SAP FINANCE GENERAL LEDGER ACCOUNTING

SAP FI-CO

ECC6

Prepared by M.S.N.D.Prasad

Vijayawada

+91 9177648745/7207242947

[email protected]

https://www.facebook.com/pages/Online-Tutorial-Point/302010406619928

GENERAL LEDGER

ACCOUNTING

with

CUSTOMIZATION

mailto:[email protected]

General Ledger Accounting

[email protected]

+91 91776 48745

What is ERP?

ERP stands for Enterprise Resources Planning. ERP system was originally used in

manufacturing company as it has a complicated business processes. Today, ERP system

has been applied in various companies, such as manufacturing, retail, oil and gas,

banking, telecommunication, and many more. ERP software system has an objective to

integrate all of the business data and process so it can be managed in most effective and

efficient way.

If organizations don’t have ERP then it has to use different types of other software.

Accounting Software

Payroll Software

Purchasing Software

Asset Accounting Software

Inventory Control Software

Sales Software

Invoicing Software

Supply chain management Software

Project management Software

Now each software has their own database and system. Mostly they are

of different system and it’s hard to synchronize among them all. So, one system’s data

cannot be used by another.


[email protected]

+91 91776 48745

ERP software integrates all the data from all the business departments and makes

assure data synchronization in all departments. Also this data can lead to another

process in another department.

What is SAP?

What does SAP stands for in simple words, SAP is the leading Enterprise Information

and Management Package worldwide. Use of this package makes it possible to track

and manage, in real-time, sales, production, finance accounting and human resources

in an enterprise.

SAP the company was founded in Germany in 1972 by five ex-IBM engineers. In

case you’re ever asked, what is sap, SAP stands for System, Andwen dungen,

Produkte in der Datenverarbeitung which – translated to English – means Systems,

Applications, Products in Data Processing.

FUNCTIONAL MODULES IN SAP

Financial Modules: Financial Accounting (FI), Controlling (CO), Investment

Management (IM), Treasury (TR), Enterprise Control (EC).

FI – stands for Financials

CO – stands for Controlling

ECC – stands for ERP Central Component


[email protected]

+91 91776 48745

Organization Flow Chart

Purchase Dept., Store Dept., Production Dept., Accounts Dept. Will have no of

departments in organization. ERP integrate all the functions into one system.

SAP FI/CO Flow Diagram


[email protected]

+91 91776 48745

GENERAL LEDGER ACCOUNTING

SAP is Access in two ways

1. To Transaction code

2. To Path wise

Enterprise Structure

Define company (OX15) SAP menuToolsCustomizingIMG Execute ProjectClick SAP Reference button

(SPRO stands for SAP Project Reference Object) (we called UPTOSPRO)

Enterprise StructureDefinitionFinancial AccountingDefine company Select execute button

Select New entries button

Define Company code (OX02) Up to SPRO Same path Enterprise StructureDefinitionFinancial Accounting Edit, Copy, Delete, Check

Company Code

Select execute button

Double click on edit company code data



[email protected]

+91 91776 48745

Click Save

Click enter

Define business area (OX03) Up to SPRO Same path Enterprise StructureDefinitionFinancial Accounting Define business area



Assign company code to company (OX16)


[email protected]

+91 91776 48745

Up to SPRO Same path Enterprise Structure AssignmentFinancial Accounting Assign company code to

company


Select position button

Click enter

Financial Accounting

Variants

1. Fiscal Year Variant

2. Field Status Variant

3. Posting Period Variant

Fiscal year variant

Generally in an accounting year there are only 12months where as in sap

we are having 12+4 periods (12normal periods+4Special periods). The total of 16

periods we called as fiscal year in SAP.

There are three types of fiscal year

1. Calendar Year

a. Jan – Dec

2. Non Calendar year

a. Apr – Mar

b. Jul – Jun

c. Oct – Set

3. Short end fiscal year

It Rises in an Organization

a. When the company/Organization is start at the middle of the year.

b. If the company/ Organization wants to change from fiscal year to

another.

4 Special Periods

Accounts/Finance Adjustments

Tax Adjustments

Management Adjustments

Auditor Adjustments

Year Shift

Current Year we called 0

Next Year -1

Previous Year +1


[email protected]

+91 91776 48745

Converting one Fiscal Year to another

Month Days Period Year Shift

1 31 10 -1

2 28/29 11 -1

3 31 12 -1

4 30 1 0

5 31 2 0

6 30 3 0

7 31 4 0

8 31 5 0

9 30 6 0

10 31 7 0

11 30 8 0

12 31 9 0


[email protected]

+91 91776 48745

Maintain Fiscal Year Variant (OB29) Up to SPRO Same path Financial Accounting (New) Financial Accounting Global Settings (New)Ledgers

Fiscal Year and Posting Periods Maintain Fiscal Year Variant (Maintain Shortened Fisc.

Year)



Select Fiscal year variant (FV)

Double click on Periods

Select new entries button

Assign Company Code to a Fiscal Year Variant (OB37) Up to SPRO Same path Financial Accounting (New) Financial Accounting Global Settings (New)Ledgers

Fiscal Year and Posting Periods Assign Company Code to a Fiscal Year Variant


Select Position button

Click enter


[email protected]

+91 91776 48745

Define Variants for Open Posting Periods (OBBO) Up to SPRO Same path Financial Accounting (New) Financial Accounting Global Settings (New)Ledgers

Fiscal Year and Posting Periods Posting Periods Define Variants for Open Posting

Periods



Assign Variants to Company Code (OBBP) Up to SPRO Same path Financial Accounting (New) Financial Accounting Global Settings (New)Ledgers

Fiscal Year and Posting Periods Posting Periods Assign Variants to Company Code



Click enter

Open and Close Posting Periods (OB52) Up to SPRO Same path Financial Accounting (New) Financial Accounting Global Settings (New)Ledgers

Fiscal Year and Posting Periods Posting Periods Open and Close Posting Periods




[email protected]

+91 91776 48745

+ Given to Valid for all account types

Maintain Field Status Variants (OBC4) Up to SPRO Same path Financial Accounting Financial Accounting Global Settings Document Line Item

Controls Maintain Field Status Variants


Select 0001(FSTV)

Click on copy as icon

Rename FSTV (0001 – MSMS)

Click enter

Select copy all button

Click enter

It gives message total 41 entries copied

Select MSMS

Double click on Field Status groups


[email protected]

+91 91776 48745

Double click on G001

Double click on General data

Select Back arrow one time

Double click on Additional account assignments


[email protected]

+91 91776 48745

Click Save

Same procedure for G005 (Bank accounts), G067 (Reconciliation accounts)

Assign Company Code to Field Status Variants (OBC5) Up to SPRO Same path Financial Accounting Financial Accounting Global Settings Document Line Item

Controls Assign Company Code to Field Status Variants



Click enter

Define Tolerance Groups for Employees (OBA4) Up to SPRO Same path Financial Accounting (New) General Ledger Accounting (New)Business

TransactionsOpen Item ClearingClearing DifferencesDefine Tolerance Groups for

Employees

Select Execute button



[email protected]

+91 91776 48745

Define Tolerance Groups for G/L Accounts (OBA0) Up to SPRO Same path Financial Accounting (New) General Ledger Accounting (New)Business

TransactionsOpen Item ClearingClearing Differences Define Tolerance Groups for

G/L Accounts



Define Document Types (OBA7) Up to SPRO Same path Financial Accounting (New) Financial Accounting Global Settings (New)

DocumentDocument Header Define Document Types for Entry View



[email protected]

+91 91776 48745

Select SA (G/L account document)

Select Details button

Select Number range information button

Select Change Interval button

Select insert interval button

Click enter

Assign Country to Calculation Procedure (OBBG) Up to SPRO Same path


[email protected]

+91 91776 48745

Financial Accounting (New) Financial Accounting Global Settings (New) Tax on

Sales/Purchases Basic Settings Assign Country to Calculation Procedure



Click enter

Chart of Accounts

Chart of accounts means List of Accounts. There are three types of Chart

of Accounts

1. Country Specific Chart of Accounts

2. Operative/Operational Chart of Accounts

3. Group Chart of Accounts

Country specific Chart of Accounts are optional and

Operative/Operational Chart of Accounts is compulsion

Group Chart of Accounts are used to get group reports in the company

We can create Chart of Accounts in three levels

i. Company code level

ii. Chart of accounts level

iii. Centrally level

Edit Chart of Accounts List (OB13) Up to SPRO Same path Financial Accounting (New) General Ledger Accounting (New) Master Data G/L

Accounts Preparations Edit Chart of Accounts List




[email protected]

+91 91776 48745

Assign Company Code to Chart of Accounts (OB62) Up to SPRO Same path Financial Accounting (New) General Ledger Accounting (New) Master Data G/L

AccountsPreparations Assign Company Code to Chart of Accounts



Click enter

Define Account Group (OBD4) Up to SPRO Same path Financial Accounting (New) General Ledger Accounting (New) Master Data G/L

AccountsPreparations Define Account Group




[email protected]

+91 91776 48745

Define Retained Earnings Account (OB53) Up to SPRO Same path Financial Accounting (New) General Ledger Accounting (New) Master Data G/L

Accounts Preparations Define Retained Earnings Account


Click enter


[email protected]

+91 91776 48745

Click save Ignore the message (Enter)

Define Ledger Group Financial Accounting (New) Financial Accounting Global Settings (New)

LedgersLedger Define Ledger Group

Classify G/L Accounts for Document Splitting Up to SPRO Same path Financial Accounting (New) General Ledger Accounting (New) Business

TransactionsDocument Splitting Classify G/L Accounts for Document Splitting


Select New Entries

Activate Document Splitting Up to SPRO Same path Financial Accounting (New) General Ledger Accounting (New) Business

TransactionsDocument Splitting Activate Document Splitting



[email protected]

+91 91776 48745

Double Click on Deactivation per Company Code

Click on (Inactive)

Enter Global Parameters (OBY6) Up to SPRO Same path Financial Accounting (New) Financial Accounting Global Settings (New) Global

Parameters for Company Code Enter Global Parameters



Click enter

Select company click on details button


[email protected]

+91 91776 48745

Maintain Controlling Area (OKKP) Up to SPRO Same path

Controlling General Controlling Organization Maintain Controlling Area

Select Execute Button

Double Click on Maintain Controlling Area

Select New entries Button

Double Click on Assign Company Codes (Folder)

Select New Entries Button

Double Click on Activate components/control indicators (Folder)

New Entries


[email protected]

+91 91776 48745

Maintain Versions (OKEQ) Up to SPRO Same path

Controlling General Controlling Organization Maintain Versions


Select 0 Plan Version

Double Click on Settings for Profit Center Accounting (Folder)

Click Enter


Maintain Controlling Area Settings (0KE5) Up to SPRO Same path

Controlling Profit Center Accounting Basic Settings Controlling Area

Settings Maintain Controlling Area Settings



[email protected]

+91 91776 48745

Creation of Profit Center KE51 Accounting Financial Accounting General Ledger Master Records Profit

Center Individual Processing Create

Click on Master data

Click on Activate button


[email protected]

+91 91776 48745


[email protected]

+91 91776 48745

Creation of General Ledger Accounts (FS00) Accounting Financial Accounting General Ledger Master Records Individual

ProcessingCentrally

Creation of Capital Accounts

Enter G/L Account Number

Select Create button

Select Control data tab

Select Create/bank/interest tab


[email protected]

+91 91776 48745

Creation of Profit & Loss


[email protected]

+91 91776 48745


[email protected]

+91 91776 48745

Creation of Cash Account


[email protected]

+91 91776 48745

Define Posting Keys OB41 Upto SPRO Same Path

Financial Accounting Financial Accounting Global Settings Document Line Item Controls Define Posting Keys


See all Posting Keys

General Ledger Posting (F-02/FB01L) AccountingFinancial AccountingGeneral LedgerDocument EntryGeneral Posting

Posting Keys 40 (G/L Debit), 50 (G/L Credit)


[email protected]

+91 91776 48745

Click enter

Click enter

Select Document over screen button


[email protected]

+91 91776 48745

Display of General Ledger document (FB03/FB03L) AccountingFinancial AccountingGeneral LedgerDocument Display

Click enter

Display of General Ledger Balance (FS10N) AccountingFinancial AccountingGeneral Ledger Account Display Balances


[email protected]

+91 91776 48745



[email protected]

+91 91776 48745

PARKED DOCUMENTS These documents are used mostly to get approval from the superior officers.

Eg:

We know that there are 3 levels employee in a company and the company has

rested some limits to the employees to post a document. If the exceed that limit they

has to get approval from the superior officers for that purpose used the parked

documents.

Creation of 2 G/L Accounts FS00 Creation of Rent Account (400100)


[email protected]

+91 91776 48745

Creation of Salaries Account (400200)


[email protected]

+91 91776 48745


[email protected]

+91 91776 48745

Park a G/L documents (F-65) AccountingFinancial AccountingGeneral LedgerDocument Entry General

Document Parking

Click enter

Click enter


[email protected]

+91 91776 48745

Select document over screen

Click save (Document 3 Was Parked)

Display of G/L Balance (Park doc. Balance Posted or Not) FS10N

Send a Message to Superiors SO00 SAP Easy Access System Short Message

Post/Delete Park document (FBV0) Accounting Financial Accounting General Ledger Document Parked

DocumentsPost/Delete

Click enter


[email protected]

+91 91776 48745

If you want to delete DocumentDelete

It you want to post

Select Fast entry button

Click save (Doc. 3 was Posted)

Send A Message to Subordinate SO00 SAP Easy Access System Short Message

Display changes in park document (FBV5) Accounting Financial Accounting General Ledger Document Parked

DocumentsDisplay Changes


[email protected]

+91 91776 48745

Click enter

Select all changes button

SAMPLE DOCUMENTS These documents are used as template.

Create number range sample document (FBN1) Up to SPRO same path Financial Accounting (New) Financial Accounting Global Settings (New) Document Document Number Ranges Documents in Entry View Define Document Number Ranges

for Entry View


Select Change interval button

Select Insert interval button

Create Sample Document (F-01) AccountingFinancial AccountingGeneral LedgerDocument EntryReference

DocumentsSample Document


[email protected]

+91 91776 48745

Click enter

Click enter

Then the document was stored (Doc. 1001)

Post other document using sample document (F-02)


[email protected]

+91 91776 48745

Click on Post with Reference Button

Click enter

If can you change text, date & amount


[email protected]

+91 91776 48745

RECURRING DOCUMENTS These documents are used when they are repeating transactions.

Create number range for recurring documents (FBN1) Up to SPRO same path Financial Accounting (New) Financial Accounting Global Settings (New) Document Document Number Ranges Documents in Entry View Define Document Number Ranges

for Entry View




Create Recurring Document (FBD1) Accounting Financial Accounting General Ledger Document Entry Reference

DocumentsRecurring Document

Click enter


[email protected]

+91 91776 48745

Click enter

Click save (Document no 2001 was store)

List of Recurring Documents (F.15) Accounting Financial Accounting General Ledger Periodic Processing Recurring

Entries Lists


[email protected]

+91 91776 48745



[email protected]

+91 91776 48745

Execution of recurring documents (F.14) Accounting Financial Accounting General Ledger Periodic Processing Recurring

Entries Execute


It give message session SAPF120 was created

Select system menu ServicesBatch inputSessions

Select out session

Click on process

Select display errors only

Click on process


[email protected]

+91 91776 48745

HOLD DOCUMENTS

It is a temporary document. This is user for adjustment purpose or at the time of posting

we do not know either debit credit.

This document can be deleted there is no tracking for this document.

A. Loans to Directors

Create as hold document a once he gives money back delete the document.

B. Payment to a party –purpose of payment we don’t know

Cash balance = Account balance +/ Hold documents

Hold documents will not update records Post a G/L document (F-02/FB01L)

Click Enter

Click Enter


[email protected]

+91 91776 48745

Click on Document Overview

Goto document in menu bar Click on Hold

It give the Temporary doc. Number (any number)

Click on Hold document button

Post/Delete hold document (F-02/FB01L) Click on Held document

Give the temporary document number


[email protected]

+91 91776 48745

If you want to delete click on delete button

If you post the document click on enter button (Click Save button)

Run a program called “RFTMBLU” for conversion of hold documents

Path: Tools – ABAP Workbench- Development –ABAP Editor (SE38)

Program: give the program name: RFTMPBLU


Select no. termination for read error check box ■


Message will come: no conversion necessary all held document are correct

Reversal Documents i. Individual Reversal

ii. Mass Reversal

Individual Reversal FB08 It can reverse single document

Accounting Financial Accounting General Ledger Document Reverse

Individual Reversal

Mass Reversal F.80 It can reverse multiple documents

Accounting Financial Accounting General Ledger Document Reverse

Mass Reversal


[email protected]

+91 91776 48745

Click on Execute button


[email protected]

+91 91776 48745


[email protected]

+91 91776 48745

Month End Closing Open Item Management

Creation of G/L Account FS00 Outstanding expenses (100500)


[email protected]

+91 91776 48745

General Ledger Posting (F-02/FB01L) Accounting Financial Accounting General Ledger Document Entry Enter

General Posting for Ledger Group

(Provide Salaries Outstanding Entry)

Display of G/L Outstanding (FBL3N/FAGLL03) Accounting Financial Accounting General Ledger Account Display/Change

Items (New)


[email protected]

+91 91776 48745


Open item is used when the account needs clearing. There are three types of

Payments

i. Standard payments (Full Amount Clearing)

ii. Partial payments (Partial Amount Clearing)

iii. Residual items (Residual Item Method Clearing)

Standard Payments

G/L outgoing Payment (F-07) AccountingFinancial AccountingGeneral Ledger Document EntryOutgoing

Payments


[email protected]

+91 91776 48745

Select Process Open item button

Click save


[email protected]

+91 91776 48745

Go & View G/L open Item (FBL3N)


Partial Payment

Post a G/L document (F-02/FB01L) Provide Rent Outstanding Amount of 20000/-

40 Rent 20000

50 O/S Exps 20000

Go & View G/L open Item (FBL3N/FAGLL03)

G/L Outgoing payment (F-07)

Select Process open item button


[email protected]

+91 91776 48745

Double click on Payment Amount

Click Save

Double Click on blue line item & give the required fields




[email protected]

+91 91776 48745

Residual Payments

Post a G/L document (F-02/FB01L) Provide Rent Outstanding Amount of 20000/-

40 Rent 20000

50 O/S Exps 20000

Go & View G/L open Item (FBL3N/FAGLL03)


G/L Outgoing payment (F-07)

Select Process open item button


[email protected]

+91 91776 48745

Double click on Payment Amount

Click Save

Double Click on blue line item & give the required fields




[email protected]

+91 91776 48745

Accrual/Deferral documents

Define Reasons for Reversal Upto SPRO same path

Financial Accounting General Ledger Accounting Business Transactions

Adjustment Posting/Reversal Define Reasons for Reversal



Creation of Number range for Accrual/Deferral documents FBN1 Up to SPRO same path Financial AccountingFinancial Accounting Global SettingsDocumentDocument

Number RangesDefine Document Number Ranges




Creation of Accrual/Deferral Documents FBS1 AccountingFinancial AccountingGeneral LedgerPeriodic Processing

ClosingValuateEnter Accrual/Deferral Doc.


[email protected]

+91 91776 48745

Display of G/L Outstanding (FBL3N/FAGLL03) Accounting Financial Accounting General Ledger Account Display/Change

Items (New)



[email protected]

+91 91776 48745

Display of Reverse Accrual/Deferral Document F.81 AccountingFinancial AccountingGeneral LedgerPeriodic Processing

ClosingValuate Reverse Accrual/Deferral Document



[email protected]

+91 91776 48745


[email protected]

+91 91776 48745

BANK INTEREST CALCULATION Description Type Accounts

Balance Interest Calculation S G/L Accounts

Item Interest Calculation P Customers/Vendors

Creation of 2 G/L Accounts (FS00) Bank Loan (100300)


[email protected]

+91 91776 48745

Interest Paid (400300)


[email protected]

+91 91776 48745

Define interest indicator (OB46) Upto SPRO same path

Financial Accounting (New) General Ledger Accounting (New)Business

TransactionsBank Account Interest CalculationInterest Calculation Global

SettingsDefine Interest Calculation Types



Prepare Account Balance Interest Calculation (OBAA) Upto SPRO same path


[email protected]

+91 91776 48745


TransactionsBank Account Interest CalculationInterest Calculation Global Settings

Prepare Account Balance Interest Calculation



Define Reference Interest Rates (OBAC) Upto SPRO same path


TransactionsBank Account Interest Calculation Interest Calculation Define Reference

Interest Rates



Define Time-Dependent Terms (OB81) Upto SPRO same path


TransactionsBank Account Interest Calculation Interest Calculation Define Time-

Dependent Terms




[email protected]

+91 91776 48745

Select next entry button

Enter Interest Values (OB83) Upto SPRO same path


TransactionsBank Account Interest Calculation Interest Calculation Enter Interest

Values



Prepare G/L Account Balance Interest Calculation (OBV2) Upto SPRO same path


TransactionsBank Account Interest Calculation Interest Posting Prepare G/L Account

Balance Interest Calculation


Select Accounts Button


[email protected]

+91 91776 48745

Click enter

Assign interest indicator to G/L Accounts (FS00) G/L Account (100300)

Select change button

Select create/bank/interest tab

Post a G/L document (F-02) 40 Cash (200100) 100000

50 ICICI Bank Loan (100300) 100000

Interest calculation (F.52) AccountingFinancial AccountingGeneral LedgerPeriodic ProcessingInterest

Calculation Balances


[email protected]

+91 91776 48745


SystemServiceBatch inputSession

Select our Session

Click on process

Select Display errors only

Click on Process


[email protected]

+91 91776 48745


[email protected]

+91 91776 48745

EXCHANGE RATES M Average Exchange Rate

B Selling Exchange Rate

G Buying Exchange Rate

Check Exchange Rate Types OB07 Upto SPRO same path SAP NetWeaver General Settings Currencies Check Exchange Rate Types



Define Translation Ratios for Currency Translation OBBS Upto SPRO same path SAP NetWeaverGeneral SettingsCurrenciesDefine Translation Ratios for Currency

Translation



Enter Exchange Rates OB08 Upto SPRO same path SAP NetWeaverGeneral SettingsCurrencies Enter Exchange Rates




[email protected]

+91 91776 48745

Assign Exchange Rate to document Type OBA7

Post the G/L Document Using Exchange Rate when Currency is known

F-02 (USD/62)

Post the G/L Document Using Exchange Rate when Currency is

Unknown F-02 (USD/**)


[email protected]

+91 91776 48745

FOREIGN CURRENCY VALUATION Creation of 3G/L Accounts FS00 Creation Bank FC Loan (100305)


[email protected]

+91 91776 48745

Exchange Loss (400205)


[email protected]

+91 91776 48745

Exchange Gain (300100)


[email protected]

+91 91776 48745


[email protected]

+91 91776 48745

Define Accounting Principles Upto SPRO Same path

Financial Accounting (New) Financial Accounting Global Settings (New)

Ledgers Parallel Accounting Define Accounting Principles

Assign Accounting Principle to Ledger Groups Upto SPRO Same path

Financial Accounting (New) Financial Accounting Global Settings (New)

Ledgers Parallel Accounting Assign Accounting Principle to Ledger Groups

New Entries

Define Valuation Methods OB59 Upto SPRO Same path

Financial Accounting (New) General Ledger Accounting (New) Periodic

Processing Valuate Define Valuation Methods


[email protected]

+91 91776 48745

Define Valuation Areas Upto SPRO Same path


Processing Valuate Define Valuation Areas

Assign Valuation Areas and Accounting Principles Upto SPRO Same path


Processing Valuate Assign Valuation Areas and Accounting Principles

Prepare Automatic Postings for Foreign Currency Valuation OBA1 Upto SPRO Same path


Processing Valuate Foreign Currency Valuation Prepare Automatic Postings

for Foreign Currency Valuation


[email protected]

+91 91776 48745


Double click on KDB

Chart of Accounts R101

Click on Change Valuation area

Enter Valuation area (M1)

Click Enter


[email protected]

+91 91776 48745

Assign Foreign currency valuation to G/L account FS00

Post G/L documents when currency is known F-02 (Currency

USD/65)


[email protected]

+91 91776 48745

Post G/L documents when currency is unknown F-02 (Currency

USD/**)

Foreign Currency Valuation (New) FAGL_FC_VAL Accounting Financial Accounting General Ledger Periodic Processing

Closing Valuate Foreign Currency Valuation (New)


[email protected]

+91 91776 48745


Goto SystemServicesBatch inputSession

Select our session (Siva)

Click on Process

Select display errors only

Click on Process

SAP FINANCE GENERAL LEDGER ACCOUNTING

Software

Transcript of SAP FINANCE GENERAL LEDGER ACCOUNTING