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Copyright © United Nations

FI332 – Umoja Asset Accounting Process

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Umoja Asset Accounting Process – Version 16 Last Modified: 9-Oct-13

Copyright © United Nations Copyright © United Nations

Agenda

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Course Introduction

Module 1: Umoja Asset Accounting Review

Module 2: Acquisition of Fixed Assets

Module 3: Depreciation of Assets

Module 4: Impairment of Fixed Asset

Module 5: Retirement of Fixed Asset

Module 6: Transfer of Fixed Asset

Module 7: Asset Accounting Reports

Course Summary

Course Assessment

Course Survey



Please share with us:

• Your name

• Your section/unit

• # Years with the UN

• Interesting Fact About Yourself

Introduction

3 Copyright © United Nations


Please consider the following guidelines during the training session:

• Turn your cell phone to silent mode. Please step out of the class to take any important phone call

• Please do not access your e-mail or the Internet outside of breaks

• Participate fully in the training session and respect each other’s contribution

• Breaks are included at the discretion of the trainer

Ground Rules

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X X

No Phones Ask Questions Participate Breaks Do Not Access E-mail


Course Overview

The purpose of the Umoja Asset Accounting Process course is to explain the Asset Accounting process for DFS-supported missions.

Prerequisite Review

You should have completed the following prerequisite courses:

• Umoja Overview

• Umoja Master Data and Coding Block Overview

• Umoja ECC Navigation

• Umoja Asset Accounting Overview

Course Duration: 6 hours

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Course Objectives

After completing this course, you will be able to:

• List the key roles and responsibilities in Asset Accounting

• Explain the processes that comprise the lifetime of a fixed asset

• Capitalize standalone assets and assets under construction (AuC’s)

• Run a depreciation run

• Impair a fixed asset

• Retire a fixed asset by donation/scrapping and sale

• Transfer a fixed asset

• Run reports related to Asset Accounting

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Agenda

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Course Introduction








Course Summary

Course Assessment

Course Survey



Module 1 Objectives

After completing this module, you will be able to:

• Explain the key concepts of the Asset Accounting Overview course

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Key Terminology

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Key Term Description

Fixed Asset A subset of non-current assets that can be used for more than one reporting period and is material in value.

Depreciation

The diminution in the value of an asset due to the normal wear and tear over the life of the asset. It is calculated on a straight-line basis over the period of the life that is stored in the asset master data. This method measures the consumption of the value of tangible assets.

Amortization The deduction of capital expenses over an asset’s life. This method measures the consumption of the value of intangible assets. In Umoja, both depreciation and amortization are referred to as depreciation.

Capitalization The recording of business expenditures as assets because their occurrences produce benefits for the business for more than a financial year.

Useful Life The length of time that a depreciable asset is expected to be useable.


Key Terminology

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Asset Class

A criteria for structuring fixed assets from an accounting point of view. Every asset has to be assigned to exactly one asset class. The asset class is used to assign the assets (and their business transactions) to the correct G/L accounts.

Assets under Construction

The process to account for self-constructed assets, internally developed intangible assets and other capital projects which are mainly of long duration and high dollar amount.

Final Asset The point where assets are deemed available to use and depreciation starts.

Impairment A loss in the future economic benefits or service potential of an asset, over and above depreciation.

Tangible Asset An asset that has a physical form, for example machinery, buildings or land.

Intangible Asset An asset that is not physical in nature, for example patents, trademarks and software.


Key Terminology

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Document Date The relevant document date authorizing the transaction.

Posting Date The date when the entry will become effective.


Roles & Responsibilities

The following roles are involved in the Umoja Asset Accounting process:

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Financial Accounting Closing User

• Responsible for the Year-End Closing process to close the financial year at the Company Code level

• Runs the fixed asset depreciation and financial accounting revaluation (IPSAS requirement)

• Responsible for the reclassification of receivables and payables and balances the carry-forward processes on an annual basis

• Manages the Special Period documents • Runs the revaluation of Purchase Orders (POs) and

earmarked funds, as well as other closing processes in Funds Management


Roles & Responsibilities

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The following roles are involved in the Umoja Asset Accounting process:

Financial Accounting Asset Accounting User

Creates, updates and maintains the fixed asset master data and postings and/or verifies certain acquisition transactions

Financial Accounting Asset Accounting

Senior User

Is responsible for asset disposals, asset revaluations and asset transfers


Umoja Asset Accounting Review

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Umoja Asset Accounting deals with the accounting of fixed assets, which is a subset of non-current assets.

This process is applicable to the Peacekeeping and Special Political missions that will continue to use Galileo to manage most fixed assets, before the decommissioning of the Galileo system.

In the interim, Umoja will track only real estate (including Real Estate under Construction, excluding prefab buildings) and intangible assets.

Note: Asset Accounting always refers to the fiscal year.


Umoja Asset Accounting Review

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Some important points related to fixed assets are:

• Fixed assets are items that can be used for more than one reporting period and are material in value

• Fixed assets include tangible and intangible assets

• The utilization of fixed assets is spread across various reporting periods during the useful life of the asset

• This is the process of depreciation for tangible assets, or amortization for intangible assets

• The depreciated/amortized value (Net Book Value) is documented in the balance sheet under “Property, Plant and Equipment“ and “Intangible Assets”


Asset Master Data Review

The asset master data record for each asset captures two types of data:

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Asset Data Depreciation Data

Includes general information such as description, location, asset class and so on

Includes depreciation-specific information such as depreciation terms, useful life and so on


Umoja Asset Class

Each asset is a part of an asset class. While the IPSAS has a defined set of asset classes, there is an expansion to these asset classes in Umoja. Each asset class:

• Classifies assets into logical groups

• Controls the screen layouts of the asset master and depreciation area

• Provides default values to assets that are created under the corresponding asset class

• Determines the numbering ranges of assets

• Determines the G/L accounts to be posted to for that class of assets

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General Ledger (G/L) Accounts

Buildings Assets Under Construction

Intangibles

Asset Classes

Asset Master Records


Umoja Asset Class

Asset classes applicable to the Umoja Asset Accounting process are:

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Asset Class Asset Class Description

110 Land

120 Buildings – Fixed

140 Leasehold Improvements – Fixtures and Fittings

150 Leasehold Improvements – Minor Construction Works

160 Infrastructure Assets

610 Assets under Construction – Buildings

620 Asset under Construction – Infrastructure

710 Software Internally Developed

720 Software Acquired – Enterprise Applications

730 Software Acquired – Business Specific Applications

740 Software Acquired – Productivity and Utility App

750 Software Acquired – Infrastructure Mgt Application


Umoja Asset Class

Asset classes applicable to the Umoja Asset Accounting process are:

Asset Class Asset Class Description

760 Software Acquired – Application Development

770 License Right

780 Copyright

790 Software Maint – Enterprise Applications

800 Software Maint – Business Specific Applications

810 Software Maint – Productivity and Utility Applications

820 Software Maint – Infrastructure Mgt Applications

830 Software Maint – Application Development

840 Asset in Development – IT system

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The depreciation data is defined from a Chart of Depreciation:

• Chart of Depreciation

– It defines the rules for depreciation of assets, in the form of depreciation areas

– UN uses one Company Code and one Chart of Depreciation

• Depreciation Area

– It shows the valuation of a fixed asset for a particular purpose

– UN only uses one depreciation area for financial accounting purposes

Chart of Depreciation & Depreciation Area

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Chart of Depreciation

The United Nations 1000 Company Code

Financial Accounting Purpose

Depreciation Area


Asset Master Data: T-Codes

The T-codes to create, change and display an asset master record are:

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T-Code Description

AS01 Create Asset Master Record

AS02 Change Asset Master Record

AS03 Display Asset Master Record


Asset Master Data: Fields

The following fields appear at the top of the asset master data screen:

• Asset Number and Sub Number: A unique number that identifies the asset in the Fixed Assets sub-ledger. Sub assets are created for the component parts that could have independent useful lives and depreciation parameters

• Class: Identifies the asset class that the asset belongs to

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Asset Master Data: Tabs

The asset master data is organized into the following tabs:

• General: This tab includes the description and other basic information for the asset

• Time-Dependent: This tab includes data that can change over time, such as assigned Cost Center. This tab stores both current and historical values, while the other tabs only store the current value

• Allocations: This tab includes fields for report sorting, investment and integration with Plant Maintenance (to be implemented in later parts of Umoja Foundation)

• Origin: This tab includes information regarding the origin of the asset

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Asset Master Data: Tabs

The asset master data is organized into the following tabs:

• Net Worth Tax: This tab includes the net worth and real estate information

• Insurance: This tab includes information on insurance for the asset, if applicable

• Leasing: This tab includes the lease information, if applicable

• Depreciation Area: This tab includes information on the valuation of a fixed asset for a particular purpose

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Asset Master Data: General

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The General tab (tab A) contains the following master data fields:

• Description: A text that describes the asset

• Account Determination: It is defined at the asset class level. It determines the reconciliation accounts in the G/L, as well as their offsetting accounts, that are to be posted to when certain business transactions are carried out for the asset

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• Inventory Number: It contains the unique identifier of the asset in the legacy system

• Quantity and Unit of Measurement (UOM): For UN, all assets have quantity “1” and units “each” as assets are individually maintained and not grouped

• Historical Indicator: This is used to ensure the inclusion of an asset in the history report for assets

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• Inventory Indicator: This is used to ensure the inclusion of an asset in the inventory listing

• Capitalization Date: This is defaulted to the day of the first acquisition posting to the asset. This is the starting date for calculating the depreciation

• Deactivation Date: This date is automatically populated when an asset is retired

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Asset Master Data: Time-Dependent

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The Time-Dependent tab (tab B) contains the following master data fields:

• Business Area: Business Area in which the asset is reported on the balance sheet

• Cost Center: Area responsible for the asset’s depreciation cost

• Fund: Fund in which the asset is reported on the balance sheet

• Budget Period: Budget period in which the asset was acquired

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Asset Master Data: Time-Dependent

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The Time-Dependent tab (tab B) contains the following master data fields:

• Functional Area: Used to classify revenues and expenditures of an organization by function

• Grant: Grant in which the asset is reported on the balance sheet

• Funds Center: The organizational level at which the budgets are stored

• Asset Shutdown: Used to stop the depreciation of an asset

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Asset Master Data: Allocations

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The Allocations tab (tab C) contains the following master data fields:

• Infrastructure Type: A way to classify the infrastructure, e.g. Transport, Energy, Landscaping, etc

• Infrastructure Function: A way to further classify the infrastructure based on type

• Building Function: A way to add information regarding what the building will be used for

• Asset Super Number: Identifies the IPSAS class that the asset belongs to. It is defaulted from the Umoja asset class

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Asset Master Data: Origin

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The Origin tab (tab D) contains the following master data fields:

• Vendor: Identifies the name of the vendor from whom the asset was acquired

• Original Asset: Identifies the asset number prior to the asset transfer, if the asset was acquired through a transfer

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Asset Master Data: Net Worth Tax

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The Net Worth Tax tab (tab E) contains the following master data field:

• Property Indicator: Used to indicate the ownership situation of the asset, for example, purchased, constructed, donated, finance lease, controlled

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Asset Master Data: Depreciation Areas

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The Depreciation Areas tab (tab H) contains the following master data fields:

• Depreciation Key: Default depreciation parameter given to the asset based on the pre-configured depreciation settings for each asset class. The depreciation key contains various depreciation parameters such as depreciation method, period controls (when to start/stop the depreciation) and acceleration parameters

• Enter ZSLA for straight-line depreciation.

• Note: For assets that are not depreciated, this field is automatically populated with Z000. No other fields need to be entered.

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Asset Master Data: Depreciation Areas

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The Depreciation Areas tab (tab H) contains the following master data fields:

• Useful Life: Default number of years and months that will be given to the asset based on the pre-configured values for each asset class. This is a very important element for the calculation of depreciation as the cost of the asset is depreciated over the useful life.

Note: Assets (example infrastructure) with variable useful life have the value “999”

• Scrap Value: Value of the asset that can be recovered at the end of its useful life. In the UN it is “0” (to find this information, double-click the UseLife field)

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Asset Explorer

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Once the user creates an asset master record, the Asset Values button is available at the top of the screen . The user can click this button or use the T-code AW01N to access the Asset Explorer.

For an asset, the Asset Explorer Planned values tab displays planned changes in value and all Transactions carried out for this asset.


Asset Explorer

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The Posted values tab displays posted changes in value and Depreciation that is posted or planned for each period.

For an asset, the Asset Explorer screen displays information for Objects related to asset, example related PO numbers, G/L accounts, etc.


Asset Accounting: End-to-End Process

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Umoja Asset Accounting encompasses the entire lifetime of a fixed asset. The end-to-end Asset Accounting process is as follows:

Asset Master Data Maintenance

Acquisition of Assets

Depreciation of Assets

Revision of Useful Life Impairment of Assets

Retirement of Assets Transfer of Assets

Note: While verification of assets is a critical step in the lifetime of an asset, it is a step performed out of Umoja. The posting will be made separately into the system as part of another step.


Touch Points

Touch points refer to these integration points across Umoja modules, processes and activities.

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• Real Estate, including finance leases, is accounted for within Asset Accounting

• The Acquisition and Production Costs (APC) are posted on the Balance Sheet accounts

• The depreciation is posted on the Profit and Loss accounts

• Assets, materials and services used to construct an asset can be directly posted at the time of goods and service receipts

• The cost of depreciation is posted on Cost Centers

• Lower complexity assets being constructed are posted to Internal Orders

Asset Accounting

General Ledger (G/L)

Supply Chain/ Procurement/

Logistics

Real Estate

Cost & Management

Accounting


Simulation Activities

Throughout this training, users will have the opportunity to conduct activities in the form of simulations. Simulations are interactive “recordings” of the Umoja system used to help facilitate a hands-on learning experience. The simulation links are provided on the corresponding activity slides.

Users can access simulations in three different modes:

• Show me: Users view a video of an entire transaction being conducted

• Let’s do it together: Users will be prompted to input data at key points during the transaction (recommended)

• Try it: Users can complete an entire transaction on their own, with no additional instructions provided

Copyright © United Nations 39


Activity 1

Transaction Name: Create Asset

Transaction Code: AS01

Link to the uPerform simulation: http://unsapuperform.umoja.un.org/gm/folder-1.11.2478?originalContext=1.11.2592


http://unsapuperform.umoja.un.org/gm/folder-1.11.2478?originalContext=1.11.2592




Learning Checkpoint 1

Identify the correct features of fixed assets in Umoja.

Select all that apply.

A. Fixed assets are items that can be used for one reporting period

B. Fixed assets include intangible assets only

C. The utilization of fixed assets is spread across various reporting periods during the useful life of the asset

D. The depreciated/amortized value (Net Book Value) is documented in the balance sheet under Property, Plant and Equipment and Intangible Assets

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Identify the correct features of fixed assets in Umoja.


A. Fixed assets are items that can be used for one reporting period

B. Fixed assets include intangible assets only

C. The utilization of fixed assets is spread across various reporting periods during the useful life of the asset

D. The depreciated/amortized value (Net Book Value) is documented in the balance sheet under Property, Plant and Equipment and Intangible Assets

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Options C and D are correct answers. The utilization of fixed assets is spread across various reporting periods during the useful life of the asset and the depreciated/amortized value (Net Book Value) is documented in the balance sheet under Property, Plant and Equipment and Intangible Assets.


Module 1 Summary

The key points covered in this module are listed below:

• The Umoja Asset Accounting process described here is applicable to Peacekeeping and Special Political Missions that continue to use Galileo to manage most fixed assets, before the decommissioning of the Galileo system

• In the interim, Umoja ECC is only tracking Real Estate (including real estate under construction, excluding prefab buildings) and Intangible Assets

• Identify the T-code used to create, change display an Asset Master Record

• Umoja Asset Accounting encompasses the entire lifetime of an asset: master data maintenance, acquisition, depreciation, revision of useful life, impairment, retirement and transfer

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Agenda

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Course Introduction








Course Summary

Course Assessment

Course Survey



Module 2 Objectives


• Explain the asset capitalization process for standalone assets, assets under construction and finance leases

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Asset Accounting: Acquisition of Assets

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Revision of Useful Life

Impairment of Assets





This module will cover capitalization processes for:

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Standalone Assets Assets under

Construction (AuC)


Capitalization of Standalone Assets

Standalone assets are those for which no additional costs are anticipated and are capitalized at the time of receipt. There are two ways to procure standalone assets:

• Through the Material Master

– This is used for tangible assets such as real estate.

• Through the Service Master

– This is used for all intangible assets.

The capitalization process is as follows:

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Capitalization at Goods Receipt

Asset Master “Shell” Created at Purchase Req



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For standalone assets:

• The asset is procured by users in the Supply Chain function

• During the purchase requisition, the “shell” of the asset master data record is created. The selection of the items to be purchased generates the identification of the Asset Class and G/L account to be used for recording the asset

• At this point, the asset number is generated by the system

• After the Purchase Order (PO) has been approved, the account assignment of the asset master record is populated based on the PO





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The trigger for capitalization is the point where the goods or services are received:

• When Goods Receipts are created by users in the Supply Chain function, the system automatically post the accounting entries to debit the Asset G/L account that has been referred to in the PO

• When Service Entry Sheets (for service receipts) are created, the system automatically posts the accounting entries to debit the Asset G/L account that has been referred to in the PO. The Asset Accounting User uses the T-code AS02 to update the asset master record with the quantity of intangibles to “1”. The quantity needs to be updated because it is pre-populated with “0” when the user receives intangibles through the service master. In addition, the user confirms that the useful life is accurate

The corresponding accounting entries appears as follows:



Debit (+) Credit (-)

Asset GR/IR


Capitalization of Assets under Construction

The process to capitalize Assets under Construction (AuC) is as follows. This process involves both the Asset Accounting User and Senior Asset Accounting User:

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Create Internal Order

Procure Material and Services to Internal Order

Settle Internal Order

Reconcile Expenses

Create AuC Assess Percentage

of Completion Create Final Asset



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When a decision has been made to create an asset which will be built in house, the Asset Accounting User submits a request to create a new Internal Order for the project.

The Internal Order is used to collect service and material costs directly procured for the project.

Note: The value of Asset under Construction will be arrived at using the replacement cost methodology.



Reconcile Expenses Create Internal

Order



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When services and materials directly associated with the AuC are procured, the account assignment from the Shopping Cart must include the Internal Order.




Order



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During the year-end closing process, the items recorded in the Internal Order will be transferred to the responsible cost center by a “settlement”.

The Asset Accounting Senior User uses the T-code KO88 to settle the Internal Order.




Order



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On this screen, enter the following information: Internal Order number, Settlement Period, Fiscal Year.

Ensure that the Test Run box is checked to perform a test run. Then, when ready, uncheck the Test Run box to complete the settlement.




Order



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In PK missions, items may be issued from Galileo towards the AuC. These will be captured in a spreadsheet outside of Umoja.

At the end of the year, the Asset Accounting Senior User reconciles the amount captured on the external spreadsheet against:

• Costs captured on the Internal Order

• All items supplied from Galileo inventory and other labor costs




Order



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At the end of the year, the Technical Experts will assess the percentage completion of the asset.

Using calculations and standards from the Depreciated Replacement Cost Methodology, the AuC is valuated and the Asset Accounting Senior User makes a direct entry into Umoja to an AuC G/L account (non-budget consuming account).

At this time there will be no entry recorded in the Fixed Asset ledger.


of Completion Record Final Asset



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Following accounts will be debited with the value estimated in step 5:

• 27191014 FA Asset under Construction Building Cost Man

• 27195014 FA Asset under Construction Infrastructure CostMan

The credit will be posted to accounts specifically created for this posting. These accounts do not consume budget as the actual costs were captured in the internal order and in Galileo. The accounts created are:

• 71999090 SB Capital Cost to Asset under Construction

• 72199090 Official Travel Capital Cost to Asset Construction

• 74999090 Operating Expense Capital Cost Asset Construction

• 77299090 Consum Capital Cost to Asset under Construction

• 79989090 Other Exp Capital Cost to Asset under Construction





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The steps for making a direct entry in Umoja are as follows:

• Enter the T-code FV50 in the Command field

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Enter the appropriate data in the fields located in the Header section of the screen

• Enter the current date in the Document Date field

• Enter the year-end date in the Posting Date field

• Enter the Internal Order number Reference field

• Enter the name of the asset in the Doc.Header Text field

• Enter the correct currency type in the Currency field



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GL Account field D/C field (Debit/Credit) Amount field Fund field Business Area field Cost Center field Functional Area field Segment field Grant field Earmarked Fund field Earmarked Funds, Doc item field Profit Center field Text field


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• Enter the appropriate data for each G/L entry in the corresponding column fields.

These are the fields that need to be populated in the line field of G/L Document screen.

• GL Account field – AuC Account

• D/C field (Debit/Credit)

• Amount field

• Fund field

• Business Area field

• Cost Center field

• Functional Area field

Posting Key: 40 (Debit Entry) 50 (Credit Entry)

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Click the button to review the posting.

After reviewing the simulated posting, click the Save as Completed button. This will initiate the workflow for approval.






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The G/L documents for all asset transactions can be viewed using the T-code FB03.





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After asset under construction is completed, it is recognized as a final asset.

The Final Asset account needs to be created using the T-code AS01, by the Asset Accounting User. The following fields are required:

• Initial Screen: Asset Class and Company Code

• General Tab: Description, Quantity (always 1), check the Manage Historically box, Capitalized On date (if applicable)

• Time Dependent Tab: Cost Center, Fund, Grant (if applicable)

• Origin Tab: Vendor (if applicable)

• Net Worth Tab: Property Indicator

• Depreciation Area Tab: Useful life, Scrap value





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Then, the Asset Accounting Senior User uses the T-code F-90 to:

• Enter the Document and Posting dates

• Enter AA in the Document Type field

• Enter USD in the Currency/Rate field

• Enter the Internal Order number in Reference field

• Enter the data in the Period field


Final Asset AuC G/L Account





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In the first line item, use the posting key 70 to debit the final asset:

• Enter the final asset number

• Transaction type Z11

Click the Fast Data Entry button when completed.

Posting Key:

• 70 (Debit Asset)

• 50 (Credit Entry)





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In the next screen, fill in the following information: Amount, Quantity (always 1).

Click the More button to view additional information (derived from the asset master record).

In the second line item, use the posting key 50 to credit the AuC accounts.

Click the Fast Data Entry button when complete.





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In the third screen, fill in the required value in the following fields:

• Amount

• Fund

• Funds Center

Save the transaction when completed.

Note: Care should be taken to input data in this T-code as the Simulate option does not exist. Moreover this document will be posted by the responsible officer without workflow.





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Check the posting when completed.




Capitalization of Assets

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There are exceptional cases where a mission may contract out the construction of building to be completed within a year.

In this case, the above procedure is followed with the exception that the FV50 step is not needed. Instead, the Asset Accounting User uses the T-code F-90 to:

• 71999090 SB Capital Cost to Asset under Construction

• 72199090 Official Travel Capital Cost to Asset Construction

• 74999090 Operating Expense Capital Cost Asset Construction

• 77299090 Consum Capital Cost to Asset under Construction

• 79989090 Other Exp Capital Cost to Asset under Construction


Final Asset One of the following

Accounts


Capitalization: Grant-Related

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For grants projects that generate assets, a separate internal order will not be created. The WBSE that's linked to the grant will be used to capture costs.

The steps are exactly the same as previously, except in place of an Internal Order the WBSE will be used. In addition, the Asset Accounting Senior User uses the T-code CJ88 to settle the WBSE to the responsible cost center.



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In some cases, a mission may receive an in-kind donation of an asset that is not budgeted. A manual entry is used to debit the asset and credit revenue without consuming budget or cash. No Grant will be used for this solution. After capitalizing the fixed asset, the Facilities Planner in Real Estate will create the corresponding Real Estate objects and link the fixed asset.



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Then, the Asset Accounting User uses the T-code F-90 to:

• Enter the Document and Posting Dates

• Enter AA in the Document Type field

• Enter USD in the Currency/Rate field

• Enter the Grant number in Reference field

• Enter the data in the Period field


Final Asset Revenue Account



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In the first line item, use the posting key 70 to debit the final asset:

• Enter the final asset number

• Transaction type Z10

Click the Fast Data Entry button when completed.

Posting Key:

• 70 (Debit Asset)

• 50 (Credit Entry)



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In the next screen, fill in the following information: Amount, Quantity (always 1).

Click the More button to view additional information (derived from the asset master record).

In the second line item, use the posting key 50 to credit the revenue account. The account number will be provided during training.

Click the Fast Data Entry button when complete.



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In the third screen, fill in the required value in the following fields:

• Amount

• Fund

• Funds Center

Save the transaction when completed.

Note: Care should be taken to input data in this T-code as the Simulate option does not exist. Moreover this document will be posted by the responsible officer without workflow.



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Check the posting when completed.


Activity 1

Transaction Name: Capitalization of Asset under Construction

Transaction Code: F-90








When are AuC assessed to determine their percentage of completion?

Select the correct option.

A. At the end of the month

B. At the end of the quarter

C. At the end of six months

D. At the end of the year

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When are AuC assessed to determine their percentage of completion?


A. At the end of the month

B. At the end of the quarter

C. At the end of six months

D. At the end of the year

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Option D is the correct answer. This assessment is conducted at the end of the year.


Module 2 Summary


• Standalone assets are capitalized at the time of receipt

• For assets under construction, an Internal Order is created to track costs incurred in Umoja. A separate spreadsheet maintained outside the system is used to track the full cost of the AuC

• Using calculations and standards from the Depreciated Replacement Cost Methodology, the AuC is valuated and a direct entry is made into Umoja to an AuC G/L account

• After asset under construction is completed, it is recognized as a final asset and capitalized

• Asset master record is created in the Asset ledger

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Agenda

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Course Introduction








Course Summary

Course Assessment

Course Survey



Module 3 Objectives


• Run a depreciation run

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Asset Accounting: Depreciation of Assets

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Depreciation Review

UN will depreciate asset on monthly basis. Both Depreciation and Impairment Loss are recorded in the General Ledger when a depreciation run is completed at the end of the month. The accounting entries that will be posted are:

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Impairment Loss

Depreciation


Depreciation Expense

Accumulated Depreciation

(Balance Sheet)


Impairment Loss

Accumulated Impairment

(Balance Sheet)

Note: All Asset Accounting transactions (example recording of new asset, shell record, retirement of the asset) post immediately in the General Ledger (G/L) except Depreciation and Impairment.


Modes for Depreciation Run

Umoja can perform four depreciation runs. Planned Posting Run will be performed at each month end, others will be performed on need basis.

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Planned Posting Run

Re-Run Unplanned Posting Run

Restart Run


Planned Posting Run

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Planned Posting Run


Restart Run

The UN will perform a depreciation run at the end of each month, as part of the month-end closing process. Umoja checks that a prior-month depreciation run has been posted before allowing the user to post a current-month depreciation.

For example, processing of the depreciation run for the month of October can only take place after all depreciation postings/runs up to September are successfully completed.


Re-Run

89

Planned Posting Run


Restart Run

In case depreciation has to be re-run, it can only be done for the last period performed.

The system will only consider changes that have taken place in the asset register since the last run.

It will post depreciation amounts that were not posted in previous runs.


Restart Run

90

Planned Posting Run


Restart Run

The restart run option will be performed when the system was stalled and the depreciation run could not be completed.


The unplanned posting run option is generally not used. It can be used when running depreciation out of sequence.

For example, executing the depreciation run for December

when the last run was performed for September.

Unplanned Posting Run

91

Planned Posting Run


Restart Run



The process to depreciate assets is as follows. This process involves the Financial Accounting Closing User:

92

Review and Prepare for

Depreciation Run

Confirm Depreciation

Mode

Run in Test Mode

and Foreground

Run in Test Mode and

Background

Verify Depreciation

Amounts

Perform Actual Run

Review Postings



93


Depreciation Run


Mode


Foreground

Run in Test Mode and Background

Verify Depreciation

Amounts

The Financial Accounting Closing User reviews and finalizes any changes to the depreciation run. Note that the depreciation run is always performed at company code level, in UNHQ only. Missions will be required to ensure that the fixed asset master record are complete, have correct data, impairment, adjustments to useful lives etc. have been recorded before the run is performed.



94

Navigate to the Depreciation Posting Run screen using the T-code AFAB. • Enter the required year in the Fiscal Year field • Enter the required period in the Posting Period field

Select the Planned posting run option under Reason for posting run Select the List assets option under Further options • Select the optional fields Test Run, Error

Analysis under Parameters for Test Run Click the Execute button to perform a test run.

1

2

3

4

5

1

2

3

4

5


Depreciation Run


Mode


Foreground


Verify Depreciation

Amounts



95

A simulation is run in the foreground.

Note that the system limits depreciation run to the first 1000 assets.

The status of the depreciation run is then displayed. If there are any errors, click the Error List button to review them.


Depreciation Run


Mode


Foreground


Verify Depreciation

Amounts

1

1

Note: Normally no error will be reported as Umoja will not allow documents to be posted which are not complete in all respects.



96

If there are no errors, the text run will be completely successfully.



97

After errors have been rectified, run the simulation in the background for all assets.

• Click the Back button. To run it in the background, click the Program menu, then run in Background

• Click the System menu. A popup window appears. Select LOCL as the Output Device and click OK

Then, click the Immediate button and the Save button.


Depreciation Run


Mode


Foreground


Verify Depreciation

Amounts

1

1

2 2



98

After the job is performed , check it by click the System menu and Own Jobs. Then, click the Spool button.


Depreciation Run


Mode


Foreground


Verify Depreciation

Amounts



99

Review the report in the Type column. Click the Job Log button to view errors and description.


Depreciation Run


Mode


Foreground


Verify Depreciation

Amounts



100

After all checks are complete and no errors exist, click the Back button to go to the Depreciation Posting Run screen.

• Uncheck Test Run under Parameters for Test Run

Perform the same steps for the background run

Note that this will run as an actual posting.

Perform Actual

Run Review Postings

1

1



101

Review depreciation postings. Monthly depreciation is shown as Ordinary Depreciation and Impairment is shown as Special Depreciation. To search for previous depreciation runs executed by the current user, use the T-code SMX.

Perform Actual

Run Review Postings


Activity 1

Transaction Name: Depreciation

Transaction Code: AFAB








UN will perform a depreciation run at the end of each _________.

Fill in the blank with the correct option.

A. Year

B. Period

C. Day

D. Month

103



104

Fill in the blank with the correct option.

Option D is the correct answer. UN will perform a depreciation run at the end of each month, as part of the month-end closing process.

UN will perform a depreciation run at the end of each _________.

A. Year

B. Period

C. Day

D. Month



What is the correct order of activities to successfully perform a monthly depreciation run in Umoja?


A. Perform actual depreciation run> Perform depreciation run in test mode in the foreground processing > Perform depreciation run in test mode in background for all assets

B. Perform depreciation run in test mode in the foreground processing > Perform actual depreciation run > Perform depreciation run in test mode in background for all assets

C. Perform depreciation run in test mode in the foreground processing > Perform depreciation run in test mode in background for all assets > Perform actual depreciation run

105



106

What is the correct order of activities to successfully perform a monthly depreciation run in Umoja?


A. Perform actual depreciation run> Perform depreciation run in test mode in the foreground processing > Perform depreciation run in test mode in background for all assets

B. Perform depreciation run in test mode in the foreground processing > Perform actual depreciation run > Perform depreciation run in test mode in background for all assets

C. Perform depreciation run in test mode in the foreground processing > Perform depreciation run in test mode in background for all assets > Perform actual depreciation run

Option C is the correct answer.


Module 3 Summary


• The Depreciation and Impairment Loss are both recorded when a depreciation run is completed at the end of the month

• In Umoja, a depreciation run can be performed in four modes – Re-Run, Planned Posting Run, Unplanned Posting Run and Restart Run

• The Depreciation Run is performed using the T-code AFAB

107


Agenda

108

Course Introduction








Course Summary

Course Assessment

Course Survey



Module 4 Objectives


• Impair a fixed asset

109


Asset Accounting: Impairment of Assets

110









Impairment of Fixed Asset Review

According to IPSAS, ongoing impairment reviews will occur when there is an event which can reduce the value of the asset compared to the book value. Impairment could be noted during the Asset verification exercise.

Per UN policy, an annual impairment review will be performed on all individual items of Plant, Property and Equipment (PPE) over USD 100,000.

111

An Accident or Natural Disaster

An Asset Verification Exercise


Impairment of Fixed Asset Review

112

Once the impairment values are accounted for and/or useful lives are changed to new estimated values, the remaining NBV is depreciated over the remaining useful lives.

Debit (-) Credit (+)

Impairment of Fixed Assets

Accumulated Impairment

(Balance Sheet)

The following accounting entry for Impairment is recorded in the General Ledger during the monthly depreciation run:


Impairment of Fixed Asset

The process to impair assets is as follows. This process involves the Senior Asset Accounting User:

113

Receive Information on

Impairment

Post Impairment

Value

Review the Impaired Value

Reverse the Posting if due to

Error

Revise Useful Life

Review the Fixed Asset

Posted



114


Impairment

Post Impairment

Value



Error

Revise Useful Life

When an asset has been impaired, the Asset Accounting Senior User is informed to record it in the asset master record. In Umoja impairment is considered as an Unplanned Depreciation. Thus the screens in this section contain “Unplanned Depreciation” in the header. Within the Unplanned Depreciation screen, Transaction Types called “Special Depreciation” indicate impairment. Thus on the Asset Explorer screen, the user will find the impairment values in the “Special Depreciation” line. Transaction type 620 and 630 are used to record impairment. Transaction 620 relates to assets acquired in previous calendar year while 630 relates to asset acquired in current calendar year. For example, If an asset acquired in December 2013 is impaired in January 2014, transaction 620 will be used even though both December 2013 and January 2014 fall in PK fiscal year.


To post the impairment value, enter the T-code ABAA. On the Unplanned Depreciation initial screen, enter the following details: • Enter the relevant asset number in the Asset Number field • Enter the relevant asset sub-number in the Asset Sub-Number field if any • Enter a relevant approval document date in the Document Date field • Enter date that the impairment will be effective from in the Posting Date field • Enter Transaction type: • Assets acquired in the prior year: 620 • Assets acquired in the current year: 630


115

1

2

3

4

5

1

2

3

4

5


Impairment

Post Impairment

Value



Error

Revise Useful Life


On the next screen, enter the posting data: • Enter the impairment amount in the Amount Posted field

Click the Line Items button. The impairment amount shows up in this screen. Note the Transaction Type and Amount. To post the impairment, click the Save button. A document number is generated.

There is no workflow in this T-code.


116

1

2

3


Impairment

Post Impairment

Value



Error

Revise Useful Life

1

2

3



117

Using the T-code AW01N, review the Special depreciation value in the Asset Explorer.


Impairment

Post Impairment

Value



Error

Revise Useful Life



118

If the postings are not correct, the previous posting can be reversed using the T-code AB08.


Impairment

Post Impairment

Value



Error

Revise Useful Life



119

The Asset Reviewer revises the estimated useful life of the asset in the asset master record using the T-code AS02. Click the Depreciation Area tab and update the Useful Life field.


Impairment

Post Impairment

Value



Error

Revise Useful Life



120

In order for the useful life change affect prospectively only, a new interval needs to be created with a start date of the first of the month in which the new useful life should take effect. In order to create a new interval, double-click the useful life field. Click the More Intervals button, then the Add Interval button. Insert the interval start date and new useful life. Note that the remaining useful life doesn't change until the end of the year.


Impairment

Post Impairment

Value



Error

Revise Useful Life



121

If the useful life has been adjusted, use the T-code AW01N to verify that the Ordinary depreciation amount is adjusted based on the change in useful life.


Posted


Activity 1

Transaction Name: Impairment of Assets

Transaction Code: ABAA








Which of the following events can be considered as an impairment event?

A. A natural disaster

B. Results from a periodic test or an asset verification exercise

C. A man-made calamity

D. An accident

123




124

Option A, B and D are the correct answers. A natural disaster, accident or results from a periodic test or asset verification exercise are considered to be impairment events.


Which of the following events can be considered as an impairment event?

A. A natural disaster

B. Results from a periodic test or an asset verification exercise

C. A man-made calamity

D. An accident


Module 4 Summary


• Run the T-code ABAA to post an impairment value

125


Agenda

126

Course Introduction








Course Summary

Course Assessment

Course Survey



Module 5 Objectives


• Retire a fixed asset by donation/scrapping and sale

127


Asset Accounting: Retirement of Assets

128









Retirement of Fixed Assets

129

The Asset Retirement process involves the sale, donation or scrapping of a fixed asset. Some of the key points are as follows:

• After the asset has been approved for retirement, a notification is sent to the Asset Accounting Senior User

• Once notified, the Asset Accounting Senior User identifies the asset that needs to be retired in the Accounting system, the portion of the asset (if partial disposal) and the effective date of the transaction (sale, donation or scrapping)


Retirement of Fixed Assets

130

Sale: If the retirement is through sale to a customer (whether on a profit or loss) it is performed through the Standard Order process in the Sales and Distribution module and manually entered in the Fixed Asset module.

Donation/Scrapping: When assets are being donated or scrapped, the transaction is manually entered in the Fixed Asset module and the system calculates the losses and posts these entries automatically in the G/L.

Note: In the interim, Umoja will track only real estate (including Real Estate under Construction, excluding prefab buildings) and intangible assets.


Retirement of Fixed Assets: Process

131

The process to retire assets by donation/scrapping or sale is as follows. This process involves the Senior Asset Accounting User:

Receiving Information

on Retirement

Reverse the Posting if due

to Error


Posted

Post Retirement


If the asset retirement is through scrapping of the fixed asset (retirement at NBV), the entire NBV as on the date of the scrapping is recognized as a loss.

132

An example of the accounting entry for the Asset donation for an asset which cost $100 and with a NBV of $8 would be as follows:

Retire Fixed Asset by Scrapping or Donation

Loss on Asset Scrapping


Asset Cost


$8.00

$92.00

$100.00



If the asset retirement is through donation to another UN agency, a host country or other donation recipient, the accounting entries are similar to the scrapping of a fixed asset at NBV, save for the G/L accounts which will be different.

133

An example of the accounting entry in the Fixed Asset module for the asset donation for an asset which costs $100 and with a NBV of $92 would appear as follows:

Loss on Asset Donation


Asset Cost


$8.00

$92.00

$100.00



134


on Retirement

Post Retirement


to Error


Posted

When an asset has been retired, the Asset Accounting Senior User is informed to take action.



135


on Retirement

Post Retirement


to Error


Posted

To retire fixed asset by scrapping or donation, use the T-code ABAVN.

Enter the asset number in the Asset field

Click the Transaction Data tab.

• Enter the approval date in the Document Date field

• Enter the date in the Posting Date field

• Enter the posting date in the Asset Value Date field

• Enter relevant text in the Text field and press Enter

1

1

2

2



136


on Retirement

Post Retirement


to Error


Posted

1. Click the Additional Details tab. Enter the following details and press Enter:

• Enter the posting period in the Posting Period field

• Enter the transaction type in the Transaction Type field

Note: For scrapping use 200 for prior calendar year acquisition; 250 for current calendar-year acquisition.

For donation use Z20 for prior calendar year acquisition and Z25 for current calendar-year acquisition

• Enter the reference number in the Reference field

3

3



137


on Retirement

Post Retirement


to Error


Posted

1. Click the Simulate button to run the post as a simulation

2. Click the Save button to run the transaction when it is ready to post. At this point, a document number is generated.

There is no workflow for this transaction.

4

4 5

5



138


on Retirement

Post Retirement


to Error


Posted

If the postings are not correct, the previous posting needs to be reversed using the T-code AB08 to find and reverse any transactions such impairment, transfer or retirement.



139


on Retirement

Post Retirement


to Error


Posted

Use the T-code AW01N to review the asset value. Double-click a transaction to review it.



140


on Retirement

Post Retirement


to Error


Posted

Review the accounting documents. Alternatively, this screen can also be accessed using the T-code FB03 and the document number generated.



141


on Retirement

Post Retirement


to Error


Posted

Click the General Ledger button to view the G/L account documents.


Retire Fixed Asset by Sale

If the retirement is a sale with a profit or loss, the asset sale would be performed through the Standard Order process in the Sales and Distribution module.

In the transactional screen in Umoja, the Sales Processor enters the amount of consideration that will be received on the sale of the asset. The system then posts the debit to the customer account (receivable). The entry is balanced to default suspense account (69101020), as the Sales and Distribution module cannot directly access the individual records of the Fixed Asset module.

142

As shown below, the accounting entry is balanced to default the suspense account, as the Sales and Distribution module cannot directly access the individual records of the Fixed Asset module.

Customer

Fixed Asset Sale – Suspense (Balance Sheet)


$5.00

$5.00


Asset Cost

Subsequently, the Asset Accounting Senior User records the reduction of the assets against the suspense account (69101020). The system automatically calculates the gains/losses.

143

Accordingly, the accounting entry (net effect) for an asset, which costs $100 and with a NBV of $8 and sold for $5 would be as follows:

If the asset was sold for $15, then a credit entry (Gain of $7) would be posted instead of a loss.


Fixed Asset Sale – Suspense (Balance Sheet)


Loss on Sale (Retirement)


$5.00

$92.00

$3.00

$100.00



144


on Retirement

Post Retirement


to Error


Posted

When an asset has been retired, the Asset Accounting Senior User is informed to take action.



145


on Retirement

Post Retirement


to Error


Posted

To retire fixed asset by sale, use the T-code ABAON.

Click the Transaction Data tab. Enter the following details and press Enter:

• Enter the date in the Document Date field

• Enter the date in the Posting Date field

• Enter the revenue amount in the Manual Revenue field

1

1



146


on Retirement

Post Retirement


to Error


Posted

1. Click the Simulate button to run the post as a simulation

2. Click the Save button to run the transaction when it is ready to post

2

2

3

3



147


on Retirement

Post Retirement


to Error


Posted

If the postings are not correct, the previous posting needs to be reversed using the T-code AB08 to find and reverse any transactions such impairment, transfer, retirement.



148


on Retirement

Post Retirement


to Error


Posted

Use the T-code AW01N to review the asset value. Double-click the transaction to review the asset accounting and G/L documents.


Activity 1

Transaction Name: Retirement of Assets by Scrapping

Transaction Code: ABAVN








In which of the following cases are accounting entries considered similar to the scrapping of a fixed asset at NBV?

A. If the asset retirement is through donation to another UN agency

B. If the asset retirement is through donation to a host country

C. If the asset retirement is not through donation to a host country

D. If the asset retirement is not through donation to another UN agency

150




151

Option A and B are the correct answers. If the asset retirement is through donation to another UN agency or a host country, the accounting entries are similar to the scrapping of a fixed asset at NBV.

In which of the following cases are accounting entries considered similar to the scrapping of a fixed asset at NBV?


A. If the asset retirement is through donation to another UN agency

B. If the asset retirement is through donation to a host country

C. If the asset retirement is not through donation to a host country

D. If the asset retirement is not through donation to another UN agency


Module 5 Summary


• Retirement of fixed assets can be by donation or scrapping or by sale

• To retire fixed asset by scrapping or donation, use the T-code ABAVN

• To retire fixed asset by sale, use the T-code ABAON

152


Agenda

153

Course Introduction








Course Summary

Course Assessment

Course Survey



Asset Accounting: Transfer of Assets

154









Module 6 Objectives


• Transfer a fixed asset

155


Transfer Fixed Assets

156

Receives a notification on completion of a

transfer

Identifies assets that have been

transferred

Asset Accounting Senior User

The Asset Transfer process involves physical movement of fixed assets, or the transfer of ownership for real estate and intangible assets. In UN, transfer of assets involves the following scenarios:

• Transfer of assets from one mission to another mission

• Transfer of assets between grants

• Transfer of assets between Peacekeeping and Regular Budget Projects


Accounting Entries

157

An example of accounting entry in the transferor’s books:

Accounting documents are created when the transfer crosses funds, business areas, segments or grants. For transfers across funds, business areas, segments or grants, a Financial Accounting posting will be automatically created to record the transfer at NBV only. The receiving fund is charged any future depreciation expense. The accounting entries for the transfer of assets would appear as follows:

An example of accounting entry in the transferee’s books:

Transfer between funds – fixed assets – out (Expense)


Asset Cost


$70.00

$30.00

$100.00

Asset (new)


Transfer between funds – fixed assets – in (Revenue)


$100.00

$30.00

$70.00


Transfer of Assets: Process

The process to transfer assets is as follows. This process involves the Senior Asset Accounting User:

158


Transfer

Create Asset and Post Transfer

Review the New Asset

Posted


Transfer of Assets: Receive Information

159

The Asset Accounting Senior User:

• Receives a notification informing them of the completion of the physical transfer, asset details and the dates of the asset transfer

• Identifies the assets that have been transferred

• Creates a new asset master record for the transferee’s books. The new asset master will contain the new description, location, cost center and fund information. The new asset master will also store the reference of the original asset from the transferor’s books


Transfer



Posted


Transfer of Assets: Enter Asset Number

160

Step 2: The new Asset Master Record can be created directly on the Transfer screen. To transfer a fixed asset, enter the T-code ABUMN.

• Enter the asset number in the Asset

field

• Click the Transaction Data tab

1

2

2

1


Transfer



Posted


Transfer of Assets: Create Asset

161

In the Transaction Data tab enter the following details and press Enter:

• Enter a relevant document date in the Document Date field

• Enter a transfer recognized date in the Posting Date field

• If a new Asset Master Record has been created, select Exiting Asset and enter the asset number

• If a new Asset Master Record has not been created, select New Asset and click the Master Data button

1

2

4

3

1

2

4

3

4


Transfer



Posted



162

When creating a new Master Data from the Transfer screen, most information is prepopulated based on existing asset.

The user can click the Additional Data button to go to the change master data screen. This is the same as using T-code AS01 (to create master data record).


Transfer



Posted



163

The only information that needs to be entered are: fund, grant and cost center. All other information will be derived.

Click the Save icon to save the record. Once this record is saved, a new asset master number is created by the system.


Transfer



Posted


Transfer of Assets: Post Transfer

164

To transfer a fixed asset:

• Click the Additional Details tab

• Enter the Posting Period

• Enter Z1 as the budget relevant value and Z2 as the non-budget relevant value in the Transfer Variant field

• Click the Simulate button to run the post as a simulation. It is possible to change the layout on the next screen to include the Fund information

1

1

2

4

2

4

3

3


Transfer



Posted


Transfer of Assets: Review the New Asset Posted

165

When ready to post, click the Save button to run the transaction. The new asset master record can be checked using the T-code AS03.


Transfer



Posted


Transfer of Assets: Review the New Asset Posted

166

Click the Other Ledger button and select FM Document to verify the entry for Fund balancing.


Transfer



Posted


Activity 1

Transaction Name: Transfer of Assets

Transaction Code: ABUMN








In UN, transfer of assets involves which of the following scenarios?


A. Transfer of assets from one mission project to another project of the same mission

B. Transfer of assets between multiple missions

C. Transfer of assets between Peacekeeping and Regular Budget Projects

D. Partial transfer of assets by proportion of the acquisition cost

168



169


Option C is the correct answer. In UN, transfer of assets involves transfer between Peacekeeping and Regular Budget Projects.

In UN, transfer of assets involves which of the following scenarios?

A. Transfer of assets from one mission project to another project of the same mission

B. Transfer of assets between multiple missions

C. Transfer of assets between Peacekeeping and Regular Budget Projects

D. Partial transfer of assets by proportion of the acquisition cost


Module 6 Summary


• The Asset Transfer process involves physical movement of fixed assets, or the transfer of ownership for real estate and intangible assets

• Accounting documents are created when the transfer crosses funds, business areas, segments or grants

• The new asset master will contain the new description, location, cost center and fund information. The new asset master will also store the reference of the original asset from the transferor’s books

• When creating a new Master Data from the Transfer screen, most information is prepopulated based on existing asset

• To transfer a fixed asset, use the T-code ABUMN

170


Agenda

171

Course Introduction








Course Summary

Course Assessment

Course Survey



Module 7 Objectives


• Run the reports related to Asset Accounting

172


Reports

The reports related to Asset Accounting are below:

Note: The selection of data chosen for each report can be set in the initial screen.

173

Asset Balances

Unplanned Depreciation

Asset Master Validation

Ordinary Depreciation

Asset Acquisitions, Retirements, Transfers, Transactions

Changes to Asset Master Records

Asset History Sheet

Copyright © United Nations Copyright © United Nations 174

This report displays the values of all assets in a depreciation area.

Asset Balances Report

The user can filter and customize this report based on how he or she would like to view assets. To generate this report, use the T-code S_ALR_87011963.


This report is the most important and most comprehensive asset report for the year-end closing or for an interim financial statement.

Asset History Sheet

This report contains information from opening balances to the end of the year. To generate this report, use the T-code S_ALR_87011990.


This report displays the value of ordinary depreciation of assets for a fiscal year.

Ordinary Depreciation

To generate this report, use the T-code S_ALR_87012006.


This report displays the value of unplanned depreciation of assets for a fiscal year.

Unplanned Depreciation

To generate this report, use the T-code S_ALR_87012008.


This report lists the changes to the Asset Master Record.

Changes to Asset Master Records

To find the list of users who modified an asset master record, run the T-code AS03. Click the Environnent menu, Change documents and On asset.


The reports below list different transactions such as Asset Acquisitions, Retirements, Transfers.

Asset Transactions

Use the following T-codes for asset transaction reports: • All Asset Transactions: S_ALR_87012048 • Asset Acquisitions: S_ALR_87012050 • Asset Retirements: S_ALR_87012052 • Asset Transfers: S_ALR_87012054


In this example, we have used the T-code S_ALR_87012050 to display the Asset Acquisitions report.

Asset Transactions


Asset Master Validation

This report displays all relevant asset master fields, including linkages to real estate objects for validation.

To view all UN assets in the Umoja ECC system, open the Asset Master Validation Report using the T-code ZAAVALAS. This displays all relevant asset master fields, including linkages to real estate objects for validation.



Which of the following reports are correctly defined?


A. Asset Balances Report: Displays the values of all assets in a depreciation area.

B. Unplanned Depreciation Report: Displays the value of ordinary depreciation of assets for a fiscal year.

C. Asset History Sheet: Displays the changes to asset master records.

D. Asset Master Validation: Displays all relevant asset master fields, including linkages to real estate objects for validation.

182



Which of the following reports are correctly defined?


A. Asset Balances Report: Displays the values of all assets in a depreciation area.

B. Unplanned Depreciation Report: Displays the value of ordinary depreciation of assets for a fiscal year.

C. Asset History Sheet: Displays the changes to asset master records.

D. Asset Master Validation: Displays all relevant asset master fields, including linkages to real estate objects for validation.

183

Option A and C are the correct options. Unplanned Depreciation Report displays the value of unplanned depreciation of assets for a fiscal year. Asset History Sheet is the most important and most comprehensive asset report for the year-end closing or for an interim financial statement.


Module 7 Summary


• To generate an Asset Balances Report, use the T-code S_ALR_87011963

• To generate an Asset History Sheet, use the T-code S_ALR_87011990

• To generate an Ordinary Depreciation report, use the T-code S_ALR_87012006

• To generate an Unplanned Depreciation report, use the T-code S_ALR_87012008

• To view changes to Asset Master Records, use the T-code AS03

• To view Asset Transactions reports, use the T-codes S_ALR_87012048, S_ALR_87012050, S_ALR_87012052 and S_ALR_87012054

• To generate an Asset Master Validation report, use the T-code ZAAVALAS

184


Agenda

185

Course Introduction



Module 3: Depreciation





Course Summary

Course Assessment

Course Survey



Course Summary

186

The key points covered in this course are listed below:

• Umoja Asset Accounting is an interim process applicable to Peacekeeping and Special Political Missions that continue to use Galileo to manage most fixed assets

• Asset Accounting always refers to the fiscal year

• Asset Accounting encompasses the entire lifetime of the asset. It begins with the maintenance of the asset master data. The asset lifetime is accounted from the initial acquisition through its retirement or transfer

• A depreciation run can be performed in four modes including Re-Run, Planned Posting Run, Unplanned Posting Run and Restart Run

• Ongoing impairment reviews occur when there is an impairment event and during asset verification exercises

• Fixed assets can be retired through scrapping/donation or sale • Assets that have been transferred need to be identified and a

new asset master record is created for the transferee’s books

• A range of reports associated with Asset Accounting can be run in Umoja


Agenda

187

Course Introduction








Course Summary

Course Assessment

Course Survey



Course Assessment

Now that you have completed all the modules in this course, you can test your knowledge by completing the Course Assessment.

To receive credit for completing this course, you must pass this assessment with a minimum score of 90%.

To complete the assessment you must return to the Learning Management System:

1. Log into Inspira

2. Navigate to Main Menu -> Self-Service -> Learning -> My Learning

3. Search for the name of the course under the My Learning Activities section

4. Click the Start link of the course assessment

5. Click the Submit button once you have completed the assessment

188


Agenda

189

Course Introduction








Course Summary

Course Assessment

Course Survey



Course Survey

190

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Umoja Asset Accounting Process course.

191

Sap Fi Asset Accounting Process

Documents

Transcript of Sap Fi Asset Accounting Process