SAP FI - Bank Recon

Project Islander SAP 4.7 Training Material

Topic : Bank Reconciliation

Activity: Bank Reconciliation Step 1: Upload and Post Electronic Bank Statement Step 2: Display Statement for Verification Step 3: Display Electronic Bank Statement Uploaded Overview Step 4: Manual clearing of incoming and outgoing bank account without electronic

bank statement Step 5: Update cheque encashment date for manual bank reconciliation clearing Step 6: Display Bank Account Line Item

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Activity: Bank Reconciliation Description: This document describes the process required to process bank

reconciliation Impact: Step 1: Transfer AP Item to another Vendor/Customer Pre-requisite:

a. Downloaded copy of HSBC Hexagon Electronic Bank Statement in MT940 format.

b. At this moment, this electronic bank statement function only applicable for the following bank account: - i) HSBC Current Account MUR (001497163006) ii) HSBC Call Deposit Account MUR (001497163017)

HSBC Statement File 1. Open the text file for some

changes before importing.

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2. Remove item

:86:STANDING INSTRUCTION 021

B A T TO/FROM 017 DR BALANCE As this item can cause error

during the import. However, this line is merely for information purposes. No posting is required.

3. Saved the file with another

file name after changes made.

Menu path : Accounting Financial Accounting Banks Incomings Bank Statement Import Transaction code : FF_5



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Enter Document header data 1. Import Data : CHECK 2. Elect. bank statement

format: S 3. Statement file: Specify the

modified statement file location and filename.

Posting Parameters 4. Assign value date : CHECK Output Controls

5. Execute as background job: CHECK

6. Print Bank Statement:

CHECK 7. Print posting log: CHECK 8. Print Statistics: CHECK 9. Separate list: CHECK 10. Select to execute.



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11. Upon completion a

message will be generated specifying the spool number created.

12. Proceed to transaction

code SP01 to review the posting.

13. Created By : UserID of

the personnel who perform the statement import.

14. Date created: Date of the

cheque created.

15. Select to execute.



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Output Controller: List of Spool Requests 16. Select the spool no

(Title = …RFEBKA00”) and Select on the print

icon

OR 17. To change printer

settings, Spool request -> Print -> Print with changed parameters. OR

For displaying the cheque, Ticked on the particular spool follow by GOTO > Display requests > Contents.

18. Make appropriate

change to print setting if required.

Select to return to previous screen.



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19. Collect the print out

from the printer.

20. The earlier spool number

listed is the statement listing.

21. The latter spool number

provides detail information on the posting and error generated during the upload.



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The 1st Spool generated list 22. In this list, you will be able

to identify the line item produce by the TEXT file.

23. This list provides

information such as: - Header

a. Bank No. b. House Bank c. Account Number d. Statement Number e. Statement date Line Item a. Item No. b. Value Date c. Cheque No. /

References d. Transaction type

NBOA - Bill Of Exchange NBRF - Brokerage Fee NCHG - Charges and Other Expense NCHK - Cheque NCLR - Cash Letter / Cheque Remittance NCOL - Collections NCOM - Commision NDCR - Documentary Credit NDIV - Dividends - Warrents NEQA - Equivalent Amount NECK - EuroCheques NFEX - Foreign Exchange NINT - Interest NLBX - LockBox NLDP - Loan Deposit NMSC - Miscellaneous NRTI - Return Item NSEC - Securities NSTO - Standing Order NTCK - Travellers Cheques NTRF - Transfer NVDA - Value Date Adjustment

e. Amount in debit or credit



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24. Notice the line item

00001, a message “Error: (F5 263) The difference is too large for clearing” appear. For this message, it can mean only that: -

a. System not able to find the value to clear against.

b. System consists of few same values. Therefore, require use to clear manually.

25. If the upload is

successful, a posting document will appear. Notice the line item 00002, a document number displaying at the bottom acknowledging the transaction made.

26. To validate the posting,

proceed to transaction code FB03.

27. Insert the document

number and fiscal year.



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28. Select to exit

29. Goto transaction code

FBL3N to view the open item of the outgoing account.

30. Insert the bank account

number : e.g. 102402 31. All Items : From the

beginning month’s date till today’s date

32. Normal Item: Check




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34. Notice that document has

been cleared and position under cleared item.

35. Item left under open item

means cheque or payment un-presented. Hence will be used for Future reconciliation purposes.



Step 2: Display Statement for Verification

Menu path : Accounting Financial Accounting Banks Incomings Bank Statement Display Transaction code : FF_6

1. Double click on “Print bank statement” and Program RFEBKAP0.

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2. Application: 0001 3. Company code: MU01 4. House bank ID: 5. Bank account ID: HKMCA MUR01 - Current Account MUR (001497163006) HKMCD MUR02 - Call Deposit Account MUR (001497163017)


7. Scroll down to review the

statement.



Step 3: Display Electronic Bank Statement Uploaded Overview

Menu path : Accounting Financial Accounting Banks Incomings Bank Statement Reprocess Transaction code : FEBA_BANK_STATEMENT

1. Application : Electronic and

manual bank statement 2. Company Code : MU01 3. House Bank: 4. Account ID: HKMCA MUR01 - Current Account MUR (001497163006) HKMCD MUR02 - Call Deposit Account MUR (001497163017)

5. Select for overview.

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6. Double click on the bank to

further drilldown to statement level.

7. The next list display

statement uploaded into the system with the statement number attached.

8. Double click on the

respective statement number.



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9. The next list display the

statement line item uploaded.

10. Select to exit.



Step 4: Manual clearing of incoming and outgoing bank account without

electronic bank statement Pre-requisite:

a. This process applies to both items uploaded but posting failed OR, b. Manual bank reconciliation

For this training material, the follow process describe the posting transfer fr Menu path : Accounting Financial Accounting General Ledger Document entry

Enter G/L Account Document Transaction code : FB50

This process posts the transfer amount from Call Deposit to Current Account. 1. Document Date: Insert

based on the date from the statement

2. Posting Date: Insert


3. Reference: Optional Insert

some description e.g. Transfer

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4. G/L Account : e.g. 102401 5. D/C: Debit 6. Amount: 160,298.50 7. Text: Transfer Of Fund 8. G/L Account : e.g. 102432 9. D/C: Credit 10. Amount: 160,298.50 11. Text: +

12. Select to simulate document.

13. Select to post the document.



Menu path : Accounting Financial Accounting General Ledger Document entry

Post with clearing Transaction code : F-04

1. Document Date: Insert


2. Posting Date: Insert based

on the date from the statement

3. Reference: Optional Insert

some description e.g. Transfer

Transaction to be processed 4. Transfer posting with

clearing: CHECK 5. Posting Key : 40 6. Account : 102400 (Main

account)

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7. Amount : Insert the

amount needed to be transferred.

8. Text : Bank Reconciliation

posting 9. Select on Process Open

Item icon.

10. Company Code : MU01 11. Account: 102401

(Incoming account based on Step 1 outstanding process not posted)

12. Account Type : S 13. Select Process Open

Items.



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14. Select all



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15. Deactivate all

16. Choose the open item by double clicking on the item



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17. Document -> Simulate 18. Select Save



Step 5: Update cheque encashment date for manual bank reconciliation clearing

IMPORTANT NOTE : This step is optional. Unless the cheque encashment date is important to be listed together on the cheque register, otherwise, can be omitted. Prerequisite:

a. This process is only valid whereby cheque numbers are maintained in the system.

b. Manual bank reconciliation transfer with clearing. (Non electronic bank statement)

c. Upload e-statement failed and transfer with clearing posting was made manually. d. Transfer posting from outgoing account is made to main account.

Menu path : Accounting Financial Accounting Accounts Payable Environment

Check information Change Additional info/cash Transaction code : FCH6

1. Paying company code:

MU01 2. House Bank: e.g. BBMCA 3. Account ID: MUR01 4. Check number: Insert the

cheque number here


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6. Check encashment: Date

of the cheque cleared

7. Select to save. 8. Goto transaction code:

FCHN

9. Paying company code:

MU01 10. House Bank: e.g. BBMCA 11. Account ID: e.g. MUR01




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Notice on the last column, comprise of encashment / void date. 13. Enca./void: e.g.

06.04.2004

14. Select to exit.



Step 6: Display Bank Account Line Item

Menu path : Accounting Financial Accounting General Ledger Account Display/Change Line Item Transaction code : FBL3N

15. Insert the bank account

number : e.g. From 102400 to 102402

16. All Items : From the

beginning month’s date till end of the month

17. Normal Item: Check


Notice that document has been cleared and position under cleared item.

19. With the selection of

all the 3 account, this report generates all the information required such as bank balances, bank reconciliation balances.

20. Item left under open

item means cheque or payment un-presented. Hence will be used for Future reconciliation purposes.

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SAP FI - Bank Recon

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Transcript of SAP FI - Bank Recon