SAP Business Process FI

8/9/2019 SAP Business Process FI

1/107

Business Process FI

Organization structure

Crompton Greaves Limited (CGL)


2/107

The Organization Structure of CGL to e mapped in S!Pas e"o#$

Opearting Concen $ CGL

Contro""ing area $ CGL

Compan% $ CGL

Compan% Code $ CGL

Credit Contro" !rea $ CGL


3/107

Business !rea $

&ach 'anafacturing division and mareting ranches are to edefined as separate usiness area

Current"% the #ho"e usiness of CGL is running on five differentservers

!"" 'anafacturing *ivisions and mareting ranches asindependent company Codes


4/107


5/107

/endor 'aster *ata

Vendor Account Group /endor 'aster for Loca" /endor import vendor

onetime /endor I*T /endor and SSI /endorsemp"o%ees /endor

No range

&0terna" ,o range #i"" e continued1

Reconciliation Accounts

Separate reconci"ation !ccounts #i"" e maintained forthe fo""o#ing$


6/107

Sundr% Creditors (*omestic ) !2C$ Loca"vendors Service vendors one time /endors

Sundr% Creditors(Foreign)!2c $ Import vendors

Sundr% Creditors (SSI ) !2C $ SSI /endors

Sundr% Creditors (&mp"o%ess !2c)$ &mp"o%ess

Sundr% Creditors (I*T) !2C $ I*T /endors


7/107

Vendor Master Creation

For the purchasing vendor co""ection of purchase re"ateddata of the ne# vendor #i"" e the responsii"it% of thepurchasing department #ho #i"" for#ard that in the pre3defined temp"ate to the Finance1 The Financedepartment #i"" create such vendor master using

transaction code 4567891 ,on3purchasing vendors (nothaving an% purchasing data) #i"" e created direct"% %the Finance using the transaction code 4F67891


8/107

Chart of !ccounts $ Si03digit GL codes #i"" emaintained1 The chart of accounts #i"" accommodate a""the items necessar% for FI and CO1 The fina" "ist #i"" ecircu"ated in due time to the "ocations

Financial Statement Version$ T#o separate financia"statement versions #i"" e designed in S!P as perprescried format of Schedule VI and US GAA1


9/107

Genera" *ata !s a corporate Po"ic% On"% ans #i"" e

accepted as a"ternate pa%ee for vendors

Purchasing *ata Separate Purchasing Organization for

purchasing and Su contracting

I, Compan% Code *ata 4service vendor for!ccount group this fie"d shou"d e mentionedas mandator%


10/107

/endor Invoice

Incoming invoice for services "ie Ta0ifreight courier annua" 'aintaince Contracts te"ephonei""s .ater e"ectricit% "ega" dues #i"" e

ooed direct"% in FI Service ta0 needs to e posted manua""% inseparate Genera" Ledger Code 1*etai"ed in there"event BBP

'ention !ppropriate 4Pa%ment Terms costcenter usiness !rea Te0t information descrienature of pa%ment etc1


11/107

For Sa"es Ta0 to e automatica""%ca"cu"ated % the s%stem appropriate"% '' route is recommended in "ieu of FI

*irect invoice1

In case of direct FI invoice posting for

services service ta0 ca"cu"ation andposting #i"" e done manua""% #ithseparate GL Line item1


12/107

Credit 'emo (*eit note to vendor)

Faci"it% is given to print this document

ca""ed ad:ustment deit note to Finance

*epartment

Standard format #i"" e designed for

printing of such deit notes


13/107

Logistic invoice verification

81 !fter CCI (Goods -eceipt *ocument) is prepared %*+- Section it #i"" e sent to the Finance department1The finance person #i"" oo the "iai"it% to vendoraccount thru the ne# transaction for Logistics Invoice/erification ('I-O)1 Invoice verification for goods2supp"ies2 services2 assets2 etc #i"" e done thru thistransaction1

;1 The same #i"" a"so e used to post credit memo(


14/107


15/107

? Sa"es ta0 code = #i"" e copied from there"evant purchase Order1 The sa"es ta0set3off amount #i"" e automatica""%

posted ased on the ta0 code1

@ In case of Logistics Invoice verification

the pa%ment term defau"ted from the PO#i"" not e a""o#ed to e changed %defining 4transaction variant91


16/107


17/107

Transaction Code is F3A1 The document t%pe for this transaction #i"" e

*AD and the specia" GL indicator DFD1

Input For "ining *P re


18/107

For do#n pa%ments re"ating to other

services (not eing routed thru '' route)

the respective department or the Finance

#i"" create *P -e


19/107

!o"n ayment

!o"n payments "ill +e made on the +asis of !re#uests, Finance department "ill see the list of !Re#uests every day in the system and decide on

their payments, -he do"n payment re#uests can +edisplayed through the report on vendor line items

-ransaction Code is S.A/R.01234325 6 /ist ofVendor /ine Items

Input

Apart from other selection parameters% need toindicate against (Noted Items)


20/107


21/107

!utomatic Pa%ment

Transaction Code for manua" posting is F887

For automatic pa%ment the document t%pe #i"" e 9D(assigned % the s%stem ased on configuration)1

The programmed processes the do#n pa%mentre


22/107

*o#n pa%ment re


23/107

C"earing of *o#n pa%ments$

Post .ith C"earing = Posting Fina" Pa%ment

(a"ance amount) % c"earing Open Invoice +

Open *o#n Pa%ments Situation = sa% one *P #as made of -s 8771

Then Invoice received of -s ;771 ,o# the

invoice is eing paid (a"ance -s 877) a"ong

#ith c"earing the *P1 This is possi"e in oth =

4manua" pa%ment9 and 4automatic pa%ment9


24/107

'annua"Pa%ment

Transaction Code is F3?>

Input For open item se"ection se"ect oth =

standard open items as #e"" as Sp" GL

indicator1


25/107

!utomatic Pa%ment$

Transaction Code is F887

The automatic pa%ment program c"earsthe do#n pa%ment and pa%s open items

du"% reduced % the do#n pa%ment1


26/107

Specification in the configuration of 4!utomatic

Pa%ment Programme9 3

If the automatic pa%ment program is to c"ear the

do#n pa%ments the specia" G2L indicators muste specified in the compan% code specifications

for the pa%ment program1 If this is done the

s%stem automatica""% sets a pa%ment "oc

#hen a do#n pa%ment is posted1 This "ocindicator prevents the do#n pa%ments from

eing c"eared straight a#a%


27/107

B% cance"ing the "oc indicator #ith the

document change function the do#n pa%ment

can e re"eased for c"earing1 ! due date for the

do#n pa%ment can a"so e enteredE thisspecifies from #hich date the pa%ment program

can then c"ear the do#n pa%ment1 The pa%ment

program c"ears % sutracting the do#n

pa%ment amount from the corresponding invoiceamounts and pa%s the difference1 The program

c"ears the do#n pa%ment automatica""%1


28/107

Account Clearing < Clearing $pen Invoices = $pen !o"n ayments"ith the vendor

Situation> !o"n ayment made of Rs 322, -hen% Invoice received ofRs 322, No"% +oth should +e cleared against each other

-his can +e carried out +oth manually and through automatic clearing

procedure

Manual Clearing Transaction code is F3AA Se"ect the vendor a2c Se"ect oth 4norma" open items9 and 4Sp" GL indicator 3 !9

S%stem sho#s the "ist of a"" 4norma" open items9 and 4*o#n Pa%ments = not%et c"eared9 Se"ect appropriate items and post1


29/107


30/107

It is then important to c"ear this transferred

amount #hen the invoice is paid either

manua""% or automatica""%1 o#ever un"ie

c"earing severa" postings are re


31/107

Bi"" of &0change 3 Pa%a"es

urchase $rder

PO #i"" e created fo""o#ing the norma" process% the 'ateria"s department1

/etter $f Credit

!dditiona""% Letter of Credit #i"" e opened andgiven to the vendor1 The LC register

maintenance tracing of LC amount etc1 needto e continued as eing done present"%(manua""%)1


32/107

Goods Receipt

G- #i"" e posted fo""o#ing the norma" process1

Vendor Invoice

On receipt of invoices from the vendor the postingneeds to e carried out in the norma" #a%1 Invoice cane coming from '' thru Logistics Invoice /erification('I-O) or can e direct"% ooed in FI (F3A>2 FB@7)1

&0pense !2c or G-2I- C"g1 !2c *r1 A7 /endor (Sundr% Creditors) !2c >8


33/107

Acceptance of $B aya+le On issue of BO& to the vendor the

posting #i"" e carried for 4BO& Pa%ment9

(F3A7)1 This c"ears the pa%a"e to thevendor1

/endor (Sundr% Creditors) !2c ;?

/endor (BO& 3 Pa%a"e) !2c >.


34/107

Three separate specia" GL indicators #i"" e

defined for the fo""o#ing$

BO& against LC

BO& against Corporate Bi"" *iscounting Scheme BO&

!gainst each of the aove t#o separate Specia"

GL accounts #i"" e maintained = one for SSIand another for norma" vendors1


35/107

ayment Against $B aya+le On receiving an advice for pa%ment against

the BO& Pa%a"e outgoing pa%ment #i"" eposted1 .hen !utomatic pa%ment program or a

manua" pa%ment (F3?>) is e0ecuted processingthe BO& pa%a"e the s%stem deits (c"ears) theBO& Sp" GL "iai"it% in the vendor account andcredits the an account1

/endor (BO& 3 Pa%a"e) !2c ;. Ban !2c ?7


36/107

'anua" Outgoing Pa%ment

$utgoing ayments 6 Manual

To effect the outgoing pa%ment use the Transaction CodeF3?>1 Pa%ments #i"" e made strict"% as per 4pa%mentterms9 agreed #ith the vendor1 ,orma""% pa%ment termsare predetermined at /endor master creation stage1

o#ever faci"it% #i"" e given to change this at the time ofcreation of Purchase Order1

!t the time of 4Logistics invoice verification9 ('I-O) s%stemcopies pa%ment term from purchase order in open "ineitems of vendor1 o#ever in the standard s%stem it ispossi"e to change this1 If re


37/107

In case of vendor invoices ooed

direct"% in FI the pa%ment term is

defau"ted from the vendor master and

can e changed if re


38/107

Che#ue rinting

In CGL che


39/107

Individua""% = Suse


40/107

rint Form

Printing format needs to e standardized

and used % a"" the "ocations1


41/107

!utomatic Outgoing Pa%ment

!utomatic pa%ment faci"it% #i"" e used in

CGL

Standard procedure #i"" e fo""o#ed


42/107

Ban 'asters + Ban

-econci"ation

Initial Accounting For an;ing -ransactions>

Baning transactions #i"" e done through

reconci"iation accounts1 !"" che


43/107

Su+se#uent osting to house +an;accounts>

!fter receiving the an statements from the

an either dai"% or other#ise the entries #i"" eshifted from reconci"iation accounts to the housean GL account1 !"" pa%ments and receiptsactua""% deited and credited % the an are toe shifted from reconci"iation accounts to housean GL account1 So a"" the amounts remainingpending in the reconci"iation accounts areconsidered as un3reconci"ed entries1


44/107

'anua" Ban Statement (FF@)$ This functiona"it% #i"" eused to manua""% enter an account statementsreceived from the an1 Statement entr% is usua""% a t#o3step process 3 first %ou enter the account "ine items in

the s%stem and in the second step is to post the "ineitems %ou have entered1 The account assignment variantcan e changed at an% time during processing1 Nou cana"so enter more than one va"ue in an accountassignment fie"d1 The s%stem high"ights account

assignment fie"ds for #hich %ou do this1 In the manua"an statement function %ou can create up to t#opostings for each "ine item1


45/107

! an account posting (for e0amp"e deit

an account and credit an c"earing

account)

! su "edger posting (for e0amp"e deit

an c"earing account and credit customer

account #ith c"earing)


46/107

Posting #i"" e carried out % running atch inputsession1

Blectronic an; Statement$ Fo""o#ing procedure needto e fo""o#ed for entering data contained in e"ectronicaccount statements1 Processing a"#a%s taes p"ace inthree stages1

First each fi"e is transferred (in the re"evant accountstatement format) to the an data storage1

The data that is used to derive the c"earing informationfrom unstructured information is then interpreted1 This

c"earing information is stored in an data storage1 Batch input sessions are then created or the account

statements are posted direct"%1


47/107

To ensure statements are posted proper"%certain re


48/107

&0terna" transactions #i"" e assigned to a

posting ru"e so that the s%stem can post them1

If during data import the program encounters

an unno#n e0terna" usiness transactioncode it terminates after the entire account

statement is imported and outputs a "ist of the

missing entries1 The missing e0terna"

transactions must then e entered1 Nou thenrestart the report1


49/107

Un6reconciled Bntries>

*ai"%2 periodic ana"%sis of items pending in

the fo""o#ing GL reconci"iation accounts is

re


50/107

!"" the pending entries #hich remains un3shifted from reconci"iation account tohouse an GL account and other direct

entries avai"a"e in an statements utnot appearing in the reconci"iationaccounts are re


51/107

Interest Calculation>

Since our house an account is a simi"ar

an statement #ith va"ue dates the same

can e used for ca"cu"ation of interestever% month ased on #hich provision

can e ooed1 For detai" refer to FI;>1


52/107

Pett% Cash 'anagement

Location #ise separate 4Pett% cash :ourna"9

#i"" e created1

Separate pett% cash GL accounts #i"" e

created for each cash :ourna"1

Separate document t%pe for each cash

:ourna" #i"" e maintained a"ong #ith

different numer ranges for each suchdocument t%pe1


53/107

Posting pett% cash transactions #i"" ecarried out thru transaction code FBC1 Inthe sing"e screen it #i"" e possi"e to

enter disp"a% and change cashtransaction documents1 In the samescreen the s%stem automatica""%ca"cu"ates and disp"a%s the opening and

c"osing a"ances and the receipts andpa%ments tota"s1 Fo""o#ing options areavai"a"e


54/107

&ntering saving and posting cash :ourna"entries$ It is possi"e to save cash :ourna" entries"oca""% in the cash :ourna"1 The s%stem a"soca"cu"ates the a"ances1 The cash :ourna" entries

saved is then posted to the genera" "edger1 For acash :ourna" document %ou can carr% out COaccount assignments and have ta0es inc"uding#ithho"ding ta0es ca"cu"ated % the s%stem #ith

reference to usiness transactions taingaccount of ta0 :urisdiction codes1


55/107

!part from defining cash :ourna" usiness

transactions in Customizing it is a"so if

necessar% possi"e to define a ne# usiness

transaction #hi"e maing entries in the cash:ourna"1

*isp"a%ing fo""o#3on documents arising for the

cash :ourna" entries posted1


56/107

Printing the cash :ourna" entries posted in the

given time period1 ere se"ect the print form

as defined in Customizing1

*e"eting cash :ourna" entries saved if theuser has the appropriate authorization1


57/107

*isp"a%ing a"" cash :ourna" documents that

have een de"eted #ithin a specific time

period1

Changing the cash :ourna"

*ai"% reconci"iation of Cash oo$ Through

S!P it #i"" e possi"e on dai"% asis to

ana"%ze Pett% Cash !ccount and reconci"e

oo a"ance to ph%sica" a"ance


58/107


59/107

Fi0ed !sset

Asset Class In CGL the asset c"asses #i"" e created

for each va"uation parameter (depreciation

rate)1 Separate asset c"ass #i"" e created for

Lo# /a"ue !ssets

Separate asset c"asses #i"" e maintainedto represent assets under construction inui"dings p"ant and machiner% etc1


60/107

Separate asset c"asses #i"" e created forIntangi"e !ssets as #e""1

/easehold assets < hen CG/ is the lesseeDthe assets "ould +e represented in the Asset

Management only if it is a financial lease,Such leasehold assets "ill +e capitaliEed inthe +oo;s of CG/ follo"ing AS 3, In additionto the capitaliEation value% other parametersli;e the period of lease% interest rate%fre#uency of installment payment and thefirst date of installment payment "ill also +emaintained in the asset master record,


61/107

Based on this information the e


62/107

Account !etermination

In CGL separate account determinations #i"" e

maintained for each t%pe of assets eeping in

mind the schedu"e3/I format1 The gross "ocand accumu"ated depreciation #i"" e posted to

different GL a2cs for each t%pe of assets1

o#ever *epreciation &0pense !2c Loss2 Gain

on Sa"e of !sset !2c #i"" e used as common fora"" the asset c"asses1


63/107

!epreciation Areas

In CGL fo""o#ing depreciation areas #i""

e created for different va"uation

re


64/107


65/107

The net oo va"ue in oth the

depreciation areas #i"" a"#a%s e positive

Both the depreciation areas #i"" support

oth ordinar% and unp"anned depreciation1

The ma0imum va"ue for "o# va"ue assets

#ou"d e -s ?777 and the rounding

princip"e for !PC #ou"d e commercia"rounding


66/107

Both the depreciation areas #i"" e

managed in I,-

Both the depreciation areas #i"" use the

same fisca" period i1e1 !pri" to 'arch1


67/107

Company)s Act !epreciation Area> In S!P separate depreciation area #i"" e created for

Compan%9s act depreciation1 This depreciation area #i""have parameters as specified aove1 The compan%9sdepreciation area #i"" post to the genera" "edger on"ine1

Separate depreciation e%s #i"" e defined for differentusefu" "ives for SL' method of depreciation and .*/method of depreciation1 These depreciation e%s arethen defau"ted in the asset c"asses for the compan%9s actdepreciation area1 *epreciation area for Compan%9s act

#i"" e used to manage assets gross "oc anddepreciation va"ues as per the Indian compan%9s act1 Thefo""o#ing parameters #i"" e specified for thisdepreciation area in CGL$


68/107

depreciation area in CG/>

arameterRe#uirement8*epreciation

T%peOrdinar% *epreciation;*epreciation'ethodSL' + .*/ 3 oth>*epreciation-ateStated percentagesACurrenc%I,-?Sa"vageva"ue conditions?Q (-e 8 for L/!s)@pdation ofGenera" LedgerOn"inePeriodicit% for Posting toGenera" Ledger'onth"%JConditions for ,et Boo/a"ue!"#a%s PositiveFisca" Near !pri" 3 'arch


69/107

87-ounding of *epreciation'aintain ; p"aces ofdecima"s88*epreciation for !c


70/107

Income -a Act !epreciation Area> In S!P separate deprecation area #i"" e created for Income Ta0

depreciation1 Income Ta0 depreciation is managed in a separatedepreciation area to tae care of ta0 reporting and otherca"cu"ations1 This depreciation (as per Income Ta0) shou"d econsidered for ca"cu"ation of deferred ta0 asset2"iai"it%1

*epreciation area for Income Ta0 #i"" e used to manage assetsgross "oc and depreciation va"ues as per the re


71/107

In addition the fo""o#ing configurations #ou"dhave to e done$

Group assets #i"" e created for ever% IncomeTa0 "oc depreciation rate1 The income ta0

depreciation area #i"" e deactivated in the otherasset c"asses1

The fisca" %ear of the Income Ta0 depreciationarea #i"" have a same fisca" %ear variant = !pri"to 'arch1

!epreciation ;eys "ill +e created for incometa depreciation6 !V "ith statedpercentage


72/107

Separate screen "a%out ru"es #i"" e

created for the income ta0 depreciation

area1 This screen "a%out ru"e #i"" have the

group asset fie"d mandator% Period contro"s #ou"d have to e set up

for the income ta0 depreciation area


73/107

The fo""o#ing parameters are specified for the Income Ta0 depreciation areafor CGL

S" ,oParameter-e


74/107

Asset Ac#uisitions Bternal Ac#uisition

Create F!!P and get the approva" from themanagement (Outside S!P)1 Create Interna" Order #ith

F!!P numer1 -ecord the sanctioned udget amounttherein1

Create Purchase Order #ith account assignment to thatInterna" Order1 ere use the dumm% materia" codecreated for the re"evant chapter I*1

Post goods receipt ('IGO) in t#o3steps 87> and 87?1 !tthe time of 87? -G;>C Part I #i"" e updated #ith the


75/107

!sset Procurement &0pense !2c *r(Interna" Order)

To G-2I- C"g !2c The C Part II1


76/107

Logistics Invoice /erification ('I-O)

G-2I- C"g !2c *r1

C&,/!T C"g1 !2c *r1

To /endor !2c On capita"ization date create an asset under

the appropriate asset c"ass and sett"e the

interna" order (6OJJ) to 4!sset9 as fo""o#s

!sset !2c *r1

To !sset Procurement &0pense !2c


77/107


78/107


79/107

In6house !evelopment

Create F!!P and get the approva" from the

management (Outside S!P)1 Create Interna"

Order #ith F!!P numer1 -ecord the sanctionedudget amount therein1

For a"" the procurements Create Purchase Orders #ith account assignment to

that Interna" Order1 ere use the dumm% materia"codes created for the re"evant chapter I*s1


80/107

Post goods receipt ('IGO) in t#o3steps 87> and87?1 !t the time of 87? -G;>C Part I #i"" eupdated #ith the


81/107

Capture &0cise Invoice (8I&5)

C&,/!T -eceiva"e a2c *r1

C&,/!T On o"d !2c *r1

To C&,/!T C"g1 !2c It #i"" update the -G;>C Part II1

Logistics Invoice /erification ('I-O)

G-2I- C"g !2c *r1

C&,/!T C"g1 !2c *r1

To /endor !2c


82/107


83/107

&0penses #hich have een accumu"atedin the interna" order ut are not to ecapita"ized #i"" e charged off1

At the period end% if the constructionprocess is still on% settle the internalorder &*$00' to (Asset UnderConstruction) as follo"s

AuC AHc !r, -o Asset rocurement Bpense AHc


84/107


85/107

Credit 'emo$ In CGL credit memos can e posted ifthere is an% correction on the purchase cost in thesupp"ier9s invoice or if there has een an% errors incapita"ization1 To that e0tent a portion of the asset ma%need to get de3capita"ized1

Suse


86/107

Post Capita"ization (In the Previous Fisca"Near)$ !s per CGL9s re


87/107


88/107

The process f"o# #i"" e as e"o#$ Create F!*P and get the approva" from

the management (Outside S!P)1 Create

Interna" Order #ith F!*P numer1 -ecordthe e0pected rea"ization amount therein1

ere use the dumm% materia" codecreated for the re"evant chapter I* ringthe


89/107

Create a Sa"es Order #ith that materia" and mentionthat Interna" Order in the "ine item1

-etirement Posting$ Create de"iver% against the sa"esorder1 It #i"" update the


90/107

*ifference 3 #i"" go to Gain2 Loss on Sa"e of!sset !2cD

-evenue Posting$ Create Bi""ing against the

sa"es order1 Fo""o#ing FI document #i"" eposted$

Customer !2c *r1

To Sa"e of !sset !2c

To CST2 LST Pa%a"e !2c

To C&,/!T -ecovered On Sa"e Of !sset !2c


91/107

Create Outgoing &0cise Invoice (8II,)

C&,/!T Paid On Sa"e Of !sset !2c *r1

To C&,/!T Pa%a"e !2c

This is simi"ar to sa"e of manufactured

goods1


92/107


93/107

Retirement of Assets ithout Revenue < Scrap -etirement of !sset #ithout revenue is deemed as

scrapping of !sset1 The division2 ranch o#ning theasset #i"" create the F!*P (Fi0ed !sset *isposa"Proposa") and after getting due approva" notif% the assetmanagement person regarding the asset code numer


94/107

The process f"o# #i"" e as e"o#$ -etirement Posting$ The asset retirement posting #i"" e

done in 4!sset 'anagement9 #ith transaction code!B!/,1 ere mention the dates asset numer and thetransaction t%pe ;771 !s a resu"t fo""o#ing FI document#i"" e posted$

!ccumu"ated *epreciation !2c *r1

To !sset !2c

*ifference 3 #i"" go to Loss on Scrap of !sset !2cD


95/107

Asset -ransfers Inter Cost Center Asset -ransfers> In CG/%

assets may +e transferred from one costcenter to another, After transfer% the

depreciation epense should get +oo;ed tothe ne" cost center, If the transfer is "ithint"o cost centers +ut "ithin the same+usiness area &divisionH +ranch'% only the

cost center data in the asset master recordneeds to +e changed, In SA% cost centersare assigned at the asset master level,


96/107

.hen an asset is ph%sica""% moved from onecost center to another the cost centerassignment for that asset have to e changed1The cost center fie"d in the asset master data is

a time dependent fie"d1 .henever there is achange in cost center the user has to e% in thene# cost center in the asset master record1Such change of the cost center imp"ies that thedepreciation e0pense on the asset is no#

ooed to the ne# cost center1 The depreciationooed in the ear"ier cost center remains assuch1


97/107

!epreciation osting Boo depreciation #i"" e posted automatica""% to the genera" "edger

at the end of ever% month ased on the rates and other depreciationterms maintained in the asset master record1 It #i"" e possi"e toe0ecute mu"tip"e repeat runs for depreciation posting in an% givenperiod1 In the repeat runs the s%stem #ou"d not post depreciation

t#ice ut on"% pic up additiona" data to e posted1 Thedepreciation e0pense #i"" get ooed to the cost center2 usinessarea of the assets1 In CGL unp"anned depreciation ma% e re


98/107

C"osing Procedure

It is recommended to carr% out a"" the c"osing activities inCGL as discussed aove so as to e0tract fina" accounts

from the s%stem1 For


99/107

Interest Ca"cu"ation

Interest $n an;s $verdrafts Considering the specific re


100/107

Interest !e+it Notes -o Customers For!elayed ayments

Considering the specific re


101/107

Fore0 'anagement

Imports and Bports> Imports$

Import Purchase orders #i"" e raised on"% in foreign

currenc%1

Goods receipt #i"" e recorded at the rate prevai"ing

on the date of Bi"" of &ntr%1

/endors #i"" e sett"ed using the an rate e0isting on

the pa%ment date1 The e0change difference et#een

the BO& rate and the rate at #hich pa%ment is made

#i"" e accounted for as FO-&5 gain 2 "oss1


102/107


103/107

Assets urchase in Foreign Currency> &0change differences arising on

repa%ment2 period end reva"uation of

"iai"ities incurred for the purposes ofac


104/107

Maintaining Bchange Rate -ype> Fo""o#ing 4e0change rate t%pes9 #i"" e

maintained in CGL$


105/107

Maintaining Bchange Rates> The e0change rates #i"" e regu"ar"% updated in the s%stem so as

to ena"e the s%stem to Trans"ate foreign currenc% amounts #hen posting a foreign

currenc% document

Chec the deviation of e0change rate entered manua""% *etermine the gain and "oss from e0change rate differences #hi"e

sett"ing open items in foreign currenc% -eva"uate open items in foreign currenc% and the foreign

currenc% a"ance sheet accounts at the period end1


106/107

The e0change rates are defined % period(va"id from)1 &0change rates are entered

using the OBOJ transaction1 This screen

is used for manua" entr% of the differente0change rates1 &0change rates must e

entered for a"" e0change rate t%pes1


107/107

SAP Business Process FI

Documents

Transcript of SAP Business Process FI