Sanggunian Orientation for General Elections 2009
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Transcript of Sanggunian Orientation for General Elections 2009
Some Things You Should Know About OUR SANGGUNIAN
Part One
Pop Quiz #1What is the whole name of the Sanggunian?
We are the Sanggunian ng mga Mag-aaral ng mga Paaralang Loyola ng Ateneo de Manila
What are We?The Sanggunian is the sole autonomous government of the Loyola Schools Student Body and all of its powers emanate immediately from and belong ultimately to the said body. Such powers are exercised through the governing bodies instituted in this Constitution. [Article V, Section 1]
By StudentsThe first foundational responsibility of the elected officers are to be good students.
For Students- protect academic rights and
welfare- establish essential, effective
student services- help foster social, political,
cultural, & spiritual life of students
For Students- develop a University spirit
and work for effective participation in its activities
- serve as the official coordinating channel of the students to the administration and faculty
Therefore we’re all about
REPRESENTATION
SERVICES
Representation isto speak in behalf of the students
entrusting the voice VS surfacing the voice
Providing services isto act in behalf of the students
attending to the needs of the students as students
Since we’re in a University…our REPRESENTATION and SERVICES are grounded and directed toward FORMATION of the ATENEAN
Pop Quiz #2What is the vision-mission statement of the Sanggunian?
We envisiona community of academically excellent, culturally rooted, socially involved, and spiritually mature Ateneans actively contributing to the building of the Filipino Nation
Your Sanggunian…seeks to participate in the task of forming our Ateneo student community by way of student movement integration, representation that is immersed in student life and rooted in Atenean values, and services that address basic student needs and provide opportunities for the growth and development of our community
At this point…Are there any QUESTIONS?
WOW! Sanggu is great! But…
How do we do all these?
Pop Quiz#3
What comprises the Sanggunian?
Sanggu is made up ofCentral BoardSchool Boards
Student Judicial CourtCommission on Elections
Sectoral CouncilsDepartments
What’s the difference between CB & SBs?
scopemembership
Central Boardis the highest college-wide governing body of the Loyola Schools students
President
V. President
Sec. Gen
F. Officer
16 CB Reps COA
Pres.ARSA Pres.
Sectoral Representatives
Roles of the Central Board
Ensure fair and effective representation in all University bodies whose activities and decisions concern the welfare of the students (e.g. LS committees & school council)
1
1. School Council2. School Forum3. Administrative
Council4. Standards
Committee5. Curriculum
Committee6. Discipline
Committee
7. Budget Committee8. Committee on Social Involvement9. Agenda Setting Committee10. Dormitory Committee11. Cafeteria Committee
Recommend changes in existing University policies and structures
2
Create departments, committees, staffs, task forces, and offices as may be necessary to discharge specific functions of the board
3
CB Committeesto expedite discussion and actions, the Board can be divided into groups based on issue areas
1.Committee on Student Rights and Welfare (STRAW)
2.Committee on Social Concern and External Affiliations (CSCEA)
3.Committee on Internal Affairs (CIA)
4.Committee on Non-Academic Formation (CNAF)
5.Committee on Student Activities (CSA)
CB Departmentan arm of the Sanggunian specifically created by the CB as a functional unit that focuses on and addresses specific aspects and needs of the entire Ateneo student population
- Department of Student Welfare and Services (DSWS)
- Department for Student Leadership and Development (DSLD)
Meet weekly or as often as necessary to discharge its functions. Any member of the Board who has committed his/her fourth unexcused absence from its meetings shall automatically be investigated for impeachment.
4
President
-Chairperson and Chief Executive Officer
-Official spokesperson
-Preside over the meetings of the CB
-Call for meetings of the entire Sanggunian or any part thereof
-Coordinate with the SBs on behalf of the CB
-Submit a monthly report on the state of the Sanggunian to the Student Body
-Create additional units as may be necessary to discharge specific functions of the Presidency
-Approve/disapprove selection of chairpersons of departments, special units, and special Sanggunian projects
-Assume responsibilities of the President if the President is absent or incapacitated
-Create additional units as may be necessary to discharge specific functions of the Presidency
V. President
-Chief Administrative Officer
-In charge of daily and administrative affairs of the Sanggunian
-Assist the President in implementing the Code of Internal Procedures
-Custodian of all records in coordination with the SB Sec-Treasurers
-Prepare the agenda of meetings of the Board
-Disseminate information about activities and affairs
Sec. Gen
-Principal budgetary officer
-Assist the President in the implementation of the Code of Financial Procedures
-Keep records of all expenditures
-Prepare annual financial report
-Render a financial statement every semester and make public monthly reports on the Sanggunian’s expenditures
F. Officer
-Represent all students belonging to their school in every year level
-Maintain liaison between his/her constituents, consulting block/course representatives from his/her constituency when appropriate
16 CB Reps
At this point…Are there any QUESTIONS?
School Boardis the governing body of each school’s student body
Chair person
Sec. Treas.
4 Execs
C. Reps B. Reps
Executive Committee
Executive CommitteeThe powers and responsbilities of the ExeCom mimic that of the CB, only in a miniature scale for their school. It is both an executive and legislative body.
Executive Committee- should meet at least twice a month or as often as necessary to discharge their functions
- Any member who has committed his/her fourth unexcused absence shall automatically be investigated for impeachment
Chairperson
-Chairperson and Chief Executive Officer
-Official spokesperson
-Preside over the meetings of the SB
-Call for meetings of the school board
-Coordinate with the CB on behalf of the SB
-Chief Administrative Officer
-In charge of daily and administrative affairs of the School Board
- Assume responsibilities of the Chairperson if Chairperson is absent or incapacitated
Sec-Treas
-Represent all students belonging to their school in every year level
-Formulate projects and programs concerning their school-level and implement these in cooperation with their block/course representatives
4 Executive Officers
-Represent and actively communicate with their constituents
-Consultative, communication, and mobilization arm of the Executive Officers
Course/Block Representatives
General PrincipleSchool Boards enjoy a certain autonomy from the Central Board
Executive Coordinating Assemblyserve as a venue for coordinating and scheduling the various programs and projects of the Sanggunian's units
President V. President Sec. Gen F. Officer
SOSE Chair
SOSS Chair
JGSOM Chair SOH Chair
Batch Coordinating AssemblyEach Batch Coordinating Assembly shall be composed of all School Board Executive Officers, and Course or Block Representatives from a year level
At this point…Are there any QUESTIONS?
End of Part One
Part Two
What was Sanggunian up to in school year 2008-2009?
1
Go back to the fundamentals
Approved and working Code of Internal Procedures (CIP)
Try to meet regularly
Use Parliamentary Procedure
Clear commitments
Clear vision
What were the challenges faced?2
It was almost as if we were starting on scratch
Some had a different idea of what Sanggunian
does
Administration was not accustomed to an aggressive council
Some do not have sufficient knowledge of Loyola Schools matters
What are some recommendations for
next school year?
3
Improve documentation
Roadmap to success:
INFORM
FORM
TRANSFORM
publish readable minutes every week
condense into monthly status reports
Exercise transparency by publishing a semestral
report of expenses
Be regular on the monthly DCA
Turn MVP 200 into an office
Explore the BCA option
Formalize departments
Be more assertive with the special projects
Have skills training during summer
Always exercise proper project managemet
Meet regularly
Review the Constitution
What could constitute a good platform?
4
realistic
attainable
relevant
well-researched
fresh
Improve the AEMC initiative
Be prepared for the perennial tricycle
concerns
Audit the Student Activity Fund
Be involved in the INAF planning during summer
Help your departments create a term-abroad
program
Help your school/department get
more students
Help create course handbooks
Establish a helpdesk during online registration
Have a hotline
Lobby for more open-source software
Craft implementing guidelines for the Magna
Carta
Push for the shuttle service
Find ways of knowing and supporting socio-political
issues
Find ways of making it easy for any student to get in touch with any
officer of the Sanggunian
How can the constitution be improved?
5
How to win the elections?6
Get more students to vote for you
Get more students to know you
Get more students to trust you
End of Part Two