SAP FI Create General Ledger Master Data User Manual
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PROJECT A-SURE User Training Manual Financial Accounting GENERAL LEDGER CREATE GENERAL LEDGER MASTER RECORD CUSTOMER: PTCL IMPLEMENTATION PARTNER: SIEMENS PAKISTAN Date: 17 November, 2007 Author(s): Siemens Pakistan Engineering Company Limited
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Transcript of SAP FI Create General Ledger Master Data User Manual
PROJECT A-SURE
User Training Manual
Financial Accounting GENERAL LEDGER
CREATE GENERAL LEDGER MASTER RECORD
CUSTOMER: PTCL
IMPLEMENTATION PARTNER: SIEMENS PAKISTAN
Date: 17 November, 2007
Author(s): Siemens Pakistan Engineering Company Limited
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Document Number
Document Number Document Date
FI-GL-001.01/001 17 November, 2007
Version History
Version Number Version Date Summary of Changes Ref: Minutes of Review
01 / 001 17 November 2007 NA NA
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TABLE OF CONTENTS
1. SAP EASY ACCESS .................................................................................................. 8
1.1. REQUIRED USER INPUT ......................................................................................................... 8 1.2. SAP SCREEN SNAP .............................................................................................................. 8 1.3. DESCRIPTION ........................................................................................................................ 8
2. MENU BAR - SETTINGS ........................................................................................... 9
2.1. REQUIRED USER INPUT ......................................................................................................... 9 2.2. SAP SCREEN SNAP .............................................................................................................. 9 2.3. DESCRIPTION ........................................................................................................................ 9
3. NAVIGATION OPTIONS .......................................................................................... 10
3.1. REQUIRED USER INPUT ....................................................................................................... 10 3.2. SAP SCREEN SNAP ............................................................................................................ 10 3.3. DESCRIPTION ...................................................................................................................... 10
4. INFORMATION MESSAGE ..................................................................................... 11
4.1. REQUIRED USER INPUT ....................................................................................................... 11 4.2. SAP SCREEN SNAP ............................................................................................................ 11 4.3. DESCRIPTION ...................................................................................................................... 11
5. STANDARD TOOLBAR - BACK ............................................................................. 12
5.1. REQUIRED USER INPUT ....................................................................................................... 12 5.2. SAP SCREEN SNAP ............................................................................................................ 12 5.3. DESCRIPTION ...................................................................................................................... 12
6. SAP EASY ACCESS ................................................................................................ 13
6.1. REQUIRED USER INPUT ....................................................................................................... 13 6.2. SAP SCREEN SNAP ............................................................................................................ 13 6.3. DESCRIPTION ...................................................................................................................... 13
7. SELECTION OF ACCOUNT GROUP ...................................................................... 14
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7.1. REQUIRED USER INPUT ....................................................................................................... 14 7.2. SAP SCREEN SNAP ............................................................................................................ 14 7.3. DESCRIPTION ...................................................................................................................... 14
8. CREATE NEW BUTTON .......................................................................................... 15
8.1. REQUIRED USER INPUT ....................................................................................................... 15 8.2. SAP SCREEN SNAP ............................................................................................................ 15 8.3. DESCRIPTION ...................................................................................................................... 15
9. G/L ACCOUNT ......................................................................................................... 16
9.1. REQUIRED USER INPUT ....................................................................................................... 16 9.2. SAP SCREEN SNAP ............................................................................................................ 16 9.3. DESCRIPTION ...................................................................................................................... 16
10. COMPANY CODE .................................................................................................. 17
10.1. REQUIRED USER INPUT ..................................................................................................... 17 10.2. SAP SCREEN SNAP .......................................................................................................... 17 10.3. DESCRIPTION .................................................................................................................... 17
11. ACCOUNT GROUP ................................................................................................ 18
11.1. REQUIRED USER INPUT ..................................................................................................... 18 11.2. SAP SCREEN SNAP .......................................................................................................... 18 11.3. DESCRIPTION .................................................................................................................... 18
12. SELECT ACCOUNT GROUP ................................................................................ 19
12.1. REQUIRED USER INPUT ..................................................................................................... 19 12.2. SAP SCREEN SNAP .......................................................................................................... 19 12.3. DESCRIPTION .................................................................................................................... 19
13. ACCOUNT TYPE. ................................................................................................... 20
13.1. REQUIRED USER INPUT ..................................................................................................... 20 13.2. SAP SCREEN SNAP .......................................................................................................... 20 13.3. DESCRIPTION .................................................................................................................... 20
14. SHORT TEXT ......................................................................................................... 21
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14.1. REQUIRED USER INPUT ..................................................................................................... 21 14.2. SAP SCREEN SNAP .......................................................................................................... 21 14.3. DESCRIPTION .................................................................................................................... 21
15. G/L ACCOUNT LONG TEXT ................................................................................. 22
15.1. REQUIRED USER INPUT ..................................................................................................... 22 15.2. SAP SCREEN SNAP .......................................................................................................... 22 15.3. DESCRIPTION .................................................................................................................... 22
16. TRADING PARTNER ............................................................................................. 23
16.1. REQUIRED USER INPUT ..................................................................................................... 23 16.2. SAP SCREEN SNAP .......................................................................................................... 23 16.3. DESCRIPTION .................................................................................................................... 23
17. CONTROL DATA TAB ........................................................................................... 24
17.1. REQUIRED USER INPUT ..................................................................................................... 24 17.2. SAP SCREEN SNAP .......................................................................................................... 24 17.3. DESCRIPTION .................................................................................................................... 24
18. ACCOUNT CURRENCY ........................................................................................ 25
18.1. REQUIRED USER INPUT ..................................................................................................... 25 18.2. SAP SCREEN SNAP .......................................................................................................... 25 18.3. DESCRIPTION .................................................................................................................... 25
19. ONLY BALANCE IN LOCAL CURRENCY ............................................................ 26
19.1. REQUIRED USER INPUT ..................................................................................................... 26 19.2. SAP SCREEN SNAP .......................................................................................................... 26 19.3. DESCRIPTION .................................................................................................................... 26
20. OPEN ITEM MANAGEMENT ................................................................................. 27
20.1. REQUIRED USER INPUT ..................................................................................................... 27 20.2. SAP SCREEN SNAP .......................................................................................................... 27 20.3. DESCRIPTION .................................................................................................................... 27
21. LINE ITEM DISPLAY .............................................................................................. 28
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21.1. REQUIRED USER INPUT ..................................................................................................... 28 21.2. SAP SCREEN SNAP .......................................................................................................... 28 21.3. DESCRIPTION .................................................................................................................... 28
22. SORT KEY .............................................................................................................. 29
22.1. REQUIRED USER INPUT ..................................................................................................... 29 22.2. SAP SCREEN SNAP .......................................................................................................... 29 22.3. DESCRIPTION .................................................................................................................... 29
23. CREATE/BANK/INTEREST TAB PAGE ............................................................... 30
23.1. REQUIRED USER INPUT ..................................................................................................... 30 23.2. SAP SCREEN SNAP .......................................................................................................... 30 23.3. DESCRIPTION .................................................................................................................... 30
24. FIELD STATUS GROUP ........................................................................................ 31
24.1. REQUIRED USER INPUT ..................................................................................................... 31 24.2. SAP SCREEN SNAP .......................................................................................................... 31 24.3. DESCRIPTION .................................................................................................................... 31
25. RELEVANT TO CASH FLOW ................................................................................ 32
25.1. REQUIRED USER INPUT ..................................................................................................... 32 25.2. SAP SCREEN SNAP .......................................................................................................... 32 25.3. DESCRIPTION .................................................................................................................... 32
26. STANDARD TOOLBAR - SAVE ............................................................................ 33
26.1. REQUIRED USER INPUT ..................................................................................................... 33 26.2. SAP SCREEN SNAP .......................................................................................................... 33 26.3. DESCRIPTION .................................................................................................................... 33
27. STANDARD TOOLBAR BACK BUTTON ............................................................. 34
27.1. REQUIRED USER INPUT ..................................................................................................... 34 27.2. SAP SCREEN SNAP .......................................................................................................... 34 27.3. DESCRIPTION .................................................................................................................... 34
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1. SAP Easy Access
1.1. Required User Input Enter transaction code "FS00" in the command line and press enter.
1.2. SAP Screen Snap
1.3. Description Follow the menu path as shown in the screen snap and double click on "FS00 - Centrally" OR Enter transaction code "FS00" in the command line and press enter.
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2. Menu Bar - Settings
2.1. Required User Input Click on Hierarchy display in the settings menu.
2.2. SAP Screen Snap
2.3. Description If you are not in the hierarchy display mode, you will have to switch the display mode. To switch the display mode click on settings Menu Bar --> Settings --> Hierarchy display.
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3. Navigation Options
3.1. Required User Input Select the option of "Display accounts in navigation tree" and click OK.
3.2. SAP Screen Snap
3.3. Description To switch to hierarchy display mode, select the option of Display accounts in navigation tree and click OK button.
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4. Information Message
4.1. Required User Input Note the information message and click on OK button.
4.2. SAP Screen Snap
4.3. Description The new settings will take effect once the transaction is restarted. Click on OK button to proceed.
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5. Standard toolbar - Back
5.1. Required User Input Click back button on the standard toolbar.
5.2. SAP Screen Snap
5.3. Description To go back to SAP Easy Access Screen press back button on the standard toolbar.
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6. SAP Easy Access
6.1. Required User Input Enter transaction code "FS00" in the command line and press enter.
6.2. SAP Screen Snap
6.3. Description Follow the menu path as shown in the screen snap and double click on "FS00 - Centrally" OR Enter transaction code "FS00" in the command line and press enter.
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7. Selection of Account Group
7.1. Required User Input Click on the cash and bank balances account group.
7.2. SAP Screen Snap
7.3. Description Select the account group in which you want to create the new general ledger master data.
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8. Create new button
8.1. Required User Input Click on create new button.
8.2. SAP Screen Snap
8.3. Description From the account group menu note the number not present in the list. To create new general ledger master record click on in the toolbar.
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9. G/L Account
9.1. Required User Input Enter 4651003 in the field then press tab.
9.2. SAP Screen Snap
9.3. Description Enter G/L account number of new general ledger master data. PTCL is using 7 digit number for G/L account number.
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10. Company Code
10.1. Required User Input Enter 1100 in company code field and press enter.
10.2. SAP Screen Snap
10.3. Description Enter company code "1100" for PTCL or "1300" for Paknet. The company code is an organizational unit within financial accounting.
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11. Account Group
11.1. Required User Input Click on drop down icon.
11.2. SAP Screen Snap
11.3. Description The account group is a classifying feature within the G/L account master records. The account group is a required entry. The account group determines the fields for the entry screens if you create or change a master record in the company code. The account group also determines in which number interval the account number must be.
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12. Select account group
12.1. Required User Input Select cash and bank balances.
12.2. SAP Screen Snap
12.3. Description The account group is a classifying feature within the G/L account master records. The account group is a required entry. The account group determines the fields for the entry screens if you create or change a master record in the company code. The account group also determines in which number interval the account number must be.
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13. Account type.
13.1. Required User Input Click on option of Balance sheet account and press tab.
13.2. SAP Screen Snap
13.3. Description To create balance sheet account, select the option of balance sheet account. To create profit and loss account, select the option of P&L statement account.
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14. Short Text
14.1. Required User Input Enter short description and press tab.
14.2. SAP Screen Snap
14.3. Description The G/L account short text is used for online displays and evaluations which do not have sufficient space for the long text.
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15. G/L Account Long Text
15.1. Required User Input Enter long description and press tab.
15.2. SAP Screen Snap
15.3. Description Given sufficient space, the G/L account long text (as opposed to the short text) is used for online displays and evaluations.
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16. Trading Partner
16.1. Required User Input Enter "1100" then press Enter.
16.2. SAP Screen Snap
16.3. Description Trading partner field needed to be filled only if general ledger master record will be used specifically for recording transactions with subsidiaries and associates. Use F4 to display possible values.
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17. Control Data tab
17.1. Required User Input Click on control data tab page.
17.2. SAP Screen Snap
17.3. Description Select control data tab page to enter company code specific information.
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18. Account Currency
18.1. Required User Input Enter "PKR" then press tab.
18.2. SAP Screen Snap
18.3. Description The account currency indicates the currency in which this account is held. If a currency other than the company code currency is specified, users can only post items in that currency to this account. (An exception to this is exchange rate differences resulting from valuating G/L account balances). If the company code currency is specified, users can post items in any currency to this account.
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19. Only balance in local currency
19.1. Required User Input Click on only balances in local currency.
19.2. SAP Screen Snap
19.3. Description Indicates that balances are updated only in local currency when users post items to this account. You would set this indicator for accounts in which you do not want the system to update transaction figures separately by currency. Setting this indicator for accounts managed on an open item basis affects the clearing procedures.
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20. Open item management
20.1. Required User Input Click on open item management.
20.2. SAP Screen Snap
20.3. Description Determines that open items are managed for this account. Items posted to accounts managed on an open item basis are marked as open or cleared. The balance of these accounts is always equal to the balance of the open items. Set up accounts with open item management if offsetting entries are to be assigned to the postings made to these accounts. Postings to these accounts represent incomplete transactions.
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21. Line Item display
21.1. Required User Input Click on Line item display.
21.2. SAP Screen Snap
21.3. Description It enables line item display for the account. For each line item, an entry is saved in an index table. This entry contains the connection between the line item and the account. In the New General Ledger, line item display is always possible for the general ledger view. You have to set this indicator if you also want to see the line items in the entry view and / or Want open item management. You should not set the indicator for accounts where line item display in dialog does not make sense due to the number of postings. These include receivables and payables.
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22. Sort Key
22.1. Required User Input Enter "055" then press Tab.
22.2. SAP Screen Snap
22.3. Description Indicates the layout rule for the Allocation field in the document line item. Use F4 to see possible values.
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23. Create/bank/interest tab page
23.1. Required User Input Click on create / bank / interest tab page.
23.2. SAP Screen Snap
23.3. Description Click on Create/Bank/Interest tab page to enter additional information.
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Field status group
23.4. Required User Input Enter P110 and press tab.
23.5. SAP Screen Snap
23.6. Description It determines the screen layout for document entry. Fields can have the statuses of Optional entry, Mandatory entry or Suppressed. Enter the field status group in the master record of a G/L account. When you enter a document, the definitions stored for the group are effective. Use F4 to see and select possible values.
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24. Relevant to cash flow
24.1. Required User Input Click on relevant to cash flow.
24.2. SAP Screen Snap
24.3. Description Indicator that determines that the G/L account is a cash flow account. Examples are bank accounts, clearing account for incoming payments and outgoing payment.
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25. Standard toolbar – Save button
25.1. Required User Input Click on save button.
25.2. SAP Screen Snap
25.3. Description Click on on standard toolbar to save the general ledger account.
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26. Standard toolbar - Back button
26.1. Required User Input Click icon to return to previous screen
26.2. SAP Screen Snap
26.3. Description Note the number of general ledger account created. Press back button to return to SAP Easy Access.
