Batangas Council of

Human Resource

Management Practitioners

Meeting June 18, 2013

Guidelines on the GRANT OF

SANGGUNIAN MEMBER

ELIGIBILITY (SME)

CSC Res. 1300486 (3-8-13)

Guidelines

Title of Eligibility and Qualification Requirements

Sanggunian Member First Level Eligibility

1.

a CSE equivalent to a Career Service SubProfessional Eligibility shall be granted to a Sanggunian Member (SM) who has served as a Sanggunian Member for an aggregate period of six (6) yrs. and has completed at least seventy-two (72) units leading to a baccalaureate/bachelor’s degree.

Guidelines

Title of Eligibility and Qualification Requirements

Sanggunian Member Second Level Eligibility

2. a CSE equivalent to a Career Service Professional Eligibility shall be granted to a Sanggunian Member (SM) who has served as a Sanggunian Member for an aggregate period of nine (9) yrs. and has completed baccalaureate/bachelor’s degree.

Guidelines

GENERAL Documentary Requirements

Properly accomplished Application Form, CS Form 101-J (March 2013)

A

Three (3) pieces of identical I.D. pictures

B

Guidelines

GENERAL Documentary Requirements

For female married applicants, original & photocopy of Marriage Certificate duly authenticated /issued by the NSO

D

Certification of No Pending Administrative/Criminal Case

E

Original and photocopy of any valid I.D

C

Guidelines

SPECIFIC Documentary Requirements

Guidelines

SPECIFIC Documentary Requirements

Guidelines

Sangguniang Member NOT Entitled to the Grant of SME

Guidelines

Coverage on the Grant of SME

Guidelines

Period of Filing of Application

For SM who have already completed the six (6) or nine (9) years service.

Within five (5) years from the effectivity of the said Resolution

(May 1, 2013 to May 1, 2018)For incumbent SM who shall complete the six (6) or nine (9) yrs. In service

Within four (4) years from the completion of the service requirement

For ALL SM who shall be elected in the May 2013 elections and thereafter

Within two (2) years upon meeting the required number of years in the service

Guidelines

Authority to Grant the SMEThe CSC Regional Office shall accept and

process applications. Its Field Offices shall likewise accept and process applications for the grant of SME.

The CSCRO should verify the services rendered by the applicant from the other CSCRO.

In case of doubt to the authenticity and correctness of submitted requirements, the concerned CSCRO/CSCFO may verify with the LGU concerned through its HRMP. Other sourses of verification: GSIS and COMELEC

RATARepresentation and Transportation Allowance (NBC 548 5-15-13)

Number of Workdays of Actual Work

Performance in a Month

Actual RATA for a Month

1 to 5 25% of the monthly RATA

6 to 11 50% of the monthly RATA

12 to 16 75% of the monthly RATA

17 and more 100% of the monthly RATA

RATARepresentation and Transportation Allowance

For purposes of RATA, the following instances shall be construed as actual work performance:

1.Public holiday falling on a workday;2.Compensatory time-off in accordance with Civil Service Commission (CSC)-Department of Budget and Management (DBM) Joint Circular No. 2, s. 2004, as amended;3.Time-off from work charged against the five (5) days forced or mandatory leave in accordance with CSC MC No. 41, s. 1998 & Family Visit (FV)4.Special emergency leave for employees affected by natural calamities or disasters, provided it is covered by a specific directive/resolution from the Office of the President (OP) or the CSC, typhoons Pedring, Quiel and Sendong;andSuspension of work as declared by competent authority.

RATARepresentation and Transportation Allowance

For purposes of RATA, the following leaves, notwithstanding that such are paid and are authorized time-off from work, shall not be construed as actual work performance:

1.Vacation Leave with pay in excess of the five (5) days forced or mandatory leave;2.Sick Leave with pay;3.Maximum of three (3) days Special Leave Privileged in accordance with CSC MC No. 41, s. 1998;4.Maximum of seven (7) days Paternity Leave in accordance with CSC MC No. 41, s. 1998;5.Maximum of seven (7) days Parental Leave to Solo Parents in accordance with CSC MC No. 08, s. 2004;

RATARepresentation and Transportation Allowance

6. Maximum of ten (10) days Leave for Victims of Violence Against Women and their Children in accordance with CSC Resolution No. 051206;

7. Maximum of sixty (60) days Maternal Leave in accordance with CSC MC No. 41, s. 1998;

8. Maximum of two (2) months Special Leave Benefits for Women under Republic Act (RA) 9710 in accordance with CSC MC No. 25, s. 2010;

9. Maximum of six (6) months Rehabilitation Leave under CSC-DBM Joint Circular No. 1, s. 2006; and

10.Maximum of six (6) months Study Leave under CSC MC No. 21, s. 2004.

For officials/employees observing an eight-hour work day, under time shall still be counted as a day of actual work performance

Retirement Benefits MC 7 s. 2013

Periods for Release of Retirement Benefits The employer-agency must, however, submit all

requirements for purposes of retirement to the concerned agency at least ninety (90) days prior to the effectivity date of the retiree’s retirement.

The employee concerned shall file his/her expression of intent to retire at least one hundred twenty (120) days prior to his/her actual retirement date.

The employees who avail themselves of the optional retirement in making his/her intention to retire known upon the filing of the application to retire, will be released his/her benefit one hundred (100) days after his/her submission of the complete documents to his/her employer-agency. Retiring Employees with Pending

CaseNotice of Pendency of Case

Retirement Benefits

Responsibilities of Employer-Agency Send the retiring employee a letter a not later than one

(1) yr. prior to the effectivity date of his/her retirement; Process the application for retirement, compute the

appropriate retirement benefits, and verify the authenticity, accuracy and consistency of the data contained in the documents submitted;

Not later than ninety (90) days prior to the actual date of retirement, endorse to GSIS, DBM and other concerned agencies the request of the retiring employee together with the complete set of documentary requirements.

In addition the agency shall submit to the DBM a list of its officials and employees who shall compulsorily retire in the next succeeding fiscal yr. for the latter’s incorporation in the proposed budget

NGA’s or those requesting for subsidy from the national gov’t. shall accomplish and submit to DBM the list of mandatory retirees for the succeeding year; and

Upon receipt of the required funds from the DBM, record and release such funds to the retiring employee within the period prescribed under Sec. 5.

Retirement Benefits

Responsibilities of Retiring Employees

Submit a written expression of intent to retire indicating the desired date of retirement and the retirement package he/she intends to avail at least one hundred twenty (120) days prior to his/her actual retirement date; and

Submit the complete documentary requirements prescribed by the employer-agency not later than one hundred (100) days prior to the actual/intended date of retirement.

Retirement Benefits

Responsibilities of the Department of Budget and Management

Include in the proposed national budget the funding requirements for retiring employees based on the list of retirees submitted by employer-agencies.

Within a period of thirty (30) days from the effectivity of these implementing rules, issue a standard list of documents required to be submitted by the retiring employee and the employer-agency to the DBM for the appropriate retirement benefits.

Within one (1) day from receipt of documents, ascertain whether all documents in the prescribed standard list have been submitted, and if incomplete, immediately call the attention of the employer-agency.

Should inconsistency in the data or some lacking documents are found notify within three (3) working days there from the employer-agency in writing of such inconsistency or lacking documents; and

Retirement Benefits

Within ten (10) days from submission of all documentary requirements, verify the computation, ascertain whether the grant and amount of retirement benefits are in accordance with law, and release the required funds to the employer-agency; Provided, that an additional ten (10) days shall be required if initial findings indicate that a more comprehensive legal due diligence is needed.

Responsibilities of the Department of Budget and Management

Guidelines in the Implementation of WorkplacePolicy and Education Program on HIV and AIDS

Information on HIV and AIDS shall be integrated in the employee health programs in all government offices

Government agencies shall maintain records and materials of the HIV and AIDS education and information program and related activities undertaken for monitoring and reporting purposes

HIV and AIDS awareness considered as a gender concern in economic and asocial development programs may be included in agency GAD activities

Annual observance of the International AIDS Candlelight Memorial on the third week of May and World AIDS Day on the first day of December

Government agencies can tap members of the Phil. National AIDS Council (PNAC) and the Regional AIDS Day Assistance Teams (RAATs for technical assistance in the implementation of the Workplace Policy and Education Program on HIV and AIDS

Government agencies are required to submit as annual report to the PNAC on the status of implementation of their respective Workplace Policy and Education Program in HIV and AIDS not later than the 15th of January the following year