeds the 400 hours then I'll be under capacity and Gantt's in Planning Board will show in red !!!!! However if I decide to go for Individual Capacity planning using HR module; then from what I read the individuals already defined in HR as employee number; will be tied to the Work Center and automatically taken and represented in Gantt's chart individually. The link is to tie them as employee number to the Work Center in HR.

My question is; likewise in MS Projects; where we can define availability via the calendar; we can grey out days when an individual is on vacation or not available.

And that will reflect in the overall availability... In PS is there a way to get an ''equivalent'' calendar !!!! I did not see anything in PS itself to lock individual's dates !!!!! Would this be in HR ??? Mainly when I want to reserve vacation time ahead for indivial labour resources..!!!!

I am not an expert in this area but I know a bit about it (I made it in a customer, but at the end I had to undo it). Actually I cannot work with networks so all I have it is my memory.

The pool capacity works as you say, but it seems that you are using the capacity availabality feature. I understood that if you use that, the system only checks if there is capacity avalibale, but not makes a capacity "commitment", it means, other networks can plan that capacity as own (this is made in the "levelling" section). At last, I only used the first feature so only had a look on the second.

I do not know how to plan people from HR module but: - In CMP9 you can assign people to networks in basis to its Work Center in individual days (but it is very boring for the user). - In the activity tag "Personal Assignment" you can assign people to an activity. This uses the HR information (working start time, absences, substitutions...). But this is not a capacity check or plan (at the end, I used that information to make a customer-specific report). - The function "HR_PERSON_READ_WORK_SCHEDULE" can be used to know the exact avilabilty of a person (it will show you working hours, if that day is holiday, if there is a planned absence or substitution... everything). But you need to report previously that data to the system. (if you use it, take a look to the HR_PERSON_INIT_WORK_SCHEDULE too). - The working factory calendar of the activity it is used to plan the capacity ==> maybe you would need to make a calendar for each employee (too much work I think).

Note that in MS project when you "gray" days is for all the activities, to make that in PS you should make a factory calendar with those days as no working days. I have talking to "gray" those days for each activity.

Sorry if this is not very clear (it has taken me an hour with several interrupts).

I very much agree with Guillermo, and I would suggest to go for his ideea. In my opinion using personal capacity planing in PS-HR is very inflexible and deficitary. However, the link PS-HR you are asking for,

1. In work center (Transsaction: change work center) you will have to assign the persons from HR, you will have to be carefull as in the transaction there are 2 methods/buttons to assign persons to a work center. now I cannot tell you by heart which one is effectively linking the HR with PS, as only one works, you will have to try both of them (swich to capacity view and you'll see one button sth. "Link to HR" and then the other option is in the menu bar) 2. In HR - you will have to work with your HR colleagues maybe, should be maintained some HR Infotypes: Transaction PA61, Infotype 0007 - planned working time (e.g. 8 hr. a day) Infotype 0005 - vacation Infotype 2001, type pf Infotype 0100 - absences For the infotype 0007 - you will have alreadythe Arbeitszeitplanregel "rule to plan the working time", if I translate correct from german, which will set the calender for you. This is made with another HR transaction for the HR calender ....this calender(e.g. factory calender) has to be then generated/activated for every month (separate transaction). I do not remember all the transactions codes now, but is pretty much intuitiv, as the system will give you the steps while maintaining the Infotypes. 3. Then you plan the persons in the Activities for a determined period of time. In CMP9 you'll see the availability with the standard working hours (8Hr/day, as set in HR in calender) and the absences (as planed in HR in infotypes) with empty cells (Nota Bene: these cells have in transactions CMP2 and CMP3 a change modus, are not grey or inactive !!!!!) You can change the planing then with the transactions CMP2 or CMP3, one is from project, the other from workcenter point of view . If you make changes in CMP2 or 3 you will not see the changes in Project builder for example. With CMP9 you can only view the personals planing for a workcenter, a project... I remember there is another transaction to see the personal availability somewhere in the Infosystem> PS>capacity. You'll have to look for it and generate it from Mandant 000. Unfortunately, there are some more constraints, which you will discover while testing.

Project Status set to TECO

When I set a project on status TECO. We can still do confirmations on the project.

Is there a setting or a way in which we can set the project to TECO and not be able to do confirmations on that particular project?

There is no link between TECO and actual confirmation. It might possible that the project is technically completed but non technical activities are still pending..

All WBS elements, networks and activities are set on status TECO in the project. I have set the status over a week ago and yet am still allowed to do confirmations to the activities in the project.

We did not experience this problem before. It is the first time and it happens for all projects that are set to status TECO.

If you have networks and activities involved your best bet is to use project builder to make a status change at the project definition level which will cascade down to wbs elements, network header and network operations.

You may try setting a DLFG flag and see if it prevents confirmations from occurring on the activities. If you need to undo the deletion flag the sequence is as follows:

Using CJ02 undo DLFG at project definition level then select all wbs elements and perform the same. using CN22 undo DLFG at network header level then select all activities and perform the same.

Project builder allows status set downwards but not undo on all components, therefore requiring CJ02 and CN22 to undo.

List of RA caculated values

In the part of "Result Analysis data" in the result screen after RA operation, there is a field named L(r).

List of RA caculated values:

R(p) = Planned revenue for valuation C(p) = Planned costs for valuation M(p) = Planned costs for complaints and commissions for valuation S(p) = Planned special costs (cost of sales = actual costs) for valuation L(real) = Realized loss N(p) = Planned values not taken into account R(a) = Actual revenue C(a) = Actual costs M(a) = Actual cost of complaints and commissions S(a) = Actual special costs (cost of sales = actual costs) N(a) = Actual values not taken into account

D(a) = Down payt C(c) = Calculated costs R(c) = Calculated revenue C(av) = Valuated actual costs M(av) = Valuated cost of complaints/commissions POC = Percentage of completion C(r) = Reserves for unrealized costs R(r) = Revenue surplus C(z) = Work in process (capitalized costs) R(z) = Revenue in excess of billings M(r) = Reserves for cost of complaints and commissions COS = Cost of sales R(n) = Revenue aff. net income

Project System Status -Deletion Flag Active

One problem with the network triggered by a SO with CN08 linkage. The network appears in display mode with system status -deletion flag active. How to change the system status and delete the network?

Here is the deletion flag behavior I have observed.

We are using assembly order processing and also use CN08.

Using CN22 or CJ20N to create DLFG you set the status on the network header Edit>status>deletion flag this rolls the status down to the activity level.

To reverse the deltion flag you must first:

cancel the deletion flag on the network header, then select all activities in the activity overview and cancel deletion flag.

Now some people believe that when the deletion flag is set that it removes all of the activities from the network.

This is false, users who do not see the activities after the deletion flag is set must use the following menu path to "reveal" the activties:

Edit> Object> Display Deleted>On

Which table is the system storing the Project Def, WBS, NW and NWA system and User status?

Check these tables:

PROJ : Master data for project definition PRPS: Master data for WBS PRHI: Master data for project Jerarquie

TJ02 - a list of all System Status'. You can use transaction BS23 to see these, or SE16n via normal enquiry JEST - current System/ User Status by object number (WBS and Network) JCDS - history of System/ User Status by object number (WBS and Network) Needless to say, you have to get the object number first by looking at PROJ, PRPS for Projects and AUFK, AFKO, AFVC, AFVU or AFVV for Networks. Use SE16n to see the contents.

PS: Status "code" contained in JEST for particular object number, after selecting object number of choice from JEST to obtain status text simply join JEST to TJ02T linking JEST-STAT to TJ02T-ISTAT and finally pick language TJ02T-SPRAS .

Stop Commitments Before Release Of Projects

We are creating projects via Appropriation requests. The theory is that no commitments should be created before the project is released. However, we have proven that users can change the Res./Purc. indicator to 'immediate' before the project has been released. If the approver does not pick up that the project is not released yet, they can even create a Purchase order.

You can not remove authorisation for the "immediate" indicator, because the indicator changes when you release the project from "from release" to "immediate". How can we stop ANY committments from being created until the project has been released?

In OPSC make sure the Release immediately has been unmarked. In transac OPUA (field selection network header) go to influencing choose network profile or controlling area depending on which you want to customize. Set the field "Reservation/Purc.req"

CAUFVD-AUDISP make it to only displauy. Go to transac OPUC (field selection network details) go to influencing, choose network profile or contolling area to which you want to customize the setting. Set it to change and in the field "Reservation/Purc.req" - AFVGD-AUDISP make it to only display. This would prevent the users from changing it to display when they create and assign activities to networks/projects.

One more customization, in transac OPUU in the network tab make sure the setting is for 2 (from release)

or

A very effective way to handle this is using User status management .go to tcode bs02 and define a status profile which can be defaulted in the project profile, in the status profile define proj definition,WBS,network header and network activity as the infulenced object types.

Create a status "blck" as an initital status and in the business transaction field block PR and PRQ creation. Next create a status"allw" which will be set after project is released and allow PR and PRQ creation after status is set

What is WBS element?

1) What is WBS element? 2) What is the Tcode to get to that screen? 3) What is the need and pupose of WBS element? 4) Do we happen to work on Functional module during our implementaion project? 5) In what scenario/situation we will be working on WBS?

WBS is nothing but Work Breakdown Structure. It is mainly used in Project System (PS) module. Tcode : CJ20N

For any project defined we must have atleast one WBS. Within this WBS we can have networks. Networks are nothing but the series of activities. Material are used to perform the activities.

To explain in detail just consider one example:

Govt of india wants to have Roads to be build through out the india. So Project can be defined in sap as "Connectivity".

WBS can be roads within different states like Roads for Gujarat, Karnataka etc.. i.e. WBS Gujarat, WBS Karnataka etc.

We can define different networks for these WBS like Road Between Ahmedabad to Surat or Between Bangalore to Belgham.

For this network we can have many activities like Land selection, Land Preparation, Road Building, Final finishing etc etc.

Hemal's example was a good example. Project Systems comes into play only when the industry's business is based on projects like... Construction companies, Engineer to Order scenarios. You may not see anyone using PS module for retail business. As Hemal explained in that example, you have a main project which is broken down into WBS elements. You can use the TC CJ20N to create the project and the WBS elements. Each WBS may have mutiple Networks associated and each Network may have multiple Network Activities as explained in the example by Hemal. On the Sales Order, if your client is implementing PS module, you may have to attach the Sales Order to the WBS element it belongs to. WBS element is nothing but a bucket where all the activities belonging to that particular part of the project are captured. In the example, WBS Gujurat will tell you how many Sales Orders were created for the Gujurat sector, howmuch was spent on raw materials, what's the currect stock ([roject stock) available. How many Production Orders have been confirmed and howmany of them are getting confrmed in the future. How many invoices have been generated or how much revenue has been generated for that particular sector. How many deliveries have been made, what deliverables are still not accomplished. So as you can see, PS is the center stage for all the modules that are being implemented like FI/CO, SD, MM, PP in this example. You can have cost centers and work centers defined. You can also have profit centers assigned at the plant level and get reports on varius selection criteria. In a complete cycle of PS, like in reality, you initiate a project, you confirm/release the WBS/activities as per requirement, you execute the project and you close it. One cannot initiate an activity unless it has been released by the project manager. Everything is accountable here and every dime is counted and at the end you know howmuch did you spend or make on each sector (WBS). Dont get confused with the term sector here... I am using it just for the explaination purposes. :) In one typical example, the company I was working with until not too long ago, had Deliveries from the Project (TC: CNS0). We never used VL01N. We used CNS0 to create a delivery and then used VL02N for confirming the picking quantity for the already created delivery document. I hope this should help you at least a bit. I'm not a PS consultant so I may not know a whole lot but trying going to CJ20N and you will see a lot yourself. PS concultants are one of the highest paid consultants. Their supply is less and so is the demand. They are expected to understand real world business processes very well and they are generally the center stage of a project.

Aggregate POC Calculation

When we confirm activities and see it in cns41 report we can see that the POC is aggregated at the Network,WBS and porject level. How does the system calculate this.. i.e on what factors and criteria?

Result analysis determines the costs & revenues belong to the period, along with the Work in progress (WIP) or Reserves.

Result analysis calculation is based on the planned / actual Cost & Revenue.

POC (Percentage of Completion) determines by the valuation method you opt …

The formula for POC :

POC = R (a) / R (P) Revenue Proportionate

POC = C (a) / C (p) Cost Proportionate

Result Analysis Determines:

- Calculated Costs C(c) = POC X C (p) Same for Revenue - WIP (If C(a) >C (c) ) WIP = C(z)= C(a) - C(p) - Reserves for unrealized costs (if C(a) < C(c) ) C( r ) = C (c ) – C(a) - Revenue Surplus (if R (a) > R(c) ) R (r) = R(a) –R(c)

E.g.

Revenue Proportionate RA:

In some project you have R(p) =3000$ C (p) = 2000$ R (a) = 1200$ C (a) = 1000$

Then POC = 1200 /3000 = 40 %

C(c) = POC X C(p) = 40 % X 2000 = 800$

WIP = C(z) = C(a) –C(c) = 1000-800 =200$

Dynamic Selection on Report Not Working

I have several reports on which the dynamic selection is not working. For instance, the report CN43N. The report is outputting all data in a year i.e it is disregarding the condition I specified in the dynamic selection fields.

Is there some configuration to make to this report so that the dynamic selection works?

Include field are only possible for fields are realte to PS table:

1. Execute Transaction SE36.

2. Logical Database Builder: PSJ

3. Choose "Extras -> Selection views".

4. Copy selection view "SAP" to "CUS".

5. Change view "CUS".

6. Go to "Tables", select the correct table, for example table ACT01 for object type "Activity". Here, you must ensure that this table is also listed under "Extras -> Dynamic selections" - only these tables can be used.

7. Double-click on the table name.

8. In the "Fields of the table", select the fields desired and allocate them to one of the "Functional groups".

9. Save. http://www.sap-img.com/sap-ps.htm

The Project System has no organizational structures of its own; you incorporate it into the existing

structure by making assignments to the organizational units in Accounting and Logistics. It is this

which enables the Project System to present data clearly and in many different ways.

http://www.sap-img.com/sap-ps.htm

Q ; My company is contemplating the implementation of SAP Project Systems (PS)this year. But having already implemented CO (internal orders) and IM, which covers some aspects of the life cycle of capital projects, to what extent will there exists duplicity in the SAP system, and what aspects of the installed modules will be subject to change/modifications to accommodate PS? Also, what kind of implementation time can we expect?

Answer : SAP PS is designed to work well with both CO and IM. The PS module will allow better management of your projects. Allow adequate time in your project to review your requirements and understand the impact this new module will have on your existing setup. Also include time for testing and training so that you can ensure the new features work properly and your clients understand how to achieve the benefits.

What parameter is used to extend the maximum number of GUI sessions in a 4.6C environment?

RESPONSE

The parameter is "rdisp/max_alt_modes" and its default value is 6 sessions. The minimum is 2 and the maximum is 16. Use transaction RZ11 to get additional information about the parameters and use RZ10 to implement the parameters. also, you might want to look into these other parameters:

login/multi_login_users

login/disable_multi_gui_login

Transactions For PS Module

What are those standard project system tcodes? No Transaction Code Description 1. CJ20n Creation of Project 2. CJ20n Creation of WBS Elements 3. CJ20n Creation of Activities 4. CJ20n Assigning relationships to activities 5. CJ20n Assigning of milestones to activities/WBS Elements 6. CJ20n Assigning of materials of activities 7. CJ40 Planning of costs to project 8. IMCCP3 Copy Planned cost to budget 9. CJBV Availability Control of budget 10. CJ30 Assigning Budget to Project 11. CJ20n Release of Project/WBS Elements/activities 12. CN25 Confirmation of activities 13. CJ20n Maintain actual dates to milestones of WBS Elements/activities 14. CJ37 Supplement in project 15. CJ38 Return in project

http://www.erpgenie.com/pp/878-transactions-for-ps-module

16. KB21n Direct Activity Allocation 17. CNL1 Create Delivery Information 18. CNL2 Change Delivery Information 19. CNS0 Delivery from project 20. CNL3 Display Delivery Information 21. CJ2c/CJ20N Display Project 22. CJ41 Display cost planning 23. CJ31 Display Budget 24. CN28 Display Confirmations 25. CJ3B Display Document (BUDGET) 26. CN29 Cancel/Reverse of Confirmations 27. CN41 Structure Overview 28. CN42N Overview of Project Definition 29. CN43N Overview of WBS Elements 30. CN46N Overview of Networks 31. CN47N Overview of Activities 32. CN55N Overview of Sales Document items 33. CN53N Overview of Milestones 34. CN52N Components Overview 35. CN42 Enhanced Overview of Project definition 36. CN43 Enhanced Overview of WBS Elements 37. CN44 Enhanced Overview of Planned Orders 38. CN45 Enhanced Overview of Orders 39. CN46 Enhanced Overview of Networks 40. CN47 Enhanced Overview of Activities 41. CN48 Enhanced Overview of Confirmations 42. CN52 Enhanced Overview of Components 43. CN53 Enhanced Overview of Milestones 44. CNS54 Enhanced Overview of Sales and Distribution Documents 45. CNS55 Enhanced Overview of Sales Document items 46. ME5J Purchase requisitions for Project 47. ME2J Purchase Orders for Project 48. CNMM Project Oriented Procurement 49. CN60 Display change documents 50. S_ALR_87013542 Actual/Commitment/Total/Plan in Control Area Currency 51. S_ALR_87013557 Budget/Actual/Variance 52. S_ALR_87013560 Budget Updates 53. S_ALR_87013532 Plan/Actual/Variance 54. S_ALR_87013533 Plan/Actual/Commitment/Rem.Plan/Assigned 55. S_ALR_87013534 Plan1/Plan2/Act/Commitment

Validation in PS - WBS

I want to validate the customer number in one of the user fields in WBS. The formula builder in the validation screen, it seems, does not support table fields other than fields from PRPS. Can this be done thru some user exits ?? If yes how ?? Can you guide me in this ??

Answer :

To use a user exit in validations, you have to perform following steps;

- copy SAP standard program GGBS002 to ZGGBS002 - create a user exit in this program (such as U902, U903 etc) - the user exit you defined in the above mentioned program will be visible in validations on screen tab 'Exits' - configure your validation with 'User exit' as option

http://www.erpgenie.com/pp/775-validation-in-ps-wbs

How To Create a Multilevel BOM

How To Create a Multilevel BOM and How Does It Work

{mosbanner:id=23}

Multi level bom is a Bom which it has different components at different level..for example:- A ( finished material)- B ( semi finished)- C ( Raw material)

When you run the MRP, Bom will explode upto last level and it will plan the requirement of each individual material.

What ever may be the kind of BOM to be created transaction codes are as below: - CS01 : BOM create- CS02: BOM Change- CS03: BOM display Pre requisites are material master record for the materials.

What you have to keep in mind is: 1. BOM creation is through CS01 only.2. When you have to create multilevel BOM, you have to carry craetion of BOM level by level.3. First create BOM for assemblies (means materials which are produced inhouse, means materials with procurement type "E" in the material master MRP 2 view).4. Finally create BOM for the finished product using these assemblies as components.5. When you see the BOM of finished part after creation through CS03, you can find these assemblies with a tick mark in the field "Assembly". When you double click you can see the susequent BOM of these assemblies.6. Example would be for a vehicle suppose engine, front wheel, back wheel are the "E"parts. Create BOM first for these engine, front wheel and backwheel with respective material components.Then create BOM for vehicle with these three "E".When you see the BOM of vehicle after creation, you can see a tick mark against these E parts which shows that they have BOM furtehr down and you can double click and see the components of these

Validation in PS

am trying to use validation in the Project. Can any one tell when are the call up points 110 and 120 trigerred ?

I want to validate one of the user defined fields in WBS.

Everything is working fine when I simulate the validation. But when I enter a value in the user defined field and save the project then I do not get the error message as expected.

Does anybody have an idea what could be wrong ??

Answer :

Please see if you have checked the check box for Automatic validation in the relevant project profile.

WBS Elements

1. What is WBS element? 2. What is the Tcode to get to that screen?

http://www.erpgenie.com/pp/617-wbs-elements

http://www.erpgenie.com/pp/774-validation-in-ps

http://www.erpgenie.com/pp/861-how-to-create-a-multilevel-bom

3. What is the need and pupose of WBS element?

4. Do we happen to work on Functional module during our implementaion project?

5. In what scenario/situation we will be working on WBS?








Hemal's example was a good example. Project Systems comes into play only when the industry's business is based on projects like... Construction companies, Engineer to Order scenarios. You may not see anyone using PS module for retail business. As Hemal explained in that example, you have a main project which is broken down into WBS elements. You can use the TC CJ20N to create the project and the WBS elements. Each WBS may have mutiple Networks associated and each Network may have multiple Network Activities as explained in the example by Hemal.

On the Sales Order, if your client is implementing PS module, you may have to attach the Sales Order to the WBS element it belongs to. WBS element is nothing but a bucket where all the activities belonging to that particular part of the project are captured. In the example, WBS Gujurat will tell you how many Sales Orders were created for the Gujurat sector, howmuch was spent on raw materials, what's the currect stock ([roject stock) available. How many Production Orders have been confirmed and howmany of them are getting confrmed in the future. How many invoices have been generated or how much revenue has been generated for that particular sector. How many deliveries have been made, what deliverables are still not accomplished.

So as you can see, PS is the center stage for all the modules that are being implemented like FI/CO, SD, MM, PP in this example. You can have cost centers and work centers defined. You can also have profit centers assigned at the plant level and get reports on varius selection criteria.

In a complete cycle of PS, like in reality, you initiate a project, you confirm/release the WBS/activities as per requirement, you execute the project and you close it.

One cannot initiate an activity unless it has been released by the project manager. Everything is accountable here and every dime is counted and at the end you know howmuch did you spend or make on each sector (WBS). Dont get confused with the term sector here... I am using it just for the explaination purposes. :)

In one typical example, the company I was working with until not too long ago, had Deliveries from the Project (TC: CNS0). We never used VL01N. We used CNS0 to create a delivery and then used VL02N for confirming the picking quantity for the already created delivery document.

I hope this should help you at least a bit. I'm not a PS consultant so I may not know a whole lot but trying going to

CJ20N and you will see a lot yourself.

PS concultants are one of the highest paid consultants. Their supply is less and so is the demand. They are expected to understand real world business processes very well and they are generally the center stage of a project.

1) What is WBS element?2) What is the Tcode to get to that screen?3) What is the need and pupose of WBS element?4) Do we happen to work on Functional module during our implementaion project?5) In what scenario/situation we will be working on WBS?








Hemal's example was a good example. Project Systems comes into play only when the industry's business is based on projects like... Construction companies, Engineer to Order scenarios. You may not see anyone using PS module for retail business. As Hemal explained in that example, you have a main project which is broken down into WBS elements. You can use the TC CJ20N to create the project and the WBS elements. Each WBS may have mutiple Networks associated and each Network may have multiple Network Activities as explained in the example by Hemal.

On the Sales Order, if your client is implementing PS module, you may have to attach the Sales Order to the WBS element it belongs to. WBS element is nothing but a bucket where all the activities belonging to that particular part of the project are captured. In the example, WBS Gujurat will tell you how many Sales Orders were created for the Gujurat sector, howmuch was spent on raw materials, what's the currect stock ([roject stock) available. How many Production Orders have been confirmed and howmany of them are getting confrmed in the future. How many invoices have been generated or how much revenue has been generated for that particular sector. How many deliveries have been made, what deliverables are still not accomplished.

So as you can see, PS is the center stage for all the modules that are being implemented like FI/CO, SD, MM, PP in this example. You can have cost centers and work centers defined. You can also have profit centers assigned at the plant level and get reports on varius selection criteria.

In a complete cycle of PS, like in reality, you initiate a project, you confirm/release the WBS/activities as per requirement, you execute the project and you close it.

One cannot initiate an activity unless it has been released by the project manager. Everything is accountable here and every dime is counted and at the end you know howmuch did you spend or make on each sector (WBS). Dont get confused with the term sector here... I am using it just for the explaination purposes. :)

In one typical example, the company I was working with until not too long ago, had Deliveries from the Project (TC: CNS0). We never used VL01N. We used CNS0 to create a delivery and then used VL02N for confirming the picking quantity for the already created delivery document.

Hierarchical Structure of the Project definition

http://www.erpgenie.com/pp/729-hierarchical-structure-of-the-project-definition

A few Definitions of the terminologies used in the above diagram:

Project:

The project definition is the binding framework for all organizational elements within a project.

Work Break down Structure:

With a work breakdown structure you can divide the project into useful steps, specify fixed or "basic" dates, specify the work involved, and determine project costs. The individual levels of the hierarchy in a work breakdown structure enable you to organize a project into steps.

Work Break down Structure Element (Sub WBS):

You can further break down these steps into individual elements. Maximum steps supported are 99.

Network:

It is a special type work order on which cost can be planned, controlled and monitored.

Activities:

These are the actual tasks that are to be executed for the completion of the project

The SAP PS consultant is responsible for the analysis, design, configuration & support of the SAP PS area to meet

the business needs of company. Knowledge and min. End-to-End Implementations and at least two Support

Projects ,· 2 years Project Management or work scheduling experience. Working closely with our customers to

deliver, maintain and troubleshoot and enhance SAP functionality and through knowledge of the FI module and

knowledge of its integration with other modules.

SAP R/3 is based on a three tier client/server technology. Typically, it is made up of three functionally distinct layers namely: the user interface, business logic and database.The user interface, which is otherwise known as the presentation server displays the interface for users' communication with the SAP system. It is often referred to as the SAP GUI. As a matter of fact, it is a program called sapgui.exe. The application server is where the business logic and data manipulation takes place. Data processing, SAP administration tasks and client request/feedback management are handled within the business layer. The database layer is synonymous to the database server and it typically acts as a data repository for tables and other database objects and structures

Ideally, an R/3 system is composed of one database server, one or more application servers and one or more presentation servers. SAP Business One on the other hand is composed of a database server and one or more presentation servers.

the difference between SAP Business One and SAP R/3. The non technical answer to this question is that; SAP Business One is SAP's offering for small and mid size companies, while R/3 is SAP's offering for large companies.

Procedure: What to Do in Case of Power Failure in SAP Project.

The procedure to be followed in case of a power failure in the power sources of either the productive or backup server.

1. Check the UPS Make sure the UPS is functioning properly, and check the remaining time. You should have approximately XX minutes to shut down the system.

2. Log onto SAP and check for users and processes If any users are still on SAP, send a system message for them to log off immediately. Check for background processes, interrupted user processes, and other processes that may need attention before shutting down, and record them in the Power Failure Log.

3. Stop SAP and Shut Down the Database Refer to Starting/Stopping the Database and SAP for detailed instructions on shutting down SAP and the database.

4. Shut down the Server Refer to Powering On/Off the Server and the UPS for detailed instructions on powering off the server

5. Power Off the UPS Refer to Powering On/Off the Server and the UPS for detailed instructions on powering off the server

cProjects ( Capital Projects ) :

cProjects (Collaboration Projects) is the SAP web-based application built on the Web Application Server (WAS). cProjects is a component of the cProjects Suite. cFolders is another component of cProject Suite.

cProjects was designed for organizations that need to manage multi-phase projects with high quality control can benefit from cProjects. cProjects supports flexible project management and team collaboration.

cProjects provides project structuring capabilities (project definition, phases, checklists and tasks), roles-based resource management, flexible authorization control and scheduling functionalities, in conjunction with broad project management and monitoring features.

cProjects requires WAS 6.2 and cProjects Suite prior to deploying cProjects.

SAP Project System - A ready Reference ( Part 1 )

https://www.sdn.sap.com/irj/sdn/weblogs?blog=/pub/wlg/9622

Being a beginner in SAP PS is a challenge. As a techie, When I started my ABAP Program in PS Module, I found a lot of scattered information but there is no article or blog with consolidated information even on basic terminologies of SAP PS. This blog is my attempt to provide an insight of basic techno-functional aspects and terminologies of SAP PS to a novice.

In my first blog you will find the important terms of the PS module. I have tried to explain them with the help of an example. Following this is the next blog https://www.sdn.sap.com/irj/sdn/weblogs?blog=/pub/wlg/9659 where the technicalities of the same are covered.

The Project System (PS) module of SAP is specifically designed to provide comprehensive and fully integrated project management functionality for SAP customers. A Project is a complex undertaking, bringing with it huge data of different type.

At the beginning of each project, whether it involves developing a new product, make-to-order engineering or internal organization, you need to define and set up the structures necessary to manage your project and incorporate them into your existing organizations and processes. Before you can run a project in its entirety, you must first describe the project goals precisely and create a structure for the project activities to be carried out. A clear project structure provides a basis for successful project planning, monitoring and control.



Organizational Structures in Project System:

"

You create and manage your project structure in SAP R/3 Project System, by means of work breakdown structures and networks.The WBS describes individual phases and functions of a project. Network contains the individual project tasks and the dependencies between them in the form of activities and relationships

Some important terms:

Project DefinitionProject Definition is general description of the project that you want to manage. It is a framework laid down for all the objects created within a project. It contains organizational data that is binding for the entire project.

Work Breakdown Structure (WBS)WBS is a hierarchical model of the tasks to be performed in the project. It provides overview of the project and forms basis for the project organization and coordination.It shows work, time and money spent on the project. You can use it to plan dates & costs and allocate budget. The Work Breakdown Structure can be displayed according to:

Phase

Function

Object

Individual tasks required to carry out the project is called WBS elements.

Network The network describes project processing. Thus the Network contains instructions on how to carry out activities in a specific way, in a specific order and in a specific time period.Main elements of network are activities and relationships. It forms the basis for planning, analyzing and monitoring time schedules, costs, & resources.

ActivitiesActivities are used to plan project staffing, capacity, material, PRTs, and service requirements. When activities are assigned to WBS elements, detailed view of costs, dates, and capacities at WBS element could be obtained. It’s a task in a network which has a defined start and finish. An activity can be broken down into activity elements.Three categories of activities in the Project System:·

Internal Activities

External Activities

General Cost Activities

Activity elementActivity element is an activity which is subordinate to another activity. Activity elements contain the same information as activities.Three categories of activity elements in the Project System:

Work elements

External Elements

General Cost Elements

Activity Type It’s a physical measure of activity output of a cost center .e.g. hours, number of units produced, machine times, production times.

Milestones Milestones are the events in the project to which particular importance is attached Or which trigger predefined functions. In general they indicate transition between different departments or phases. Milestones are assigned to activities and WBS elements:In PS milestones are used to:

Trigger predefined functions in network activities.

Carry out earned value analysis.

Determine dates in billing plan for sales orders.

RelationshipsYou use relationships to depict chronological and technical dependencies between activities. The relationship determines the nature of the link between the individual activities. :

FS Relationship : An activity does not start until the preceding activity is completed.

SS Relationship : An activity can not start unless another activity has started.

FF Relationship : An activity can not be completed until another activity has been completed.

SF Relationship : An activity can not be completed until another succeeding activity has stared.

ConfirmationsIt is a part of network control. It documents the state of processing for the network activities and activity elements. There are two types of confirmations Partial & Final.Confirmations are used to record:

The work center where the activity was carried out.

The person who carried out this activity.

The yield and scrap produced in an activity.

The actual values for the duration and dates.

SettlementAs a rule, projects are used to collect and monitor costs, but are not usually the final cost object. For this reason the costs in atypical project will be settled at the end of the period.To this end, you store settlement rules in the activity / WBS element requiring settlement. They contain information on settlement receivers, cost apportionment and control data. Settlement receivers could be cost centers, G/L accounts. Etc.

BudgetThe budget is the approved cost structure for an action or project in a particular period.Budgeting differs from cost plan in that it is binding. In the approval phase you prescribe your project funds in the form of budget. It is possible to allocate overall and annual budget in parallel.

Work CentersWork center represents the resources responsible for executing an activity. In a work center, you can enter the available capacity and an operating time. You can arrange the work centers in a hierarchy for capacity evaluation purposes. Internal activities are assigned to work centers (resources) to be completed.A work center is a physical unit within a company where an activity is performed.

Profit Center It is subdivision of business organization which is set up for internal management control purposes. Profit centers divide business up on a management basis. The basic aim of profit center accounting is to present areas of the business as entities operating independently in the market.

Lots of jargons ….let me site an instance of the construction project of a building..

Let say there is a construction company that is going to construct a Multi-Storey building.

The first thing that needs to be created in the system is Project Definition. The entire activity plan

for this project will come under this project definition. Overall budget needs to be estimated, assigned and get approved for the project. Project timeline needs to be decided. Project could be then

subdivided into separate parts which are actually WBS elements lets say in this e.g. we have 4 main WBS elements:

1. Land Acquisition

2. Procurement

3. Construction

4. General

To every above WBS, budget and time line need to estimated.

Now to take an example we will drill down two WBS elements namely Land Acquisition and Construction.

- Land Acquisition could be sub divided into activities as in

Generation of request document for the land.

Soil testing

Approval for construction

Preparation of purchase order of the land

Above 4 activities should be done in sequence. As in second activity will start only after request document for the land is completed and so on. Hence these activities have FS Relationship between them.

- Now take WBS element Construction.

It could be sub divided in to floor wise tasks. Let say, we have four story building and each floor has 4 flats.

So under WBS element ‘Construction’ we may create separate sub WBS element for each

floor. Each sub WBS element of floor may be divided further into last level of WBS elements

one for each flat on the floor. This way we will have hierarchy of the WBS elements.Finally last level of WBS elements i.e. WBS elements of the flats will have activities like

1. Plumbing

2. Electrical work

3. Flooring

4. Painting

5. Furniture

These activities form the Network.

Let say Plumbing and Electricity work are the external activities as they are given to a outside

contractor. While the other activities are done by company labor so they are internal activities. Plumbing and Electrical work could be started simultaneously.While flooring needs be done once the plumbing and Electrical work is complete. Hence they have FS relationship and so on…. Now if we talk about

milestones:

1. First milestone could be purchasing the land

2. Second could construct the base of the building. 3. Third could be construct the floors

4. Fourth could be completion of plumbing and electrical work for all the flats. And so on….

As I have said that Work center represents the resources responsible for executing an activity For the above activities, work centers could be the company labor required for the construction, labor provided by the external service center for plumbing and Electricity work. while Profit Centers could be the finally constructed flats.

Sr NO

Project Elements

Examples

1 Project Def Constructing the Buiding

2 WBS Generation of request document for the land

Soil testing

Approval for construction

Preparation of purchase order of the land

3 Activities (Under 3rd WBS)

Plumbing( external Activities)

Electricity work( external Activities)

Flooring (internal activities)

Painting (internal activities)

Furniture

4 Relationship Flooring needs be done after the plumbing and Electricity work. Hence they have FS relationship

5 Milestones First milestone could be purchasing the land

Second could construct the base of the building.T

hird could be construct the floors

Fourth could be completion of plumbing and electricity work for all the flats

6 Network Plumbing and Electricity installation are to be one contractor each. Therefore, there exist a network within on the activities of it under different WBSs.

Referencee : The book : Functions in Detail : R/3 System - Project Management in Engineering & Construction )

hi sheetal i am working on a report in PS and need to pull the last posting date with amount spend on the project.... where can i those. This is a very useful blog for all the techis...Very simple language and a lot of useful content...Keep it up.

Both the parts are very much descriptive and can be used as reference for techies.Starting point for beginners.PS module generally remains behind in implementations for various reasons.This would motivate ps-related persons inunderstanding basics & methodology of howSAP makes it easier in doing so.keep up

PS module generally remains behind in implementations for various reasons.This would motivate ps-related persons inunderstanding basics & methodology of howSAP makes it easier in doing so.

A good one . Will really help beginners to understand the concepts of SAP PS.

Appreciate ur efforts put in, towards makingPS-Module,simplified,informative & presentablecovering conceptual knowledge.Hope to see bog no2 as early as possible.All the Best in future endeavours also.


Project System:http://help.sap.com/saphelp_47x200/helpdata/en/04/926eae46f311d189470000e829fbbd/frameset.htm

PS transactions:http://help.sap.com/erp2005_ehp_03/helpdata/EN/41/4388389f402852e10000009b38f842/frameset.htm

http://help.sap.com/bp_bblibrary/500/BBlibrary_start.htm

http://www.easymarketplace.de/online-pdfs.php

SAP Project System - A ready Reference ( Part 1 )https://www.sdn.sap.com/irj/sdn/weblogs?blog=/pub/wlg/9622

SAP Project System - A ready Reference ( Part 2 )https://www.sdn.sap.com/irj/sdn/weblogs?blog=/pub/wlg/9659



http://www.easymarketplace.de/online-pdfs.php

http://help.sap.com/bp_bblibrary/500/BBlibrary_start.htm

http://help.sap.com/erp2005_ehp_03/helpdata/EN/41/4388389f402852e10000009b38f842/frameset.htm

http://help.sap.com/saphelp_47x200/helpdata/en/04/926eae46f311d189470000e829fbbd/frameset.htm


SAP Project System - A ready Reference ( Part 2 )

In my previous blog https://www.sdn.sap.com/irj/sdn/weblogs?blog=/pub/wlg/9622 , I had explained Basic PS terminologies with the help of a simple example.

Now let me go to some technicalities of the same.

If some body asks me to develop report in PS module what basic information do I need?

Mainly I need to find out three things :

Master tables and there relationship with each other.

Standard transactions in PS module and

BAPIs used to deal with PS data.

Let's start with the master table

PS Master Tables and their relationship:

Object Master Table

Project Definition

PROJ

WBS element PRPS

Network AFKO ,AUFK

Activity AFVV , AFVC

Activity Element

AFVV , AFVC

Activity Type CEPC

Milestone MLST

Budget BPGE , BPJA

Following diagram depicts the linkage between various master tables in PS module.


Frequently used PS TransactionsObject Transaction Description

Project Definition

CJ06 Create Project Definition

CJ07 Change Project Definition

CJ08 Display Project Definition

CJ20N Project Builder

WSB Element

CJ01 Create Work Breakdown Structure

CJ02 Change Work Breakdown Structure

CJ03 Display Work Breakdown Structure

CJ11 Create WBS Element

CJ12 Change WBS Element

Cj13 Delete WBS Element

Network

CN21 Create Network

CN22 Change Network

CN23 Display Network

CN24 Overall Network Scheduling

CN24N Overall Network Scheduling


Activity CJ20n Project Builder

MilestoneCN53N Overview: Milestones


Relationship

CN49 Overview: Relationships

CN49N Overview: Relationships

CNS49 Overview: Relationships

Confirmations

CN25 Confirm Completions in Network

CN27 Collective confirmation

CN28 Display Network Confirmations

CN29 Cancel Network Confirmation

CN2X Confirm Completions in Network

Settlement

CJ02 Create Settlement Rule

CJ88 Settle Projects and Networks

CJ8A Act.-setlmt: Proj. retirmt. from IM

CJ8G Actual Settlement: Projects/Networks

Budget

CJ30 Change Project Original Budget

CJ31 Display Project Original Budget

CJ35 Budget Return from Project

CJ36 Budget Supplement to Project

CJ37 Budget Supplement in Project

CJ38 Budget Return in Project

CJ3A Change Budget Document

CJ3B Display Budget Document

BAPIs used in PS Transactions

Project Definition:

BAPI to extract details of Project Definition:

BAPI Name BAPI Description

BAPI_PROJECTDEF_EXISTENCECHECK To check whether a project definition exists

BAPI_BUS2001_GETDATA

To get detailed information about a project definition. To do this, you must transfer the external ID of the project definition in the parameter I_PROJECT_DEFINITION. If required, you can also specify in which language the language-dependent fields, such as time units, system status, and so on, are to

be returned. If you do not specify a language, the system language is used

BAPI_PROJECT_GETINFOTo read detailed information about project definitions and the WBS elements of projects from the system.

BAPI_PROJECTDEF_GETDETAIL To read detail information about the project definition

BAPI_BUS2001_GET_STATUS To get both the active system statuses and the user statuses for a project definition

BAPI_PROJECTDEF_GETLIST Provides a list of project definitions

BAPI_GET_PROJECT_STATISTICS Display project statistics

BAPI to create/update Project Definition data:


BAPI_BUS2001_CREATE Create a project definition

BAPI_PROJECTDEF_CREATE Create a project definition

BAPI_BUS2001_CHANGE Change Project Definition

BAPI_PROJECTDEF_UPDATE Change Project Definition

BAPI_BUS2001_DELETE Delete Project Definition

BAPI_BUS2001_SET_STATUS

one system status and one user status can be revoked each time, and one system status and one user status can be set each time for a project definition

WBS - Work Breakdown Structure:BAPI to extract details of WBS element:


BAPI_BUS2054_GETDATA To get detailed information about WBS elements.

BAPI_BUS2054_GET_GUID_FROM_KEYRead the GUID (Global Unique Identifier) using the external object key.

BAPI_BUS2054_GET_STATUS To read the active system statuses and user statuses for a list of PSP elements

BAPI_BUS2054_GET_KEY_FROM_GUIDRead the externalobject key (WBS Key) using the GUID (Global Unique Identifier).

BAPI create/update WBS element data:


BAPI_BUS2054_CREATE_MULTI Create WBS Element

BAPI_BUS2054_CHANGE_MULTI Change WBS Element

BAPI_BUS2054_DELETE_MULTI Delete WBS Element

Network:BAPI to extract details of Network:


BAPI_NETWORK_EXISTENCECHECK Check whether network exists

BAPI_NETWORK_GETDETAILRead detailed information about a network including all objects from the system.

BAPI_NETWORK_GETINFORead detailed information about a network including all objects from the system

BAPI_NETWORK_GETLISTProduces a list of networks with descriptions. Returns a container of network numbers

BAPI_BUS2002_GETDATA Returns Detail Data for Network Header.

BAPI_BUS2002_GET_GUID_FROM_KEY Read GUIDS Using the Network Keys

BAPI_BUS2002_GET_KEY_FROM_GUID Read Network Key Using the GUIDs

BAPI_BUS2002_GET_STATUS Get network Status

BAPI create/update Network data:


BAPI_NETWORK_MAINTAIN To edit network headers, activities and relationships

BAPI_BUS2002_CREATE Create Network Header. Only one network can be created each time this BAPI is called.

BAPI_BUS2002_CHANGE Change Network Header. Only one network header can be changed each time this BAPI is called.

BAPI_BUS2002_DELETE Delete Network Header. Only one network can be processed each time the BAPI is called.

BAPI_BUS2002_SET_STATUS Set/Reset Network Status. At the same time, you can revoke one system status and one user status, or set one system status and one user status in a list of activities for the network.

Activity: BAPI to extract details of Activity:


BAPI_BUS2002_ACT_GETDATA Detail Data for Activities

BAPI_BUS2002_GET_ACTGUID_4_KEY

Read the GUIDs Using the Network Activity Key. Read the GUID (Global Unique Identifier) using the external object key.

BAPI_BUS2002_GET_ACTKEY_4_GUIDRead the Network Activity Key Using the GUIDs. Read the external object key using the GUID (Global Unique Identifier).

BAPI_BUS2002_GET_STATUS Read active system statuses and user statuses for a network header (NUMBER) as well as its activities

BAPI create/update Activity data:


BAPI_BUS2002_ACT_CHANGE_MULTI Change one or more activities. Activities of one network only can be changed each time this BAPI is called.

BAPI_BUS2002_ACT_CREATE_MULTI Create one or more activities. Activities of one network only can be changed each time this BAPI is called.

BAPI_BUS2002_ACT_DELETE_MULTI Delete one or more activities. Activities of one network only can be changed each time this BAPI is called.

Activity Element: BAPI to extract details of Activity Element:


BAPI_BUS2002_ACTELEM_GETDATA Get detailed information about activity elements.

BAPI_BUS2002_GET_ELEGUID_4_KEY Read the GUIDs Using the Activity Element IDs

BAPI create/update Activity Element data:


BAPI_BUS2002_ACTELEM_CHANGE_M

Change one or more activity elements. Each time this BAPI is called, only the activity elements for one network can be changed

BAPI_BUS2002_ACTELEM_CREATE_M

Create one or more activity elements. Each time this BAPI is called, only the activity elements for one network can be changed

BAPI_BUS2002_ACTELEM_DELETE_M

Delete one or more activity elements. Each time this BAPI is called, only the activity elements for one network can be changed

Activity Type: BAPI to extract details of Activity Type:


BAPI_ACTIVITYTYPE_GETDETAIL Detailed information on a selected activity type on Key Date.

BAPI_ACTIVITYTYPE_GETLIST List of Activity Types Using Selection Criteria

BAPI_ACTIVITYTYPE_GETPRICES Determines, for a given day, activity prices for cost center/activity type combinations.

BAPI create/update Activity Type data:


BAPI_ACTTYPE_CHANGEMULTIPLE Change One or More Activity Types

BAPI_ACTTYPE_CREATEMULTIPLE Create One or More Activity Types

Confirmation:BAPI to extract details of Confirmations


BAPI_NETWORK_CONF_GETDETAIL

Using this method you can make the detail data of a confirmation for a network available for the transferred object. You can also make goods movement posted together with the confirmation available.

BAPI_NETWORK_CONF_GETLIST

All confirmations are determined for the specified network activity or activity element. The transferred capacity category and split are interpreted as additional constraints

BAPI_NETWORK_CONF_GETPROP To make default data available for confirming network activities

BAPI create/update Confirmation data:


BAPI_NETWORK_CONF_ADD To enter confirmations for network activities/ activity elements and splits.

BAPI_NETWORK_CONF_CANCEL To cancel a network confirmation that has already been booked.

Hey, thanks for the blog on Project System. I think you might be interested to know about the Project

System ES bundle.

This ES bundle offers enterprise service-based integration with SAP Project System. One simple use would be to have a contractor with a handheld update project status via an enterprise service (telling you, for example, that the wiring on the third floor of the building is 50% complete, for example).

thanks for appreciating my work.Give me some time , even i am not aware about this problem ..let me ask sdn team regarding the same.

Hey you can print this blog. Just Scroll the blog to right most corner and u will see PRINT option.

SAP PS Consultant

Job Description • Document current and future business processes in consultation with users• Review and edit requirements, specifications, business processes and recommends related to proposed solution• Provides functional process ownership for one or many business process areas • Works with the user client community, designers and Process Management to determine the best solution to help resolve customer problems and satisfy customer requirements • Document all enhancements including comprehensive flowcharts, system configuration and business requirements (Using SAP tools).• Identify organization strengths and weaknesses and suggest areas of improvement• Understand the business issues and data challenges of the organization• Performs configuration work as needed to support new and existing functionality • Prepares functionality specifications and delivers to developers • Collaborates with developers and the quality assurance team to develop and test significant new functionality • Performs integration testing work as necessary, to insure that new functionality does not adversely affect existing functionality • Identify and document customization (and interfaces) requirements and provide specifications of the same.

https://wiki.sdn.sap.com/wiki/x/q9k

https://wiki.sdn.sap.com/wiki/x/q9k

• Provide pro-active support• Identify root cause of issues in systems and provide resolutions• Trains end users on new enhancements or functionality as required • Maintain confidentiality with regard to the information being processed, stored and accessed

Profile

• 5 Years of System Analysis, Design and Development experience.• Minimum of 2 full life cycle SAP implementation experience.• Should have good experience in following areas in Project Systems:o Project Planning o Time and Resource Managemento Project Executiono Strategic Portfolio Managemento Projects experience an advantage• Experience in Life-Cycle Data Management (Document Management) would be an advantage• Should have used Solution Manager• Demonstrated ability to proactively identify improvement opportunities and initiate change• Team player – ability to work in teams and cooperate closely with inter-functional representatives.• Fair conduct of English.• Positive attitude – always on the look for solving problems and helping others.• Committed and hard working.• Good project management, communication and organizational skills

Job Title : SAP PS CONSULTANT

Job Description: 1. Understand the Functional requirements of various Planning, budgeting and project

management process

2. To map the end user requirements with standard functionalities available in SAP

3. Carry out configuration in SAP system to meet the end user requirements

4. Understanding of the integration with various modules CO, MM, PP, SD, in relation to PS

5. Write logic (Functional Specifications) for ABAP programming

6. Test the developments done to ensure smooth running in the organization

7. Carry out unit testing & end user testing

8. Plan & conduct training to end users

9. Manage master and cutover data

10. Understand the issues faced by end users on day to day basis and provide solution to their satisfaction

11. Visit remote project sites and impart SAP usage training to end users

SAP PS CONSULTANT

Understanding of PS business processes, standards and practices of related applications

Involvement in implementing at least 3 SAP projects as PS consultant

Integration expertise with other SAP modules (i.e. CO, MM, CRM) will be highly valued

Bachelor's or Master's Degree in Computer Science or related fields.

Experience in business requirement analysis, business process design, SAP configuration,

system testing, data migration and user training.

Excellent command of English.

Excellent interpersonal, communication and presentation skills

Role and Responsibilities:

The Senior SAP PS IM Consultant will be supporting in the configuration of an ongoing SAP project for a large government division in Queensland.

Hands on configuration skills in both the Project Systems and Investment Management modules will be required.

Previous team lead experience not essential although preferred.

Skills Required:

A minimum of 7 years of SAP PS/IM experience in multiple large scale SAP implementations required.

Strong knowledge of PS/IM integration with FI, CO, SD, PM and SD.

Demonstrated understanding of ASAP Methodology and an ability to understand the business process cycle in addition to configuration of the system.

strong team leadership skills and be able to define creative solutions and demonstrate initiative to lead teams/sub-teams through project challenges

Experience in Government not necessary but always helpful

Excellent communication skills both written and spoken in a team environment.

SAP - Project System (PS)

The documentation which follows describes the single roles in the Project System (PS) application component.

Worklist for Project Period-End Closing

Technical name: SAP_PS_PEREND_PROJ_WLM

Tasks

You can use the transaction for this role to generate the worklist for the period and fiscal year to be processed as part of period-end closing.

Activities in the Project System

Transaction Function

WLMPS Worklist Monitor

Archiving

Technical Name: <SAP_PS_ARCHIVING>

Tasks

You use the transactions for these roles to maintain data for archiving.



KOAA Archiving: Settlement Documents

FMRE_ARCH Archiving: Funds Commitments

CN80 Archiving: Project Structures

KBEA Transfer Price Agreement/Allocation: Set Deletion Indicator

KBEB Transfer Price Agreement/Allocation:

Generate Archive

KBEC Transfer Price Agreement/Allocation:

Manage Archive

CN99 Archiving Standard Networks

Requirements Grouping

http://help.sap.com/saphelp_47x200/helpdata/en/71/888838ca55e513e10000009b38f8cf/frameset.htm

Technical name: SAP_PS_GROUPING

Tasks

You can use the transactions for this role to group requirements for WBS elements within a project or across projects for planning purposes.



GRM4 Requirements Grouping: Assign WBS Elements Individually

GRM3 Requirements Grouping: Assign WBS Elements Using List

GRM1 Requirements Grouping: Display Assigned WBS Elements

GRM5 Requirements Grouping: Assign Planning Groups

GRM2 Requirements Grouping: Display Assigned Planning Groups

GRM7 Requirements Grouping: Display Assigned Planning WBS Elements

Claim Management

Technical name: SAP_PS_CLAIM

Tasks

You can use the transactions for this role to create and edit notifications of type "Claim" and to obtain an overview of existing claims.



CLM1 Create Claim

CLM2 Change Claim

CLM3 Display Claim

CLM10 Claim Overview

CLM11 Claim Hierarchy

Collaboration

Technical name: SAP_PS_CEP

Tasks

You can use the transactions for this role to depict business process between your business and external business partners (producers, sub-suppliers) based on the Internet.

The aim is efficient information and knowledge transfer between a person responsible for a project in your business and external partners, within the framework of a joint project. With the help of Collaborative Engineering and Project Management you can make project structures, product structures, and documents from the R/3 System that are relevant to the joint project available over the Internet to selected participants. The change objects or comments are sent back to you for you to check and return to the R/3 System.



CMWO CEP: Configuration Management

CEP_R3_MON CEP: Monitoring

CEO1 CEP: Display Folder

CEO2 CEP: Transfer Folder

CEO3 CEP: Check Folder

Executing Controlling Reports

Technical name: SAP_PS_EXECUTE_CO_REPORTS

Task

You can use the transactions for this role to execute hierarchy reports and cost element reports.



CJE0 Execute Report: Hierarchy Report

CJEB Execute Report: Hierarchy Report in Background

GR55 Execute Report: Cost Element Report

Displaying Documents

Tasks

You can use the transactions for this role to display texts and documents for a project and its objects.



CN05 Display Project Texts

CV03N Document Management: Display Documents

Integration

See also:

Maintaining and Displaying Documents

Maintaining and Displaying Documents

Technical name: <SAP_PS_DOCUMENTS>

Tasks

You can use the transactions for this role to maintain and display texts and documents for a project and its objects, and to conduct targeted document searches using a search engine.



CN04 Edit Project Texts

CN05 Display Project Texts

CV01N Document Management: Create Documents

http://help.sap.com/saphelp_47x200/helpdata/en/41/648838ab4e8a11e10000009b38f8cf/content.htm

CV02N Document Management: Change Documents

CV03N Document Management: Display Documents

CV04N Document Management: Find Documents

Integration

See also:

Displaying Documents

Line Item Reports

Technical name: SAP_PS_REP_LINE_ITEM

Tasks

You can use the transactions for this role to display line item reports.



CJI3 Actual Costs/Revenues

CJI5 Commitments

CJI4 Planned Costs/Revenues

CJIB Budget

CJIA Actual Payments/Payment Commitments

CJI9 Hierarchical Cost/Revenue Planning

CJIC Display Project Settlement Line Items

CJID Display Project Settlement Line Items

Integration

See also:


http://help.sap.com/saphelp_47x200/helpdata/en/0a/a78c38f99fac39e10000009b38f8cf/content.htm



Technical name: SAP_PS_EXECUTE_CO_REPORTS

Task

You can use the transactions for this role to execute hierarchy reports and cost element reports.



CJE0 Execute Report: Hierarchy Report

CJEB Execute Report: Hierarchy Report in Background

GR55 Execute Report: Cost Element Report

Reports on Revenues and Earnings

Technical name: SAP_PS_REP_REVENUES

Tasks

You can use the transactions for this role to display reports on revenues and earnings.



S_ALR_87013562 Annual Overview

S_ALR_87013563 Structure

S_ALR_87013564 Plan/Actual/Variance

S_ALR_87013566 Actual Contribution Margin

S_ALR_87013567 Quotation/Order/Plan/Actual

S_ALR_87013568 Project Result

S_ALR_87013569 Incoming Orders/Orders on Hand

S_ALR_87013570 Actual/Plan/Absolute Variance/% Variance %

S_ALR_87013571 Actual - Plan- Comparison per Period


Progress Determination

Technical name: SAP_PS_PROGRESS

Tasks

You can use the transactions for this role to determine the progress values for your project(s).



CNE1 Progress Determination: Individual Processing

CNE2 Progress Determination: Collective Processing

Overall CO Planning for Projects

Technical name: SAP_PS_OVERALL_CO_PLAN_PROJ

Tasks

You can use the transactions for this role to manually plan costs and revenues in the work breakdown structure. You can have the system calculate plan values in the network, or you can copy existing planning and use that as a template for fresh planning.



CJ40 Change Overall Costs in the WBS

CJ41 Display Overall Costs in the WBS

CJ42 Change Revenues in the WBS

CJ43 Display Revenues in the WBS

CJ9K Network Costing

CJ9FS Copy Planning

Progress Information System

Technical name: SAP_PS_REP_PROGRESS

Tasks

You can use the transactions for this role to display progress analysis reports.



CNE5 Progress Analysis: Structure Overview

S_ALR_87015124 Progress Analysis: Project Hierarchy

S_ALR_87015124 Progress Analysis: Detail

CNMT Milestone Trend Analysis

Integration

See also:

Progress Determination

Materials Information System

Technical name: SAP_PS_REP_MATERIAL

Tasks

You can use the transactions for this role to display reports about materials



S_ALR_87015076 Material Components

MD04 Requirements/Inventory

CO24 Missing Parts

MD09 Pegged Requirements


MD4C Order Report

MB25 Reservations

S_ALR_870156067 Planned Orders

ME3K Outline Agreements

MBBS Valuated Project Stock

ME5J Purchase Requisitions for Project

ME5K Purchase Requisitions for Account Assignment

ME2J Purchasing Documents for Project

ME2K Purchase Orders for Account Assignment

Structure Information System

Technical name: SAP_PS_REP_STRUCT

Tasks

You can use the transactions in this role to evaluate your project structure flexibly, per various criteria.



CN41 Structure Overview

S_ALR_87015065 Individual Overview: Project Definition

S_ALR_87015066 Individual Overview: WBS Elements

S_ALR_87015069 Individual Overview: Networks

S_ALR_87015070 Individual Overview: Activities

S_ALR_87015068 Individual Overview: Orders

S_ALR_87015077 Individual Overview: Sales Documents

S_ALR_87015078 Individual Overview: Sales Document Items

S_ALR_87015072 Individual Overview: Relationships

S_ALR_87015073 Individual Overview: Milestones

CF16 On Materials

CF17 On Document

CF15 On PRT Master

CF18 On Equipment

CN60 On Project/Network

Information System Tools

Technical name: SAP_PS_REP_TOOLS

Tasks

You can use the transactions for this role to create and edit report forms in the Report Painter, and execute inheritance runs, to draw data from the system for, among other things, the Executive Information System (EIS).



CJE4 Hierarchy Reports: Create Form

CJE5 Hierarchy Reports: Change Form

CJE6 Hierarchy Reports: Display Form

CJE1 Hierarchy Reports: Create

CJE2 Hierarchy Reports: Change

CJE3 Hierarchy Reports: Display

CJE0 Hierarchy Reports: Execute

GRR1 Cost Element Reports: Create Report Painter Report

GRR2 Cost Element Reports: Change Report Painter Report

GRR3 Cost Element Reports: Display Report Painter Report

GRR4 Cost Element Reports: Delete Report Painter Report

CJH1 Summarization: Inheritance

CJH2 Summarization: Inheritance Evaluation

KKRC Summarization: Summarization

KKR0 Summarization: Hierarchy

CJSA Data Transfer to EIS

Actual Payments in Projects

Technical name: SAP_PS_PAYMENTS_PLAN

Tasks

You can use the transactions for this role to transfer actual payments and display the transfers.



FMWA Create Funds Transfer

FMWC Display Funds Transfer

Project Year-End Closing

Technical name: SAP_PS_PROJ_YEAREND

Tasks

You can use the transactions for this role as part of the fiscal year-end closing to carry forward commitment values that are still open into the first period of the next fiscal year, and to carry forward unused project budgets to that fiscal year.



CJCF Carry Forward Commitment

CJCO Carry Forward Budget

Cost Reports

Technical name: SAP_PS_REP_COSTS

Tasks

You can use the transactions for this role to display all cost reports.




S_ALR_87013533 Plan/Actual/Commitment/Remaining Plan/Assigned

S_ALR_87013538 Project Version Comparison: Actual/Plan

S_ALR_87100185 Actual Costs per Month, Current Fiscal Year

S_ALR_87100188 Actual Costs: Aggregated

S_ALR_87100189 Actual/Planned Time Series

S_ALR_87100190 Actual/Plan/Variance per Project and Person Responsible

S_ALR_87013540 Forecast

S_ALR_87013541 Project Interest: Plan/Actual

S_ALR_87013542 Actual/Commitment/Total/Plan in Controlling Area Currency

S_ALR_87013543 Actual/Plan/Absolute Variance/% Variance %

S_ALR_87013544 Actual - Plan- Comparison per Period

S_ALR_87013545 Actual: Period Comparison

S_ALR_87013546 Commitments: Period Comparison

S_ALR_87013547 Plan: Period Comparison

S_ALR_87013548 Statistical Key Figures/Periods

S_ALR_87013549 Actual - Plan- Comparison, with Partner


S_ALR_87013556 Funds Overview

S_ALR_87013558 Plan/Actual/Commitment/Remaining Plan/Assigned

Integration

See also:


Line Item Reports

Mass Changes

Technical name: SAP_PS_MASS_CHANGE

Tasks

You can use the transactions for this role to execute mass changes for projects and evaluate them in the log.



CNMASS Execute Mass Changes

CNMASSPROT Mass Changes: Log

Materials in Projects

Technical name: SAP_PS_MATERIAL

Tasks

You can use the transactions for this role to plan and monitor project material requirements and costs, and to regulate and schedule the flow of materials.


http://help.sap.com/saphelp_47x200/helpdata/en/25/f211c7d36011d38928006094b910cd/content.htm



MM01 Create Material

MM02 Change Material

MM03 Display Material

CN33 BOM Transfer

MD51 Project Material Requirements Planning

MD50 Sales Order Material Requirements Planning

MD4C Order Report

CO46 Order Progress Report

CO24 Backlog Processing: Missing Parts Information System

CO06 Backlog Processing: Materials

V_RA Backlog Processing: Sales Orders

MDUP Sales Order/Material Assignment: Edit

MDUS Sales Order/Material Assignment: Display

CNL1 Create Delivery Information

CNL2 Change Delivery Information

CNL3 Display Delivery Information

CNSO Delivery from Project

Displaying Materials in Projects

Technical name: SAP_PS_MATERIAL_DISPL

Tasks

You can use the transactions for this role to display project material requirements and costs.



MM03 Display Material Master Data

MD4C Order Report

CO46 Order Progress Report

S_ALR_87015076 Material Components

Project Funds Commitments

Technical name: SAP_PS_FUNDS_COMMITMENT

Tasks

You can use the transactions for this role to enter expected costs or revenues, even at an early stage when you do not know which transaction (purchase order, material reservation, and so on) will actually cause them. This enables you to reserve portions of the budget early.



FMZ1 Create Funds Commitment

FMZ2 Change Funds Commitment

FMZ3 Display Funds Commitment

FMZ6 Reduce Funds Commitment

Project Period-End Closing: Individual Processing

Technical name: SAP_PS_PEREND_PROJ_IND

Tasks

You can use the transactions for this role as part of period-end closing to carry out period-related commercial transactions for each project individually. You thus ensure that, on the one hand, all the data belonging to a project can be determined and, on the other, that the data is available to your company's management.



CJB2 Settlement Rule: Individual Processing

PSW5 Periodic Repostings

CPTK Template Allocation: Individual Processing

CJN1 Revaluation at Actual Prices: Individual Processing

CJ08 Overhead: Individual Commitment Processing

CJ44 Actual Overhead Calculation: Individual Processing

CJZ2 Interest Calculation: Individual Processing

CJ9L Cost Forecast: Individual Processing

CJA2 Incoming Orders: Individual Processing

CJ88 Settlement: Individual Processing

CJIC Settlement: Investment Project Line Items

KKA0P Change Cutoff Period for Planned Results Analysis

KKA2 Execute Results Analysis: Individual Processing

KKA2P Execute Planned Results Analysis: Individual Processing

Integration

See also:

Period-End Closing: Collective Processing

Period-End Closing: Collective Processing

Technical name: SAP_PS_PEREND_PROJ_COLL

Tasks

You can use the transactions for this role as part of period-end closing to carry out period-related commercial transactions for several projects simultaneously. You thus ensure that, on the one hand, all

http://help.sap.com/saphelp_47x200/helpdata/en/cb/b68c38f99fac39e10000009b38f8cf/content.htm

the data belonging to a project can be determined and, on the other, that the data is available to your company's management.



CJB1 Settlement Rule: Collective Processing

PSW5 Periodic Reposting

CPTL Template Allocation: Collective Processing

CJN2 Revaluation at Actual Prices: Collective Processing

CJ09 Commitment Overhead Calculation: Collective Processing

CJ45 Actual Overhead Calculation: Collective Processing

CJZ1 Interest Calculation: Collective Processing

CJ9M Cost Forecast: Collective Processing

CJC1 Results Analysis: Check Status Validity Date

CJA1 Incoming Orders: Collective Processing

CJ8G Settlement: Collective Processing

KKAJ Execute Results Analysis: Collective Processing

KKAJP Execute Results Analysis: Collective Processing

Integration

See also:

Project Period-End Closing: Individual Processing

Project Periodic CO Planning

Technical name: SAP_PS_PER_CO_PLAN_PROJ

Tasks

http://help.sap.com/saphelp_47x200/helpdata/en/34/9c8838b0655a15e10000009b38f8cf/content.htm

You can use these transactions to determine all the plan data to be taken into account for a period, and to compile project plan data for enterprise controlling purposes.



KP04 Set Planner Profile

CJR2 Change Costs/Activity Inputs

CJR3 Display Costs/Activity Inputs

KSWB Periodic Reposting

CJ9BS Copy Project Planning

CJ9CS Projects: Copy Actual to Plan

CPUL Template Allocation: Collective Processing

CJ47 Overhead: Collective Processing

CJZ5 Interest Calculation: Collective Processing

CJC2 Results Analysis: Plan Status Changes

CJ9G Settlement: Collective Processing

CJS2 Change Statistical Key Figures (WBS Element)

CJS3 Display Statistical Key Figures (WBS Element)

CJK2 Change Statistical Key Figures (Network)

CJK3 Display Statistical Key Figures (Network)

Evaluating Human Resources

Technical name: SAP_PS_PERS_RES_EVAL

Tasks

You can use the transaction for this role to evaluate human resources.



CMP9 Workforce Planning - Reporting

Planning Human Resources

Technical name: SAP_PS_PERS_RES_PLAN

Tasks

You can use the transactions for this role to display reports on human resources, in a project view and a work center view.



CMP2 Workforce Planning: Selection Project View

CMP3 Workforce Planning: Work Center View

Planned Payments

Technical name: SAP_PS_PAYMENTS_PLAN

Tasks

You can use the transactions for this role to plan revenues and expenditures in one or more WBS elements, and to display the planned payments.



CJ48 Payments in the WBS: Change

CJ49 Payments in WBS: Display

Project Budgeting

Technical name: SAP_PS_BUDGET_PROJ

Tasks

You can use the transactions for this role to execute budgeting and availability control for your project.



CJ30 Create Original Budget

CJ31 Display Original Budget

CJ37 Budget Supplement: Within Project

CJ36 Budget Supplement: To Project

CJ38 Budget Return: Within Project

CJ35 Budget Return: From Project

CJ32 Change Budget Release

CJ33 Display Budget Release

CJ3a Change Budget Document

CJ3b Display Budget Document

CJBV Budget: Activate Availability Control

CJBW Budget: Deactivate Availability Control

OPSX Budget: Reset "Budgeted" Status

CJ34 Budget Transfer

Maintaining and Displaying Project Structures

Technical name: SAP_PS_STRUCT

Tasks

You use the transactions for this role to maintain the structures for your project. A clear project structure is the foundation of successful project planning, monitoring, and control.




CJ27 Project Planning Board: Create Project

CJ2B Project Planning Board: Change Project

CJ2C Project Planning Board: Display Project

CJ2D Structure Planning: Create Project

CJ20 Structure Planning: Change Project

CJ2A Structure Planning: Display Project

CJV1 Create Simulation

CJV2 Change Simulation

CJV3 Display Simulation

CJV5 Delete Simulation

CJV7 Simulation: Logs

CN60 Change Documents: On Project/Network

CJ01 Work Breakdown Structure: Create

CJ02 Work Breakdown Structure: Change

CJ03 Work Breakdown Structure: Display

CN21 Network: Create

CN22 Network: Change

CN23 Network: Display

Display Project Structures

Technical name: SAP_PS_STRUCT_DISPL

Tasks

You can use the transactions for this role to display the structures of your project. A clear project structure is the foundation of successful project planning, monitoring, and control.





CJ2A Structure Planning: Display Project

CJV3 Display Simulation

CJ03 Display Work Breakdown Structure

CN23 Display Network

CJ13 Display WBS Element

KJH3 Display WBS Element Group

PS Input: Line Manager Generic Role

Technical name: SAP_PS_LINE_MANAGER

Tasks

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CNR3 Work Center: Display Master Record

CR13 Work Center: Display Capacity

CMP3 Workforce Planning: Work Center View

CMP9 Workforce Planning - Reporting

CM01 Capacity Evaluation, Work Center View

Confirmations

Technical name: SAP_PS_CONFIRM

Tasks

Here, you can enter and process confirmations for activities and activity elements.



CN25 Create Network Confirmation (Individual Processing)

CN28 Display Network Confirmation (Individual Processing)

CN29 Cancel Network Confirmation (Individual Processing)

CN27 Collective Confirmation Processing

CAT2 Timesheet: Enter Times

CAT3 Timesheet: Display Times

Maintaining Work Center Master Data

Technical name: SAP_PS_BASIC_WRKPL

Tasks

You use the transactions for these roles to maintain the master data for work centers.



CNR1 Work Center: Create Master Record

CNR2 Work Center: Change Master Record

CR11 Work Center: Create Capacity

CR12 Work Center: Change Capacity

CR21 Work Center: Create Hierarchy

CR22 Work Center: Change Hierarchy

Displaying Work Center Master Data

Technical name: SAP_PS_BASIC_WRKPL_DISPL

Tasks

You can use the transactions for this role to display the work center master data.



CNR3 Work Center: Display Master Record

CR13 Work Center: Display Capacity

CR23 Work Center: Display Hierarchy

CR05 Evaluation - Work Center List

CR06 Evaluation - Cost Center Assignment

CR07 Evaluation - Work Center Capacity

CR08 Evaluation - Work Center Hierarchy

CR10 Evaluation - Change Documents

CA83 Where-Used - Work Center

CR15 Where-Used - Capacity

OP4A Available Capacity - Shift Program

OP03 Available Capacity - Factory Calendar

Displaying Standard Structures

Technical name: SAP_PS_STD_STRUCT_DISPL

Tasks

You can use the transactions for this role to display the standard structures of your project.



CJ93 Display Standard WBS

CN03 Display Standard Network

CN13 Display Standard Milestones

Integration

See also:


Maintaining Standard Structures

Technical name: SAP_PS_STD_STRUCT

Tasks

You use the transactions for these roles to maintain the standard structures for your project.



CJ91 Standard WBS: Create

CJ92 Standard WBS: Change

CJ93 Standard WBS: Display

CN01 Standard Network: Create

CN02 Standard Network: Change

CN03 Display Standard Network

CN98 Delete Standard Network

CU41 Standard Network Configuration Profile: Create

CU42 Standard Network Configuration Profile: Change

CU43 Standard Network Configuration Profile: Create

CA88 Replace Work Center

CA78 Replace PRT

CN11 Standard Milestone: Create

http://help.sap.com/saphelp_47x200/helpdata/en/e0/a7c6f3d3d111d38929006094b910cd/content.htm

CN12 Standard Milestone: Change

CN13 Standard Milestone: Display

CN08 Network Parameters from Sales Order: Edit

CN09 Network Parameters from Sales Order:

Display

CA83 Where-Used Lists: Standard Networks for Work Center

CA73 Where-Used Lists: Standard Networks for PRT

CJCS Change Documents: For Standard WBS

CN61 Change Documents: For Standard Network

Integration

See also:

Displaying Standard Structures


Maintaining Dates in Projects

Technical name: SAP_PS_DATES

Tasks

You use the transactions for these roles to maintain dates in your project.



CJ2B Project Planning Board: Change Project


CJ21 Change Basic Dates

CJ22 Display Basic Dates



CJ25 Change WBS Dates

CJ26 Display WBS Dates

CJ23 Change Forecast Dates

CJ24 Display Forecast Dates

CN24 Overall Network Scheduling

CJ29 Project Scheduling

Displaying Dates in Projects

Technical name: SAP_PS_DATES_DISPLAY

Tasks

You can use the transactions for this role to display all the dates in the work breakdown structure.



CJ26 Display WBS Dates

CJ22 Display Basic Dates

CJ24 Display Forecast Dates


Monitoring Dates for Materials

Technical name: SAP_PS_MONITOR_MAT_DATES

Tasks

You can use the transaction for this role to monitor dates for materials.



NWTM Monitoring Dates

Actual Transfer Prices

Technical name: SAP_PS_TRANSFER_PRICE_ACTUAL

Tasks

You can use the transactions for this role to allocate a transfer price from a transfer price agreement, so that actual revenues are posted in the sender and actual costs in the receiver. You can also display the transfer price allocation and cancel it.



CJG4 Transfer Price Allocation: Enter Using List

CJG3 Transfer Price Allocation: Display

CJG5 Transfer Price Allocation: Cancel

Integration

See also:

Planned Transfer Prices

Planned Transfer Prices

Technical name: SAP_PS_TRANSFER_PRICE_PLAN

Tasks

You can use the transactions for this role to agree a transfer price for the rendering of a particular service between two WBS elements, display, and change the agreement.



CJF1 Transfer Price Agreement: Create

CJF2 Transfer Price Agreement: Change

CJF3 Transfer Price Agreement: Display

CJF4 Transfer Price Agreement: Change Using List


Integration

See also:

Actual Transfer Prices

Summarized Cost Reports

Einzelpostenberichte

Technical name: SAP_PS_REP_COST_SUMMARIZ

Tasks

You can use the transactions for this role to combine a number of projects with like characteristics, thereby effecting more efficient project control. This enables you to carry out analyses that allow for clearer costs at higher level, such as project manager level.



S_ALR_87013576 Summarization Overview: Project Hierarchies

S_ALR_87013577 Summarization: Costs/Revenues/Expenditures/Receipts


S_ALR_87013579 Plan/Actual/Commitment

S_ALR_87013580 Actual/Plan/Variance

S_ALR_87013581 Actual/Plan/Commitment

S_ALR_87013582 Current/Cumulative/Total

S_ALR_87013583 Budget/Actual/Variance

S_ALR_87013584 Budget/Actual/Commitment



S_ALR_87013588 Order Result





S_ALR_87013591 Payment Summarization: Overview

Integration

See also:


Line Item Reports

Cost Reports

Calculating the Sales Price

Technical name: SAP_PS_SALES_PRICING

Tasks

You can use the transaction in this role to calculate the sales price for a customer inquiry re a product or service, and save the result in a document. You can carry out as many sales pricings as you want, and compare them.

If required, you can also create a detailed quotation for a project-assigned customer inquiry, based on project planning in the SD application component. You can use a billing plan to record the sales price calculated as planned revenue in the project.



DP81 Sales Pricing

Allocation Templates

Technical name: SAP_PS_MODEL_PROJ

Tasks

You can use the transactions for this role to carry out template-allocation to allocate overhead costs. Costs are not simply allocated, but the quantities used by the relevant receiver object are determined. The costs are calculated by the valuing quanti ti es at a rate.


http://help.sap.com/saphelp_47x200/helpdata/en/36/bb0917f9cb392fe10000009b38f982/content.htm

http://help.sap.com/saphelp_47x200/helpdata/en/fd/678838ab4e8a11e10000009b38f8cf/content.htm




S_ALR_87004530 Create Selection Variants for Collective Processing

S_ALR_87005496 Stipulate Reposting Cycles

S_ALR_87007996 Maintain Templates

OKG1 Stipulate Capitalization Percentage Rates

S_ALR_87005128 Copying Costs and Revenues: Create Plan Version

S_ALR_87004530 Allocation: Create Selection Variants for Collective Processing

S_ALR_87005459 Allocation: Define Percentage Overhead

S_ALR_87005456 Allocation: Define Quantity-Based Overhead

KKE1 Base Object Costing: Create

KKE2 Base Object Costing: Change

KKE3 Base Object Costing: Display

Template ( CO) --

Controlling (CO)

A dynamic allocation tool that uses functions and formulas to calculate numerical values and the values of Boolean expressions (true or false).

This tool is used for various purposes such as sender-receiver allocations and as an aid for formula planning. Instead of preassigned allocation data, the template uses a generic description for any data (such as the sender object, quantities, and costs). Since this data is not known at the time the template allocation is performed, it is determined dynamically when the values are calculated.

Payment Reports

Technical name: SAP_PS_REP_PAYMENTS

Tasks

The system uses the transactions in this role to represent the value flow of project-related payment data in a single project, in partial projects, or across projects according to hierarchical points of view.

http://help.sap.com/saphelp_47x200/helpdata/en/de/d68d3876bd942be10000009b38f889/frameset.htm



S_ALR_87100191 Payments: Receipts/Expenditures for a Fiscal Year

KSB5 Document Display: Actual Costs/Revenues

CJ3B Document Display: Budget

CJIG Document Display: Payments

S_ALR_87013573 Payments: Receipts/Expenditures for all Projects

S_ALR_87013575 Payments: Receipts

S_ALR_87013574 Payments: Expenditures

Payment Transfer for Project Period-End Closing

Technical name: SAP_PS_PEREND_PROJ_PAYMENT

Tasks

The system uses the transaction for this role to record partial payments and payments that reference invoices in Project Cash Management. You use the payment transfer facility to display cleared invoices under the value type "Payment" in Project Cash Management and to record partial payments and remaining items that reference projects in Project Cash Management.



CJFN Payment Transfer

Integration

See also:

Payment Reports

Payment Reports

Technical name: SAP_PS_REP_PAYMENTS

http://help.sap.com/saphelp_47x200/helpdata/en/de/d68d3876bd942be10000009b38f889/content.htm

Tasks

The system uses the transactions in this role to represent the value flow of project-related payment data in a single project, in partial projects, or across projects according to hierarchical points of view.



S_ALR_87100191 Payments: Receipts/Expenditures for a Fiscal Year

KSB5 Document Display: Actual Costs/Revenues

CJ3B Document Display: Budget

CJIG Document Display: Payments

S_ALR_87013573 Payments: Receipts/Expenditures for all Projects

S_ALR_87013575 Payments: Receipts

S_ALR_87013574 Payments: Expenditures

Summarized Cost Reports

Einzelpostenberichte

Technical name: SAP_PS_REP_COST_SUMMARIZ

Tasks

You can use the transactions for this role to combine a number of projects with like characteristics, thereby effecting more efficient project control. This enables you to carry out analyses that allow for clearer costs at higher level, such as project manager level.



S_ALR_87013576 Summarization Overview: Project Hierarchies

S_ALR_87013577 Summarization: Costs/Revenues/Expenditures/Receipts



S_ALR_87013579 Plan/Actual/Commitment


S_ALR_87013581 Actual/Plan/Commitment


S_ALR_87013583 Budget/Actual/Variance

S_ALR_87013584 Budget/Actual/Commitment



S_ALR_87013588 Order Result



S_ALR_87013591 Payment Summarization: Overview

Integration

See also:


Line Item Reports

Cost Reports.

http://help.sap.com/saphelp_47x200/helpdata/en/fd/678838ab4e8a11e10000009b38f8cf/content.htm



SAP PS CONFIGURATION SYLLABUS AND DETAILS

InvestmentManagement configuration

Define Program Types DefineUser Fields SpecifyStatus Profile&Assign to Program type GenerateInvestment Program from Profit center&Cost centerhierarchy MaintainingPlanning&Budget Profile&assigning it to Program type Maintainingappropriation request types SpecifyingSpecial symbols for appropriation request number Maintainingcoding masks for appropriation request number ConfiguringInternal orders as Investment measures DefiningTolerance limits for availability control Configuringprojects as Investment measures

ProjectSystem Configuration

DefineProject Profile Define Investment Profile MaintainBudget Profile DefiningSpecial Characters for Projects and Project coding mask Creating Project type for WBSelements Creating user defined fields for WBSelementsMaintainingsubstitution ruleMaintainingnetwork types and its parametersMaintainingnetwork profilesDefiningMilestone usageDefiningTime profiles for Project planning boardDefiningprofiles for the project planning boardDefiningValue categories

Maintainingbudget profileCreatingsettlement profile&specifying default profile in projectdefinition Definingstrategies for determining settlement rules Assigningstrategies and default rules to network typesSpecifydefault settlement profiles for networksDefiningparameters for Availability check Definingconfirmation parameters

Investment Management configuration

Define Program TypesDefine User FieldsSpecify Status Profile & Assign to Program typeGenerate Investment Program from Profit center & Cost center hierarchyMaintaining Planning & Budget Profile & assigning it to Program typeMaintaining appropriation request typesSpecifying Special symbols for appropriation request numberMaintaining coding masks for appropriation request numberConfiguring Internal orders as Investment measuresDefining Tolerance limits for availability controlConfiguring projects as Investment measures

Project System Configuration

Define Project ProfileDefine Investment ProfileMaintain Budget ProfileDefining Special Characters for Projects and Project coding maskCreating Project type for WBS elementsCreating user defined fields for WBS elementsMaintaining substitution ruleMaintaining network types and its parametersMaintaining network profiles Defining Milestone usageDefining Time profiles for Project planning boardDefining profiles for the project planning boardDefining Value categories

Maintaining budget profile Creating settlement profile & specifying default profile in Project definition Defining strategies for determining settlement rules Assigning strategies and default rules to network types Specify default settlement profiles for networks Defining parameters for Availability check Defining confirmation parameters

Project Systems (PS)

End-to-end Project Management-environments developed from SAP WBS-elements and networks. Specialty solutions include – user status settings, project version control, CATS (Cross Application Time Sheet), resource related quote and billing tie in with SD. Provided: BPR, configuration as well as requirements definition for specialty ABAP/4 reports and outputs.

SAP Project System (PS) - SD integrations:

The PS SD Integration is mainly for the customer projects.

System will generate projects/network during creation of sales order.

Your sales order value will go to PS as planned revenue. When you do billing in sales order you will get actual revenue in the project. When the milestone is achieved or confirmation of the network activity, billing block will be removed in your sales order for billing.

Also the DIP profile is another area to check out in PS-SD. The idea is to use this in Resource Related Billing scenarios. It’s a very interesting feature that has been introduced in 4.6C onwards. This enables you to select at various levels (like Cost element etc) how the billing needs to be done.

Use the following path for DIP profile configuration.

SPRO-Project Systems-Revenues and Earnings-Integration with SD Documents-Create Quotations and Project Billing-Maintain Profiles for Quotations & Billing.

The order should be project order. (PS1). In the material master strategy group should be 85 (tab MRP 3) also put item category group as 0005 (tab Sales Org.2)

First to create standard wbs and network as per project requirement. Please also attach mile stones for billing plan. attach the material to the network with the tcode cn08.

to create the sales order with the material then project will be created in the back ground, the sales order number and project number will be the same.

The revenue planning will be done automatically, only we need to plan the cost. Any changes in the sales order will effect the project and vise versa.

Additional: 1. During inquiry you can enter your WBS element, and do your project planning cost and after that become your estimate price send to customer thru quotation. 2. If you use variant configuration, you determine activity and component for your project from sales order variant. 3. You can run availability check based on project planning to check you can deliver on time.If there is down payment request on your project please post the down payment request by tcode F-29. Once the full payment is received please clear the down payment by tcode F-39.

To find PS1 document type in transaction VOV8?

If you have IDES, pls. copy the settings of PS1 (which is available in IDES) into development as ZPS1.

The details of CO settings for PS - SD integration

The CO Setting is: -

Maintain Assignment of SD-Conditions to CO-PA Value Fields

Controlling > Profitability Analysis > Flows of Actual Values > Transfer of Billing Documents > Assign Value Fields (KE4I)

Assign Sales Orders to Project Account This section describes which standard settings and values must exist in Customizing for you to be able to assign a sales document (customer quotation or sales order) to a WBS element manually.

The settings you need to line projects and sales documents manually are prescribed by SAP. If you use these standard settings, you do not need to make any additional settings in Customizing.

Strategy Groups

SAP has predefined strategy group 21 (with strategy 21) for the link between sales documents and projects.

Notes:

If you do not maintain the strategy group for the material in the sales and distribution document item, you cannot assign that item to a WBS element.

Alternatively, you can assign the strategy group to a material using MRP group 0021 (also predefined).

Requirements Classes

SAP has predefined requirements class 80 with account assignment category D (assignment to WBS element) for the link between projects and sales and distribution documents. Requirements class 80 is assigned to strategy 21 using requirements type KP (also predefined).

Recommendation

do not change the standard settings supplied by SAP.

You need to set the SD/PS Assignment indicator on the control tab page of the standard project definition, for PS-SD integration, assembly processing.

During inquiry you can enter your WBS element, and do your project planning cost and after that become your estimate price send to customer thru quotation.

To ensure a one-to-one match between the project and its related sales document, the number of the standard WBS element should always be longer than ten characters.

Some more steps related to IDES data...

1).Requirement class 80 and requirement type KP.(Tcode OVZH)

2). Maintain the above in strategy 85 in planning strategy in SPRO.

3). Maintain requirement type and class for item category in VV07.

3) Create standard templates thru CJ91 and CN01.

4).Create materials thru MM01 and select material type as KMAT and strategy group 85 as defined above and maintain item category as u have maintained in spro.

5).Assign materials to network and WbS thru CN08.

With currency with PS and SD?

We have ATO process and have some issue with USD and CAD currency with PS andSD

we are using a group currency in the controlling area (type 30 set as USD). In addition we have object currency turned on for the Controlling Area so we have company currency in parallel for each company assigned to the controlling area. Within CO everything is working fine, the issue appears to be when the CO-PS planned amount is passed to the sales order EK01 condition. In this case, CO-PS has both object currency and controlling area currency but it uses the controlling area currency as the amount passed to the sales order.

SAP Project Systems ( PS ) Study Material - 137 Pages

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Transcript of SAP Project Systems ( PS ) Study Material - 137 Pages