Regular Board Meeting

December 5th, 2019

Santa Maria/Santa Barbara County Continuum of Care

Public Comment

Approval of the Agenda

Item III.A.

Approval of Minutes from October 28th Meeting

Item IV.A

Census 2020 Efforts

Item V.A.

Census 2020 Complete Count Committee Work

• The number of people responding to the Census has been going down from nearly 80% in 1970 to little more that 60% in 2010

• The Census Bureau is using new technology to try to cut costs since the cost to count each household has gone from $16 per household in 1970 to $92 in 2010-specifically the use of an online form

• There will be 200,000 fewer Census workers knocking on doors to follow-up on those who do not respond-this matters as temporary Census workers generally know where to look for individuals who may be undercounted

2020 Census-What’s Different

Hard-to-Count Populations

• Young children • Racial and ethnic minorities• Non-English speakers • Low income persons• Persons experiencing homelessness• Undocumented immigrants• Highly mobile persons• Persons who distrust the government• LGBTQ persons• Persons with mental or physical disabilities • Elderly persons who do not live in traditional housing

County-Wide Map of Areas Identified as Hard to Count

What the Census means for Santa Barbara County• Local nonprofits and government programs could receive less funding if there

is an undercount of residents.

• If individuals in SB County are not accurately counted in 2020, it could result in a loss of approximately $43 million/year for ten years.

• Census count is used for state & local redistricting.

• Santa Barbara County has many populations that have been historically hard-to-count.

• County will be impacted because it includes a number of hard to count Census tracts.

Purpose of Complete Count Committees

• Utilize local knowledge, influence, and resources to educate communities as well as sectors and promote the census through locally based, targeted outreach efforts.

• Provide a vehicle for coordinating and nurturing cooperative efforts between state, local governments, communities; and the Census Bureau.

Santa Barbara County Complete Count Sub-Committees• Local Government and State Partners• Philanthropic• Special Focus

• 0-5 populations• Disability Access• Homeless• Senior Citizens• Business and Economic• Faith-Based

• Family Resources & Housing

Authority• Public Health Sector & Education• Marketing• Messaging to Undocumented and

Immigrants

Overarching Goal of Implementation Plan

Engage in active outreach and ensure the full participation by the hard-to-count and most vulnerable residents, ensuring that all of Santa Barbara County residents are counted.

• Strategic Goal 1: Community resources, such as cities and community-based organizations, are engaged and coordinated in developing and executing the Census 2020 Complete Count outreach efforts ensuring broad regional participation.

• Strategic Goal 2: Increase community member awareness about the importance of the census and build trust about the Census 2020 through a comprehensive, multi-lingual, multi-modal communication campaign.

• Strategic Goal 3: Actively outreach to the hard-to-count populations through education and engagement.

• Strategic Goal 4: Support every community member participation in the Census 2020 by eliminating barriers to access.

Implementation Plan Goals

Timeline

Sept. 2019Oct. 2019

4th Qtr. 2019 1st Qtr. 2020 Apr. 2020 June 2020

Implementation Plan Implement Plan & Engage Community Monitor Daily Updates and Re-Engage

Implementation Plan Due to State: 10/30 Census Enumeration Period

Key Census Dates

•Invitation to respond online to 2020 Census

2020

•Reminder letter sent out

2020 •Reminder postcard

2020

•A reminder letter

•Paper questionnaire

2020 •Final reminder postcard

•Follow-up in person if no response

2020

March 12-20

March 16-24

March 26-April

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April 8-16

April 20-27

If individuals haven’t responded yet

So How Can You Help?

• If you are an individual, fill out the form online and encourage anyone and everyone to fill it out. There are no barriers in order to be counted.

• If you work for a non-profit, connect with the County’s Complete Count Steering Committee to get materials and resources to outreach to your community.

• If you area leader in a non-profit, educate your employees and those around you as well as using your platform to educate your neighbors and clients.

• Visit: santabarbaracountycensus.org for more Information, utilize tools and sign up for updates.

Phase II Update

Item V.B.

Update on New State Funding Sources

Item VI.A.

State of CaliforniaHomeless Housing, Assistance and

Prevention Program (HHAP)

County of Santa Barbara Community Services DepartmentHousing and Community Development Division

Background

Regulations: Part 1 of Division 31 of the Health and Safety Code Chapter 6 Section 50218, authorized by AB 101

Description: One- time flexible block grants intended to expand and develop local capacity to address their immediate homeless challenges informed by a best practices framework focused on moving homeless individuals and families into permanent housing and supporting the efforts of those individuals and families to maintain their permanent housing.

Funding: Through Cities, Counties and Continuum of Care based on the 2019 PIT Count

State Administrator: Business, Consumer Services and Housing Agency (BCSHA) with input from the Homeless Coordinating and Financing Council

Local Administrator: Housing and Community Development (HCD) is the Administrative Entity for the Continuum of Care

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Estimated Funding for Santa Barbara County and Santa Maria/ Santa Barbara County CoC

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Component Funding

Block 1 - $175 million divided by % of PIT for Counties $2,100,000$2,300,000Block 2 - $190 million divided by % of PIT for CoC

Block 3 - $275 million to Cities with population of 300,000 +

n/a

Total$4,400,000

Eligible Uses – Evidence Based Solutions

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Program requires grantees to expend funds on evidence-based solutions that address and prevent homelessness among eligible populations(HSC 50219)c)(1-8):

1. Rental Assistance and Rapid Re-Housing

2. Operating Subsidies (including operating reserves) in new and existing affordable or supportive housing units, emergency shelters and navigation centers.

3. Incentives to Landlords (including, but not limited to, security deposits and holding fees)

4. Outreach and Coordination (which may include access to job programs) to assist vulnerable populations in accessing permanent housing stability in supportive housing

Eligible Uses – Evidence Based Solutions

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Program requires grantees to expend funds on evidence-based solutions that address and prevent homelessness among eligible populations(HSC 50219)c)(1-8):

5. Delivery of permanent housing

6. Innovative housing solutions (such as hotel and motel conversions)

7. Prevention and shelter diversion to permanent housing

8. New navigation centers and emergency shelters based on demonstrated need

Additional Uses

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Mandates on eligible uses of program funds HSC 50219 (d) and (e)

▪ Youth Set Aside – At least 8% for services to meet the needs of homeless youth population - HSC 50218(b)

▪ Regional Planning - 5% may be used to develop a Strategic Homeless Plan or for infrastructure development to support Coordinated Entry Systems (CES) and Homeless Management Information Systems (HMIS).

▪ Administrative Costs - 7% on administrative costs incurred by city, county, or CoC to administer program

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HHAP Funding Categories CoC

Estimated Funding Award based on 2019

Point in Time Count $2,300,000

Youth Set Aside (8%) $184,000

Administrative Costs (7%) $161,000

System Support Allocation (5%) $115,000

Remaining Funds $1,840,000

Threshold criteria to apply

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❖ Demonstrate Coordination with Jurisdictions

❖ Identification of all funds currently being used to provide housing and homeless services

❖ Assessment of existing programs and gaps analysis

❖ Identification of how funds requested will complement existing investments and close gaps.

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❖ List of measurable goals including percentage placed in permanent housing

❖ Data on the demographics and characteristics of homeless population (HMIS and PIT)

❖ Coordinated Entry System and HMIS

Threshold criteria to apply

Continuum of Care HHAP Timeline• December 20 Deadline to submit list of funding

dedicated to homelessness:

• Collect all funding to dedicated to homelessness being received (all direct grants); template will be sent:

• Information needed: Amount, Source, Start and End Date

• Examples of funding sources: PATH, SSVF, RHY, FUP, VASH, GPD, SAMHSA, Local Governmental Agency Awards, Local Foundation Awards

• Submit to Lucille by December 20th

• January 9 CES quarterly meeting; discuss coordination

• January 16 Planning quarterly meeting:

• Provide recommendations for funding availability by component after reviewing existing funding resources, population data, and gaps analysis, as well as Phase II draft

• Define measurable goals

• January 30 Rank & Review: • Align General Rank and Review Policies with

funder requirements• Draft scoring tools

• February 5 Elected leaders meeting; discuss Phase II

• February 6 CoC Board meeting:• Approve NOFA guidance and Rank & Review

recommendations

• February 11 Board of Supervisors Approval of Application

• February 13 State application submitted

• February 17 NOFA released

• February 25 Bidders Workshop

• March 12 Application Deadline

• March 23 Rank & Review

• April 2 CoC Board reviews/approves awards

• June 2025 Deadline to expend funds

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Program Contacts

Kimberlee AlbersHomeless Assistance Programs Manager805-560-1090kalbers@co.santa-barbara.ca.us

Lucille Boss Housing Program Specialist Sr.805-568-3533lboss@co.santa-barbara.ca.us

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MOU between the Housing Authority of the County of

Santa Barbara Department of Social Services, and CoC

Item VI.B.

CoC Board Officer Nominations and Elections

Item VII.A.

CoC Board Officer Nominations and Elections

• CoC Board Officer positions (Chair, Vice Chair, and Secretary) will be elected for two-year terms by a majority vote of those CoC Board Members present.

• For each position, there will be an open nomination process. Motions will be entertained and voted upon separately for each position.

1. Chair• Discussion: interest/nominations• Motion• Vote

2. Vice Chair• Discussion: interest/nominations• Motion• Vote

3. Secretary• Discussion: interest/nominations• Motion• Vote

CoC Board and Committee Calendar: 2020

Item VII.B.

Staff Report

Item VII.C.

Staff Report

Quarterly Monitoring Report

Item VII.D.

Upcoming Meetings, Trainings, and Events

Visit http://countyofsb.org/housing/

homlessassistance/agendas-minutes.sbc

for a complete, up-to-date calendar!

• December 10th: CoC Tech/HMIS Committee Meeting

• January 29th: Point-in-Time Count