SAP-FI-2.doc

Finance Book

SAP-FI/CO 2

ContSales TaxCalculation procedure

Basic xxx

+Excise xxx

xxx

Sales Tax on (Basic + Excise)

It is temporary assignment G/L Accounts

In ( Tax Us (Sales Tax USA)

IN ( Tax Ind (Sales Tax India) | Tax US

IN is assigned to company code AML

Path: SPRO ( Financial Accounting ( Financial Accounting Global Setting ( Tax on sales or purchases ( Basic settings ( Assign country to calculation procedure.

Select position button

Give the country IN for India

Enter

For country IN Assign Tax US (Sales Tax USA)

Save. Press enter to save in your request.Global Parameters

1. Enter Global Parameters;

Path: SPRO ( Financial Accounting ( Financial Accounting Global settings ( Company code ( Enter Global parameters.


Give your company code AML

Press Enter

Select company code AML

Select details button

Select Business area financial statements check box

Select propose fiscal year check box

Select Define default value date check box

Select negative posting allowed check box

When you reverse a document it reduces from the same side.

Ex: - Cash A/C Dr 500000

To Equity share capital 500000 And another posting for 300000Periods

Debit

Credit

Balance for the month

balance

Cumulative

1

2

3

4 (July)800000800000800000

5

6

7

8

9

10

11

12

13

14

15

If the 2nd Entry 300000 is wrongly entered in equity share capital Actual entry in preference share capital.

Reversal A/C

1. Equity share capital A/C Dr 300000

To Cash A/C 300000

2. Cash A/C Dr 300000

To preference Share capital 300000 (Or)

Rectification EntryEquity share capital A/C 300000

To Preference share capital A/C 300000

Then the Equity Share Capital Summary isPeriods

Debit

Credit

Balance for the Month

Cumulative balance

1

2

3

4(July)300000500000500000500000

5

6

7

8

9

10

11

12

13

14

15

16

Select additional details button

49A PAN (Permanent Account No)

49B TDS No (Tax deduction of source)

PAN & TDS Number given at company code level

TDS No. AP 945678906

PAN No. AP 7890000 A

Select back arrow and save

Save in your requestGeneral ledger master creation (G/L Masters)

G/L Masters created at

Field Year:

Chart of Accounts AreaCompany Code AreaCentrally

G/L Account No.

Account group

P&L A/C (or) B/S A/C

Short Text Long Text

Account Currency

Tolerance group

Open item management

Line item display

Short Key

Field status group It having both charts of Account fields + company code Area fields.

To check Account groups for giving Account no.s

Path: SPRO ( Financial Accounting ( General Ledger Accounting ( G/L Accounts ( Master Records ( Preparations ( Define account group (T.Code OBD4)


Give your chart of accounts AML

Enter

Reserves & Surplus -100100 to 100199

Equity share capitals - 100000 to 100099

Current Assets - 200100 to 200199

Creation of G/L Master (user levels)

Path: Accounting ( Financial Accounting ( General Ledger ( Master records ( Individual processing ( Centrally (T. Code FS00)

Give the G/L Account No: 100100

Company code AML

From the Menu select G/L Account create

Select the Account group: Reserves & Surplus

Select Balance Sheet A/C Radio button

Short Text Surplus in P/L Account

G/L Account Log Text Surplus in Profit and Loss A/C

Select Control data Tab

Select only balances in currency check box

Tolerance group ( Blank

Select Line Item display check box

Note: All Accounts give line item display check box.

Sort key ( Select 001 posting date

Select create/bank/interest tab

Field status group ( Select 001 General

Select save button (or) (ctrl + s)2. One more G/L Account FS00Give the G/L Account no: 100000

Company code AML

Select with Template button

Give G/L Account No. 100100Company code AML

Press Enter

Select the Account Group: Share Capital

Change the Short text to equity share capital

Change the G/L Account long text equity share capital

Other fields are common

Select save button (or) (ctrl + s)

Give the G/L Account No. 200100

Company code AML

Select with Template button (w-Template)

Give the G/L Account no. 100100 (Reserves & Surplus)

Company code AML

Press Enter

Change the Account group to Current Assets & Loans and Advances

Change short text to cash account

Change G/L Account log text to cash account

Select create/bank/Interest tab

Change the field status group G005 (Bank Accounts)

Select relevant to cash flow check box

Select save button (or) (ctrl + s).

To give the list of Accounts created

Select drop button beside G/L Account No. (Or) (T. code OBD4)

The screen is called as Match code.

Give the company code AML

Enter

It gives the what Accounts that are created.Posting of Transactions

Path: Accounting( Financial Accounting ( General Ledger ( Document entry ( General posting (F-02)

Document date: Party bill date ( F4 Calendar.

F2 - Selection of date.

Posting date : Server date, Ledger updating based on posting date period comes automatically.

Ref Party Bill No

Document No:

Type: SA

Company code: AML

Currency INR

To differentiate between debit and credit

You are using posting key

Posting key (PST Key)

40 G/L Account debit

50 G/L Account credit

Select posting key: 40

The next field is account:

Select A/C No: 200100

Press Enter

Give the amount 100000

The fields are come on the basis of selection of Field Status Group

Business Area: AMH (Hyderabad Business area)

Text enter: Equity share capital receipt

Select posting key: Select 50

For Account: Select the drop down button

Give the company code AML

And press Enter

Select Account No: 100000 (Equity Share Capital)

Press Enter

You can make Enter amount manually i.e. 100000 (or)

Enter * (* makes debit and credit equal)

Business area: AMH

Text: Enter (+) (plus): Copying the latest line item narration (or) make manually

Press Enter

From the menu select document( simulate

In once document you can post up to 999 line item in a document

Debit will be with out sign

Credit will be with Minus (-) sign

Once you complete select save button or (ctrl + s)

It gives the message document 1 was posted in company code AML.

How to view the latest document

From the menu select document display

Select display document header button (F5).

Change document

Path: Accounting ( Financial Accounting( General Ledger ( Document ( Change (Transaction code FB02)

Press Enter

Double click on 1st line item

Enter

We can change only value date, assignment and text

How to view the documents:

Path: Accounting ( Financial accounting ( General Ledger ( Document ( Display (Transaction code (FB03)

Select document list button

Give your company code: AML

Give the document type: SA

To give the posting date: From and to (Specific date)

To view the document posted by a particular user

From the menu select edit dynamic selections (shift + F4)

Give the user name: SAP user

Select execute button (F8)

Double click on document No.1

It shows the document

Display LedgerPath: Accounting ( Financial Accounting( General Ledger ( Account ( Display Balance (Transaction code FS10N)

To give multiple Accounts Select right arrow beside G/L Account

To view continuous number select ranges tab with green pound symbol

To exclude any account select singly values tab with Red

Pound symbol

Green Inclusion

Red Exclusion

Once you complete select copy button

To give singly Account ( Select drop don button beside G/L Account


Press Enter

Select your account number 100000 Equity share capital


Fiscal year 2006

Business Area, select AMH

Select execute button (F8)

Double click on Cumulative balance amount

Double click on document No. 1

Select call up document over view button

Select back arrow

How to create own line layout:

Select change layout button

Select the fields which one not required under column content

Document no, Amount, Text not select

Select right arrow (or) Hide selected fields button

For the hidden fields column select posting date,

Select left arrow (or) show selected fields button.

Change the column positions:

Document N0. Should be one (1)

Posting date should be two (2)

Text should be three (3)

Amount in local currency (4)

Text column length change to 35

For amount in local currency Select total check box

Select copy button.

How to save the layout

2 Lay notes

1. User specific

2. Common to All.

User specific: It can be saved with any number or name.

Common to all: It should be saved with/any number or name

Select save lay out button (ctrl + F12)

Lay out: /AML

Description: Standard layout for AML


How to choose your layout

From the Menu select select lay out button

Select /AML

How to make default layout

Path: Accounting ( Financial Accounting ( General Ledger ( Environment ( User parameters ( Editing options (T. Code FB00)

Select Line Items Tab.

For default select on screen under G/L Account layout

Select /AML

Select save button

Go and see the G/L Account ( Path FS10N

Select G/L Account No. 200100 (cash account)

Company code AML

Fiscal year 2006

Business area - AMH

Select execute button (or) F8

Double click on cumulative balance

Accrual/deferred document

a. Creation of 3 G/L Accounts

i) Salaries A/C Personnel cost ii) Rent A/C Administration

iii) Outstanding expenses Current liabilities & provisions

b) Define reversal reason and reversal reason should allow us to reverse on any day.c) Creation of accrual/deferred documentOne provision is today date and one for month ending date.

24/07/06 - Rent

31/07/06 - Salaries

d. Reversal of accrual/Deferred documents

Creation 3 G/L Accounts:

In this case first to check Accounts groups for giving Account group

Give the Transaction Code OBD4


Give the chart of Accounts AML ( Enter.

Note down personnel cost range ( 400400 to 400199

Note down the range for administration( 400300 to 400399

Note down the range for current Liabilities & provisions ( 100500 to 100599

Creation of G/L Masters (FS00)

Give G/L Account No. 400100

Company code: AML

Select with template button

Give G/L Account No: 100000 (Equity share capital)

Company code: AML

Press Enter.Change the account group to personnel cost

Select P&L Statement Account Radio Button

Change short text to salaries account.

Change G/L Account Long Text to Salaries Account

Other fields are common.


2. G/L Account No: 400300

Company code: AML

Select with template button

Give G/L Account No: 400100 (salaries A/C)

Enter.

Change the Account group to administration.

Change the short text: Change to Rent Account

G/L Account long text: Change to Rent Account

Save.

3. G/L Account No. 100500

Company code: AML.

Select with template button.

Give G/L Account No: 100000 (Equity share capital)

Company code AML ( Enter.

Change the A/C group to current liabilities & provisions

Change short text & long text to outstanding expenses.

Select control data tab.

Select open item management check box.

Save.

Reversal EntriesDefine: Reversal reason and reversal reason should allow is to reverse on any day.

Path: SPRO ( Financial Accounting ( General ledger accounting ( Business Transactions ( Adjustment posting/Reversal ( Define reasons for reversal (T. code: FBS1)

Select new entries button.

Reason is 41 (Text field).

Give the text accrual/deferral document.

Give the document date: 28.07.06

Type: SA

Company Code: AML.

Reversal reason: 41.

Reversal date: 01.08.2006.

Posting Key: 40

A/C No: 400300 (Rent Account).

Enter.

Give the amount Rs. 10000/-

Business area AMH

Text: Rent provision for July.

Posting Key: 50

Account No: 100500 (Outstanding expenses)Enter.Amount: *.

Business Area: AMH.

Text: +

Document ( Simulate and save.

Salary Provision

Same Path: FBS1.

Give the document date and posting date: 31.07.06.

Type: SA.

Company code: AML.

Reversal reason: 41.

Posting Key: 40

A/C No: 400100 (Salaries Account), Enter.

Ignore the warning message, Press Enter.

Give the amount Rs.200000.

Business Area: AMH.

Text: Salary provision for July.

Posting Key: 50

A/C No. 100500 (Out standing expenses).

Enter.

Amount: *

Business Area: AMH.

Text: +


Reversal Accrual/Referral document

Path: Accounting ( Financial Accounting ( General Ledger ( Periodic process ( Closing ( Valuate ( Reversal accrual referral ( Document.

Transaction Code: F 81

Give the company code: AML.

Give the reversal posting date: 01.08.2006.

Select text new check box.

Select execute documents button.

Select reverse documents button.

Open item management

Vendor Accounts

Customers Accounts

Balance sheets Accounts where clearing required.

Provision payment outstanding expenses

Recovery payment PF, TDS

In G/L Masters we have to select open items management check II (Refer Tolerance Group)

3 Scenarios:

Full clearing Partial clearing Residual clearing

Provision Payment - Partial clearing Residual clearing

1. Full Clearing Scenario:

1. Rent Provision: User transaction code: F-02

Give the document date: 28.07.06

Type SA: Company code: AML: Posting key: 40

Account No: 400300 (Rent Account)

Enter.

Amount is 5555

Business area: AMH

Rent provision for July.

Posting Key: 50

A/C No: 100500 (Outstanding expenses)

Enter.

Amount: *

Business Area: AMH.

Text: +


2. How to view open item repaid A/C

Path: Accounting ( Financial Accounting ( General Ledger ( Account display/check line items (T. Code: FBL3N)Give the G/L Account No. 100500 (outstanding expenses).

Company code: AML.

Select open items radio button.

Select execute button.

3. Outgoing payment with clearing:

Path: Accounting ( Financial Accounting ( General Ledger ( Document entry ( out going Payment (T. Code: F -07)

Give document date: 28.07.2006.

Type: SA.

Company code: AML.

Clearing Text: Out going payment

Account under bank data: 200100 Cash A/C.

Business Area: AMH.

Amount: 5555.

Text: Out going payment.

Account under open item selection: 100500 (Outstanding expenses).

Account Type: S comes by default.

S stands for G/L Accounting.

Select process open items button.

Double click on 5555 payable.

Documents simulate and save.

4. Go and see the G/L Account (FBL3N)

Give G/L Account No: 100500.

Company code: AML.

Select cleared items radio button.

Execute.

Select back arrow.

Select open items radios button.

Execute.

Partial clearing Net payable

To check what steps you have done in your reverse.

Path: SPRO ( Financial Accounting Global Settings ( Company code ( Enter Global Parameters.

Select your company code: AML.

Select details button.

From the menu select utilities.

Change reverses (customization)

Select the folder for your reverse no.

Select sub folder customizing table.

Partial clearing Method:

Vendors/Customers -

1. Rent provision F-02):

Document date: 31-07-2006.

Type: SA.

Company code: AML.

Reference Bill No. 1234.

Posting Key: 40

Account No: 400300 (Rent Account).

Enter.

Amount: 50000.

Business Area: AMH.

Text: Rent provision for July

Posting Key: 50

Account No. 100500 (Outstanding expenses)

Enter

Amount: *

Business Area: AMH

Text: +

Document ( Simulate & Save.

Out going payment using partial clearing method

Transaction code: F -07

Document date: 31-07-06

Type: SA

Company code: AML

Reference: 1234

Clearing Text: Out going payment

Account: 200100 (Cash/Bank Accounts)

Business Area: AMH

Amount: 15,000

Text: Out going payment

Account: Under open item selection

100500 (Outstanding Expenses)

Account type: S comes by default

Select process open items button

Keep the cursor the amount fields of the line items against which we want adjust

Select Partial payment tab

It creates payment amount column

Double click on Net amount 50000

Double click on payment amount 50000

Document simulate

It gives the message correct the marked line item

Double click on blue font line item

Text Enter +

Save (or) (ctrl +s)

Go and see the G/L Accounts (FBL3N)

Give the G/L Account No: 100500

Company Code: AML

Select open items radio button

Execute

Select change layout button

From the hidden fields column select reference field

Select Text field under column content

Select left arrow (or) show selected fields button

Select copy button

Keep the cursor on reference field

Select sub total button

Making the balance payment and clearing the account

(Transaction code F-07)


Company code: AML

Reference: 1234

Clearing text: Out going payment

Account No: Under Bank data: 200100

Business Area: AMH

Amount: 35000


Account: Under open item selection 100500 (Outstanding expenses)

Account type: S comes by default


Double click on payable Amount 50000

Double click on part paid amount: 15000

Documents simulate and save

Go and see the G/L Account: (FBL3N)

Give G/L Account No: 100500

Company Code: AML

Select clear items radio button

Execute

Residual Payment (Residual clearing)

1. Rent Provision (F-02)


Type: SA

Company code: AML

Posting Key: 40

Account No: 400300 (Rent account)

Enter

Amount: 60000

Business Area: AMH

Text: Rent provision for July

Posting Key: 50

Account No: 100500 (Outstanding expenses)

Enter

Amount: *

Business Area: AMH

Text: +

Document ( Simulate & saveOutgoing payment using residual clearing method

User Transaction code F-07 (Payable amount)


Type: SA

Company code: AML

Clearing text: Out going payment

Account under bank date: 200100 (Cash Account)

Business Area: AMH

Amount: 20000


Account: Under open item selection: 100500

Account type: S default


Keep the cursor on the amount field of the line item on

Which we want to adjust

Select residual items tab

It creates residual items column

Double click on Net amount 60000

Double click on residual items

Document simulate

It gives the message correct the marked line item

Double click on blue font line item

Text enter +

Save (or) (ctrl + s)

Go and see the G/L Accounts (FBL3N)

Give the G/L Account No: 100500 (Out standing Expenses)

Company code: AML

Select open items radio button

Execute

Foreign currency postings:

Check exchange rate types;

Bank buying Export G Type

Bank Setting Imports/Expenditure B Type

Average Rate: Used by MM/SD People M TypePath: SPRO ( General settings ( Currencies ( Check exchange rate types.

Select types


Enter B

Enter

Define transaction ratios for currency transaction

Path: SPRO ( General settings ( Currencies ( Define translation ratio for currency translation.

This defines the conversion factory between two currencies.

USD INR

1 1

Japanese year INR

100 1

Europe

INR 1 1

Once we follow one conversion factory, follow continuously the same for all the year.

This is at client level

Double click on IMG Activity button

Ignore the message select yes button

Select new entries button

Ext rt: (Exchange rate type)

Select G Bank buying

From: Select USD (American Dollar)

To: Select INR

Valid from: 10-07-2006

Ration (From) 1

Radto (To) 1

Exchange rate: Select B (Bank selling)

From: USD

To: INR


From ratio 1

To ration - 1

Exchange rate: Select M (Average)

From currency: USD

To currency: INR

Valid from: 10.07.2006

Ratio from 1

Ratio to 1

Save (or) (ctrl + s)

Save in your requestEnter exchange rates:

Path: SPRO ( General settings ( Currencies ( Enter exchange rates

Select new entries button

Exchange rate type: G (Bank buying)

Valid date: 25-07-2006

From Currency: USD

To select: INR

Direct quotation: 44/-

Enter

Exchange rate type: Select B

Valid date: 25-07-2006

From currency: USD

To currency: INR


Exchange rate type: M


From currency: USD

To currency: INR


Save

Save in your request

You can enter each type for each day only

Path for forex rates at user level

Accounting ( Financial Accounting ( General Ledger ( Environment ( Current settings ( Events translation rates (S_BCE_68000174)

When the rate is not given:

It takes the rates from forex table

It takes the latest date rate

To enter default exchange rate

Type based on document type

G/L Posting SA ( b (Bank selling)

Purchase invoice posting ( G (Bank buying)

(If we dont specify it takes M type by default. M Average rate

To enter default exchange rate type B (Bank selling) for document type SA

(Use the transaction code (OBA7).


Give the document type SA

Enter

Select document type SA.

Select details button

Under default values exchange rate type for foreign currency documents

Enter B

Select save button (or) (ctrl + s)

Save in your requestForeign Currency Posting (F-02)

Document date 02-08-2006

Type: SA

Company code: AML

Currency: USD

Posting key: 40

Give account No. 400100 (Salaries account)

Enter

Give the amount 1000$

Business area: AMH

Text: Salary payment

Enter

Posting key: 50

Account No. 200100 (Cash account)

Enter

Amount: *

Business area: AMH

Text: +

Document (Simulate

To view in INR ( Select display currency button.


When the rate is given at the time of posting

Use the transaction code (F-02)

Give the document date: 02-08-2006

Type: SA

Company code: AML

Currency: USD

Give the rate: 48/-

Posting key: 40

Account: 400100 (Salaries Account)

Enter

It gives message

Exchange rate: 48$ deviate the increase 4.38%

Ignore message and Enter

Give the amount: 1000$

Business area: AMH

Text: Salary payment

Press: Enter

Posting key: 50

Give the account no: 200100 (Cash account)

Enter

Amount: *.

Business area: AMH

Text: +

Documents ( Simulate & save.

Reversals

| |

|

|

|Individual Reversal of Mass Cleared Accrual/deferral Document reverse Reversal items reversal

Reversal document

reversal

Individual document reversal

This is used to reversal one document at a time

To give reversal reason

If we dont specify reversal date, it takes original document posting date

That period should be open.

Path: Accounting( Financial Accounting ( General Ledger ( Document ( Reverse ( Individual reversal (FB08)

Give the document No: 1

Company code: AML

Fiscal year: 2006

Reversal reason:

Select 01 (reversal in current period)

Posting date: Blank

Select display before reversal button

Select back arrow

Select save button


Select display document header button

Double click on 1 (Reverse document for)


SA Original document list

AB reversal document list

Details button

No range 01

FB03 Document display

Company code: AML

Document type: SA Original document

AB Reversal document

(System defined)

Reversal of reverse document

Use the transaction code (F-02)

From the menu select document Post with reference

Give the document No. 15

Company code: AML

Fiscal year: 2006

Select generate reverse posting check box

Select display line items check box

Enter

Enter once again

Change Text: Reversal for document No. 15

Enter

Text: +

Enter: Save (or) (ctrl + s).

Enter



Postings

When the rate is not given

When the rate is given

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SAP-FI-2.doc

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Transcript of SAP-FI-2.doc